class presidents association meeting
DESCRIPTION
Class Presidents Association Meeting. Class Officers Weekend September 20, 2008. Agenda. Opening Remarks Presidents Association officer election Update from David Spalding ‘76 CAR overview and best practices Healthy Class Metrics Presidents of the Year - PowerPoint PPT PresentationTRANSCRIPT
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Class Presidents AssociationClass Presidents Association MeetingMeeting
Class Officers Class Officers WeekendWeekendSeptember 20, 2008September 20, 2008
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AgendaAgenda Opening RemarksOpening Remarks Presidents Association officer electionPresidents Association officer election Update from David Spalding ‘76Update from David Spalding ‘76 CAR overview and best practicesCAR overview and best practices Healthy Class MetricsHealthy Class Metrics Presidents of the YearPresidents of the Year Update from Alumni Council Honorary Degree Update from Alumni Council Honorary Degree
CommitteeCommittee LogisticsLogistics
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Opening Remarks Opening Remarks
Introductions:Introductions: Ellie Loughlin and Laura Mattson ‘89sEllie Loughlin and Laura Mattson ‘89s Mike McClintock ‘80Mike McClintock ‘80 David Spalding ‘76David Spalding ‘76 Patsy Fisher ‘81Patsy Fisher ‘81 Rex Morey ‘99Rex Morey ‘99 Jennifer CaseyJennifer Casey
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Election of OfficersElection of Officers
President: President: Mike McClintock ‘82Mike McClintock ‘82
Vice President: Vice President: Ken Johansen ‘60Ken Johansen ‘60
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Update from David Spalding Update from David Spalding ‘76‘76
Review of ‘07-’08 and a look forwardReview of ‘07-’08 and a look forward
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CAR OverviewCAR Overview
Older classes are strong, while younger Older classes are strong, while younger classes need growth (dues, DCF)classes need growth (dues, DCF)
Strongest classes work hard and Strongest classes work hard and communicate oftencommunicate often
Student involvement drives successful eventsStudent involvement drives successful events
On-line elections work wellOn-line elections work well
Key PointsKey Points
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CAR OverviewCAR Overview
Finding a talented, dedicated Finding a talented, dedicated webmasterwebmaster
Acquiring and maintaining email Acquiring and maintaining email addressesaddresses
Managing officers who don’t performManaging officers who don’t perform
Collecting dues (younger classes)Collecting dues (younger classes)
Main ChallengesMain Challenges
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CAR Best PracticesCAR Best Practices
Include input from studentsInclude input from students
Use surveymonkey.com, which is easy and Use surveymonkey.com, which is easy and impactful for selecting an AC rep, for getting impactful for selecting an AC rep, for getting classmate input and for recruiting volunteersclassmate input and for recruiting volunteers
Use Freeconferencecall.com for regular meetingsUse Freeconferencecall.com for regular meetings
Create separate listservs to tailor interest levelsCreate separate listservs to tailor interest levels
Promote a mission statement or a themePromote a mission statement or a theme
Communication ToolsCommunication Tools
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CAR Best PracticesCAR Best Practices
Getting it doneGetting it done Use guest writersUse guest writers Select co-editorsSelect co-editors Send out mini electronic versions (no formatting required)Send out mini electronic versions (no formatting required) Reach out to classmates rather than waiting for inputReach out to classmates rather than waiting for input
Distribution OptionsDistribution Options Email an e-version or link to a website (timely, no space Email an e-version or link to a website (timely, no space
restriction)restriction)
Possible TopicsPossible Topics Include student inputInclude student input Reach out to everyone with name starting with “A”Reach out to everyone with name starting with “A” Select an issue for discussionSelect an issue for discussion
NewslettersNewsletters
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CAR Best PracticesCAR Best Practices
Involve students at every opportunityInvolve students at every opportunity
Plan 30th, 70th birthday partiesPlan 30th, 70th birthday parties
Plan 87th day of the year celebrations across the Plan 87th day of the year celebrations across the countrycountry
Combine officer meetings with mini reunionsCombine officer meetings with mini reunions
Co-sponsor events in smaller regions (‘97-’99)Co-sponsor events in smaller regions (‘97-’99)
Mini ReunionsMini Reunions
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CAR Best PracticesCAR Best Practices
Keep content current with linksKeep content current with links Daily D headlines, web cam on the GreenDaily D headlines, web cam on the Green Personal sites - trips, baby news, weddingsPersonal sites - trips, baby news, weddings
Split listserv and content responsibilitiesSplit listserv and content responsibilities
Use Facebook to link classmatesUse Facebook to link classmates
Use Google Groups or InCircle for class discussionsUse Google Groups or InCircle for class discussions
Send a postcard via snail mail to request email addressesSend a postcard via snail mail to request email addresses
Request email addresses on the website and include the URL Request email addresses on the website and include the URL on all class correspondenceon all class correspondence
WebsitesWebsites
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CAR Best PracticesCAR Best Practices
Engage your EC in finding new ways to focus on studentsEngage your EC in finding new ways to focus on students
Invite students, parents or recent grads to a mini reunionInvite students, parents or recent grads to a mini reunion
Include input from students in a newsletter, dues letter or letter from Include input from students in a newsletter, dues letter or letter from the presidentthe president
Highlight a student on your website (class project section or Highlight a student on your website (class project section or elsewhere)elsewhere)
Select and focus on class projects that involve studentsSelect and focus on class projects that involve students
Promote the TASTE program Promote the TASTE program
