climb to new heights with… recreation management software solution

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Climb to New Heights Climb to New Heights with… with… Recreation Management Recreation Management Software Solution Software Solution

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Page 1: Climb to New Heights with… Recreation Management Software Solution

Climb to New Heights Climb to New Heights with…with…

Recreation Management Recreation Management Software SolutionSoftware Solution

Page 2: Climb to New Heights with… Recreation Management Software Solution

POWERFULPOWERFUL

FLEXIBLEFLEXIBLE

RELIABLERELIABLE

Simply the Simply the “BEST”“BEST”

Page 3: Climb to New Heights with… Recreation Management Software Solution

Features Include…Features Include…

Program Registrations (Desktop & On-Line)Program Registrations (Desktop & On-Line)

Facility Reservations and RentalsFacility Reservations and Rentals

League Scheduling and Team BuildingLeague Scheduling and Team Building

Membership Passes or Finger ScanningMembership Passes or Finger Scanning

Demographic Based Emails and MailingsDemographic Based Emails and Mailings

Demographic Based Participation CountsDemographic Based Participation Counts

Voice Message Broadcast ServiceVoice Message Broadcast Service

Page 4: Climb to New Heights with… Recreation Management Software Solution

Would you like to…Would you like to…

Group Customers by Family?Group Customers by Family?

Setup Address Information One Time?Setup Address Information One Time?

Identify Parents and Siblings Immediately?Identify Parents and Siblings Immediately?

Register an Entire Family at Once?Register an Entire Family at Once?

Offer Multiple Children Discounts?Offer Multiple Children Discounts?

Page 5: Climb to New Heights with… Recreation Management Software Solution

Family Members

Head of Household

Page 6: Climb to New Heights with… Recreation Management Software Solution

Would you like to…Would you like to…

Create Mass Mailing Labels or Mass EmailsCreate Mass Mailing Labels or Mass EmailsUsing Certain Demographic Information?Using Certain Demographic Information?

MunicipalityMunicipality

Zip Code / CityZip Code / City

Birth Date / AgeBirth Date / Age

GenderGender

GradeGrade

SchoolSchool

Page 7: Climb to New Heights with… Recreation Management Software Solution

Mass Mailing Labels & Mass Email Option!

Page 8: Climb to New Heights with… Recreation Management Software Solution

Use the “Categories” and “Sub-Categories” FeatureUse the “Categories” and “Sub-Categories” Feature

And Organize RECPRO Just Like Your Brochure!And Organize RECPRO Just Like Your Brochure!

Page 9: Climb to New Heights with… Recreation Management Software Solution

Assign a “Category” to Each Course.

Page 10: Climb to New Heights with… Recreation Management Software Solution

Assign a Sub-Category to Each

Course

Page 11: Climb to New Heights with… Recreation Management Software Solution

Assign Course Fees forAssign Course Fees for

ResidentResident

Non-ResidentNon-Resident

Accept Partial Payments (Deposits) forAccept Partial Payments (Deposits) for

TripsTrips

Higher Priced ProgramsHigher Priced Programs

Setup Discounts forSetup Discounts for

SeniorsSeniors

Staff MembersStaff Members

Multiple ChildrenMultiple Children

Financial AssistanceFinancial Assistance

Page 12: Climb to New Heights with… Recreation Management Software Solution

Fees, Partial Payment & Discounts.

Page 13: Climb to New Heights with… Recreation Management Software Solution

Setup Enrollment Numbers forSetup Enrollment Numbers for

MinimumMinimum

MaximumMaximum

RECPRO will calculateRECPRO will calculate

Current EnrollmentCurrent Enrollment

Roster Spots AvailableRoster Spots Available

Waiting List CountWaiting List Count

and…and…

Potential Revenue for Min, Max & Spots AvailablePotential Revenue for Min, Max & Spots Available

Actual Revenue for Current EnrollmentActual Revenue for Current Enrollment

Page 14: Climb to New Heights with… Recreation Management Software Solution

Enrollment CountsPotential & Actual Revenue

(based on Resident Fee)

Page 15: Climb to New Heights with… Recreation Management Software Solution

Setup Registration ParametersSetup Registration Parameters

Age RangeAge Range

Grade RangeGrade Range

Male, Female or Co-EdMale, Female or Co-Ed

Do you need to organize your activities by Program Manager?Do you need to organize your activities by Program Manager?

RECPRO Can Do It!RECPRO Can Do It!

When you need to Cancel a Course… Do you want it to be When you need to Cancel a Course… Do you want it to be simple?simple?

RECPRO Can Help!RECPRO Can Help!

Page 16: Climb to New Heights with… Recreation Management Software Solution

Assign a Program Manager

All Registration Parameters can be setup EASILY and QUICKLY!

Canceling Courses is very SIMPLE!

