TABLE OF CONTENTS

ABOUT CLOCKIT

OUR STORY

FEATURES

HOW TO IMPLEMENT CLOCKIT

BENEFITS OF CLOCKIT

SERVERS AND SECURITY

FAQ

CLOSING NOTES

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ABOUT CLOCKIT2Clockit is a workforce automation tool that helps organizations manage employee time, attendance, payroll, leaves and holidays. In addition to just managing time, Clockit also facilitates GPS track-ing for employee and fleet.

With Clockit you can manage multiple locations at the same time, all in real time! No matter where you are in the world, you can now access your information at the click of a button, from a desktop or a mobile device. Our advanced algorithms compile data from your various locations and our cloud based platform gives you a visual representation of your company’s health allowing you to take de-cisions early on.

You could be running an independent coffee shop with a handful of baristas or a large scale manufacturing company with hundreds of workers. Our software is tailored to suit your needs, be it a small scale startup or a multinational organization.

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ALL IT TAKES IS 5 MINUTES TO INTEGRATE AND VISUALISE

There are roughly 500 million businesses worldwide that are small and medium businesses. Out of this nearly 85% of them have fewer than 20 employees. ClockIt is designed to suit the needs of both small and large organizations. Small and medium businesses tend to have fewer stringent employee policies and spend fewer resources on HR activities. This is where ClockIt can really help your organisation shine. With its real time information and analytics, you don’t have to worry about spending precious resources gathering and collating data. So let’s automate with ClockIt!

“We were able to get started with Clock-It in less than 5 minutes. Our data was captured in just a few clicks and we were able to analyze our workforce data for 3 years. Works like magic!!”

85% of businesses worldwide are small businesses with few-er than 20 employees.

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OUR STORY3Our company TECSOL Software has exten-sive experience and background in the ser-vices industry. Since 2009 we have executed hundreds of projects for small as well as large enterprises. Our primary focus has been in the mobile development, web development, cloud and hardware space.

We scaled operations from a small startup with just one employee and grew all the way to 50 employees in a short span. We always wanted to retain the startup culture whilst maintaining operations that of any leading IT software company. With growth, this quickly became a problem.

Our first step was to install a biometric time and attendance machine that would allow us to maintain our employee records and help us with the access control. We needed up-to-date information on employee attendance,time uti-lization, leaves and holiday schedules. Only to realize there was no easy way to get and man-age this data.

In our research we soon discovered that ev-eryone using this device faced similar prob-lems. The device came highly recommended and organizations claimed that they were very happy with the performance and the features it provided. However the only downside of us-ing the device was the software. The current

software would need to connect to the device manually and you would get reports that were typically CSV dumps. Acquiring any useful in-formation would require you to comb through this data dump and carry out computations by specifying formulae in an excel spreadsheet.

If you are operating out of multiple offices, this demanded that you extract the data indi-vidually from each location and then process them one at a time to get the desired result. We soon realized that there was an opportu-nity and developed ClockIt. ClockIt is a cloud based system that connects to your device seamlessly. Whether you have one device or a hundred, ClockIt’s Time Engine AlgorithmsTM - TEATM can compute this data for you in real time. You now have the convenience of ana-lyzing the data simply by using a web browser or your mobile device. Our Android and iOS apps make it one step easier to be closer to your business.

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Employees often lost count of how many personal leave days they had tak-en and how many vacation days they were still entitled to. We needed a way to provide them with up-to-date leave information.

LEAVE MANAGEMENT

Employees coming in late and leaving early slowly started to become a prob-lem. As employee numbers started to increase, monitoring time theft became even more challenging.

TIME THEFTUnfortunately, more often than not, some employees failed to get rec-ognised for their hard work. We were unable to identify our most productive employees.

RECOGNITION

As our company was growing, it got in-creasingly difficult to keep track of the employees time. We knew everyone was coming into the office. But were they putting in enough time?

EMPLOYEE ATTENDACE

PROBLEMS WE FACED

“Before ClockIt, employees didn’t really care about their time performance in the company. These days employees com-pete with each other. As a startup we wanted to maintain our culture without any policing and we were able to do just that.”

