cnet_erp accounting management course # 2505. contents setting up cnet_erp accounting cnet erp...

CNET_ERP CNET_ERP Accounting Accounting

ManagementManagement

Course # 2505

ContentsContents

Setting up CNET_ERP AccountingSetting up CNET_ERP Accounting

CNET ERP Accounting ArchitectureCNET ERP Accounting Architecture– Source DocumentsSource Documents– Journals PostingJournals Posting– LedgerLedger

Reconciliation and auditingReconciliation and auditing

Closing and ReportingClosing and Reporting

Setting up CNET_ERP Setting up CNET_ERP AccountingAccounting

Part OnePart One

Setting up CNET_ERP Setting up CNET_ERP AccountingAccounting

1.1. Maintain Global System Library (GSL)Maintain Global System Library (GSL)

2.2. Maintain Chart of AccountMaintain Chart of Account

3.3. Setup accounting PeriodSetup accounting Period

4.4. Default account settingDefault account setting

5.5. Account integrationAccount integration

6.6. Beginning balanceBeginning balance

7.7. Proof reading and checking settingProof reading and checking setting

Maintain Global System Maintain Global System Library (GSL)Library (GSL)

1.11.1

Company setupCompany setup

Company NameCompany Name

TIN NoTIN No

VAT NoVAT No

System TypeSystem Type

AddressAddress

Global System Library (GSL)Global System Library (GSL)

Items - Items - Non processed raw materialNon processed raw material

Products – Products – Processed value added ProductProcessed value added Product– Finished Product and None finished Product.Finished Product and None finished Product.

Customers – Customers – Buyers, Guests, Patients…Buyers, Guests, Patients…

Suppliers – Suppliers – Seller, vendors, providerSeller, vendors, provider

Employees – Employees – Workers of the organizationWorkers of the organization

Miscellaneous – Miscellaneous – VariousVarious

Global system library illustrationGlobal system library illustration

Sales Module FBM ModuleAccounting ModuleInventory Module

• Customer• Item• Product• Employee

•Item•Product

•Customer•Supplier•Employee

• Supplier• Item• Product• Employee

Global System Library (GSL)

Item/ProductsItem/Products

GeneralGeneral

Price listPrice list

Supplier list (Only for item)Supplier list (Only for item)

Balance listBalance list

Specification listSpecification list

Catalogue listCatalogue list

PackagePackage

AdvancedAdvanced

Master recordMaster record– Medicine, Book, Electronic, Garment, Medicine, Book, Electronic, Garment,

Customer/SupplierCustomer/Supplier

GeneralGeneral

AddressAddress– Local AddressLocal Address– International AddressInternational Address

AdvancedAdvanced– PicturePicture– TranslatorTranslator

EmployeeEmployee

GeneralGeneral

AddressAddress– Local AddressLocal Address– International AddressInternational Address

AdvancedAdvanced– PicturePicture– TranslatorTranslator

MiscellaneousMiscellaneous

BankBankTaxTaxMessageMessageLookupLookupTableTableItem categoryItem categoryStoreStoreExchange rateExchange rate

DepartmentDepartmentCartCartPeriodPeriodCommissionCommissionFontFontFixed Asset ClassFixed Asset ClassCost factorCost factor

Methods of Maintaining GSLMethods of Maintaining GSL

Automatic Automatic (Using data migrator)(Using data migrator)– From Excel (Standard formats)From Excel (Standard formats)– From Pervious version of CNET_ERP V.4.0From Pervious version of CNET_ERP V.4.0– During SynchronizationDuring Synchronization– Fast RegistrationFast Registration

Manual maintenanceManual maintenance– All GSL maintenance are found on maintain All GSL maintenance are found on maintain

main menu.main menu.

Maintain historyMaintain history

Methods of editing GSLMethods of editing GSL

From maintain dialogue boxFrom maintain dialogue box– Must select the GSL to editMust select the GSL to edit– Make changes and saveMake changes and save

From editing listFrom editing list– Excel like sheetExcel like sheet– Has searching criteriaHas searching criteria– Multiple editing at onceMultiple editing at once– Takes effect after savedTakes effect after saved

Edit historyEdit history

Maintain Chart of AccountMaintain Chart of Account

1.21.2

Chart of accountChart of accountCNET_ERP Accounting follows A tree structure / CNET_ERP Accounting follows A tree structure / parent-child structure.parent-child structure.Account typeAccount type– Control accountControl account

Subsidiary accountSubsidiary account

Standard account types are provided in the system Standard account types are provided in the system dictionary.dictionary.All transaction are made at subsidiary levelAll transaction are made at subsidiary levelCoding standardCoding standard– Max 6 digit for Control Max 6 digit for Control – Max 6 digit for subsidiaryMax 6 digit for subsidiary– Select separator from special characterSelect separator from special character

““-,_,*,+,.,/,\,|, space,<,>,^,@,!,#,$,%,&,{,[,],},:,;,”,’,.-,_,*,+,.,/,\,|, space,<,>,^,@,!,#,$,%,&,{,[,],},:,;,”,’,.

– Max total code length <= 13 “100010-300040”Max total code length <= 13 “100010-300040”

Maintain Chart of AccountMaintain Chart of AccountCash AccountCash Account

– On hand, at bank, pity cash, purchaser …On hand, at bank, pity cash, purchaser …

Revenue AccountRevenue Account– Item categories, room, board, add. Charge…Item categories, room, board, add. Charge…

Expense AccountExpense Account– General, utility, maintenance, departments…General, utility, maintenance, departments…

Account payable (A/P account)Account payable (A/P account)– Suppliers, vendors…Suppliers, vendors…

Account receivable (A/R account)Account receivable (A/R account)– Customers, Agents, Dealers…Customers, Agents, Dealers…

Tax accountTax account– VAT, Withholding, Income tax ...VAT, Withholding, Income tax ...