Promote Class Connections when applicablePromote Class Connections when applicable
Encourage classmates to do alumni admissions interviewsEncourage classmates to do alumni admissions interviews
Connecting with studentsConnecting with students
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CAR Best PracticesCAR Best Practices
Include challenges in CAR - great learning Include challenges in CAR - great learning opportunityopportunity
Consider doing an on-line vote or pollConsider doing an on-line vote or poll
Add student involvement to goalsAdd student involvement to goals
Suggestions for ‘08-’09Suggestions for ‘08-’09
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CAR Best PracticesCAR Best Practices
Share your ideas and challengesShare your ideas and challenges
Open ForumOpen Forum
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Healthy Class MetricsHealthy Class Metrics
Project Goal: to identify whether a class meets Project Goal: to identify whether a class meets expectations or needs additional supportexpectations or needs additional support
Project UsesProject Uses For Alumni Relations and Class Officers Association: focus For Alumni Relations and Class Officers Association: focus
assistance to classes that fall below standard levels assistance to classes that fall below standard levels For Class Presidents: set class goals, benchmark class For Class Presidents: set class goals, benchmark class
performance and clarify expectations for officers performance and clarify expectations for officers
Intuitive approach taken to identify key factors Intuitive approach taken to identify key factors
Performance levels derived from CARsPerformance levels derived from CARs
Fluid process that will change over time Fluid process that will change over time
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Healthy Class MetricsHealthy Class Metrics Key Factor Meets Expectations: (Yes/No or #/year) CAR filed on time Yes Financial Report filed on time
Yes
Dues participation 40%+ classes > ’90 will need help DCF participation 40%+ classes > ’95 will need help Columns in alumni magazine
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Newsletters 3 Mini-reunions 2 (10+ classmates) Web site updated 4 Communication with Class Officers
6 meeting, conference call, or email
Class communication 1 class meeting, email or letter Class goals/mission communicated
Yes
Officers at COW 3 Active Class Project Yes younger classes: explore low-cost options
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Healthy Class MetricsHealthy Class Metrics
‘‘40s continue to impress40s continue to impress ‘‘50s and ‘60s are the gold standard50s and ‘60s are the gold standard
Regular meetings, minis (2-3) and newsletters (3-4)Regular meetings, minis (2-3) and newsletters (3-4) Dues % in the 50 and 60s and DCF % in the 60s Dues % in the 50 and 60s and DCF % in the 60s
Some ‘70s are very strong, but 4 didn’t file CARsSome ‘70s are very strong, but 4 didn’t file CARs % Dues in the 30 and 40s% Dues in the 30 and 40s Some have great COW attendance, minis, etc, while Some have great COW attendance, minis, etc, while
some have nonesome have none ‘‘80s are solid 80s are solid
Need 3 newsletters vs. 2 and could boost both dues and Need 3 newsletters vs. 2 and could boost both dues and DCF participation 10 pts each to be come closer to older DCF participation 10 pts each to be come closer to older classesclasses
How are we doing?How are we doing?‘‘07-’08 Performance Overview by Decade07-’08 Performance Overview by Decade
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Healthy Class MetricsHealthy Class Metrics
‘‘90s are improving, with room for growth90s are improving, with room for growth 4+ meetings, good COW attendance4+ meetings, good COW attendance Dues % in the 20s and 30s, Dues % in the 20s and 30s, DCF % in the 30s and 40sDCF % in the 30s and 40s
‘‘00s have great strengths, but need 00s have great strengths, but need supportsupport Fantastic mini reunions Fantastic mini reunions Newsletters output varied from 0-3 Newsletters output varied from 0-3 Need dues help (7-23%) Need dues help (7-23%)
‘‘07-’08 Performance Overview by Decade07-’08 Performance Overview by Decade
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Healthy Class MetricsHealthy Class Metrics
Boost ‘90s and ‘00s dues participationBoost ‘90s and ‘00s dues participation Encourage 3+ newsletters from ‘80s, ‘90s and 00sEncourage 3+ newsletters from ‘80s, ‘90s and 00s Re-engage some of the ‘70s classesRe-engage some of the ‘70s classes Encourage continued ‘00 success with mini reunionsEncourage continued ‘00 success with mini reunions Follow ‘50s exampleFollow ‘50s example
Build bonds with students and instill in undergrads their obligation Build bonds with students and instill in undergrads their obligation to ensure that the quality of the Dartmouth experience is to ensure that the quality of the Dartmouth experience is continued to future generationscontinued to future generations
Communicate the metrics to all officers and set goals accordinglyCommunicate the metrics to all officers and set goals accordingly Compare progress toward benchmarks during the yearCompare progress toward benchmarks during the year
Focus for ‘08-Focus for ‘08-0909
Class PresidentsClass Presidents
Class Officers AssociationClass Officers Association
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Healthy Class MetricsHealthy Class Metrics
Boosting dues participationBoosting dues participation
Re-engaging classes who are MIARe-engaging classes who are MIA
Discussion: Suggestions for Supporting Discussion: Suggestions for Supporting ClassesClasses
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Presidents of the YearPresidents of the Year
25 years out and less25 years out and less
25 years out and more25 years out and more
THANKS TO EVERYONE FOR YOUR HARD WORK!!!!THANKS TO EVERYONE FOR YOUR HARD WORK!!!!
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Update from the Alumni Update from the Alumni CouncilCouncil
John Manaras - Honorary Degree CommitteeJohn Manaras - Honorary Degree Committee
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LogisticsLogistics
Multifunctional Meeting next - Class ProjectsMultifunctional Meeting next - Class Projects 11:15 Admissions11:15 Admissions LunchLunch 2:15 Spotlight on Students - a must!2:15 Spotlight on Students - a must! 2-5 Reunion Chairs Orientation2-5 Reunion Chairs Orientation