clark county board of developmental disabilities agenda ... · uaw union contract (extension) ......
TRANSCRIPT
Clark County Board of Developmental Disabilities Agenda
Tuesday, 11/15/16, 5:15 p.m. Administrative Conference Room. 1. Call to Order President called the meeting to order at p.m.
2. Roll Call In attendance were: Lisa Dunn Allen Armstrong Jill Acuff Jim Howard Carmen Miesse Eddie Ford Blake Shaffer
Others in Attendance:
3. Introduction of Visitors
4. Approval of Agenda
Motion to approve the Agenda as presented. – Action Needed 1 2
5. Approval of Minutes
Motion to approve the Minutes of the October 18, 2015 Board Meeting as presented. – Action Needed
1 2
6. Financial Reports
Action Needed
October 1-31 2016
Expenditure Revenue General fund $1,962,131.34 $599,278.14 Community Residential Fund $707,870.38 $500,200.00 FF Mueller Center Fund $336,444.20 $266,487.32 Capital Improvement Fund $7,419.69 $150,565.51 Donation Fund $23,475.00 $20.00 Bequest Fund $ - $43.69 Medicaid Reserve Fund $ - $546,998.29 October 2016 Total $3,037,340.61 $2,063,592.95
1 2
7. Board Committees Meeting minutes from August and Octobers personnel committee meetings are attached
8. Old Business None
Mission Statement:
“We assist people with developmental disabilities and their
families in living, working and participating in our community”
9. New Business
a. Contracts (Pages)
Vendor Services Cost Beg/End Dates
MOU for Natural Gas
Co-Op agreement
-0- Jan 1, 2017- Dec 31, 2017
Action Needed
1 2
b. Motion to approve Position Control Report as presented. Action Needed
1 2
c. Motion to approve OACB Delegate Assembly Representative. Action Needed
1 2
d. Motion to approve Mission, Vision and Values as presented. Action Needed
1 2
11. Superintendent’s Report Rousculp-Miller
Motion to approve Superintendent’s Report as presented. Action Needed
1 2
12. Education Series Education Series Quest, ShredMill and Housing Connection Update
13. Budget Training
Tuesday 12-13-16 8:30am-10:30am Tuesday 12-13-16 2:00pm-4:00pm Call or email Marci Dowling with the session you would like to attend 937-346-0735 [email protected]
14. Comments from the Board Members
15. Executive Session Motion to enter into Executive Session per ORC 121.22(g) (1) for the purpose of Employee Benefits at p.m. Action Needed
Lisa Dunn Jim Howard Carmen Miesse Jill Acuff Allen Armstrong Eddie Ford Blake Shaffer
1 2
16. New Business Continued
Motion to approve Health Insurance Plan as presented. Action Needed
1 2
17. The Next Meeting The next regular meeting of the Clark County Board of Developmental Disabilities will be held on Tuesday, December 13 , 2016, 5:15 p.m., Administration Conference Room, 2527 Kenton Street.
18. Adjournment Motion to adjourn the meeting at p.m. - Action Needed 1 2
Minutes Prepared by Marci Dowling, Administrative Assistant to the Superintendent ________________________________________ Date _____________________ Jill Acuff, President ________________________________________ Date _____________________ Blake Shaffer, Recording Secretary
Clark County Board of Developmental Disabilities Agenda
Tuesday, 10/18/16, 5:15 p.m. Administrative Conference Room. 1. Call to Order President called the meeting to order at 5:15 p.m.
2. Roll Call In attendance were: Lisa Dunn Ex. Abs Allen Armstrong Jill Acuff Jim Howard Carmen Miesse Eddie Ford Blake Shaffer
Others in Attendance: Director Shannon Chatfield, Director Ravi Shankar, Director Marty Fagans, Director Bob Bender and Director Cherie Lamborn
3. Introduction of Visitors
4. Approval of Agenda
Motion to approve the Agenda as presented. – Action Needed Motion Approved
1 B. Shaffer 2 L. Dunn 6 Ayes 0 Nays
5. Approval of Minutes
Motion to approve the Minutes of the September 20, 2016 Board Meeting as presented. – Action Needed: Motion Approved
1 L. Dunn 2 B. Shaffer 6 Ayes 0 Nays
6. Financial Reports
September 1-30 2016
Director Shankar presented the financials. Action Needed: Motion Approved
Expenditure Revenue
General Fund $717,916.35 $925,184.94 Community Residential Fund $40,708.50 $21,167.78 FF Mueller Center Fund $356,828.65 $278,541.82 Capital Improvement Fund $14,203.91 $ - Donations Fund $5,909.04 $29,384.04 Bequest Fund $ - $81.87 Medicaid Reserve Fund $ - $ - September 2016 Total $1,135,593.45 $1,254,360.45
1 B. Shaffer 2 C. Miesse 6 Ayes 0 Nays
Mission Statement:
“We assist people with developmental disabilities and their
families in living, working and participating in our community”
7. New Business
a. Contracts (Pages)
Director Lamborn presented the contract for Marsh & Mclennan Agency, this company is local here in Springfield, they are a national company and cost effective for savings. Superintendent Rousculp-Miller presented the extension for the UAW contract.