Default AccountsDefault Accounts

1.3 Setup accounting Period1.3 Setup accounting Period

Ethiopian or European PeriodEthiopian or European Period

Number of periodNumber of period– Can be 12, 24, 36, 48Can be 12, 24, 36, 48

Set a Starting DateSet a Starting Date

Automatically generate accounting Automatically generate accounting periods.periods.

Default account settingDefault account setting

1.41.4

Default Account SettingDefault Account SettingSalesTaxSalesTax VATVAT

SalesDiscountSalesDiscount DiscountDiscount

AdditionalChargeAdditionalCharge Service chargeService charge

CashAtBankCashAtBank Checking accountChecking account

CashAtHandCashAtHand Main cashierMain cashier

AccountPayableAccountPayable A/PA/P

AccountRecivableAccountRecivable A/RA/R

WithHoldingReceivableWithHoldingReceivable

WithHoldingPayableWithHoldingPayable

PettyCashPettyCash

Default Account SettingDefault Account SettingSalesSales RevenueRevenueInventoryInventory StockStock

CostOfSalesCostOfSales Cost of salesCost of salesIncomeTaxIncomeTax

OtherIncomeOtherIncome

PurchaseDiscountPurchaseDiscountGoodsInTransitGoodsInTransit GITGIT

DamagedExpenseDamagedExpense BreakageBreakageWorkInProcessWorkInProcess WIPWIPDepreciationExpenseDepreciationExpense

Account IntegrationAccount Integration

1.51.5

Account integration chartAccount integration chart

Item/Product

Customers

User/Cashier

Bank/Credit card

Suppliers

Room/Board

Cost of sales

Account Payable

Inventory

Revenue

Account Receivable

...

Cash at bank

Cash on hand

...

...

...

Account integrationAccount integration

Item/ProductItem/Product

Customer/SupplierCustomer/Supplier

User (Cashier) Account settingUser (Cashier) Account setting

Credit card account settingCredit card account setting

Room Revenue account settingRoom Revenue account setting

Board revenue account settingBoard revenue account setting

Bank account settingBank account setting

Item/Product Account Item/Product Account integrationintegration

By Item categoryBy Item category– Parent account to child categoryParent account to child category– Child Category to items account Child Category to items account

inheritanceinheritance

By individual itemBy individual item

AccountsAccounts– RevenueRevenue– Cost of salesCost of sales– InventoryInventory

Customer/supplierCustomer/supplierAccount integrationAccount integration

By customer categoryBy customer category– Maintaining account for customer categoryMaintaining account for customer category– Account inheritanceAccount inheritance

By individual customerBy individual customer

Cashier Account SettingCashier Account Setting

All user that transact cash must have All user that transact cash must have accountaccount

Cash on hand accountCash on hand account

If no account assigned for a user system If no account assigned for a user system takes default cash on hand accounttakes default cash on hand account

Credit card account settingCredit card account setting

Miscellaneous sectionMiscellaneous section

All credit card must have accountAll credit card must have account

Cash at bank or account receivableCash at bank or account receivable

If no account assigned for a credit card If no account assigned for a credit card system takes default cash at bank accountsystem takes default cash at bank account

Room Revenue account settingRoom Revenue account setting(Hotel)(Hotel)

Assuming different Room type revenue will Assuming different Room type revenue will be posted in different accountbe posted in different account

Room type based revenue accountRoom type based revenue account

If no account assigned for a room type, If no account assigned for a room type, system takes default sales accountsystem takes default sales account

Board revenue account settingBoard revenue account setting(Hotel)(Hotel)

Assuming different board revenue will be Assuming different board revenue will be posted in different accountposted in different accountMostly board revenue is a food revenueMostly board revenue is a food revenueRoom type based revenue accountRoom type based revenue accountIf no account assigned for a room type, If no account assigned for a room type, system takes default sales accountsystem takes default sales account

Beginning balanceBeginning balance

1.61.6

Beginning balanceBeginning balance

1.1. Account balanceAccount balance

2.2. Item/Product beginning balanceItem/Product beginning balance

3.3. Customer/Supplier beginning balanceCustomer/Supplier beginning balance

4.4. Employee beginning balanceEmployee beginning balance

Account beginning balanceAccount beginning balance

PeriodicalPeriodical– Balance will be effective as of the selected Balance will be effective as of the selected

Accounting periodAccounting period

Must balanceMust balance

A trial balanceA trial balance

Natural balance is respectedNatural balance is respected

Proof read conformationProof read conformation

Item/Product beginning balanceItem/Product beginning balance

Must have a store and one of the store must Must have a store and one of the store must be main storebe main store

On item maintain form, balance listOn item maintain form, balance list

Must select the store and type in the Must select the store and type in the balance in the respective fieldbalance in the respective field

Beginning cost must be on the main storeBeginning cost must be on the main store

Beginning balance can be on the respective Beginning balance can be on the respective storestore

Customer/Supplier Customer/Supplier beginning balancebeginning balance

On maintain customer form general tabOn maintain customer form general tab

Must have accountMust have account

Employee beginning balanceEmployee beginning balance

On maintain employee form general tabOn maintain employee form general tab

Must have accountMust have account

Other alternative is on accounting setting Other alternative is on accounting setting user account settinguser account setting

Especially all cashiers must have accountEspecially all cashiers must have account

1.7 Proof reading and checking 1.7 Proof reading and checking settingsetting

GSL ReportGSL Report

Chart of accountChart of account

Period reportPeriod report

GSL check list for account integrationGSL check list for account integration– No account, No category, No supplier...No account, No category, No supplier...

