Classified Council Agenda

September 4, 2008 8:30 – 10:00 a.m.

ADM 204 Access Number 1-800-893-8850

Meeting Number 7730925

I. Call to Order

II. Introduction of Members and Guests

Megan Carlson, President * E Kim Heidemann Melodee Monson, Vice President Kim Stanford * Kathy Smith, Secretary Lara Madden Anna Cook Lisa Sparrell* Brenda Henderson Lois Hall** Craig Mead* Marilyn Borell Fannie Slaten* Melanie Hagen Harry Need Sandra Barclay Janette Thornton Thia Falcone Jennifer DePasa Vicky Warren*

E Jennifer Schultz Anchorage Rep Vacant Judi Spry** Mat-Su Rep Vacant Assembly Reps * Alternate Assembly Reps **

III. Approval of Agenda (pg.1-2)

IV. Approval of Summary (pg. 3-5) V. Reports

A. President (pg. 6) B. Staff Alliance C. UAA Assembly D. Diversity Action Council E. Campus Safety Committee F. Sustainability G. Student Success Task Force H. Staff Health Care Committee I. Faculty Staff Association

VI. Old Business

VII. New Business

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A. Classified Council Retreat- October 2 in LIB 307 (pg. 7) B. Staff Salary Compensation- Jeannine Senechal 9:00 A.M. C. Accreditation Briefing 9:30 A.M.

http://edit.www.uaa.alaska.edu/accreditation/2010.cfm

VIII. Information Items A. Legislative Candidate Fair- September 22nd 12-3, Student Union South

Cafeteria, co-hosted by UAA’s Faculty/Staff Association and Governance Groups

IX. Adjourn

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Classified Council Summary

Thursday, May 1st, 2008 8:30 – 10:00 a.m.

ADM 204 Access Number 1-800-893-8850

Meeting Number 7730925

I. Call to Order

II. Introduction of Members and Guests

X Megan Carlson, President * X Lisa Sparrell* X Melodee Monson, Vice President X Lois Hall* X Kathy Smith**, Secretary E Marilyn Borell X Anna Cook X Melanie Hagen X Brenda Henderson E Sandra Barclay X Craig Mead E Susan Hviid X Fannie Slaten* E Sherry Trumpower X Janette Thornton X Thia Falcone X Jennifer Krumanaker X Timea Webster X Judi Spry** X Xiomara Owens E Kim Heidemann Mat-Su Rep Vacant X Kim Stanford * Vacant Lara Madden X Harry Need

X Jennifer Schultz X Vicky Warren Assembly Reps * Alternate Assembly Reps **

III. Approval of Agenda (pg.1-2) Additional items: ● Summer food services ● Leaving Deans and receptions Approved

IV. Approval of Summary (pg. 3-5) Comments: ● Anna was excused from the April meeting but did end up attending Approved

V. Reports

A. President (pg. 6-7) B. Staff Alliance C. UAA Assembly

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D. Diversity Action Council (pg. 8) E. Campus Safety Committee F. Sustainability ● The committee, composed of 2 faculty, 2 staff, and 2 students, submitted the feedback presentation to Bill Spindle. G. Student Success Task Force ● Very positive outcome ● Reports of students’ success: Gary Rice’s presentation is being presented to other campuses H. Faculty Staff Association ● The last regular executive committee meeting is tomorrow. ● Discussions:

Planning for next year Ranking legislators Work on idea to improve membership

VI. Old Business

A. Ad Hoc Events Committee The committee will keep working on gathering donations for the Habitat for Humanity service drive. B. Classified Council Retreat ● Planning committee: Thia Falcone, Vicky Warren, Melodee Monson, and Megan Carlson.

VII. New Business

A. Welcome and Introduction of New, Returning, and Departing Members (Note: this item will be conducted after agenda approval) (pg. 9)

B. Sports Complex Fee Waiver for Full Time UAA employees-

Jennifer Krumanaker (pg. 10-11)

C. UAA Family Campaign- Julia Martinez ● UAA Family Campaign is a fundraising effort for faculty and staff members. ● Chancellor Ulmer agreed to match new and increased donations up to 2500 dollars. ● Payroll deduction is encouraged ● Theme: Express your pride Photograph contest. Creative photograph send to the University with staff wearing buttons. Classified Council issued a challenge to APT Council to see which council will have the higher participation rate.

