collaborative planning new

Facilitation | Communication | Development

Introduction

What is it, what does it do?

Why should I use it?

How does it work?

Application – timing & situations


Collaborative Planning – what is it?

A Team-based reverse planning event that:

• Engages those actually doing the job

• Focuses on achieving Key Milestones

• Maps interface tasks as a Critical Path

• Commits the team to promised results

• Enables smooth interface work flow

• Facilitates total project integration (BIM)


Collaborative Planning – why do it?Allows you to:

• Invite all relevant project team members

• Determine a clear & agreed End Game

• Collective view on interface issues &

concerns

• Help understanding at the coalface

• Facilitate adjustments & fine tuning

• Opportunity to road map solutions

• Aid Integrated Project Delivery

• Action Plan objectives in real time

Get the Project back on track


Collaborative Planning – why do it?

Benefits:

• Synergy: The whole is greater than the sum of the parts

• More effective inter & intra-team communication

• Potential problems are unearthed & resolved

• Everyone’s input is valued - team ‘buys-in’ to the end game

• More efficient & effective teamwork based production

• Highlights and reduces areas of duplication & omission

• Accurate forecasting

• Produces measurable benefits to the project’s bottom line


Collaborative Planning – outcomes

Team outcomes:

• A collective agreement & verified understanding of the end game

• Team has holistic view of how they will achieve milestones

• Clashes, omissions, duplications & over-runs are thrashed out

• Schedule has a team-based ‘psychological contract’ to achieve it

• Culture and setting for effective BIM or Project Integration created

• Golden opportunity for team to review how they are working

together & what they need to do to improve output

• Happier, healthier and positive environment to work in


Collaborative Planning – outcomes

Project outcomes:

• Schedule has a publicly allocated and shared contingency

• 6 Week Look-ahead Plan - informs the Weekly Work Plan

• Honouring of ‘Promises’ monitored and fed back by management

• Programme is tested, validated and adapted to meet expectations &

experience

• Programme is realistic and achievable

• Cost, Time & Quality savings

• Project bottom line is improved


Collaborative Planning – applications

Where multiple independent parties need to collaborate & synergise to complete a complex programme, e.g.:

Scope out BriefEmployer’s Requirements to

Contractor’s ProposalsDesign Information Release

ScheduleDesign Development – Responsibility Matrix

Project Kick-offShell & Core completion

Fit Out – integrationRiser Strategy

Commissioning StrategyProject Completion Strategy

Tenant Occupation programme


And, especially

Programme Briefing; Training; Review; Recovery or Lessons Learned

Collaborative Planning – applications


For more information or an informal chatplease call: Neville Webb

Tel: 024 7671 7671Mob: 07785 118 725

Or email: [email protected]

collaborative planning new

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