Beginning Balance ReportBeginning Balance Report

Default Account setting ReportDefault Account setting Report

CNET_ERP Accounting CNET_ERP Accounting ArchitectureArchitecture

Part IIPart II

CNET_ERP Accounting CNET_ERP Accounting ArchitectureArchitecture

Layered detachable architectureLayered detachable architecture– Source document layerSource document layer

Voucher / TransactionVoucher / Transaction

– Journal layerJournal layerFive /5/ JournalFive /5/ Journal

– Leger layerLeger layerGeneral lager (Group by account)General lager (Group by account)

Trial balance (Summarized by account)Trial balance (Summarized by account)

Architectural illustrationArchitectural illustration

Source Doc.

Leger

Journal

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2.1 Vouchers Vouchers

(Transactions(Transactions))

Source Document layer

Vouchers (Transactions)Vouchers (Transactions)

Transactions are made out of one or many Transactions are made out of one or many GSLGSL

Transactions are curried via VouchersTransactions are curried via Vouchers

Vouchers are building blocks of subsystemsVouchers are building blocks of subsystems

There are 39 Vouchers in 5 Subsystems in There are 39 Vouchers in 5 Subsystems in CNET_ERP V.5.0CNET_ERP V.5.0

Vouchers are source documentsVouchers are source documents

Will take effect after being issuedWill take effect after being issued

Voucher will be further processed to Voucher will be further processed to produce Journalproduce Journal

Kinds of VouchersKinds of Vouchers

With respect to structureWith respect to structure– Line Item Voucher (29 – 75%)Line Item Voucher (29 – 75%)– None line item Voucher (10 – 25%)None line item Voucher (10 – 25%)

With respect to Stock movementsWith respect to Stock movements– Stock MovingStock Moving– None Stock movingNone Stock moving

With respect to AccountsWith respect to Accounts– Journal VoucherJournal Voucher– None Journal VoucherNone Journal Voucher

Vouchers and Sub systems Vouchers and Sub systems divisiondivision

Core Sub systemCore Sub system– Sales (7)Sales (7)– Inventory (15)Inventory (15)– Accounts (7)Accounts (7)

Extended Sub systemExtended Sub system– Front office management (3)Front office management (3)– Productions management (7)Productions management (7)– Human Resource management (-)Human Resource management (-)

Rules of VouchersRules of VouchersSequentially NumberedSequentially NumberedNeed time stampNeed time stampNeed one or more ownerNeed one or more ownerShould be contained in a single pageShould be contained in a single pageCan not be modified after being issuedCan not be modified after being issuedNeed a copy distribution management Need a copy distribution management (CDM)(CDM)Can be voidCan be voidMust support multiple print size and formatsMust support multiple print size and formatsHas execution procedureHas execution procedure

Line Item and None Line item Line Item and None Line item VouchersVouchers

All Sales, inventory and production All Sales, inventory and production Vouchers are line item vouchersVouchers are line item vouchers

All Accounting Vouchers and FOMS All Accounting Vouchers and FOMS vouchers are non line item vouchersvouchers are non line item vouchers

Dual Life vouchersDual Life vouchers– Credit sales (FOMS Room sales)Credit sales (FOMS Room sales)– Refund (FOMS Room Refund)Refund (FOMS Room Refund)

Parts of line item voucherParts of line item voucher

Address sectionAddress section

Item Information/ Item Information/ (Nested reference)(Nested reference)

Command sectionCommand section

Item collectorItem collector

Term SectionTerm Section

Summery SectionSummery Section

Voucher no SectionVoucher no Section

Value sectionValue sectionCart SectionCart SectionBatch sectionBatch sectionPayment methodPayment methodStore SectionStore SectionOperation SectionOperation SectionReference sectionReference sectionPurpose sectionPurpose section

Parts of non Line Item VoucherParts of non Line Item VoucherAddress SectionAddress Section

Reference section (Nested)Reference section (Nested)

Tax SectionTax Section

Account SectionAccount Section

Voucher No SectionVoucher No Section

Amount SectionAmount Section

Description SectionDescription Section

Cart SectionCart Section

Payment method sectionPayment method section

Operation SectionOperation Section

Sales subsystemSales subsystem

1.1. Sales OrderSales Order

2.2. Performa InvoicePerforma Invoice

3.3. Cash sales InvoiceCash sales Invoice

4.4. Credit sales invoiceCredit sales invoice

5.5. Sales return (Refund)Sales return (Refund)

6.6. Consignment sales invoiceConsignment sales invoice

7.7. Consignment sales returnConsignment sales return

Item moving Vouchers (Sales)Item moving Vouchers (Sales)

SNSN VoucherVoucher EffectEffect

11 Cash Sales InvoiceCash Sales Invoice --

22 Credit Sales InvoiceCredit Sales Invoice --

33 Sales ReturnSales Return ++

44 Consignment Sales InvoiceConsignment Sales Invoice (-)(-)

55 Consignment sales ReturnConsignment sales Return (+)(+)

Inventory Sub systemInventory Sub system1.1. Store RequestStore Request2.2. Store Issue VoucherStore Issue Voucher3.3. Store Transfer VoucherStore Transfer Voucher4.4. Goods Receiving VoucherGoods Receiving Voucher

1.1. Cash Goods ReceivingCash Goods Receiving2.2. Credit Goods ReceivingCredit Goods Receiving3.3. Dispensary Goods ReceivingDispensary Goods Receiving4.4. Consignment Goods ReceivingConsignment Goods Receiving

5.5. Purchase RequestPurchase Request6.6. Purchase orderPurchase order7.7. Store Return VoucherStore Return Voucher8.8. Disposal VoucherDisposal Voucher9.9. Stock Adjustment voucherStock Adjustment voucher10.10. Supplier ReturnSupplier Return11.11. Consignment Supplier returnConsignment Supplier return12.12. Delivery OrderDelivery Order