D. Elections and Officers

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● Nominations: President: Megan Carlson Unanimously approved Vice-President: Melodee Monson Unanimously approved Secretary: Kathy Smith Unanimously approved Assembly rep: Kim Stanford, Craig Mead, Vicky Warren, Lisa Sparrell Assembly alternate rep: Judi Spry, Lois Hall

VIII. Information Items

A. Benefits Open Enrollment 4/15-5/16 (http://www.alaska.edu/HR/benefits/open_enrollment/)

B. UAA Community Celebration May 15th

http://greenandgold.uaa.alaska.edu/sdd/

C. Chancellor’s Awards for Excellence nominations close May 15th http://www.uaa.alaska.edu/humanresources/events/chancellorawards.cfm

D. Family Campaign

http://www.uaa.alaska.edu/advancement/giving/faculty-and-staff.cfm

E. Summer Food on Campus

● Need to provide food on campus during the summer term. Full-time students from the nursing and education departments are attending classes on campus during the summer term.

F. Update: Leaving Deans and receptions.

IX. Adjourn

Adjourned @ 9.57

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Classified Council President’s Report, September 2008 Governance Office Search

Margot Easter, the governance office representative who supported Classified Council, left the office to pursue her graduate degree full time. I’m serving on a search committee to recruit someone to fill her position. Until the search is complete, please go easy on Christine Tullius. She’s doing the work of two (if not three or four) people all on her own. We hope to have someone in the position by mid-September, if not sooner.

Governance Leaders

UAA’s governance groups (faculty, staff, and students) are partnering with UAA Faculty/Staff Association to host a Legislative Candidate Fair in the Student Union on September 22nd. We may seek some help with setting up the event, and making contact with legislative candidates before the fair. In particular, we would like to have candidates contacted by registered voters living within their legislative district.

Assembly University Assembly meets for the first time this academic year on September 11th.

Staff Alliance Compensation Task Force A task force has been developed to discuss options for pursuing legislative funding for staff salary increases in future years. The task force is made up of Human Resource Services professionals and representatives from staff governance. I’ve invited someone from Statewide HR to meet with Classified Council and discuss the work of the task force at our September meeting. August Retreat Staff Alliance met in August in Fairbanks for their annual retreat. During the retreat, we elected a new chair, the UAS Staff Council President. I will remain a member of the Alliance, but will not have the same level of responsibilities as I did as Chair. Staff Alliance decided on its goals for the 2008-2009 academic year. These goals will be (A) Family Friendly Policies/Child Care, (B) Integrated Advocacy, (C) Retiree Benefits, (D) Compensation, (E) Improving Internal Communication. The first three goals are carried over from the last academic year. We expect to wrap up the Retiree Benefits recommendations early this year. We also plan to recommend guidelines for the Staff Make Students Count Award, and to make revisions and updates to the Staff Alliance handbook and mission statement.

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Classified Council Retreat 2008 Schedule October 2, 2008

Library 307

(11:00-11:15) Overview of Classified Council and UAA’s Mission Statement

(Classified Council President Megan Carlson)

(11:15-11:45) Ice Breaker Introductions

(11:45-12:00) Governance Office

(Governance Coordinator Christine Tullius)

(12:00-1:00) Lunch and Goal Updates from APT, Assembly, Faculty Senate, Student Leaders

(Faculty Senate President Anne Bridges, APT Council President Julia Martinez, USUAA

President Karl Wing)

(1:00-1:30) Budget Approval Process

(TBD)

(1:30-2:00) Advocacy Efforts

(Chancellor Fran Ulmer)

(2:00-2:15) Ergonomics Demonstration and Activity

(WIN for Alaska)

(2:15-3:15) Group Sessions on Classified Council Topics

(3:15-3:45) Committee Planning

(3:45-4:30) UAA’s Mission Statement- Our Personal Roles and Classified Council’s Role

*The schedule and times are flexible.

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Certified Public Manager courses are UA-approved non-credit courses, eligible for UA’s employee education benefit. See University Regulation 04.06.010.

