coalition development
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Coalition Development. Kristina Clark Coffee County Anti-Drug Coalition Stephanie Strutner ASAP of Anderson County Patrick Martin Community Prevention Coalition of Jackson County Tabatha curtis Franklin county prevention Coalition. Overview. Generating Coalition Capacity - PowerPoint PPT PresentationTRANSCRIPT
KRISTINA CLARKC O F F E E C O U N T Y A N T I - D R U G C O A L I T I O N
STEPHANIE STRUTNERA S A P O F A N D E R S O N C O U N T Y
PATRICK MARTINC O M M U N I T Y P R E V E N T I O N C O A L I T I O N O F J A C K S O N C O U N T Y
TABATHA CURTIS
F R A N K L I N C O U N T Y P R E V E N T I O N C O A L I T I O N
COALITION DEVELOPMENT
Overview
Generating Coalition CapacityCoalition Business OperationsCoalition SustainabilityQuestions and Group Dialogue
AND HOW TO ACCOMPLISH IT!
The Power of True Coalition Capacity
SPECIFIC ABILITY OF AN ENTITY (PERSON OR ORGANIZATION) OR RESOURCE,
MEASURED IN QUANTITY AND LEVEL OF QUALITY, OVER AN EXTENDED PERIOD.
Capacity Defined
Sustainability is your Capacity
Importance of CapacityIncreases
sustainability
Decreases need for additional
overhead in staff and supplies
Increases likelihood of
reaching goals and objectives
Initializes true grassroots community
development
Starting Points The Ever Present 12 Sectors
EngagementDiscover what
motivates an individual or organization
Not everyone has to love everything about coalition work
Think outside the box (Do not always use a universal approach)
Now What? Some Tips of the Capacity Building Trade
Youth Parents Businesses Media Schools Youth Serving Organizations Law Enforcement Faith Based and Fraternal
Organization Civic and Volunteer Groups Health Care Professionals State, local or tribal agencies Other organizations involved
in reducing substance abuse
EngagementNote: Branding and Communication does
not mean just purchasing coalition t-shirts.
Coalition Branding
Coalitions work hard, but are you communicating
what you are doing to potential
stakeholders?
• Get involved in other community councils and organizations including local government.
• Be open to all types of partnerships (model the behavior you want for the coalition).
Discover What Motivates an Individual or Organization.
Research and Evaluate
• Learn about a potential stakeholders wants and needs. Research current projects organizations are working on and how coalition work relates.
• Literally evaluate. Survey current members needs and why they are at the table so you can keep them there.
Not everyone has to love everything
about coalition
workMatch what stakeholders want with initiatives you are working on.
Structure meetings to enhance engagement and partnerships. Examples:
• Short Term Action Teams (STAT)
• Enhanced Agendas
• Meeting Evaluations
Remember: It is not about you! Leave the ego at the door.
Think outside the box (Don’t Always Use a Universal Approach)
Target sectors, organizations, and individuals independently. Examples:Thank You NotesIndividual MeetingsTargeted WorkshopsTargeted Campaigns Creative PartnershipsOne coalition one sheeter
will not work for all.
They’re Here! So…Why Are You Doing All The Work?
Leadership ManagementDelegateAsk…then wait through the awkward silenceAllow teams/committee to make their own
objectivesand action planGive the coalition members a pat on the back
WHAT KIND OF BUSINESS DO YOU NEED TO BE?
Operating Your Coalition Like a Business
To be, or not to be?
Click icon to add pictureIs 501c3 appropriate for your community?
What is the economic and political landscape of your community?
What community resources exist?
Are you competing with existing agencies?