Item moving Vouchers (Inventory)Item moving Vouchers (Inventory)

SNSN VoucherVoucher EffectEffect

11 Goods receivingGoods receivingCash, Credit, Dispensary, ConsignmentCash, Credit, Dispensary, Consignment

++

22 Store Issue VoucherStore Issue Voucher +-+-

33 Store Transfer VoucherStore Transfer Voucher +-+-

44 Supplier return VoucherSupplier return Voucher --

55 Disposal VoucherDisposal Voucher --

66 Store Return VoucherStore Return Voucher +-+-

77 Stock Adjustment VoucherStock Adjustment Voucher +-+-

88 Delivery OrderDelivery Order (-)(-)

99 Consignment Supplier returnConsignment Supplier return (-)(-)

None Item moving VoucherNone Item moving Voucher

SNSN ModuleModule VoucherVoucher

11 SalesSales Sales OrderSales Order

Performa InvoicePerforma Invoice

22 InventoryInventory Store RequestStore Request

Purchas RequestPurchas Request

Purchase OrderPurchase Order

33 AccountingAccounting All Accounting Vouchers are All Accounting Vouchers are non item moving vouchersnon item moving vouchers

44 FOMSFOMS All FOMS Voucher are non All FOMS Voucher are non item moving vouchersitem moving vouchers

Accounting VouchersAccounting Vouchers

1.1. Cash Receipt VoucherCash Receipt Voucher

2.2. Bank Advise VoucherBank Advise Voucher

3.3. Bank Payment VoucherBank Payment Voucher

4.4. Pity cash Payment VoucherPity cash Payment Voucher

5.5. I O U VoucherI O U Voucher

6.6. Bank Deposit VoucherBank Deposit Voucher

7.7. Payment Order VoucherPayment Order Voucher

None Journal VouchersNone Journal Vouchers

Sales SubsystemSales Subsystem– Sales OrderSales Order– PerformaPerforma– Consignment InvoiceConsignment Invoice– Consignment ReturnConsignment Return

ProductionProduction– Job RequestJob Request– Job orderJob order– Batch VoucherBatch Voucher

Inventory SubsystemInventory Subsystem– Store RequestStore Request– Purchase RequestPurchase Request– Purchase OrderPurchase Order– Consignment ReceivingConsignment Receiving– Consignment ReturnConsignment Return– Stock Transfer VoucherStock Transfer Voucher

Journal Voucher ChartJournal Voucher Chart

Journal VoucherJournal Voucher SubsystemSubsystem JournalJournal

Cash Sales InvoiceCash Sales Invoice

Credit Sales InvoiceCredit Sales Invoice

SalesSales

SalesSales

SJSJ

Payment OrderPayment Order

Cash Goods ReceivingCash Goods Receiving

Credit Goods ReceivingCredit Goods Receiving

AccountingAccounting

InventoryInventory

InventoryInventory

PJPJ

Cash Receipt VoucherCash Receipt Voucher

Bank advise VoucherBank advise Voucher

AccountingAccounting RJRJ

Bank Payment VoucherBank Payment Voucher

Petty cash Payment VoucherPetty cash Payment Voucher



DJDJ

General JournalGeneral Journal



Sales Return (Refund)Sales Return (Refund)

Supplier ReturnSupplier Return

DisposalDisposal

Stock Adjustment Stock Adjustment

Bank Deposit SlipBank Deposit Slip

Formulation VoucherFormulation Voucher

Packing List VoucherPacking List Voucher

Store Issue VoucherStore Issue Voucher


SalesSales

InventoryInventory

InventoryInventory

InventoryInventory


ProductionProduction


InventoryInventory

GJGJ

Working on Accounting Working on Accounting VouchersVouchers

Lists of accounting VouchersLists of accounting Vouchers


Bank Advise VoucherBank Advise Voucher


Pity cash Payment VoucherPity cash Payment Voucher

Bank Deposit VoucherBank Deposit Voucher

Payment order VoucherPayment order Voucher

I O U VoucherI O U Voucher


Used to receive cash from different sourceUsed to receive cash from different source

Will trigger cash receipt JournalWill trigger cash receipt Journal

Can be done in two different methodsCan be done in two different methods– Referenced preparationReferenced preparation

Will produce cash collection adviceWill produce cash collection advice

Keep monitoring the remaining balanceKeep monitoring the remaining balance

Can be sorted by specific reference ownerCan be sorted by specific reference owner

VAT and Withholding will be calculated from Ref.VAT and Withholding will be calculated from Ref.

Line item detail will be shown in balloon.Line item detail will be shown in balloon.

– Direct preparationDirect preparation

Bank Advise VoucherBank Advise Voucher

Used to receive cash from different source Used to receive cash from different source through bank transfer.through bank transfer.Will trigger cash receipt JournalWill trigger cash receipt JournalCan be done in two different methodsCan be done in two different methods– Referenced preparationReferenced preparation

Will produce cash collection adviceWill produce cash collection adviceKeep monitoring the remaining balanceKeep monitoring the remaining balanceCan be sorted by specific reference ownerCan be sorted by specific reference ownerVAT and Withholding will be calculated from Ref.VAT and Withholding will be calculated from Ref.Line item detail will be shown in balloon.Line item detail will be shown in balloon.