* NOTE: Certified Public Manager (CPM) courses are not offered every term. Check with your regional CPM program manager regarding course offerings. http://www.alaska.edu/UACP/programs/cpm/managers/ Additional information about the CPM program can be found at: http://www.alaska.edu/UACP/programs/cpm/

Alaska Certified Public Manager Program REQUIRED COURSES – 300 hours

Level One – 81 hours CPM 001C Quality Customer Service 0.6 CEU Human Relations CPM 002C The Supervisor’s Role 0.6 CEU General Administration CPM 003C Effective Interviewing and Hiring 0.6 CEU Analytical & Conceptual CPM 004C Performance Management for Supervisors 1.2 CEU Human Relations CPM 006C The Supervisor as Leader 0.6 CEU Human Relations CPM 007C Interpersonal Communications 0.6 CEU Human Relations CPM 008C Powerful Presentations 1.2 CEU Tech, Quantitative & Qualitative CPM 009C Key Issues in Employment Law 0.6 CEU Tech, Quantitative & Qualitative CPM 010C Effective Problem Solving and Decision Making 0.6 CEU Analytical & Conceptual CPM 011C Effective Business Writing 0.6 CEU Analytical & Conceptual CPM 012C Financial Reporting & Analysis 0.6 CEU Tech, Quantitative & Qualitative CPM 015C Level One Exam and CPM Certificate Application** 0.3 CEU ** Certificate of Supervisory Management awarded.

Level Two – 111 hours CPM 019C Strategic Planning 0.6 CEU Analytical & Conceptual CPM 020C Defining Outcomes and Measuring Performance 1.2 CEU Tech, Quantitative & Qualitative CPM 021C Effective Meeting Techniques 0.6 CEU Analytical & Conceptual CPM 022C Risk Management 1.2 CEU General Administration CPM 023C Understanding the Legislative Process 0.6 CEU General Administration CPM 024C Grant Administration 0.6 CEU Tech, Quantitative & Qualitative CPM 025C Building a Customer Service Environment 0.6 CEU General Administration CPM 026C Conflict Resolution Strategies 0.6 CEU Human Relations CPM 027C Fundamentals of Project Management 1.2 CEU Tech, Quantitative & Qualitative CPM 028C Group Communications and Team Building 1.2 CEU Human Relations CPM 030C Strategies for Supervising Supervisors 0.6 CEU General Administration CPM 031C Fundamentals of Marketing 1.2 CEU Human Relations CPM 035C Level Two Project and CPM Certificate Application 0.9 CEU **Certificate of Associate Manager awarded.

Level Three – 108 hours CPM 036C Coaching and Mentoring 0.6 CEU Human Relations CPM 037C Negotiating, Mediating, and Labor Relations 1.2 CEU Human Relations CPM 038C Crisis Management 0.6 CEU Analytical & Conceptual CPM 039C Ethics and Managerial Responsibility 0.6 CEU General Administration CPM 040C Developing Your Leadership Style 1.2 CEU Analytical & Conceptual CPM 041C Quality Control and Continuous Improvement 0.6 CEU Analytical & Conceptual CPM 042C Policy Analysis 0.6 CEU Analytical & Conceptual CPM 043C Understanding Organizational Culture 0.6 CEU General Administration CPM 045C Organizational Information Systems 0.6 CEU Tech, Quantitative & Qualitative CPM 046C Program Evaluation 0.6 CEU Tech, Quantitative & Qualitative CPM 047C Effective Media Communications 0.6 CEU Human Relations CPM 048C Managing Organizational Change 0.6 CEU Analytical & Conceptual CPM 049C Level Three Project and CPM Certificate Application 2.4 CEU **Certified Public Manager designation awarded.

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University of Alaska WAIVER REQUEST – Tuition and Qualifying Non-Credit Course Fees

Semester: Fall Spring Summer 20 (year) MAU: UAF UAA UAS SW

Waiver Type Student Name Student ID Number EmployeIf waiver is for dependent spouse or FIP, employee information is also required

e/Disabled – Regents’ Policy 04.06.010 Spouse/Domestic Partner (Statement of FI on file at HR office)

Dependent (under age 24)

Emeritus Status / Layoff / Disability (per State retirement system)

Adjunct Faculty Name (if student is dependent/spouse/FIP) Employee ID Number AFROTC (per AFROTC/Chancellor agreement) Adjunct Faculty – Collective Bargaining Agreement 14.3 Spouse/Domestic Partner (Statement of FI on file at HR office)

Employee Name (if student is dependent/spouse/FIP) Employee ID Number Dependent (under age 24) Senior Citizen – Regents’ Policy 05.10.080.B

GENERAL RULES • Waiver covers tuition and qualifying non-credit course fees ONLY and the waiver form must be turned in when paying fees. NO reimbursements will be made. • Educational benefits do not apply to other non-credit courses, other fees or for courses in which the tuition/surcharges exceed the university norm. • Fees not covered by waiver (i.e., student activity fees, course lab fees, health center fees, technology fees) are student’s responsibility and must be paid by the deadline. • For a Financially Interdependent Partner (FIP) or dependent, a “UA Statement of Financial Interdependence” (Statement of FI) must be approved and on file at the employee’s Human

Resources office. • Tuition waived for graduate courses, i.e. 600 level, taken by a university employee, adjunct, or spouse/FIP/dependent may be taxable to the employee/adjunct and included in the

employee/adjunct’s W-2 as taxable income.