Vendor Services Cost Beg/End Dates *Marsh & Mclennan Agency LLC
Insurance Broker
$32,760.00 10-1-2016- 9-31-2019
UAW Union Contract (extension)
F.F Mueller n/a Current to 3-11-2018
*pending approval from prosecuting attorney
Action Needed: Motion Approved
1 J. Howard 2 B. Shaffer 6 Ayes 0 Nays
b. Policy Revision Motion to Approve revisions to the Family Support Services. Action needed: Motion Approved Director Shankar presented the changes to Family Support Services. The name will be changing to Family Needs Assistance. The process for receiving these services is being streamlined into a reimbursable program. The families will be responsible to provide us with receipts and we will reimburse them. If there is an emergency situation we will supply them with a gift card to a local store.
1 L. Dunn 2 E. Ford 6 Ayes 0 Nays
8. Superintendent’s Report Rousculp-Miller
Motion to approve Superintendent’s Report as presented. Action Needed: Motion Approved Superintendent Rousculp-Miller presented superintendents board report. Superintendent Rousculp-Miller gave an updated on the 1st meeting of the Statewide Waiting List Work Group. She updated the board on the goals that were established in Strategic Planning sessions and that Leadership team will be working on these goals to create outcomes.
1 L. Dunn 2 C. Miesse 6 Ayes 0 Nays
9. Education Series Education Series: Data from Strategic Planning Sessions: Superintendent Rousculp-Miller presented the Data Education Series
10. Communications
SAY group hosts” Meet the Candidates”
11. Comments from the Board Members
12. The Next Meeting The next regular meeting of the Clark County Board of Developmental Disabilities will be held on Tuesday, November 15, 2016, 5:15 p.m., Administration Conference Room, 2527 Kenton Street.
13. Adjournment Motion to adjourn the meeting at 5:44 p.m. - Action Needed Motion Approved
1 C. Miesse 2 B. Shaffer 6 Ayes 0 Nays
** Reminder Ohio Association County Board Conference is coming up November 30- December 2nd at the Easton Hilton in Columbus Minutes Prepared by Marci Dowling, Administrative Assistant to the Superintendent ________________________________________ Date _____________________ Jill Acuff, President ________________________________________ Date _____________________ Blake Shaffer, Recording Secretary
Financial Report
Revenues: We received the second half State FY 2017 Operating subsidy from the Ohio Department of DD. Breakup of the subsidy is attached marked Annexure A.
Expenses: The expenses for the month are normal program expenses, details of which are provided in the list of bills. We paid the second half of Waiver match and the details of Waiver payment marked annexure B is attached
Operating Transfers: As approved by our budget $100,000 was transferred from the General Fund to Capital Improvement fund. $500,000 was transferred from our General Fund to Community Residential Fund. As approved by the board at the October board meeting the cost report settlement of $546,998 for our 2011 cost report was moved from our General Fund Medicaid Reserve Fund.
Cost report Audit 2013- 2014: The Cost report Audit for Calendar year 2013 and 2014 were completed. I will be informing the board of highlights of Audit at the board meeting.