Disbursement ProcedureDisbursement Procedure

Stock purchaseStock purchase– Pre paid Purchase (Purchase Order)Pre paid Purchase (Purchase Order)– Post Paid Purchase (Credit Good Receiving)Post Paid Purchase (Credit Good Receiving)

Service purchase (Payment order)Service purchase (Payment order)

Refund (Sales Return)Refund (Sales Return)

Payment can be made By BPV or PCPVPayment can be made By BPV or PCPV


Used to Disburse cash to different party from Used to Disburse cash to different party from BankBankWill trigger cash Disbursement JournalWill trigger cash Disbursement JournalCan be done in two different methodsCan be done in two different methods– Referenced preparationReferenced preparation



Pity cash Payment VoucherPity cash Payment Voucher

Used to Disburse cash to different source from Used to Disburse cash to different source from pity cash.pity cash.Will trigger Cash Disbursement JournalWill trigger Cash Disbursement JournalCan be done in two different methodsCan be done in two different methods– Referenced preparationReferenced preparation



Bank Deposit VoucherBank Deposit Voucher

Used to transfer cash from cash on hand Used to transfer cash from cash on hand account to cash at bank accountaccount to cash at bank account

It also tracks shortage and overage of It also tracks shortage and overage of cash on hand cashier account.cash on hand cashier account.

Can be sorted by valid cashier accountCan be sorted by valid cashier account

Only cash sales and cash receipt will be Only cash sales and cash receipt will be referredreferred

Refund will not be consideredRefund will not be considered

Payment order VoucherPayment order Voucher

Mostly used as a reference document to Mostly used as a reference document to issue paymentsissue payments

Mostly used to process service purchaseMostly used to process service purchase

Will trigger a purchase journalWill trigger a purchase journal

I O U VoucherI O U Voucher

Mostly used to control cash flow within the Mostly used to control cash flow within the company employeescompany employees

Can be used to issue loneCan be used to issue lone

Can be used to transfer cash custodianCan be used to transfer cash custodian

Bank checkBank checkIncoming and outgoing checkIncoming and outgoing check

Outgoing check printing facilityOutgoing check printing facility

Supports 14 check coordinates in the systemSupports 14 check coordinates in the system

Check reprinting securityCheck reprinting security

Any resizable tray printer can be usedAny resizable tray printer can be used

Actual check must be used from the stab.Actual check must be used from the stab.

Check must be manually signedCheck must be manually signed

Reference AdvisersReference Advisers

If a voucher is made as a result of other If a voucher is made as a result of other Vouchers.Vouchers.– When cash receipt is madeWhen cash receipt is made

Cash collection AdviseCash collection Advise

– When Bank payment Voucher or Pity cash When Bank payment Voucher or Pity cash payment voucher is madepayment voucher is made

Payment AdvisesPayment Advises

e-Box filee-Box file

(Document list)(Document list)

Accounting system Work flowAccounting system Work flow

Item

Customer

Employee

Supplier

Mesilanous

Product

VoucherTransaction

Sales e_box file

Accountinge_box file

Inventorye_box file

Sales Journal

Purchase Journal

Cash receipt Journal

Disbursement Journal

General Journal

Gen

eral Led

ger

Fin

ancial S

tatemen

ts

Types of e box fileTypes of e box file

Global System library Box fileGlobal System library Box file

Subsystem e box fileSubsystem e box file– SalesSales– InventoryInventory– Accounting – check manager, Cart, tax…Accounting – check manager, Cart, tax…– ProductionProduction– *FOMS (*FOMS (working environmentworking environment))

House keeping DocumentHouse keeping Document

POS manager - POS manager - cash, credit, Refund, Report, cash, credit, Refund, Report, Dashboard, remote POS managerDashboard, remote POS manager

Components of e-box fileComponents of e-box file

Tool BarTool Bar

Search engineSearch engine

TabsTabs

Contextual menuContextual menu

Side Dock windowSide Dock window

Bottom Dock windowBottom Dock window

Status BarStatus Bar

GSL Document listGSL Document list

Display GSL componentsDisplay GSL components– Item, Product, Customer, Supplier, Employee Item, Product, Customer, Supplier, Employee

and master recordsand master records

Intelligent Search EngineIntelligent Search Engine

Contextual menu for desired operationContextual menu for desired operation

Standard spared sheet interfaceStandard spared sheet interface

Incomplete information trouble ShootingIncomplete information trouble Shooting

GSL aging component meterGSL aging component meter

Subsystem e Box File Subsystem e Box File (Document List)(Document List)

Electronic archive of the transactions (Voucher)Electronic archive of the transactions (Voucher)Organized in respective sub systemOrganized in respective sub systemSorted and indexed in different criteriaSorted and indexed in different criteriaColored according to their operation doneColored according to their operation doneLine item detailLine item detailJournal DetailJournal DetailOwner detailOwner detailVoucher general detailVoucher general detailContextual menu for desired operationContextual menu for desired operationStandard spared sheet interfaceStandard spared sheet interfaceEnhanced tool bar for various operationEnhanced tool bar for various operation

POS managerPOS manager

Tree like POS organization by POS typeTree like POS organization by POS type

Displays POS VouchersDisplays POS Vouchers

POS Dash BoardPOS Dash Board

Generic POS reportGeneric POS report

Enable remote POS connectionEnable remote POS connection

Enable summarized remote JournalizationEnable summarized remote Journalization

Working on accounting Working on accounting DocumentDocument

Accounting VoucherAccounting Voucher

Check managerCheck manager

General ledgerGeneral ledger

TaxTax

CartCart

Accounting VoucherAccounting Voucher

7 Accounting Vouchers7 Accounting Vouchers

Side dock able detailsSide dock able details– Voucher operatorsVoucher operators– Color legendColor legend– Other many voucher informationOther many voucher information

Bottom dock able detailsBottom dock able details– Mainly Journal, if the document is postedMainly Journal, if the document is posted

Contextual menusContextual menus

Check managerCheck manager

Organize and manage checks.Organize and manage checks.

Issued and received check log.Issued and received check log.