GRADUATE/UNDERGRADUATE COURSES

CRN Department Course No. Section Course Title Days Hour/Time No. of Credits

Graduate Course (Check if yes)

UA-APPROVED NON-CREDIT COURSES • Only fill out if applying to use the education benefit for UA-approved non-credit courses • A benefits-eligible employee may have course charges waived for up to six UA-approved non-credit courses each academic year. For listing, see

http://www.alaska.edu/hr/

Seminar/Workshop CEUs, if any Course Date(s) Time

During this academic year, I have taken UA-approved non-credit courses and am eligible to use the education benefit for this course. Employee’s Initials

EMPLOYEE/ADJUNCT FACULTY CERTIFICATION OF ELIGIBILITY I certify that I am eligible for the tuition waiver requested for myself, my spouse/domestic partner or my dependent (under age 24) and agree to take full responsibility for tuition charges should the request be found ineligible. If waiver is for my FIP, a “UA Statement of Financial Interdependence” is approved and on file at my Human Resources office. If waiver is for an employee, I have had credit hours waived during the current academic year (Fall through Summer, maximum of 12). Employee/Adjunct Faculty Signature: _____________________________________ Phone #___________________ Date: _________________

SENIOR CITIZEN CERTIFICATION OF ELIGIBILITY I certify that I am an Alaskan resident, and was 60 or older on September 21, 2005. Waiver is valid on a “space available” basis only, when courses can accommodate seniors in addition to regularly enrolled students. Senior Citizen Signature: _______________________________________________ Phone #____________________ Date: _________________

TO BE COMPLETED BY EMPLOYEE’S SUPERVISOR The employee completing this form is eligible for the requested educational benefit. Signature of Supervisor or Designee: __________________________________ Phone #__________________ Date: __________________ If the employee’s attendance at a course will occur during working hours, the supervisor’s prior approval is required. This must be obtained before the employee submits this form or registers for the course.

Supervisor’s Signature: Phone #: Date:

Page 1 of 2 Rev. 08.29.08

****** Provisions governing Employee Education Benefits are referenced on the back side of this form. ******

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Page 2 of 2 Rev. 08.29.08

PLEASE NOTE: Formal provisions, including but not limited to Regents’ Policy, University Regulations and collective bargaining agreements (CBAs), determine the actual benefits that will be provided to employees. If the form content conflicts, the regulations and CBA provisions will govern.

UNIVERSITY REGULATION 04.06.010 EMPLOYEE EDUCATION BENEFITS

Regular employees, spouses and dependents are authorized a waiver of course charges under the following conditions: A. A regular employee of the university will have graduate and/or undergraduate course credit hour charges waived for up to six credits per

semester. A regular employee will have course charges waived for up to three non-credit courses from a UA-approved list per semester, with prior approval by the employee’s supervisor. Course charges may be waived for a maximum of 12 credit hours and 6 non-credit courses per academic year, beginning with the fall semester and ending with the summer term. Prior to the start of each academic term, the list of UA-approved non-credit courses will be provided by the Statewide Office of Human Resources.

B. A regular employee who will be employed by the university for the following academic year but who is off contract during the summer will have graduate and/or undergraduate course credit hour charges waived for up to 12 credits and for up to 6 non-credit courses from a UA-approved list per summer session within the 12 credit and 6 non-credit course limitation in each academic year.

C. An employee may take up to three credit hours during working hours, with prior approval by the supervisor, without having to make up the time if, in the opinion of the supervisor, the coursework will be of direct benefit to the university. An employee may take UA-approved non-credit courses during working hours with prior approval by the supervisor. Employees are not required to make up the time for their attendance at UA-approved non-credit courses.

D. An employee may attend credit courses that do not directly benefit the university during working hours, provided that it is approved in advance by the supervisor and does not impede the work to be performed. The employee will be responsible for making up lost work time through a flexible work schedule requested through and approved by the supervisor.

E. Spouses and dependent children under the age of 24 of employees in benefits-eligible positions will have course credit hour charges waived. Course charges for non-credit courses will not be waived for spouses and dependents of employees.