Annexure A - ODDD SubsidiesSFY 2017 Operating Subsidy Supported living Sub 501 Subsidies Tax Equity Family Support POS Waiver Admin SERMAK 501 and other subsidies
First Quarter 2017 129,490$ 146,474$ 18,875$ 80$ 7,446$ 360$ 302,725$ Second Quarter 2017 130,798$ 146,474$ 18,875$ 80$ 7,446$ 360$ 304,032$
SFY 2016 Operating Subsidy Supported living Sub 501 Subsidies Tax Equity Family Support POS Waiver Admin SERMAK 501 and other subsidies
First Quarter 2016 138,313$ 146,474$ 18,875$ 80$ 7,446$ 360$ 311,548$ Second Quarter 2016 139,624$ 146,474$ 18,875$ 80$ 7,446$ 360$ 312,859$ Third Quarter 2016 139,624$ 146,474$ 18,875$ 80$ 7,446$ 360$ 312,859$ Fourh Quarter 2016 140,935$ 146,474$ 18,875$ 80$ 7,446$ 360$ 314,170$
1,251,436$ SFY 2015 Operating Subsidy Supported living Sub 501 Subsidies Tax Equity Family Support POS Waiver Admin SERMAK 501 and other subsidies
First Quarter 2015 131,351$ 125,839$ 18,876$ 80$ 7,446$ 360$ 283,952$ Second Quarter 2015 132,678$ 125,838$ 18,875$ 80$ 7,446$ 360$ 285,277$ Third Quarter 2015 133,258$ 125,839$ 18,875$ 80$ 7,446$ 360$ 285,858$ Fourth Quarter 2015 134,005$ 125,839$ 18,875$ 80$ 7,446$ 360$ 286,605$
1,141,692$
SFY 2014 Operating SubSupported livin501 Subsidies Tax Equity Family SuppoPOS Waiver Admin SERMAK501 and other subsidies
First Quarter 2014 138,019$ 155,874$ 18,875$ 80$ 7,446$ 360$ 320,656$ Second Quarter 2014 139,414$ 153,422$ 18,875$ 80$ 7,447$ 360$ 319,597$ Third Quarter 2014 139,414$ 153,422$ 18,875$ 80$ 7,447$ 360$ 319,597$ Fourth Quarter 2014 142,387$ 153,422$ 18,875$ 80$ 7,446$ 360$ 322,570$
1,282,419$
` Operating SubSupported livin501 Subsidies Tax Equity Family SuppoPOS Waiver Admin SERMAK501 and other subsidies
SFY 2013First Quarter 2013 144,685$ 178,086$ 18,875$ 80$ 7,446$ 360$ 349,533$ Second Quarter 2013 146,147$ 178,086$ 18,875$ 80$ 7,446$ 360$ 350,994$ Third Quarter 2013 146,147$ 178,086$ 18,875$ 80$ 7,446$ 360$ 350,994$ Fourth Quarter 2013 147,608$ 178,086$ 18,875$ 80$ 7,446$ 360$ 352,456$ SFY 2012 1,403,976$
SSA Subsidy
Operating Subsidy
Supported living Subsidy
501 Subsidies Tax Equity
Family Support POS Waiver Admin SERMAK
501 and other subsidies
First Quarter 2012 combined combined combined 135,838$ 206,722$ 18,875$ 80$ 7,446$ 360$ 369,321$ Second Quarter 2012 137,210$ 206,722$ 18,875$ 80$ 7,446$ 360$ 370,693$ Third Quarter 2012 137,210$ 206,722$ 18,875$ 80$ 7,446$ 360$ 370,693$ Fourth Quarter 2012 138,582$ 206,722$ 18,875$ 80$ 7,446$ 360$ 372,065$ Projections 1,482,773$
SFY 2011
SSA Subsidy
Operating Subsidy
Supported living Subsidy
501 Subsidies Tax Equity
Family Support POS Waiver Admin SERMAK
501 and other subsidies
First Quarter 2011 30,587 94,057 135,627 260,271 235,704 20,972 80 7,446 360 524,834 Second Quarter 201 30,587 94,057 135,627 260,271 235,704 20,972 80 7,446 360 524,834 Third Quarter 2011 30,587 94,057 135,627 260,271 235,704 20,972 80 7,446 360 524,834 Fourth Quarter 201 30,587 94,057 135,627 260,271 235,704 20,972 80 7,446 360 524,834
######### 942,815.48 2,099,334.33
SFY 2010 ` Operating SubsidySupported living Subsidy 501 Subsidies Tax Equity Family Support POS Waiver Admin SERMAK 501 and other subsidies
First Quarter SFY 2010 35,811.96 110,125 158,797 304,734 235,704 20,722 80 7,446 360 569,047 Second Quarter SFY 2010 35,811.96 110,125 158,797 304,734 235,704 20,722 80 7,446 360 569,047 Third quarter SFY 2010 35,811.96 110,125 158,797 304,734 235,704 20,722 80 7,446 360 569,047 Fourth Quarter SFY 2010 35,811.96 110,125 158,797 304,734 235,704 20,722 80 7,446 360 569,047
Total 143,247.84 440,500 635,188 1,218,936 942,815 82,889 320 29,786 1,441 2,276,187
SFY 2009 SSA Subsidy
Operating Subsidy
Supported living Subsidy 501 Subsidies Tax Equity
Family Support POS Waiver Admin SERMAK
501 and other subsidies
First Quarter SFY 2009 44,515.52 136,889 197,390 378,794 235,704 26,417 100 9,300 300 650,615 Second Qtr SFY 2009 33,577.00 103,253 148,888 285,718 235,704 23,247 73 6,829 330 551,901 Third Qtr SFY 2009 18,597.95 57,190 82,467 158,255 235,704 23,247 73 6,829 330 424,438 Fourth Qtr SFY 2009 18,597.95 57,190 82,467 158,255 235,704 23,247 73 6,829 330 424,438
Total 115,288.42 354,523 511,212 981,022 942,816 96,158 319 29,787 1,290 2,051,392
Annexure B
Waiver service Estimate Second Quarter SFY 2017
(Based on FY 2016 year end plan costs)
Match Percentage 37.64%
Federal Financial Participation 62.36%
Type of Service Match at 37.26% Estimated Annual cost
I/O waiver Residential 4,308,273$ 11,562,729$
Level 1 Residential 264,281$ 709,289$
I/O waiver Private Day Hab 1,193,492$ 3,203,145$
Level 1 Private Day Hab 833,014$ 2,235,679$
Waiver services at 100% 6,599,060$ 17,710,843$
Services estimated at 95% 6,269,107$ 16,825,301$
State Allocation 3,594,206$
Local Match 2,674,901$
Quarterly Payment 668,725$