Page 17: Climb to New Heights with… Recreation Management Software Solution

EASILY Setup Session Dates & Locations and Book Your EventEASILY Setup Session Dates & Locations and Book Your Event

RECPRO can handle all scheduling and booking scenariosRECPRO can handle all scheduling and booking scenarios

Multiple DatesMultiple Dates

Multiple Start / End TimesMultiple Start / End Times

Multiple Facilities and RoomsMultiple Facilities and Rooms

NO Double BookingsNO Double Bookings

Easily Resolve ConflictsEasily Resolve Conflicts

Page 18: Climb to New Heights with… Recreation Management Software Solution

Different Locations

Different Times.

Multiple Days.

Page 19: Climb to New Heights with… Recreation Management Software Solution

If Practices & Games are Different Days, Times and Locations, RECPRO can handle it!!

Page 20: Climb to New Heights with… Recreation Management Software Solution

Course Roster Tab…Course Roster Tab…

Identify ParticipantsIdentify Participants

Obtain Contact InformationObtain Contact Information

Recognize Outstanding BalancesRecognize Outstanding Balances

Find Participants without Signed WaiverFind Participants without Signed Waiver

Issue Refunds Issue Refunds

Transfer Participants to a Different CourseTransfer Participants to a Different Course

Page 21: Climb to New Heights with… Recreation Management Software Solution

Issue Refunds or Transfer Participants to a Different

Activity

Participant Contact Info & Possible Balance.

Roster Tab Page in Your Course Setup

Screen

Page 22: Climb to New Heights with… Recreation Management Software Solution

RECPRO will help you Quickly IdentifyRECPRO will help you Quickly Identify

Revenue GeneratedRevenue Generated

Refunds IssuedRefunds Issued

Expenses PostedExpenses Posted

Profit / Loss Profit / Loss

Page 23: Climb to New Heights with… Recreation Management Software Solution

Profit or LossExpenses Posted

Refunds IssuedRevenue Generated

Page 24: Climb to New Heights with… Recreation Management Software Solution

Course Waiting List…Course Waiting List…

Identify Participants WaitingIdentify Participants Waiting

Add Participants to the ListAdd Participants to the List

Remove Participants from the ListRemove Participants from the List

Add Participants to the Active Roster Add Participants to the Active Roster

Page 25: Climb to New Heights with… Recreation Management Software Solution

Add to List, Remove from List & Add to Active

Roster.

Waiting List Tab Page in Your Course Setup

Screen

Page 26: Climb to New Heights with… Recreation Management Software Solution

RECPRO has a “Quick Print” Feature for…RECPRO has a “Quick Print” Feature for…

Course Listing / CatalogCourse Listing / Catalog

Course Start and End DatesCourse Start and End Dates

Course RosterCourse Roster

Roster Address Labels / Name TagsRoster Address Labels / Name Tags

Course Profit / LossCourse Profit / Loss

Course Waiting List / Future Reference ListCourse Waiting List / Future Reference List

Instructor Confirmation LettersInstructor Confirmation Letters

Instructor LabelsInstructor Labels

Page 27: Climb to New Heights with… Recreation Management Software Solution

Quick Print

Page 28: Climb to New Heights with… Recreation Management Software Solution

Our Lookups Contain a UNIQUE Grouping Function!Our Lookups Contain a UNIQUE Grouping Function!

Easily Find Course Data and Group By:Easily Find Course Data and Group By:

CategoryCategory

Category & Sub-CategoryCategory & Sub-Category

Begin DateBegin Date

Year & SeasonYear & Season

Also, Quickly Identify Enrollment Numbers Using the Lookup!Also, Quickly Identify Enrollment Numbers Using the Lookup!

Page 29: Climb to New Heights with… Recreation Management Software Solution

Grouped by Category…Grouped by Category…

Page 30: Climb to New Heights with… Recreation Management Software Solution

Grouped by Category & Sub-Category…Grouped by Category & Sub-Category…

Page 31: Climb to New Heights with… Recreation Management Software Solution

Grouped by Begin Date…Grouped by Begin Date…

Page 32: Climb to New Heights with… Recreation Management Software Solution

Grouped by Year & Season…Grouped by Year & Season…

Page 33: Climb to New Heights with… Recreation Management Software Solution

Setting up a New Season has NEVER been EASIER!Setting up a New Season has NEVER been EASIER!

The RECPRO “The RECPRO “Copy Full SemesterCopy Full Semester” Feature allows you ” Feature allows you to…to…

Setup a New Season Using a Previous SeasonSetup a New Season Using a Previous Season

Identify Each Activity’s Participation LevelIdentify Each Activity’s Participation Level

Identify Each Activity’s Profit / LossIdentify Each Activity’s Profit / Loss

Page 34: Climb to New Heights with… Recreation Management Software Solution

Here we are setting up Summer 2007 by using Summer 2006

Information.