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FEATURES4Features in ClockIt have been carefully hand crafted after speaking with hundreds of companies and running numerous of hours of tests with live customers to ensure our customers get exactly what they need. We have been working closely with IT and Human Resource teams to fully understand potential problems and to identify and provide ideal solutions with our platform. Since we are hosted on the cloud, our teams are always trying to come up with improvements and features that are all re-leased to our customers. You can now say goodbye to expensive software upgrades and maintenance fees. ClockIt ensures you are always running the latest software whether you are a 5 person company or a 1000 employee company. You always get treated with the same love and care!

Time performance is the true measure of the amount of time the employee is logged in for in your company. This is measured in percentage.

Employees just turning up for work and fulfilling their Time Performance Index - TPI does not ensure that your organi-zation is fully productive. Coming in for work on time also contributes to the ef-ficiency of your workforce. This is also measured in percentage.

Time Performance Index TM - TPI TM

Process Error - PE

Imagine being able to see all this data at the click of a button on your web browser or mobile device for all your business locations in real time.

For example: If an employee is expect-ed to work for 8 hours a day excluding all breaks and he has logged in for 8 hours, this accounts for a 100% TPI. If this employee has logged in for 4 hours, it accounts for a 50% TPI. If the employ-ee has logged in for 12 hours then he or she has a TPI of 150%. As a business owner you can now decide how you would take actions on this data.

For Example: Let’s say that you are run-ning a dental medical center. If your re-ceptionist logs in at 11:00AM and your dentists login at 9:00AM, this leads to a 2 hours loss as office could have per-formed much better had your employ-ees turned up around the same time. A receptionist coming on time ensures that all your appointments and other administrative work is handled well for your entire team.

ClockIt helps you visualise the data for the entire year with yearly snapshots. Our snapshots are color coded so that you can visually see the days of the en-tire year that accounted for hours lost, hours gained and an overall company rating. This data inturn allows you to drill down and get office locations and employees that are contributing to these values. Our simple drill down ta-bles ensure that you have data at your fingertips with minimum number of clicks.

ClockIt is designed to make time and at-tendance easy. Our advance logic com-putes IN Time, Out Time and Breaks. Using this data ClockIt computes ad-vance data visualizations and other im-portant information. Our platform com-putes the average In time, Average Out Time, Average Break Duration, Punch Frequency and many more useful in-sights into your organization.

Time Engine Snapshots Punch Logic

Every employee in ClockIt is bound by a time template. A time template is noth-ing but the weekly schedule of work for an employee. ClockIt allows you to cre-ate multiple templates for your organi-zation. Each employee can be assigned a time template and this becomes the basis of calculations for his or her per-formance. So right from your janitor to your developers, every employee can be monitored on Clockit.

Time Templates

FEATURES5

“You would be surprised to see what kind of data ClockIt can provide. We never realised that our employees were compliant with our company policies. Once in awhile, it was amazing to see the commitment and the hard work that they put in for the growth of our organization”

ClockIt enables companies to manage their field agents and fleet management as well. Our tracking mobile app allows companies to monitor and visually track their work-force with the help of google maps in real time. In addition to just tracking, Clockit cal-culates distance travelled, check ins, start trips and end trips. Our employee and fleet tracking module also allows image uploads and has a beautiful timeline view to visually aid the tracking process. Our advanced tracking algorithms also capture battery life and charge status. Our smart mobile notifications also inform employees about their status to take timely actions.

Employee and Fleet Tracking

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You could be running a business from a single location or even multiple lo-cations worldwide; ClockIt gathers all the necessary data and saves it at one central location. Our world class data centers ensure that you have the data when you need it the most. Out Time Engine Algorithms poll devices at regu-lar intervals and refresh the data. This ensures that customers get the most updated data on their dashboards.

Leaderboards are baked into Clock-it. Leaderboards help organisations identify top and bottom performing employees and sites within seconds. The information is also shot out to em-ployees of the organisation to create a sense of competition. Time and atten-dance is now more fun and gamified for your entire organisation.

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Our leave management module is built into the ClockIt core architecture. Em-ployees can request for leaves on the platform and are sent to the neces-sary people for approvals. Companies can set up leaves as per their policies. ClockIt calculates the leave balances ac-cordingly and updates both the users and the admins on leave approvals and rejections.

