code blue chapters 15 through 18 includes supplements 1, 2 and 3
TRANSCRIPT
Code Blue
Chapters 15 through 18Includes Supplements 1, 2 and 3
Chapter 18
• Wes Douglas eventually needs a system that provides costs by product– Products will have to be defined in some
level of detail
• Until he gets that he will probably define his product as a patient day
• Today we will talk about two systems, the interim (temporary) and final costing system
Costing Information
• Currently Available– Total costs per
department– Total costs per
patient day
• Not Not Available– Individual
procedure costs– Average cost per
DRG– Cost per DRG per
physician– Costs by product
line– Costs by employer
The final costing system will need to provide information for many types of fixed price contracts• DRG reimbursement• Capitation payment• Other contracts
He needs a system that is flexible, that will allow him to capture costs on some elementary level, then roll those costs up to more complex cost objectives.
We are not there yet, however• It takes time to design and
implement a complete costing system
• We need something we can use to make decisions today—an interim system
Interim Cost Objective
• Since Wes Douglas needs data now• He is willing to sacrifice level of detail
for timeliness• He decides that his interim cost
objective will be patient day since the hospital association has data on nursing labor costs per patient day
He can now calculate . . .
• Direct labor variances• Direct materials variances• Overhead variances
Per patient day
Formula for labor rate variancesAH x AR = X1
AH x SR = X2
SH x SR = X3
AH = Actual HoursSH = Standard HoursAR = Actual Labor RateSR = Standard Labor Rate
X1 - X2 = Labor rate variance
X2 - X3 = Labor efficiency variance
How will he determine?
• Standard labor rate (SR)– He will take the rates established by
Alma Cowdrey
• Standard labor hours (SH)– Industrial engineer study– Borrow standards from other hospitals– Adopt current actual figures as
standard, tighten standards with time
We have reviewed the interim costing system that Wes can use until he gets something better. Now let’s talk about the final (ultimate) costing system.
Should the final system be . . .• A job costing system?• A process costing system?• A combination of job costing and
process costing
Should the final system be . . .• An actual cost accounting system?
– Debit WIP for actual direct labor, actual direct materials, and actual overhead
• A normal cost accounting system?– Debit WIP for actual direct labor, actual
direct materials, but use overhead rate
• A standard cost accounting system?– Debit WIP for standard direct labor, standard
direct materials, and standard overhead
Possible advantages of standard costing system• More accurate
information on why the hospital is losing money
• Easier methodology for assigning costs to patients
• Mechanism for involving employees in cost savings through bonuses
• Better methodology for implementation of responsibility accounting
What is the difference between data and information?• Data are numbers processed by
the accounting system• Information is data that is useful
for decision making
The information needed is different to manage each of these contracts• Prospective payment contracts
– DRG Reimbursement– Capitation Payment
• Retrospective payment contracts– Billed Charges– Cost Reimbursement
Questions to ask in designing management reports• How does the hospital make or
lose money on this particular type of contract?
• What variables, therefore, should the manager monitor?
• What information must be sent on these variables?
Questions to ask in designing management reports• How will we gather the data to
prepare the reports?• What format should the
information take?• How timely must the information
be?
The information needed is different to manage each of these contracts• Prospective payment contracts
– DRG Reimbursement– Capitation Payment
• Retrospective payment contracts– Billed Charges– Cost Reimbursement
Supplement Two
• Calculating accurate labor rate variances– Labor rate variances tell how much a
company or made (or lost) because the labor rate was lower (or higher) than budgeted
– Labor efficiency variances tell how much a company made (or lost) because they used fewer (or greater) hours than budgeted
The Compensation Study
• Designed to establish standard labor rates that are: – Internally consistent--this means that
pay is fair, that pay is based upon the characteristics of the work done
– Externally valid--pay is consistent with market
The Compensation Study
• Based on job tasks and job characteristics– Job tasks: Activities performed by the job
incumbent (balancing a ledger, administering a medication)
– Job characteristics: An attribute the employee must have to perform the job (i.e. a college education, ability with math, manual dexterity, ability to supervise people).
History of Job Analysis
Quantitative job analysis is approximately 55 years old. The first companies to use it were defense companies during World War II. Their objective was to determine what the pay should be for jobs that had no equivalent in the civilian workforce (i.e. what do you pay a bomb loader?).
