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What is CodeDay?

CodeDay is a series of ‘hackathons’ across

43 cities in the United States run by

StudentRND, a public charity with a mission

to inspire students everywhere to learn to code. CodeDay

hackathons are fun and intense 24 hour workshops where

anyone can come together to build apps and games.

No skills are needed. Artists, coders, designers, musicians or

anyone can attend. Participants join a group, brainstorm

their idea and take it from inception to completion in just 24

hours. CodeDay hackathons are unique because they are

based on learning and not prizes or awards. This makes

CodeDay uniquely strong at attracting students from all

backgrounds and generating a rich and open learning

environment where participants can excel.

“Interns from CodeDay are the best we’ve ever hired.”

- Engineer at Ebay

Before Legalesign

Tyler Menezes (Executive Director at CodeDay) explains, “Previously, we just emailed a PDF

to each attendee/parent, and asked them to bring a signed copy with them. Often,

students either never saw the email or forgot it at home, so we'd need to hold up check-in

while they signed a new waiver. In some cases, minors would need a parent signature, but

no parent would be present, so we'd just the waiver and increase our liability.”

Seamless event registration with CodeDay and the Legalesign API

API Integration

Summary

• 10,000 student registrations per annum

• 30 minutes check-in reduced to 3 minutes

• Reduced liabilities from students without waivers

• Time on waiver-related support to near zero.

• Legalesign “only serious option”

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Choosing Legalesign

A lot of research went into other e-signature platforms. But similar level APIs were

restricted to enterprise scale businesses, putting them out of scope for CodeDay. The

practicality and accessibility of Legalesign’s API by comparison, mean that, for the level of

documents CodeDay required, Legalesign was the only serious option.

How Legalesign improved the signing process

The email and paper-based system not only exposed CodeDay to liabilities but also meant

that long 30-minute queues formed at the start of events. The impact was more than

logistical: it created a poor impression on attendees, causing frustration and waning

attendees excitement at the start of the event, one of the most important moments of the

day.

Tyler and the team at StudentRND realized they

needed a seamless experience for their

CodeDay attendees, an easy to use waiver

signing system that could be completed ahead

of time. The solution was to build an integrated registration system that included the

waiver signing through the Legalesign API.

Tyler describes how it works, “Immediately after a student registers for CodeDay, they get

an email prompting them to fill out their age and parent contact info, then we forward them

to the waiver-signing page (or, if they're under 18, send the link to their parent). We use

the Legalesign API to automatically create a new waiver-signing request, and then embed

the document signing form in our webpage. Then, as soon as the form is signed, our

application gets the finalized PDF, stores a copy for our records, and tells the student

they're all set to attend.”

In addition, the integration sends out automated reminders for those signers who do not

complete, so by the time the event begins almost all waivers have been taken care of,

leaving only a handful needing to be signed out side the door.

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How it works

1. Student starts their registration online.

2. Receives email to continue

3. Arrives at the embedded Legalesign signing page

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4. Registration complete!

Results

E-signature proved to be the right decision. Integrating it through the API was easy to do

and now provides the best experience for attendees:

Tyler said, “From the student's perspective, [registration] is now totally seamless and takes

a few minutes at most.”

The issues that led to the integration have been resolved: long queues at the start of events

have been reduced from 30 minutes to 2-3 minutes and the risk of liabilities from minors

attending with no signed waivers has been eliminated. The support required from the

CodeDay team on waiver related issues is now near zero too.

Contact: Nicholas Morris

Email: nick@legalesign.com https://legalesign.com

“The support is probably the best I've

received. If I have a problem with anything

from billing to API implementation details, it's

easy to reach a member of the team who's

able to help.”,

Tyler Menezes, StudentRND.