Personnel Committee of the Board August 15, 2016
4:00 pm – 5:00 pm Administrative Conference Room
Meeting Minutes
Members present: Eddie Ford; Jim Howard; Carmen Miesse
Others present: Jenny Rousculp-Miller; Ravi Shankar; Cherie Lamborn
Item # Issue
1. New pay structure based on market analysis
A discussion was held regarding the market analysis and aligning the current pay structure in order to compete for and retain high caliber candidates. A final draft of the structure was presented by Cherie Lamborn for approval. Mr. Ford quoted the new Wage and Salary Policy introductory statement as defining the purpose for our changes so all would understand the serious nature of how compensation affects our ability to be successful as an agency. The quote is “Rewarding employees intrinsically as well as extrinsically is essential to the continued mission of Developmental Disabilities of Clark County (DD). Compensation is an extrinsic reward that must be aligned with our culture, our values and the market so that we can retain and recruit quality staff in order to care for the individuals entrusted to us.”
Committee Action
All three committee members agreed to accept the new structure and recommend its adoption to the full board.
2. Market adjustments to positions that are out of alignment with the market.
A discussion was held regarding the overall cost and strategy for bringing positions into the new pay structure and accepting the analysis done to move those within those affected job classifications into the new ranges. The changes to 49 staff base rates of pay will occur over a three-year period in order to assist in budgeting. Mr. Howard stated that as long as it was possible to make these changes without a demand for a new levy he would support all items on the agenda. Ravi assured the committee that this strategy was possible under our current budgetary pressures.
Committee Action
All three committee members agreed to accept the market adjustment strategy to bring staff in affected jobs within market alignment over a three-year period.
3. Across-the-board increases of 25¢ per hour for staff not impacted by the market adjustments
A discussion was held to review the rationale behind providing all staff an increase, not just those out of market alignment. Carmen asked how the 25¢ was determined. Ravi stated that this would recognize all staff and provide a greater relative increase for those in more entry level positions. An annual raise equals to $520 for each full time staff member over the course of the year and is something that is workable within our budget.
Committee Action
All three members agreed to accept the 25¢ raise across-the-board and recommend its implementation to the full board.
4. Draft of compensation policy and procedures.
The committee engaged in a dialogue about the revised policy and procedures. There were several questions around the following: 1 - Gaining an understanding of the term “Red Circled”, i.e. a rate of pay that is currently higher than the established range; 2 – How
staff performance and pay intersect, a concept called merit-based pay, which is monetary awards based on individual or organizational performance; 3 – The difference between what DD pays to OPERS vs. social security. All 3 personnel committee members were in favor of submitting policy and procedures to the full board
Committee Action
No action taken. The procedure and policies are in the board packets and the full board will decide on the changes proposed to be effective September 1, 2016.
Meeting adjourned at 5:00 pm.
Submitted by, Cherie Lamborn, Human Resources Director
Personnel Committee of the Board October 18, 2016
4:15 pm – 5:00 pm Administrative Conference Room
Meeting Minutes
Members present: Eddie Ford; Jim Howard; Carmen Miesse
Others present: Jenny Rousculp-Miller; Cherie Lamborn
Item # Issue
1. Review of second set of policies & procedures: EEOC & Ethics Policies
A discussion was held regarding the process of reviewing this next set of policies. Since the committee wanted to review the procedures as well, it was decided to look at each policy and procedure individually during the committee meeting and agree upon changes. The committee reviewed eight of the 20 policies/procedures in the packet and were given the next packet of benefit policies and procedures to continue the analysis. A discussion occurred regarding the nepotism portion of Procedure 3.01. This will be revised and brought back to the Personnel Committee in November.
Committee Action
All three committee members agreed to meet again on Tuesday November 8th, at 4:15pm to review the remaining policies so they can be submitted to the full board for approval at the November 15th meeting.