Check liquidity calendar.Check liquidity calendar.– Monthly calendar.Monthly calendar.– Forecast bank balance.Forecast bank balance.– Limit the amount of money discharged daily.Limit the amount of money discharged daily.

General ledgerGeneral ledger

Posted journalsPosted journals

Details on the bottom dock ableDetails on the bottom dock able

Editing journal facilityEditing journal facility

Journal trouble shootingJournal trouble shooting

TaxTax

Display transactions made that includes Display transactions made that includes specific transactionspecific transaction

CartCart

Display transactions collected by specific Display transactions collected by specific CartCart

Drill down facility is providedDrill down facility is provided

Voucher detail is providedVoucher detail is provided

2.2 Posting Routines2.2 Posting Routines

Journal LayerJournal Layer

Journal typeJournal type

SNSN DescriptionDescription AbbreviationAbbreviation RemarkRemark

11 Sales JournalSales Journal SJSJ

22 Cash receipt journalCash receipt journal RJRJ

33 Disbursement journalDisbursement journal DJDJ

44 Purchas journalPurchas journal PJPJ

55 General journalGeneral journal GJGJ

Journal Voucher ChartJournal Voucher Chart


Cash Sales InvoiceCash Sales Invoice

Credit Sales InvoiceCredit Sales Invoice

SalesSales

SalesSales

SJSJ

Payment OrderPayment Order

Cash Goods ReceivingCash Goods Receiving

Credit Goods ReceivingCredit Goods Receiving


InventoryInventory

InventoryInventory

PJPJ


Bank advise VoucherBank advise Voucher

AccountingAccounting RJRJ


Petty cash Payment VoucherPetty cash Payment Voucher



DJDJ




Sales Return (Refund)Sales Return (Refund)

Supplier ReturnSupplier Return

DisposalDisposal

Stock Adjustment Stock Adjustment

Bank Deposit SlipBank Deposit Slip

Formulation VoucherFormulation Voucher

Packing List VoucherPacking List Voucher

Store Issue VoucherStore Issue Voucher


SalesSales

InventoryInventory

InventoryInventory

InventoryInventory




InventoryInventory

GJGJ

Journal ParametersJournal Parameters

Journal TypeJournal Type

ReferenceReference

DateDate

PeriodPeriod

ReasonReason

DebitDebit

CreditCredit

... Continued... Continued

Is a parallel recording of transaction in a Is a parallel recording of transaction in a form of Dr and Crform of Dr and Cr

Can be made real time and or batch per Can be made real time and or batch per journal typejournal type

All parameters are selected automaticallyAll parameters are selected automatically

Posting MethodsPosting Methods

Real time PostingReal time Posting– AutomaticallyAutomatically

Will produce a printable journal sheet.Will produce a printable journal sheet.

– Semi automaticallySemi automatically

Batch Posting /Document list/Batch Posting /Document list/– Singular postingSingular posting– Multiple postingMultiple posting– Remote postingRemote posting

Singular batch postingSingular batch posting

Will be done from document listWill be done from document list

A single journal voucher must be selectedA single journal voucher must be selected

Journalize command from contextual Journalize command from contextual menumenu

System build the journal and display itSystem build the journal and display it

The displayed journal will be posted on The displayed journal will be posted on post command buttonpost command button

If the voucher has been posted previously, If the voucher has been posted previously, the new posting will be overwrittenthe new posting will be overwritten

Multiple batch postingMultiple batch posting

Will be done from document listWill be done from document listA group of journal vouchers must be listedA group of journal vouchers must be listedUse Journalize all command button from the tool Use Journalize all command button from the tool barbarThe system displays a progress bar showing the The system displays a progress bar showing the posting of the journalposting of the journalIt may take longer time to complete if listed It may take longer time to complete if listed journal voucher are many.journal voucher are many.If the voucher has been posted previously, the If the voucher has been posted previously, the new posting will be overwrittennew posting will be overwritten

Remote batch postingRemote batch posting

Will be done from pos manager document listWill be done from pos manager document listMostly used to journalize remotely made sales Mostly used to journalize remotely made sales transaction in to central ledger.transaction in to central ledger.The vouchers will be summarized before The vouchers will be summarized before postingpostingJournalize command from tool barJournalize command from tool barSystem build the journal and display itSystem build the journal and display itThe displayed journal will be posted on post The displayed journal will be posted on post command buttoncommand button

Journal building procedureJournal building procedure

System takes standard journal templateSystem takes standard journal template

System assign account no according to System assign account no according to setting made in chapter 1setting made in chapter 1

System gives priorities for account System gives priorities for account integrationintegration

System uses default account setting as a System uses default account setting as a fail over mechanismfail over mechanism

Sales JournalSales Journal

Credit Sales JournalCredit Sales Journal– *Credit sales Invoice*Credit sales Invoice– Credit sales summery (POS Manager)Credit sales summery (POS Manager)– Daily resident summeryDaily resident summery

Cash Sales JournalCash Sales Journal– *Cash sales invoice*Cash sales invoice– Cash sales summery (POS Manager)Cash sales summery (POS Manager)

Sales Journal structureSales Journal structure

SNSN Debit accountDebit account Credit accountCredit account RemarkRemark

11 Cash/ A/RCash/ A/R Integration Integration / Default/ Default

22 RevenueRevenue IntegrationIntegration

33 Cost of salesCost of sales IntegrationIntegration

44 InventoryInventory IntegrationIntegration

55 Sales DiscountSales Discount DefaultDefault

66 Service chargeService charge DefaultDefault

77 VATVAT DefaultDefault

Resident summery Journal Resident summery Journal structurestructure


11 A/RA/R DefaultDefault

22 Room RevenueRoom Revenue IntegrationIntegration

55 Sales DiscountSales Discount DefaultDefault



Cash Receipt JournalCash Receipt Journal

Cash Receipt VoucherCash Receipt Voucher– Affect cashAffect cash

On hand /user account, default cash on hand/On hand /user account, default cash on hand/

At bankAt bank– Check /regular checking account/Check /regular checking account/– Credit card /Credit card account integration or default Credit card /Credit card account integration or default

cash at bank.cash at bank.