EASILY Identify the Courses that performed well and the Courses that

didn’t!

Page 35: Climb to New Heights with… Recreation Management Software Solution

When setting up your Facilities…When setting up your Facilities…

Assign CategoriesAssign Categories

Enter Address & Phone InfoEnter Address & Phone Info

Identify Hours of OperationIdentify Hours of Operation

Page 36: Climb to New Heights with… Recreation Management Software Solution

Assign Category

Enter Address & Contact Info

Setup Hours of Operation

Page 37: Climb to New Heights with… Recreation Management Software Solution

When setting up your Rooms within the Facility…When setting up your Rooms within the Facility…

Assign CategoriesAssign Categories

Set Room CapacitySet Room Capacity

Enter Setup & Cleanup MinutesEnter Setup & Cleanup Minutes

Identify “Rentable” RoomsIdentify “Rentable” Rooms

Setup Hours of OperationSetup Hours of Operation

Page 38: Climb to New Heights with… Recreation Management Software Solution

Assign Category & Capacity and enter Setup & Cleanup

Minutes

Identify “Rentable” rooms and then setup Fees & Security Deposit

Page 39: Climb to New Heights with… Recreation Management Software Solution

Using our UNIQUE Grouping Function…Using our UNIQUE Grouping Function…

EASILY Search “Facilities” by Categories EASILY Search “Facilities” by Categories like…like…

Dance / Music StudiosDance / Music StudiosGolf CoursesGolf Courses

Health / Fitness ClubsHealth / Fitness ClubsParksParks

SchoolsSchools

EASILY Search “Rooms” by Categories like…EASILY Search “Rooms” by Categories like…

Athletic FieldsAthletic FieldsAuditoriumsAuditoriumsClassroomsClassrooms

GymnasiumsGymnasiumsPoolsPools

Page 40: Climb to New Heights with… Recreation Management Software Solution

Facilities Grouped by Category…Facilities Grouped by Category…

Page 41: Climb to New Heights with… Recreation Management Software Solution

Rooms Grouped by Category…Rooms Grouped by Category…

Page 42: Climb to New Heights with… Recreation Management Software Solution

Renting Facilities through RECPRO is Renting Facilities through RECPRO is EASY! EASY!

Select Desired Facility / RoomSelect Desired Facility / Room

Select Applicable Fees (Room, Equipment or Personnel)Select Applicable Fees (Room, Equipment or Personnel)

Setup Recurring Dates & TimesSetup Recurring Dates & Times

Confirm Fees, Dates and Times and Book the Confirm Fees, Dates and Times and Book the ReservationReservation

Print Rental ContractPrint Rental Contract

Create and Print Rental InvoiceCreate and Print Rental Invoice

Page 43: Climb to New Heights with… Recreation Management Software Solution

Renting Facilities is EASY! First, Select Desired Facility/Room and then Select all Applicable Fees.

Page 44: Climb to New Heights with… Recreation Management Software Solution

Quickly Setup Dates & Times for the Rental by using the Recurring Dates

option.

Once Dates & Times are set, you then Create the Reservation and Post it to

the Calendar.

Page 45: Climb to New Heights with… Recreation Management Software Solution

Once the Reservation has been Created, you can Print the Contract or

Create the Bill

Page 46: Climb to New Heights with… Recreation Management Software Solution

Use the Facility & Room Filters to only view certain Facilities and

Rooms.

Page 47: Climb to New Heights with… Recreation Management Software Solution

When “Grouping By” Resource, the calendar sections off by Resource.

Page 48: Climb to New Heights with… Recreation Management Software Solution

Would you like to…Would you like to…

Sell Memberships?Sell Memberships?

Sell Visit Passes?Sell Visit Passes?

Issue Park Passes?Issue Park Passes?

Utilize Biometric Finger Scanning?Utilize Biometric Finger Scanning?

Our Membership Module will accommodate your Our Membership Module will accommodate your needs!needs!

Page 49: Climb to New Heights with… Recreation Management Software Solution

Setup Your Own Membership Plans

Page 50: Climb to New Heights with… Recreation Management Software Solution

Terms are Days, Months and Number of Passes!

Page 51: Climb to New Heights with… Recreation Management Software Solution

Would you like to…Would you like to…

Scan Member Cards or Fingers Upon Entry?Scan Member Cards or Fingers Upon Entry?

Have the System Validate the Membership?Have the System Validate the Membership?

Alert the Attendant about Expired Memberships?Alert the Attendant about Expired Memberships?

Keep a Log of all Member Activity?Keep a Log of all Member Activity?

RECPRO Can Do It!RECPRO Can Do It!