History of Job Analysis
• The objective was to quantify jobs by assigning them job points that could be directly correlated with pay– Initially they tried to quantify job tasks.
This was impossible as there is are and unlimited number of tasks in the world of work.
– The next attempt was to quantify job characteristics.
History of Job Analysis
Using multiple regression, researchers identified 13 to 16 job basic job characteristics that were correlated with pay.
Job Characteristics that Correlate with Pay• Level of decision making• Amount of planning and scheduling• Job related experience and training• Job required personal contact• Supervision of other personnel• Supervision received• Amount of frustration/stress created
by the job
Job Characteristics that Correlate with Pay
• Attention to detail• Updating job knowledge• Responsibility for material assets• General responsibility• Job structure• Criticality of position
Formula Used:
Y = a + b1X1 + b2X2 + . . . bnXn
where:
Y = total job pointsa = constantb = weight applied by the market to the particular job characteristicX = the amount of that characteristic that must be evidenced by the job incumbent
Example
• For the purpose of simplification assume that there are only 3 job characteristics in the world of work that correlate with pay– Level of education required– Level of decision making required– Level of supervision over other
employees
Example
• Let’s assume a study was conducted, and the b values assigned to these job characteristics by the market are:– Education (b1) = 1
– Decision making (b2) = 3
– Supervision (B3) = 2
• Lets also assume that the constant was found to be 5.
The formula therefore is:
Y = 5 + (1)X1 + (3)X2 + (2)X3
Example
• Now assume that the analyst, armed with the formula and methodology interviews each job incumbent to determine how much of each job characteristic is required by the particular job.
Example
• The results are:– Education (X1) = 5
– Decision making (X2) = 3
– Supervision (X3) = 4
How do they come up with these values? Through scales developed by the industry.
Substituting these values into the formula we get:
Y = 5 + (1)(5) + (3)(3) + (2)(3) = 25 job points
How do we interpret this? A job with 25 job points should be paid twice that as a job with 12.5 points.
Graph of Salary Line
Salary line dictated by the model of the market
Hourly Wage
Job Characteristic Points
Present Wage
Correct Wage asDetermined by Model
Job Points forSecretary
Secretary
In this example, the secretary is currently paid too much if we are to achieve internal consistency
Supplement Three
• Calculating Labor Variances
In a service industry what is the product?• We need to have a cost objective
or product to:– Establish standard costs for– Calculate variances for
• The product is sometimes more difficult to define in service industries than it is in manufacturing
Three levels products (review)• Primary Products• Intermediate Products• Final products
Primary Products
• These are the most basic services rendered
• Component costs include direct labor, direct materials, and overhead
• Examples of primary products:– Changing a dressing– Suturing a wound– Giving an injection
Calculating the cost of a primary product
Direct Labor
Direct Materials
Overhead
Primary Product
(i.e changinga dressing)
Intermediate Products
Primary Product
Primary Product
Primary Product
Intermediate Product(i.e. major surgical
procedure)
Intermediate Products
• Consist of services that have as components two or more primary products
• An example might be a major surgical procedure such as an appendectomy
Primary and intermediate products are cost objectivesA cost objective is a function, organizational subdivision, contract, or other work unit for which cost data are desired and for which provision is made to accumulate costs.
Purpose of cost objectives
• Decision making• Control
Final Products
Intermediate Product
Intermediate Product
Final Product(i.e. DRG, Capitation
Day, Patient Day)
Final Products
• Are made up of two or more intermediate products
• Final products are final cost objectives
Examples of Final Products• A Diagnostic Related Group• A capitation day for a specific
employee group• A patient day
– Medical– Surgical– Obstetric– Etc.
Interim Cost Objective
• Wes Douglas needs data now• He is willing to sacrifice level of
detail for timeliness• He decides that his interim cost
objective will be patient day since the hospital association has data on nursing labor costs per patient day
He can now calculate . . .
• Direct labor variances• Direct materials variances• Overhead variances
Labor Variances
• Labor rate variance– Formula: (AH x AR) - (AH x SR)
• Labor efficiency variance– Formula: (AH x SR) - (SH x SR)
The End!