Bank Advise VoucherBank Advise Voucher– Affect only cash at bankAffect only cash at bank

Cash Receipt Journal StructureCash Receipt Journal Structure


11 Cash OH/ ABCash OH/ AB Integration/Integration/defaultdefault

22 A/RA/R Integration/ Integration/ defaultdefault


44 With holdingWith holding DefaultDefault

Where OH is cash on hand, and AB is cash at bank.

Purchase JournalPurchase Journal

Inventory PurchaseInventory Purchase– Cash Goods Receiving VoucherCash Goods Receiving Voucher– Credit Goods Receiving VoucherCredit Goods Receiving Voucher

Service purchaseService purchase– Payment orderPayment order

Purchase Journal structure for Purchase Journal structure for Inventory purchase Inventory purchase


11 Cash/ A/PCash/ A/P Integration/Integration/defaultdefault


55 Pur. DiscountPur. Discount DefaultDefault




11 A/PA/P Default/ Default/ IntegrationIntegration

22 ExpenseExpense SelectionSelection



Purchase Journal structure for Purchase Journal structure for Service purchase Service purchase

Disbursement JournalDisbursement Journal

Bank Payment VoucherBank Payment Voucher– Only affect cash at bank accountOnly affect cash at bank account

Pity cash payment voucherPity cash payment voucher– Only affect cash on pity cash accountOnly affect cash on pity cash account

Disbursement Journal StructureDisbursement Journal Structure


11 Cash OH/ ABCash OH/ AB Default /Default /

IntegrationIntegration

22 A/PA/P Default /Default /





Manual General JournalManual General Journal– Free account journalFree account journal– Using General Journal InterfaceUsing General Journal Interface– Used for adjustmentUsed for adjustment

Automatic General JournalAutomatic General Journal– From adjustment VoucherFrom adjustment Voucher

Automatic General JournalAutomatic General Journal

Sales Return (Refund)Sales Return (Refund)Supplier ReturnSupplier ReturnDisposalDisposalStock Adjustment Stock Adjustment Bank Deposit SlipBank Deposit SlipFormulation VoucherFormulation VoucherPacking List VoucherPacking List VoucherStore Issue VoucherStore Issue Voucher

Sales Return Journal structureSales Return Journal structure


11 Cash/ A/RCash/ A/R Default /Default /


22 RevenueRevenue IntegrationIntegration

33 Cost of salesCost of sales IntegrationIntegration




Supplier Return Journal structureSupplier Return Journal structure


11 Cash/ A/RCash/ A/R Default /Default /



55 DiscountDiscount DefaultDefault



Disposal Journal structureDisposal Journal structure


11 Damaged Damaged Expense/ A/PExpense/ A/P

If it is supplier If it is supplier fault and it is not fault and it is not paid yet, affect paid yet, affect A/PA/P


Bank Deposit Journal structureBank Deposit Journal structure


11 Cash On Hand-xCash On Hand-x IntegrationIntegration

22 Cash On Hand-yCash On Hand-y IntegrationIntegration

......

33 Cash At Bank-xCash At Bank-x IntegrationIntegration

44 Cash At Bank-yCash At Bank-y IntegrationIntegration

......

Formulation Journal structureFormulation Journal structure


11 Work In Work In Process (WIP)Process (WIP)

22 Inventory1Inventory1 Of item oneOf item one

33 Inventory2Inventory2 Of Item twoOf Item two

...... ......

Packing list Journal structurePacking list Journal structure


11 Work In Work In Process (WIP)Process (WIP)

22 Inventory Inventory ProductProduct

Store issue Journal structureStore issue Journal structureNot alwaysNot always


11 Inventory1Inventory1

22 Inventory2Inventory2

......

33 Cost of sales1Cost of sales1

44 Cost of sales2Cost of sales2

......

Editing Posted JournalEditing Posted Journal

From the Source documentFrom the Source document– Generate JournalGenerate Journal

From the general ledgerFrom the general ledger– View Posted journalView Posted journal

Overwriting or inserting journalOverwriting or inserting journal

Working on general JournalWorking on general Journal

DateDate

PeriodPeriod

ReferenceReference

Journal TypeJournal Type

Account debit and creditAccount debit and credit

None transaction JournalNone transaction Journal

Sales Summery journal (SJ)Sales Summery journal (SJ)– Pos ManagerPos Manager

Resident summery journal (SJ)Resident summery journal (SJ)– Hotel room salesHotel room sales

General Journal (GJ)General Journal (GJ)– Manual general journalManual general journal

Journal SheetJournal Sheet

Will be displayed every time you post Will be displayed every time you post journal.journal.

It is printable.It is printable.

Support multiple paper size.Support multiple paper size.– A4, A5, A15, Roll paper...A4, A5, A15, Roll paper...

Centralized journal printer can be used.Centralized journal printer can be used.

Can be documented with the source Can be documented with the source document.document.

Reconciliation and Reconciliation and auditingauditing

Part fourPart four

ReconciliationReconciliationAccount reconciliationAccount reconciliation

Mostly used to reconcile cash accountsMostly used to reconcile cash accounts

Has print outHas print out

Needs ending balanceNeeds ending balance

Each account must be cleared after Each account must be cleared after reconciliationreconciliation

Cross CheckingCross Checking

By checking the respective documents.By checking the respective documents.

By looking in to the general ledger By looking in to the general ledger document.document.