Anywhere Access Leave Management

Clockit automates your workforce by sending out timely emails regarding their time performance and leaves on a daily, weekly and monthly basis. Employees are always informed about their performance and can correct any errors early on. Employees are fully aware of their hours lost, hours gained, leave balances etc. This avoids un-comfortable review meetings and expensive hours lost to your organisation. Our au-tomation tools have helped companies get their employees to comply within weeks of implementation without the need of Intervention from any department. Our two minute installation guide can get you started and you can start saving today!!

Automation

Clockit helps organisations manage all employee related documents in one location. This makes it easy to find in-formation at your fingertips. All files are tagged and stored. Our unique search feature lets you find the right informa-tion with seconds.

Leaderboards Document Management

The user profile is the most detailed snapshot of your employee. Our smart algorithms capture important infor-mation related to all your employees for one location or multiple locations all under one platform. Our predictive sense technology determines leave burn rates, chances to leave, yearly snapshots etc.

User Profile

FEATURES

For Example: Let’s say that you are running a dental medical center. If your receptionist logs in at 11:00AM and your dentists login at 9:00AM, this leads to a 2 hours loss as office could have per-formed much better had your employees turned up around the same time. A receptionist coming on time ensures that all your appointments and other administrative work is handled well for your entire team.5

All features in ClockIt are designed keeping both small and large enterprises in mind. We are constantly working with our cus-tomers to come up with more innovative ways to present critical data to them visually. We are constantly rolling out new features completely free of cost so that our customers can benefit from ClockIt.

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HOW TO IMPLEMENT CLOCKIT7ClockIt is compatible with more than 900 time and attendance devices available in the market today. Chances are that your organisation already uses a device that is compatible with our soft-ware. Our simple online tools will help you identify your device and get started within minutes. If you do not currently have a device, you can place an online order for one on our ecommerce store. We will ship out the device to you with all the necessary configuration. If you are already us-ing any other software, you can try out ClockIt alongside your other software with 100% compat-ibility. Our great online support and ticketing platform will ensure that you have the best support at all times. Our detailed knowledge base and community support ensures that you have the best possible help to adopt Clockit into your business. Our weekly version updates help organisations have the latest software without expensive maintenance and upgrade fees.

Access the admin settings and navigate to the network settings. Setup the static IP on the device, default gateway, DNS records and save.

You are now ready to sign up with ClockIt. ClockIt will validate your settings and you will then be able to see your data.

Sign up to any DDNS provider such as NO-IP, DynDns or any other provider. Make sure that your router supports the DDNS provider. Access your router admin page with your us-ername and password and update the DDNS settings. Now your router has a domain even if your don’t have a static IP.

Go to your port forwarding rules and forward the port 4370 from your external IP or do-main to the device IP.

CONFIGURE DEVICE SIGNUP TO CLOCKITCONFIGURE ROUTER

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“Signing up to the ClockIt service really helped us visualise our data. The amazing online knowledge base and community support got us up and running in less than 5 minutes. We wish we had this earlier, It would have surely saved us a lot of trouble.”

“The current solution available in the market is no-where as feature rich as ClockIt. ClockIt helped us save tons of time in data gathering and analysis. Now we can simply login from anywhere and see years woth of data with a few clicks..”

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TRY CLOCKITTODAY!!

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ClockIt is available for a free 30 day trial. During this trial period you will have complete access to the platform for unlimited number of users. You can test the platform and try out all the features. Once you make a decision, simply update your billing details and select a plan. If for any reason you are unhappy with the product, you can always revert to your old software.

BENEFITS OF CLOCKIT8

Clockit helps organisations save money within weeks of implementation. Our automation tools and Time Engine Algorithms ensure that all employees are compliant. You can start saving on hours lost from today. Clockit also helps avoid employee confrontations as data is accurate and shared with employees on a daily basis. What’s more is that as a business you have access to this data anytime anywhere. You can save up hours trying to compile this data manually, Clockit does all the heavy lifting and visually presents the data to you within seconds.

“The benefits of ClockIt far outweigh the cost. We were able to get a return on our investment within 3 days of implement-ing ClockIt”

1 2 3Clockit helps you save on expensive servers required to maintain and collect this data. We maintain your servers at multiple data cen-ters worldwide and guarantee 99.99% uptime for our services. Not to mention Any Where access that is bundled with our services.

