COMBERTON PARISH COUNCIL

Initials in brackets adjacent to an item indicate the member who has tabled this item or is expected to report. Numbers in brackets before an item indicate the minute reference from the last or previous meeting when this matter was tabled.

Mrs Gail Stoehr, Clerk to Comberton Parish Council, 30 West Drive, Highfields Caldecote, CB23 7NY Tel: 01223 264553 Email: parishclerk@comberton.org.uk

I hereby give notice that, as previously arranged, the Meeting of the Parish Council will be held on

Wednesday 13 March 2019 in the Village Hall at 7.30pm.

The Public and Press are cordially invited to be present.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving

upon the business to be transacted at the meeting as set out below.

Gail Stoehr, Clerk

06/03/19

AGENDA

1. Apologies for absence and declaration of interests

1.1 To receive written apologies for absence and reasons

1.2 To receive declarations of interests from councillors on items on the agenda and details of any

dispensations held

1.3 To receive written requests for dispensations for interests and to grant any requests for dispensation as

appropriate (if any)

Comments & observations from members of the public & County and District Cllr reports

2. To approve the minutes of the previous meeting

3. Matters arising or carried forward from the last meeting or a previous meeting for discussion or decision

and to note the Clerk’s report

3.1 (3.2) Pond water levels – to consider quotations for lining the pond (LT)

3.2 (3.5) Play equipment repairs – to consider response from Kompan if received and quotes for works

3.3 (7.2) The Drift Temporary Road Order – update and to consider the next steps

4. Finance, procedure & risk assessment 4.1 To receive the finance report and to approve the payment of bills

4.2 Clerk report on any use of delegated powers and action taken due to risk

5. To receive reports and items from committees, working groups and members for information only

unless specified 5.1 Proposal that the Council writes to a resident in West Street about a trip hazard

5.2 Community Payback - the team has asked whether it can burn the pile of brambles on the pond bank

when it comes on March 17th(JF)

5.3 Report on the Coalition of Parish Councils meeting March 6th (JF)

6. To consider matters arising out of correspondence/communications received

6.1 Froglife – inclusion of Comberton pond in habitat project

6.2 Comberton Swimming Club – application for financial support

6.3 SCDC and Cambridge City Council – Greater Cambridge Statement of Community Involvement

consultation

6.4 SCDC and Cambridge City Council – Greater Cambridge Local Plan – Call for Sites

6.5 SCDC and Cambridge City Council – North East Cambridge Area Action Plan – Issues and Options

2019 consultation

6.6 CCC Local Validation List consultation

6.7 Comberton Twinning Association - request for financial support

6.8 CCC Summer Reading Challenge – request for financial support

7. Closure of meeting

Clerk report to Comberton Parish Council meeting on 13 March 2019

Where I have information to support the agenda this is below.

1. Apologies will be reported to the meeting.

2. To approve the minutes of the meeting on 13 February 2019 - attached

3. Matters arising

3.1 (3.2) Pond water levels – to consider quotations for lining the pond

Cllr Tatnell to report.

3.2 (3.5) Play equipment repairs – to consider response from Kompan if received

At the time of writing a response is awaited.

3.3 (7.2) The Drift Temporary Road Order – update and to consider the next steps

Peter Gaskin of CCC advises that it is highly unlikely that an application would be

successful, as it would only be agreed if the County Council was unable to maintain the

Right of Way. Peter Gaskin has arranged some planings for The Drift and is hoping for

further works in the coming financial year when Barton Road has road works. He is

willing to discuss this further with a member if required. Does the Parish Council still

wish to apply at a cost of £1000.00?

4. Finance

4.1 To receive the finance report and to approve the payment of bills – attached.

4.2 Clerk’s report on any use of delegated powers

None at the time of writing.

5. To receive reports and items from committees, working groups and members for

information only unless specified

5.1 Proposal that the Council writes to a resident in West Street about a trip hazard

Cllr McCabe writes:

“Please could the Parish Council discuss at the next meeting the possibility of writing to

the new owner of (a house in) West St asking for the foot scraper outside the front door

to be moved.

My elderly neighbour was walking along the pavement and needed to step to the side as

a group of people was walking towards him. He did not notice the foot scraper and fell

heavily. Fortunately he was not seriously hurt but was very shaken.

I attach 2 photos - although it looks as if the scraper is at the side of a stone step the

stone slab is actually flush with the pavement.”

Photographs will be brought to the meeting.

5.2 Community Payback - the team has asked whether it can burn the pile of brambles on

the pond bank when it comes on March 17th(JF)

5.3 Report on the Coalition of Parish Councils meeting March 6th (JF)

6. Correspondence

6.1 Froglife – inclusion of Comberton pond in habitat project

“I am contacting you about a project that Froglife is interested in developing. Froglife

is a national wildlife conservation charity with a specific focus on our native

amphibians and reptiles. We are a very practical organisation and we undertake a lot of

work on improving habitats for our species. Central to our ethos is also to involve as

many people as possible into wildlife conservation, even those who for health reasons

often find it difficult to get involved. For example we delivered a project collecting

wildlife memories from elderly people, these were compiled into a DVD and we are

currently working with dementia groups delivering workshops to invoke memories of

their wildlife encounters. We are keen to develop a project researching the history of

village ponds, and if required undertaking some habitat management work on the

ponds, doing surveys to see what species are present. We would very much like to

include the Comberton village pond and wondered how we go about doing this? We

will raise funds for the project so there will be no financial commitment but we of

course do need the approval of the parish council.”