F. An individual who qualifies for permanent disability during his/her regular employment under the University of Alaska’s long-term disability plan will have course credit hour charges waived for a period of three academic years following qualification.

G. An employee who has included university coursework as part of an approved leave of absence is entitled to the same education benefits as a regular employee.

H. Education benefits cease upon termination of employment except for those courses in which the employee is currently enrolled and classes are in session at the time of termination.

I. Education benefits provided by this section apply to the total number of credit hours in which the employee, spouse, and/or dependent enrolls.

J. An employee is responsible for any tax liability generated from employee education benefits. K. With the exception of non-credit UA-approved courses, self-support course charges are not eligible to be waived under this benefit. L. For a student enrolled in the WWAMI Medical Program, a tuition waiver may be used only for University of Alaska-provided coursework. (8/13/08)

ADJUNCT FACULTY EDUCATIONAL BENEFITS COLLECTIVE BARGAINING AGREEMENT 14.3

1. A unit member will earn a three credit tuition waiver in each semester of teaching. The waiver may be used by the unit member, his/her spouse, or dependent child under the age of 24, for graduate or undergraduate credit hour charges (tuition). Educational benefits provided in this Article are available to be used for courses on the same basis as may be used by other university employees. 2. A unit member must promptly apply for and document eligibility for the waiver prior to fee payment, and no refund of paid tuition will result from the application of this provision. 3. An adjunct may accrue tuition waivers earned in accordance with this provision up to a maximum of 12 credits. Banked waivers expire 12 months after the unit member’s last assignment in the bargaining unit represented by United Academics – Adjuncts or upon employment in another class of employment eligible for tuition waiver. ***Effective July 1, 2008, an adjunct may accrue tuition waivers earned in accordance with this provision up to a maximum of 15 credits. Banked waivers shall expire 24 months after the unit member’s last assignment in the bargaining unit represented by United Academics – Adjuncts or upon employment in another class of employment eligible for tuition waiver. 4. Once expired, a tuition waiver is not reinstated by subsequent employment.

SENIOR CITIZEN TUITION AND FEE WAIVER

REGENTS’ POLICY 05.10.080

Regular tuition shall be waived for Alaska residents who are otherwise age eligible to receive full social security retirement benefits, who register on a space available basis; that is, when courses can accommodate such students in addition to other enrolled students. Individuals who were eligible for senior citizen tuition waivers on September 21, 2005 under the previous regents’ policy shall continue to be eligible for the waiver.

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Subject Course # Course Title Campus Building RoomABUS F004C Eff Leadership/Today's Suprvsr UAF - Main Campus TVCC 211ABUS F005C Communication in the Workplace UAF - Main Campus TVCC 211ABUS F006C Dealing with Difficult People UAF - Main Campus TVCC 211ABUS F007C Hiring 101: Dos and Don'ts UAF - Main Campus TVCC 211ABUS F008C Time, Project & Meeting Mngmnt UAF - Main Campus TVCC 211ABUS F009C Team Building & Motivating UAF - Main Campus TVCC 211ABUS F010C Understanding Financial Stmnts UAF - Main Campus TVCC 211ABUS F011C Go Fish:Creatng Cstmr Srv Envr UAF - Main Campus TVCC 211BFIN AC001 Basic Business Bookkeeping UAA - Main Campus OFF CMPSBFIN AC003 Comprehensive Financial Mgmt UAA - Mat-Su Campus FSM 107CIOS F001C Microsoft Word 2007 UAF - Main Campus TVCC 113CIOS F002C Microsoft Excel 2007 UAF - Main Campus TVCC 113CIOS F004C Microsoft PowerPoint 2007 UAF - Main Campus TVCC 116CIOS F005C Microsoft Access 2007 UAF - Main Campus TVCC CP AC010 Office 2007 Access UAA - Main Campus ER 228-BCP AC010 Office 2007 Excel UAA - Main Campus ER 228-BCP AC010 Office 2007 Outlook UAA - Main Campus ER 228-BCP AC010 Office 2007 Power Point UAA - Main Campus ER 228-BCP AC010 Office 2007 Word UAA - Main Campus ER 228-B PRD A014 Grant Proposal Writing UAA - Kenai Peninsula

CampusKBC

PRD AC042 Grants Management UAA - Kenai Peninsula Campus

KBC

Fall 2008 UA-Approved Non-Credit Courses eligible for UA's employee education benefit. See University Regulation 04.06.010.

*NOTE: For course descriptions/information refer to the campus schedules and appropriate program office.

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