2. Change in insurance / benefits broker
Cherie brought to the attention of the committee that a new broker / consultant had been chosen to lead us through our 2017 bidding process for our medical plan. The previous broker relationship included two brokers, one from Dayton and one from Troy. They were charging DD $34.75 per employee per month. The proposed new broker is in Springfield, Brower Insurance, and is part of a national firm with deep competencies in health and benefit planning and will assist us in getting a strategic plan in place for our health care needs. They have agreed to a much smaller fee of $15.00 per employee per month. This contract was in the full board packet for approval later in the evening.
Committee Action
All three committee members agreed this new partnership was an improvement both from a cost perspective and what competencies they can bring to the table.
Meeting adjourned at 5:00 pm.
Submitted by, Cherie Lamborn, Human Resources Director
Program Title # FTE’s # Filled # LOA # Open
Administrative Assistant 1 1 0
Developmental Specialist 6 6 0
Early Childhood Supervisor 1 1 0
Help Me Grow Service Coordinator 2 2 0
Path Coordinator SSA 2 2 0
SUBTOTAL 12 12 0
Direct Support Professional 32 28 4
Food Service Cook 1.5 1 0.5
Living Unit Supervisor 2 2 0
Nurses (LPN and RN) 12.8 10.8 2
Nursing Coordinator 1 1 0
Nursing Office Assistant 1 1 0
QIDP Assistant 1 1 0
Residential Director 1 1 0
Unit Coordinator 2 2 0
SUBTOTAL 54.3 47.8 6.513
Administrative Assistant to the Superintendent 1 1 0
Community Support Supervisor 1 1 0
Family/Children First Council 1 1 0
Fiscal Assistant 1 4 4 0
Fiscal Assistant 2 1 1 0
Human Resource Assistant 2 1 1 0
Human Resource Director 1 1 0
Investigative Agent 2 2 0
Lead Investigative Agent 1 1 0
Program Comptroller 1 1 0
Provider Liaison 1 1 0
Quality Support Specialist 0 0 0
Safety Specialist 1 1 0
Superintendent 1 1 0
Training Specialist 1 1 0
SUBTOTAL 18 18 00
Administrative Assistant 1 1 0
Automotive Mechanic 1 1 0
Automotive Mechanic Assistant 1 1 0
Custodial/Maintenance Worker 1 1 1 0
Facilities Maintenance Supervisor 2 2 0
Maintenance Repair Worker 1.31 1.31 0
Maintenance Worker 2 4 4 0
Operations Director 1 1 0
Transportation Safety Aide 5.875 4.281 1.594
Transportation Supervisor 2 2 0
Vehicle Operator 15.563 11.312 4.251
SUBTOTAL 35.748 29.903 5.8455.845
Administrative Assistant 1 1 0
Adult Services Director 1 1 0
Job Coach 1 1 0
Nurses 1 1 0
Registered Service Worker 1 10 10 0
Registered Service Worker 2 1 1 0
RSW Supervisor 1 1 0
SUBTOTAL 16 16 00
Administrative Assistant 2 1 1
Community Living Services Director 1 1 0
Path Coordinator SSA 31.5 31.1 0.4
Path Coordinator SSA Supervisor 3 3 0
SUBTOTAL 37.5 36.1 1.41.4
173.548 159.803 13.745
CHANGES IN BOLD:
846 - QUALITY SUPPORT SPECIALIST POSITION ABOLISHED
891 - PATH COORDINATOR TITLE CHANGED TO SSA EFF 10/2/2016
Developmental Disabilities of Clark County Position Control Report
As of November 2, 2016
814 Early Childhood
Division/Community Living
Services
815 Residential
846 Administration
891 Community Living Services:
Adult Division
AGENCY TOTAL
847/833 Operations
883 Adult Services
Position Control Report - Page 1 of 1
2 5 2 7 K E N T ON S T RE E T | S P R I N G F I E L D , OH 4 5 5 0 5 | 9 3 7 3 2 8 2 6 8 3 T | 9 3 7 3 2 5 4 9 6 5 F | w w w . C l a r k D D . o r g
Assisting people with developmental disabil ities and their families to l ive, work, and partic ipate in our community.
Draft
Mission Statement
The Mission of Developmental Disabilities Clark County is to: Empower people throughout their lifetime, to achieve their fullest potential.
We Value
Respect: We honor all people by valuing their contributions, choices, and achievements.
Integrity: We are accountable for our actions, fiscally responsible, and sincere in all our
efforts.
Excellence: As an innovative leader, we strive for continuous quality improvement.
Partnership: A culture of working together and community collaboration.
Vision
All persons are respected, valued, and embraced in their community.
Superintendent Report to the Board
November 7, 2016
Meeting Details: A little different from my normal Board report, I thought I would share some details
about a few of the standing meetings I attend.