By journal report.By journal report.

By checking the respective By checking the respective documentsdocuments

Every posted Journal voucher has a Every posted Journal voucher has a journal listing on the bottom dock windowjournal listing on the bottom dock window

Voucher detailVoucher detail

By looking in to the general By looking in to the general ledger documentledger document

Posted and un posted documentsPosted and un posted documents

Defective journalsDefective journals

Tracing Voided Document’s journalTracing Voided Document’s journal

Journal listing at the bottomJournal listing at the bottom

Audit & ReportsAudit & Reports

Reports ClassificationReports Classification

1.1. GSL ReportGSL Report

2.2. Subsystem ReportsSubsystem Reports– Voucher ReportsVoucher Reports– Analytical ReportsAnalytical Reports

Industry standard reportsIndustry standard reports

3.3. Dash Board reportsDash Board reports

4.4. Security ReportSecurity Report

5.5. Setting ReportsSetting Reports

GSL ReportsGSL Reports

ItemItem

ProductsProducts

CustomerCustomer

SupplierSupplier

EmployeeEmployee

MiscellaneousMiscellaneous

Voucher ReportsVoucher Reports

Made by direct analysis of the voucherMade by direct analysis of the voucherThere are 15 types of voucher reportThere are 15 types of voucher report7 of the report are only made for line item 7 of the report are only made for line item vouchersvouchersThe rest 8 of them serves both typesThe rest 8 of them serves both typesThereforeTherefore– 15 report types * 29 voucher = 435 reports15 report types * 29 voucher = 435 reports– 8 report types * 10 vouchers = 80 reports8 report types * 10 vouchers = 80 reports

There are total of 515 Voucher reportsThere are total of 515 Voucher reports

Voucher Reports ChartVoucher Reports ChartSNSN VoucherVoucher RemarkRemark

11 CategorizedCategorized Line Item Voucher onlyLine Item Voucher only

22 Categorized summarizedCategorized summarized Line Item Voucher onlyLine Item Voucher only

33 SummarizedSummarized Line Item Voucher onlyLine Item Voucher only

44 RunningRunning BothBoth

55 DetailDetail Line Item Voucher onlyLine Item Voucher only

66 Summarized by toSummarized by to BothBoth

77 Summarized by MachineSummarized by Machine BothBoth

88 Summarized by DateSummarized by Date BothBoth

99 Summarized by operatorSummarized by operator BothBoth

1010 Item in voucherItem in voucher Line Item Voucher onlyLine Item Voucher only

1111 RemovedRemoved Line Item Voucher onlyLine Item Voucher only

1212 Transaction ReferenceTransaction Reference BothBoth

1313 Void ReportVoid Report BothBoth

1414 Voucher OperationVoucher Operation BothBoth

1515 Categorized Summarized by toCategorized Summarized by to Line Item Voucher onlyLine Item Voucher only

Sales Subsystem reportSales Subsystem report

Sales Voucher ReportsSales Voucher Reports

Profitability reportProfitability report

Business AgentBusiness Agent

Summery by to and typeSummery by to and type

Summarized sales reportSummarized sales report

Commission reportCommission report

Price changePrice change

Sales history reportSales history report

Hospitality industry ReportsHospitality industry ReportsDaily Sales SummeryDaily Sales SummeryProfitability reportProfitability reportSales Report (sales center)Sales Report (sales center)Categorized charge typeCategorized charge typeSummarized charge typeSummarized charge typeSummarized WaiterSummarized WaiterWaiter efficiencyWaiter efficiencyCash V Room ChargeCash V Room ChargeItem modifierItem modifier

Inventory reportInventory report

Inventory vouchers reportInventory vouchers report

ReorderReorder

Inventory closingInventory closing

Store reportStore report

Purchase reportPurchase report

Front office Report (Hotel)Front office Report (Hotel)

Front office Voucher reportsFront office Voucher reports

Analysis ReportAnalysis Report

Front office reportFront office report– Shift end reportShift end report– Day end reportDay end report– Month end reportMonth end report

House keeping ReportHouse keeping Report

PMS Maintain ReportPMS Maintain Report

Financial ReportFinancial ReportAccounting Voucher reportsAccounting Voucher reports

Journal reportJournal report

General ledger reportGeneral ledger report– SummerySummery– DetailDetail

Trial BalanceTrial Balance

Balance sheetBalance sheet

Income statementIncome statement

Cash flowCash flow

Retained earningRetained earning

Dash Board reportsDash Board reports

ItemItem

ProductProduct

CustomerCustomer

SupplierSupplier

SecuritySecurity

Employee (HRM)Employee (HRM)

Item/Product DashboardItem/Product Dashboard

Item/ProductItem/Product– Bin CardBin Card– Stock Card (Ledger)Stock Card (Ledger)– Stock ValuationStock Valuation

Multiple store balanceMultiple store balance

– Stock movementStock movementHourly, daily, monthly, yearlyHourly, daily, monthly, yearly

– ExpiringExpiring– Reordering level monitorReordering level monitor– Item analysisItem analysis

Customer/Supplier DashboardCustomer/Supplier Dashboard

Customer/SupplierCustomer/Supplier– Customer ledgerCustomer ledger

Summery, detailSummery, detail

– Ageing AnalysisAgeing AnalysisSummery, detailSummery, detail

– Customer activityCustomer activityHourly, daily, monthly, yearlyHourly, daily, monthly, yearly

Security DashboardSecurity Dashboard

Active usersActive users

Operation logOperation log

Operation HistoryOperation History

cnet_erp accounting management course # 2505. contents setting up cnet_erp accounting cnet erp...

Documents

setting slide

reporting slide

system type address

edit history slide

chart of account cnet

gsl maintenance

default account

account integration