ClockIt is designed to work on the cloud. This means that you no longer need to have ex-pensive licensed server software. We take care of all of your servers and upgrades. You can be rest assured that your servers run on the latest hardware and software.

ClockIt gives all customers the highest level of encryption and unlimited storage for their data. Our systems are designed to store data for more than 10 years. With multiple levels of storage and backups taken every 5 min-utes, you can be assured that your data is in safe hands.

PRICEADVANTAGE

SERVERS DATA STORAGE & BACKUPLICENSES

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SERVERS & SECURITY9ClockIt runs on world class servers that are provisioned in multiple datacenters worldwide. This allows us to pull your data within seconds no matter where you are trying to access the information from. Our timely backup keeps all your data safe for upto 10 years. Our networks are secured by world class security features. We value your privacy and this ensures that your organization’s data is in safe hands. Our smart networks are designed to give all our customers a 99.99% uptime.

Cloud based software with Anywhere Access ensures that you can have access to your data on demand for one location or multiple locations.

Free upgrade to server hardware and software. No more worrying about dated software, licenses and server hardware. We manage this for you automatically.

Real Time server monitoring. Our servers are monitored 24/7. This ensures an uptime of 99.99% no matter which part of the world you are in.

Your data is encrypted and stored with the highest industry standards available today. With unlimited storage and cloud, you can save more than 10 years of data in one location.

Database backup is taken every 5 minutes. With this you are guaranteed that your data is not going anywhere unless you want it to.

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FAQ10

Clockit is designed to work alongside your other software. You can use both together. Follow our get-ting started guide at http://www.help.com to get started and experience our platform. Once you are satisfied with the package you can simply continue using Clockit.

I am already using a software, how can I switch to Clockit?

Clockit is available for a 30 day trial. During this time you can give Clockit a spin. Clockit is designed to work alongside your existing software. During the trial we do not ask you for any credit card informa-tion. These 30 days are completely on us. You get access to all the features for unlimited users. Once you are convinced you can pick a plan and sign up

Can I try Clockit before I make my deci-sion?

Clockit is designed to be compatible with more than 900 devices. So chances are that you would not need to change your device.

Do I need to change my current device?

No, ClockIt works on alternate punches. Depending on the policies of your company employees can con-tinue to punch in as normal.

Do my employees have to change the way they punch in?

The punches depends on the device. Depending on the make and model you can have PIN, RFID, Biomet-ric Fingerprint and Facial Recognition.

What type of punches can be recorded using Clockit?

Clockit works by communicating with your device via the internet. So you would need a working inter-net connection and your device to be connected via LAN. You would need to keep your internet and your time and attendance device on at all times.

What supporting infrastructure do I need to have?

No Clockit can work with dynamic IP’s as well. You would need to configure your router to work with one of the dynamic domain IP providers such as Dy-nDns or NO-IP. You can choose a provider that is sup-ported by your internet router.

Do I need a static IP?

We have an in house customer support team. Simply log in a ticket and we will get back to you. Our on-line knowledge base and community support is an awesome resource for you to get self help on simple tasks.

How do I get in touch with support?

Yes you can! Clockit allows you to easily switch plat-forms. Simply cancel the subscription from the ac-counts section and we will not bill you during the next cycle.

Can I cancel my subscription?

Clockit is designed to be compatible with more than 900 device models available in the market today. Fol-low our two minute guide to find out if your device is compatiable at http://www.help.com

Is Clockit compatible with my time and attendance device?

CLOSING NOTES11Choosing ClockIt for your organisation means you have taken the first step to ensure that your business runs efficiently. Our workforce automation ensures that your employees are fully aware of their contribution. This gives you the added advantage of being able to visualise your business and how time and money is spent. You will have complete peace of mind and a full return on investment within weeks of implementation.

Don’t just take our word for it. Experience our 30 day trial to find out for yourself.

340 S LEMON AVE #9886, WALNUT

CA 91789

USA

Phone: +1 415 830 4830 (USA) , +91 80 65 30 559 (INDIA)

Email: hello@clockit.io

www.clockit.io