Rotary: The Springfield Rotary meets every Monday, noon, at the Hollenbeck Bailey Center. About 75
Rotarians attend, and every week there is a speaker, who speaks on topics of local interest. Most
recently we have heard from Eli Williams on Fatherhood Ohio, Chris Daniels on EF Hutton, and Jon
Husted on Voting in Ohio. Rotary is a great venue for networking with local community leaders, as well
as learning about the Clark County community.
Superintendent Executive Council (SEC): SEC is a monthly meeting held in Columbus for the Executive
Council of the County Board Superintendents, which includes the 6 regional chairs. I serve as the
regional chairperson for Region 2. Our region includes Madison, Clark, Champaign, Franklin, Union,
Delaware, Shelby, Darke, Logan, and Miami Counties. The SEC meetings typically include updates from
Director John Martin, and others from the Department of Developmental Disabilities leadership. Bridget
Garigan, Director of the Ohio Association of County Boards, is also presenting current news during the
meeting as well. Updates and information is also shared from liaisons who represent the ARC, self-
advocate organizations, provider organizations, and other constituents. Proposed laws and other
legislative documents are also discussed and input is requested by those in attendance.
Region 2 Superintendents: As a region, the Superintendents meet about 9 times per year. We meet in
Urbana due to its central location. As noted above, I chair these meetings, and have had that role for 5
years. The regional meetings serve several purposes: First, I am to share information that was covered
at the SEC meeting. Second, we have open discussion about issues, concerns, system changes, and learn
from each other ideas to implement back in our home counties. Most recent discussions have focused
on DODD’s IT systems, advocacy efforts for the upcoming State budget, and implementation strategies
for the December 1st implementation of the new Federal Labor Standards.
Family and Children First Council: Ohio law requires that every County have a Family and Children First
Council (FCFC). The law also dictates who is required to be a member of the Council. Required
members include Department of Health Commissioner, Director of Mental Health, Director of JFS,
Director of Children Services, Superintendent of DD Board, a representative from one of the public
school districts, and a representative from Juvenile Court. Other non-required members include United
Way Director and the ESC Superintendent. I serve as the Treasurer for the Council, and will continue in
this role till December 31, 2017. At that time, it will transfer to Charlie Patterson, the Clark County
Health Commissioner. The Executive Council meets every month at the Health District offices. Business
typically includes review of the Council’s finances, grant cycles, program outcomes, and member
updates. Council programs and administrative costs are funded by the members, and some funding
from the State of Ohio.
United Way: Since 2009, I have been on the United Way of Champaign, Madison, and Clark Counties
Board. The Board is made up of representatives from all three counties, and meets on a monthly basis
at the Clark County Health District offices. I will fulfill my third and final term at the end of 2017.
Community Living Services
Happy fall!
We are working closely with Housing Connections to find 2 homes in the community for 4 individuals
that are coming out of ICF’s on an exit waiver. The individuals have money they can access to find
housing so Robin is actively looking to find something that will meet all of their needs.
We are currently hiring for 2 new SSA’s as we have had some changes in staff. We will keep you
updated on the progress.
Our transition youth SSA’s along with the supervisor, Scott Jones, are attending a training at Osterlen
provided by OCAlI. Powerful information is being shared with the team. The information will be helpful
when Osterlen begins filling their new residential program that will work with children on the Autism
spectrum.
Below is a wonderful success story submitted by SSA, Rachelle.
I wanted to share, the resource Sam sent to us on 10/4, I forwarded onto a family who was looking for a
service dog for a wonderful young lady with an extreme case of Diabetes (Megan).
The family was going through a different agency for a service dog and was told the cost was going to be
$14,000. The family struggled with wrapping their heads around this cost. Megan’s mother looked into
Hogan Healers, and found a service dog for FREE (did have to pay for the dog itself of $900, but that was
it).
Megan’s new dog’s name is Polly and is a Vizsla. Polly is Smart & Megan loves her. Polly is so connected
to Megan-it’s kind of crazy.
The family shared this is answered prayers.
Megan also works in the community and Tac where she is able to take her service dog, Polly.
ECC Early Intervention
We want to welcome Sheila Lienhart to our EI team. Sheila is our new Occupational Therapist that
brings a wealth of knowledge and expertise to the team. Sheila has been working in the Evidence Based
model for a while now in a neighboring county. We are so excited to have her here with us.
Our full team will be traveling to Columbus this moth to attend the annual EI reboot. All counties that
are practicing the EB model will be in attendance. They are expecting over 400 people who says so
much about the process and the strength in EI.
EI has been asked to help out with the Rotary Christmas party again this year. The staffs are excited to
participate in this event and are looking forward to a great morning with the kids and their families.
Pictures to follow next month!