Perks Not-so Perky
Independently raise funds/ contributions
Tax-exempt purchases
Eligible for public and private grants
Formal structureLimited liability
More financial reporting
Costly Shared controlPublic scrutiny
501c3
Steps in Becoming a Nonprofit
Nonprofit Apply to file charter with Secretary of State (Tre Hargett)
What you will need Bylaws Articles of Incorporation Filing fee: $100 File Charter with Register of Deeds in county of
principal office TN Department of Revenue to make tax exempt
purchasesTimeline: approximately 4 months
Steps in Becoming a 501c3
501c3 Submit application to IRS What you will need:
Employee Identification Number (EIN) State Charter Articles of Incorporation (including amendments, if
applicable) Bylaws Financial data (990, budget, audit, etc) Application fee: $400-$850
Timeline: approximately 9 months
Next Steps
Submit application for state tax-exempt purchases Cost: Free
Apply for Charitable Solicitations Permit Cost: $50
Your Condensed 501c3 To-Do List
1. State Charter2. 501c3 application3. State Tax Exempt application4. Charitable Solicitations Permit
Business Decisions
Evaluate programs, events, initiatives, policy change
Tie spending to outcomesGenerating in-kind donationsCash versus Accrual accounting
Most NPOs operate on cash-basis Cash-basis-post entries when cash is disbursed or
received
Staff: Busy versus Effective
Good Business Practices
Generate working capital Implement reimbursement grants
Generate unrestricted funds Engage in activities restricted by grant funding
Profit & Loss Statements
A.K.A. Income StatementKnow how to interpretKnow how to use to ensure
monthly checks and balances of coalition operations
Don’t Reinvent the Wheel!
A number of coalitions in
Tennessee have been in your
shoes. Draw on colleagues for
support!
BEYOND GRANT FUNDING!
Sustaining Your Coalition Activities
Sustainability
Do we have the resources to achieve our long-term goals?• What happens when the grant ends?• What do we need in order to remain viable?
Human resources:• Being prepared for turnover in membership, staff, and
leadership Social resources:
• Maintaining strong relationships to sector partners, even through reorganization and turnover in those community systems
Material resources:• Identifying available funding streams and staying in tune with the priorities and needs of the community
Sustainability Tips
1. Think about sustainability right now, not when your grant is about to end
2. Stay focused on the community’s needs and priorities – don’t change your goals to chase a dollar
3. Diversify – look beyond grants for funding
4. Seek local support – integrate your coalition into the community’s vital systems by providing services no one else can
5. Be flexible – have the agility to adapt as needs change and new priorities develop in the community
Source: CADCA National Coalition Institute Sustainability Primer 2010
Funding Strategies Worksheet
What must be sustained? What resources are required?
What strategies match the function
and resource needs identified? Description- What needs to be sustained? Desired Outcomes- What are the desired outcomes that will be achieved? Action Steps- What actions need to be taken to achieve the outcomes? Rationale - Why is it needed?- Benefits to the coalition/community: - Harm if Lost/Not achieved: Partners- What partners need to be involved?- What partners will benefit?
HumanPersonnelTimeSkillsExperienceLeadershipIdeas SocialConnectionsRelationshipsAgreementsSocial networks MaterialSuppliesOffice/Meeting
SpaceTransportationTechnologyCommunicationMoney
ShareAsset SharingIn-Kind ContributionsLeveraging Shared Positions
AskGrantsFundraisersIndividual DonorsUnited Way / Payroll GivingEndowed Funds / Planned
Giving ChargeFee for ServiceFine / Penalty Revenue to
PreventionLine Item in Budget
City/County Prevention Budget
Other CBO/NPO’s BudgetMembership DuesAcquiring Tax Revenues
EarnEntrepreneur ActivityBusiness Plan
Capacity Resources
Important Linkshttp://
www.cadca.org/resources/detail/strengthening-partnerships-toolkit
http://foundationcenter.org/getstarted/topical/capacity.html
Contact InformationTabatha CurtisFranklin County Prevention Coalition(931) [email protected]
Kristina ClarkCoffee County Anti-Drug Coalition(931) [email protected]
Business Resources
Stephanie Strutner
865-457-3007
TN Nonprofit Corporation Charter Instructions http://
www.tn.gov/sos/forms/ss-4418.pdf 501c3 Application Instructions
http://www.irs.gov/Charities-&-Non-Profits/Application-for-Recognition-of-Exemption
Federal EIN Application http://www.irs.gov/Businesses/Small-B
usinesses-&-Self-Employed/Apply-for-an-Employer-Identification-Number-(EIN)-Online
TN Department of Revenue-Exempt Purchases Registration http://nlc.hosa.org/sites/default/files/T
N%20Exempt%20Form.pdfTN Charitable Solicitations
Registration http://www.tn.gov/sos/charity/co-info.h
tm
Sustainability Resources
Important Linkshttp://www.cadca.org/
resources/detail/sustainability-primer
Contact InformationPatrick MartinThe Community Prevention Coalition of Jackson CountyOffice: (931) [email protected]