Page 52: Climb to New Heights with… Recreation Management Software Solution
Page 53: Climb to New Heights with… Recreation Management Software Solution

Use our “Use our “Shopping CartShopping Cart” Feature to…” Feature to…

Register for Courses / LeaguesRegister for Courses / Leagues

Sell or Renew MembershipsSell or Renew Memberships

Rent FacilitiesRent Facilities

Sell MerchandiseSell Merchandise

Page 54: Climb to New Heights with… Recreation Management Software Solution

Step 3: Checkout

Step 2: Choose a “Purchase” Option.

Step 1: Find a Customer

Page 55: Climb to New Heights with… Recreation Management Software Solution

From the From the Shopping CartShopping Cart you can also… you can also…

Post ReceiptsPost Receipts

Post CreditsPost Credits

Issue RefundsIssue Refunds

Temporarily Suspend a Sale & Complete it LaterTemporarily Suspend a Sale & Complete it Later

Page 56: Climb to New Heights with… Recreation Management Software Solution

Issue Refunds

Temporarily Suspend a Sale & Complete Later that

Day

Post Receipt (Revenue) to a Course or Post Credit to Customer’s

Account

Page 57: Climb to New Heights with… Recreation Management Software Solution

Would you like a Quick and Easy Way to…Would you like a Quick and Easy Way to…

Review Customer Payment History?Review Customer Payment History?

Reprint Receipts?Reprint Receipts?

Identify Course Activity for a Family?Identify Course Activity for a Family?

Review Membership Status?Review Membership Status?

View Facility Rental History?View Facility Rental History?

The Shopping Cart has it ALL!The Shopping Cart has it ALL!

Page 58: Climb to New Heights with… Recreation Management Software Solution

This Family’s Payment History

Drill Down to Items on Each Receipt

Reprint Any Receipt

Page 59: Climb to New Heights with… Recreation Management Software Solution

Each Family Member’s Activity History

Family Membership History

Family Facility Rental History

Page 60: Climb to New Heights with… Recreation Management Software Solution

Process Multiple Payment Methods per Transaction…Process Multiple Payment Methods per Transaction…

Automatically Authorize Credit / Debit Cards…Automatically Authorize Credit / Debit Cards…

Allow Customers to Carry a Balance (Positive & Negative)…Allow Customers to Carry a Balance (Positive & Negative)…

Page 61: Climb to New Heights with… Recreation Management Software Solution

Allow Multiple Payment Methods per Transaction!

Page 62: Climb to New Heights with… Recreation Management Software Solution

Use our Real Time RevenueUse our Real Time Revenue “Dashboard” on a Daily “Dashboard” on a Daily BasisBasis

The Dashboard will give you up to the minute statistics for…The Dashboard will give you up to the minute statistics for…

““In House” Course RevenueIn House” Course Revenue

““Online” Course RevenueOnline” Course Revenue

Membership RevenueMembership Revenue

Facility Rental RevenueFacility Rental Revenue

Merchandise RevenueMerchandise Revenue

Page 63: Climb to New Heights with… Recreation Management Software Solution

Today’s Revenue

Month to Date Revenue

Page 64: Climb to New Heights with… Recreation Management Software Solution

Generate “Graph” Style Reports for…Generate “Graph” Style Reports for…

RevenueRevenue

ExpensesExpenses

Profit / LossProfit / Loss

Participation CountsParticipation Counts

Membership CountsMembership Counts

Page 65: Climb to New Heights with… Recreation Management Software Solution

Shown Here is our Sample “Revenue” Report which

has a Breakdown of all Course Categories!

Page 66: Climb to New Heights with… Recreation Management Software Solution

Our “Course Demographics” report will allow you to study Participant Counts based on Gender, Age, Residency, Registration Type and

Municipality

Page 67: Climb to New Heights with… Recreation Management Software Solution

Let RECPRO help you become the BEST at…Let RECPRO help you become the BEST at…

In House Activity RegistrationsIn House Activity Registrations

Online Activity RegistrationsOnline Activity Registrations

Facility Reservations and RentalsFacility Reservations and Rentals

League Scheduling / Team BuildingLeague Scheduling / Team Building

Membership ManagementMembership Management

SERVING YOUR COMMUNITY!SERVING YOUR COMMUNITY!

Climb to New Heights with RECPROClimb to New Heights with RECPRO

Page 68: Climb to New Heights with… Recreation Management Software Solution

If you want to be the BEST…If you want to be the BEST…

Use the BEST…Use the BEST…

RECPRO!RECPRO!

Page 69: Climb to New Heights with… Recreation Management Software Solution

Contact:Contact: Dale GeigerDale Geiger

R.C. Systems, Inc.R.C. Systems, Inc.

247 Cass Avenue247 Cass Avenue

Mt. Clemens, MI 48043Mt. Clemens, MI 48043

586.469.4200 x 103586.469.4200 x 103

[email protected]@rcsystemsinc.com