HUMAN RESOURCES
Benefit Update: Our new local consultant, Brower
Insurance, has already proved their worth and
brought 4 new bids to the table for our medical
plan. We have a proposal for the full board regarding our chosen new carrier, Medical Mutual of Ohio
and a very affordable renewal. The plan also comes with some enhancements. Open Enrollment is
scheduled for November 14 – 23, 2016, with meetings on November 17 and 18. Brower will also be
hosting a special meeting for staff who are eligible or will become eligible soon for Medicare and how
employer insurance coverage coincides. This is an especially complex issue with an H.S.A.
Our bi-monthly Leadership Academy was held on
October 13 and 27. The topic was Managing Transitions,
reviewing William Bridges book. With all the changes in
the world of Developmental Disabilities we learned how
to manage ourselves and lead our teams through the
changes occuring in our field. This workshop will also be
presented at the OACB Executive Leadership Program on November 9th in Columbus. -- We are making
plans for our Academy for 2017 and will be surveying our managers for input into the training
workshops.
Adult Services
Adult Services Program Activities:
Mixers: The monthly Bingo night continues to attract a crowd as more than 130 participants in October.
The Halloween dance at the Eagles drew 250+ there were many colorful characters in attendance.
Several folks went to Young’s Jersey Dairy for food, fun and just socializing with friends. A small group
from the Modern Mixer group went bowling in New Carlisle.
Activities at Town and Country Center: Pictured here are Jack, Rosa and Patty working on trick or treat
bags for the children attending the Y day care program. Everyone enjoyed the parade of kids dressed in
costumes through our classrooms. The bags included water bottles, stickers and spider rings.
Celebrating the Halloween spirit every door in the hallway was decorated with a different seasonal
theme or character. Program participants enjoyed the activity that stretched out over several days. The
buildings tenants enjoyed coming up and down the hall checking out our doors.
Art and Horticulture: The artists in our program were busy working on “pumpkin” crafts and working on
Thanksgiving ceramic projects. Staff are busy organizing the many framed works of art for a holiday sale
to be announced soon. The end of the season brings many tasks for horticulture folks as staff are busy
setting up new work areas for next year. Left over mums from our September sale were planted around
the sign in front of the building.
QUEST Discovery/QUEST ShredMill: Quest Inc. has received more than 16,000 pounds of paper for
shredding in October. Our total weight for the year is now over 314, 000 pounds, we are on pace to
equal last year’s mark. In 2016, Quest has added several new accounts for scheduled pickups which have
helped us surpass last year’s revenue mark. This has provided more consistency than in past years
where we were dependent on large purges or special projects through the recycler.
Christina is doing very well working at Eaglewood Nursing home in the laundry. She is still coming to the
Discovery program one day a week to help out in the ShredMill and get coaching from Olivia. Dustin
began working two half days and quickly decided he could do three as he adjusts to the demands of
working.
The Quest Inc. ShredMill is happy to welcome some students from Springfield High School who
volunteer on Fridays to gain work experience. In the first two weeks they completed a plastics recycling
job and started in the ShredMill last week destroying documents.
Residential Services Happenings On the Hill: Nursing: We sadly accepted the resignation of Dr. Ajaz Umerani as our contracted “Medical Director” who has provided the individuals with comprehensive medical care for 20 years. He will continue to work with us until the end of this month or when we can find a replacement for him, whichever comes first. We are in the process of contacting and talking to several physician’s
and medical professionals in the area to find his replacement. We wish Dr. Umerani the best with his future endeavors. Cottages: Both cottages were decorated for Halloween which brought the spookiness out in everybody. The boxes of costumes came out of storage and the individuals chose what costumes they wanted to wear for the festivities at home and at Adult Services. Ryan (Red) was a doctor who had several “assistants” at his beckon call. The sound of his laugh was priceless. Mike (Blue) was waiting to do his best “John Travolta” imitation with his polyester duds. Kenny C. attended the Halloween dance and reportedly flirted with all the ladies there. Fun was had by all. The community participation plan is being followed with the goal of getting everyone out and about at least once per month if not more often. The change of scenery is enjoyed by everyone. Human Rights Committee: The members of the County Board HRC received their annual required training on 11/1/16. The topic of the DODD webinar that was watched was “The Impact of Trauma on Individuals with DD.” There was a good discussion about how the effects of trauma can be displayed behaviorally which may need to be addressed through behavior support strategies and reviewed by the committee. Staff Highlight: Annette Jones has been working at the Center as a DSP for 15 years. During that time, she has worked on Yellow Cottage, Sunset Family Home and now first shift on Blue Cottage. She loves taking care of the individuals, appreciates their differences and marvels at how much they understand. She indicated that every day is different. She never thought she’d like working in this field as much as she does and it has helped her with one of her grandsons who is autistic. Annette grew up in Dayton but has been a Springfield resident since 1985. She has 2 grown children and seven grandchildren. In her free time, she likes watching movies, shopping and going out to eat with her husband. She also took classes as a nail technician and enjoys practicing her skills on friends and family members. Annette’s supervisor reported she is good with the individuals and will initiate active treatment, including community participation. She is energetic and likes to have fun at work.
