Coaches Compliance Rules Ed

October 2008

Agenda

Refresher Official Visits Unofficial Visits Transportation

Questions Suggestions Video/Web Presence Outside Consultants New Interpretations

Social Networking Camps/Clinics

Refresher- Official Visit Requirements Bylaw 13.6.3

PSA’s MUST be registered with the Eligibility Center prior to the visit.

MUST receive the following at least five days before the visit:Transcripts & Test ScoresSS # or Clearinghouse #Five visit letterItinerary

If these items are not given to Compliance in a timely manner your visit will not be approved.

Refresher- Official VisitsBylaw 13.6

May not exceed 48 hours. Only the PSA and parents/guardians may

receive meals/lodging. Only one host per prospect may receive

meals. $30 per day Coach may accompany PSA by car. Three complimentary admission tickets.

Nontraditional family (2 extra)

Refresher-Official Visits

Immediately following the visit: Final Visit Record Student Host Receipt Form Prospect Receipt Form Copies of receipts from meals/entertainment

Please inform Compliance Office of any canceled official visits.

Refresher- Unofficial Visits

Unofficial Visit FormTurn in after unofficial visits.Simple & Fast!

Unofficial Visit Complementary Ticket FormOn the web: villanova.com/forms

Refresher: Bylaw 13.5 Transportation

You may provide the PSA with actual transportation costs (train, airplane, bus).

You may reimburse the PSA driving to Villanova the same mileage rate staff receive.

You may accompany a PSA & parents by car to an official visit. The 48 hour period starts when you begin to transport the PSA to campus. This rule applies when picking up a PSA at the airport.

You may use an athletic department vehicle or a personal vehicle to transport a PSA around campus and to view athletic facilities (within 30 mile radius).

Refresher: Bylaw 13.5 Transportation

You may not accompany a PSA on any transportation other than a car.

You may not pay for or arrange transportation for a PSA’s parents other then airport/train pick ups for an official visit.

Refresher: Bylaw 13.5 Transportation

You may provide transportation on campus and to athletic sites for PSA on an unofficial visit.

You may not arrange special parking for a PSA on an unofficial visit.

Questions

If a PSA books a flight from a Thursday to a Tuesday for an official visit, can you pay for part or all of the transportation costs?

You may pay for half the cost and start

the visit either Thursday or Sunday.

Questions

Can a PSA (official or unofficial) practice with the team?

MUST be voluntary. MUST NOT be suggested by the coach nor can any coach be present (including Strength & Conditioning). Cannot be meant to test the athletic abilities of the PSA.

Suggestions for Visits

Utilize the entire Athletic Staff Compliance Academic Support AD Office Training Room Weight Room

Utilize Campus Faculty Rep Career Services

More web presence

NCAA Educational Column- 9/11/08-- Recruiting Video/Audio Materials -- Computer Recruiting Presentations

An institution may produce a computer recruiting presentation to show a prospective student-athlete during any permissible on- or off-campus contact. 

In addition, the computer recruiting presentation may be posted on the institution's Web site.  A computer recruiting presentation may not be created by an entity outside the institution, and may not be personalized to include a prospective student-athlete's name, picture, or likeness. 

Further, such computer recruiting presentations may not include any video/audio component (except as permitted in Bylaw 13.4.2) or any features (e.g., sound effects, animation) that are not included with the presentation software program. 

Therefore, any highlight film/videotape/audio tape incorporated into a computer recruiting presentation may not include clips of activities that are indirectly related to the contests (e.g., team travel, team meals, entertainment activities, practice activities, institutional facilities). 

However, a computer recruiting presentation may include clips of actual athletics contests and activities that occur on the day of the contest that are directly related to the contest (e.g., pregame player introductions, half-time band and cheerleader performances, locker-room talks, crowd reactions, sideline coaching staff activities, post-game on-field award presentations). 

Lastly, a computer recruiting presentation may include still photographs of activities not directly related to a contest in the recruiting presentation.

NCAA Educational Column- 8/15/2007– Activities during Official & Unofficial Visits -- Computer Recruiting Presentations

NCAA Division I institutions should note that in accordance with NCAA Bylaws 13.6.7.9, 13.7.3 and 13.10.5, an institution may not arrange miscellaneous, personalized recruiting aids (e.g., personalized jerseys, personalized audio/video scoreboard presentations) nor may an institution permit a prospective student-athlete to engage in any game-day simulations during an official or unofficial visit.  Further, prospective student-athletes may not participate in team activities that would make the public or media aware of the prospective student-athlete’s visit to the institution.

Website Presence

What CAN you be doing?

NCAA Bylaw 11.7.1.1.1.4Use of Outside Consultants

Head Women’s Swim Coach at College USA would like her student-athletes to participate in yoga classes during the fall semester as part of the conditioning program.  Which of the following individuals can teach yoga to student-athletes?

A. Institutional staff member B. Strength Coach C. Individual outside of the athletics department as long as

the individual is counted within the team’s coaching staff limitations

D. All of the above

NCAA Bylaw 11.7.1.1.1.4Use of Outside Consultants

The answer is D.  NCAA Bylaw 11.7.1.1.1.4 states that an institution may use or arrange for a temporary consultant to provide in-service training for the coaching staff, but no interaction with student-athletes is permitted unless the individual is counted against the applicable coaching limits. An outside consultant may not be involved in any on- or off-field or on- or off-court coaching activities (e.g., attending practices and meetings involving coaching activities, formulating game plans, analyzing videotape or film involving the institution's or opponent's team) without counting the consultant in the coaching limitations in that sport.  (Adopted: 1/10/92; Revised: 3/10/04)

New NCAA Interpretations 13.4.1.2. Electronically Transmitted Correspondence

You may send email using a social networking Web site’s email feature (MySpace, Facebook).

You may “friend” a PSA on the social networking sites. This confirms only your potential recruitment of the PSA.

New NCAA Interpretations 13.4.1.2. Electronically Transmitted Correspondence

You MAY NOT send electronic correspondence to the PSA via the comments feature on MySpace or the wall-to-wall feature on Facebook.

You MAY NOT comment about the ability or contributions of the PSA on the site.

Text Messaging and IM is not allowed.

Wall-to-Wall/Comments

NCAA penalty – no written or phone contact with PSA for 2 weeks.

NCAA Bylaw 13.4.1 (g)Printed Recruiting Materials g) Athletics Publications.  An institution may produce a

recruiting brochure or media guide (but not both).  The publications may have only one color of print inside the cover and may not exceed 8 1/2 by 11 inches in size and 208 pages in length. An institution may not produce a separate media guide that is intended to supplement the one permissible recruiting brochure or media guide.  Such supplemental information (e.g., historical information, records) may be posted on the institution's Web site and may be printed in black and white, and provided to the media.  An institution may not create a portfolio of information (e.g., pictures) to be used in the recruiting process unless it is considered the institution's one permissible athletics recruiting publication.  An institution may produce additional media publications for separate purposes (e.g., postseason media guide, spring football practice guide), provided the additional publications are not provided to prospective student-athletes (or their parents or legal guardians). 

New Interpretations 13.4.1.1-(c) & 13.12.1.2

It is not permissible for an institution to advertise or promote an institutional camp or clinic in any way that implies a participant should possess a certain level of experience, skill or ability to attend the camp or clinic (e.g., elite camp, all-star camp, varsity camp, five-star camp, blue-chip camp).

In the near future…NLI time!

Questions?