Operations Department
FACILITIES MAINTENANCE
Ohio Department of Administrative Services (Ohio DAS) has a natural gas program available for Government entities. Natural gas prices have been falling for years but recently have been increasing and the trend is expected to continue. By joining this program, we will be part of a larger pool of customers that collectively receive a better gas rate. The State establishes a discounted rate for gas providers to bid on. This is an annual program and we can expect a savings of 15% or more on our natural gas bills. On the agenda is a Memorandum of Understanding that must be approved in order to participate in the program. If approved, we intend to add three of our accounts to the program. Both accounts that serve Kenton St. and our Town & Country Center account. The natural gas service at 110 West Leffel lane is currently part of the Ohio Educational Purchasing Co-Op for natural gas.
DODD conducted an evaluation of our unit home that faces Sunset Ave, (2422 Sunset Ave) and determined that it did not meet new CMS requirements for home and community based services (HCBS). Based on Ohio’s heightened scrutiny report guidelines, it was recommended we move the remaining two individuals to another home. This has presented us with an opportunity to consolidate even more operations and services closer to the Kenton Campus. We
have been in discussions with Housing Connection about leasing office space in the unit. We presented them with a lease that their Board is expected to approve. If approved by our Board and the County Commission they plan to move in by the end of December. We have also designated space inside the unit for future Transportation offices. As we continue to reduce our transportation services, by 2020 we will only need two offices and room for about 10 vehicles. The building will need some minor renovations before its move in ready. We intend to start the renovations this month and have them completed by the middle of December.
We have completed the repairs at Sunset, Unit C that were noted on a recent DODD HCBS
settings evaluation.
We are in discussions with Trumpet Behavioral Health, an organization that provides services to
children with autism. They currently do not have an office in Clark County and are interested in
leasing space in the Town & Country Center to provide services to Clark County children. We
presented them with a lease that we expect to be approved by their organization. If approved
by our Board and the County Commission, the lease will be for 2 years and start January 2017.
The project to replace Blue Cottage’s back patio is ahead of schedule. The drainage system and
concrete work have been completed.
TRANSPORTATION
Our vehicle Operators, Safety Aides and Mechanics are represented by the Teamsters Union. In December we start negotiations for the next 3 year contract. I do not anticipate many changes to the contract
We continue to review ridership as part of our Transportation Benchmarks submitted to the State.
We are reviewing and adjusting routes in preparation of semi-annual route bidding by Drivers and Safety Aides in December.
2012 2013 2014 2015 2016
39 41
42 43 43
7 8 8
10 10
Housing Connection as of October 2016
Number of Homes Average # of Vacancies
Adult Services Enrollment
Jan-14 Jan-15 Jan-16 Present
Enrollees 170 68 44 33
FT 83 26 10 7
PT 87 44 34 26
0
20
40
60
80
100
120
140
160
180
Enrollees FT PT
Adult Services Enrollment by Funding
0
5
10
15
20
25
Currentenrollmentby Funding
Mueller TDD Unfunded Discovery
23
2 5 3
Adult Services Staff Positions
Enrollees FT PT Staff RSW OtherManage
ment
Jan-14 170 83 87 72.5 43 21.5 7
Jan-15 68 26 44 31.5 20 8.5 5
Jan-16 44 10 34 18 11 4 3
Present 33 7 26 15 9 4 2
0
20
40
60
80
100
120
140
160
180
2012 2013 2014 2015
Total Revenue $58,669.00 $65,659.00 $52,778.00 $58,630.00 $65,167.00
Total pounds 329,795 328,323 267,316 363,691 350,000
Recycling Rev $20,867.00 $23,821.00 $17,322.00 $13,606.00 $24,000.00
$58,669.00 $65,659.00 $52,778.00 $58,630.00 $65,167.00
329,795 328,323
267,316
363,691 350,000
$20,867.00 $23,821.00 $17,322.00 $13,606.00 $24,000.00
64
103
166 171
498
295
349
499
577
720
2012 2013 2014 2015 Projected 2016
Customers Transactions
• Quest Discovery Program
• Job Coaching
• Supported Employment Long Term Follow-up
• 2016 revenue to date $51,935
• Revenue up by 11% in 2016
• Contracted revenue up $3,000 over 2015
• Total pounds – 4% in 2016
• Total customer more than doubled in 2016 (walk-ins)