Kathy Wormald

Chief Executive Officer

Froglife

Leaping forward for reptiles and amphibians.

6.2 Comberton Swimming Club – application for financial support

Attached.

6.3 SCDC and Cambridge City Council – Greater Cambridge Statement of Community

Involvement consultation

6.4 SCDC and Cambridge City Council – Greater Cambridge Local Plan – Call for Sites

6.5 SCDC and Cambridge City Council – North East Cambridge Area Action Plan – Issues

and Options 2019 consultation

Details for viewing the consultation documents and information on the consultation

event dates for the above three joint consultations are attached. The consultation

deadline is Monday 25 March 2019.

6.6 CCC Local Validation List consultation

Consultation on the proposed 2019 revision of the Local Validation Guidance List and

Local Validation Check List for planning applications for the County Council’s own

development and for waste development.

We are consulting you in addition to Councillors, other applicants and their agents,

statutory consultees, and parish councils on the proposed draft revised documents. The

consultation period will run for 6 weeks from 28 February 2019 until 11 April 2019.

The draft revised documents on which we seek comments are attached.

The existing Local Validation List June 2017 and the accompanying Local Validation

Guidance List:- Guidance for applicants and their agents on the Local Validation List

(June 2017) and supporting documents are displayed on the County Council’s website

at:

https://www.cambridgeshire.gov.uk/business/planning-and-development/planning-

applications/submitting-a-planning-application/

Please send all comments that you may wish to make to:- County Planning, Minerals

and Waste, Box No SH1315, Shire Hall, Cambridge, CB3 0AP or by e-mail to

planningdc@cambridgeshire.gov.uk by 11 April 2019. All comments received by 11

April 2019 will be taken into consideration, summarised and reported together with the

proposed finalised Local Validation List and the Local Validation Guidance List to the

Council’s Planning Committee. We are working towards reporting to the Planning

Committee of 16 May 2019.

6.7 Comberton Twinning Association - request for financial support

Not received at the time of writing but expected. Will be circulated if received before

the meeting.

6.8 CCC Summer Reading Challenge – request for financial support - attached

7. Closure of meeting

COMBERTON PC FINANCIAL REPORT

Mar-19

Summary of Month £

Balance brought forward 211,467.56

Adjusts/transfs/inc during period

SCDC TRADE WASTE -16.15

SCDC TRADE WASTE -5.00

E.ON PAVILION ELECTRICITY -69.63

BT PAVILION PHONE -32.24

Additional payments approved at last/previous meeting

PARISH ONLINE ONLINE MAPPING -108.00

Misc Credits

COMBERTON CRUSADERS PITCH FEES 75.60

HMRC VAT 19.20

Total Adjustments -136.22

Balance revised after adjustments 211,331.34

Bank Reconciliation

Account Funds Statement Outstanding

National Savings D&M Fund 85,608.18 85,608.18

Santander 125,723.16 136,803.18 -11,080.02

Total 211,331.34 222,411.36 -11,080.02Total 211,331.34 222,411.36 -11,080.02

Expenditure for approval £

chq

SALARY 139.26 2017

HMRC PAYE 125.00 2018

NEST PENSION 177.25 DD

LCPAS AFFILIATION FEE 90.00 2017

RIDGEONS COMMUNITY PAYBACK MATERIALS 315.46 2021

CAS LTD VILLAGE HALL INSURANCE 843.98 2020

Total Expenditure 1,690.95

Balance C/F 209,640.39

Gail Stoehr

Responsible Financial Officer

Notes:

Late invoices will be brought to the meeting

Spring 2012 Edition

Club History [ 1 ]

Operating Plan [ 3 ]

Emergency Plans [ 6 ]

Notes for Duty Officers [ 8 ]

Administrative Officers [ 9 ]

Safety Officers [ 10 ]

Constitution [ 11 ]

MEMBERSHIP RULES

& OPERATING PROCEDURES

PLEASE READ

SWIMMING POOLTELEPHONE NUMBER

0 1 2 2 3 2 6 3 2 2 0

COMBERTON COMMUNITYSWIMMING CLUB

First Published by C.C.S.C April 1991Revised & Reprinted Spring 1994 1999 2005 2008 2012

© Comberton Community Swimming Club 1991 - 2012

[ 12 ]

History of the Club

The Comberton swimming pool, so much a part of village life in thesummer was constructed by a good deal of cooperative village andinter-village activity in the early 1970’s. Like many other pools, userspaid for admission at the kiosk and a paid lifeguard was on duty.This system of operation ran into financial difficulties due toincreasing costs, a reduction in funding from the county and a run of poorsummers.

By the spring of 1981 there was a real danger that swimming atComberton would come to an end. However under the leadership ofHarry Brown the present club was established in order to providecommunity swimming along the lines already followed successfullyfor a number of years by other clubs in the area.

The club operates by inviting applications from families in thecatchment area of the Village College. Members pay a subscriptionwhich is the same whether the family numbers one or ten, and thismeets many of the costs of running the pool. The main contribution madeby families is the volunteering of services. At all the clubswimming sessions there needs to be on duty two "Safety Officers'', tosupervise the pool and two "Administration Officers'' to handleadmissions and back up the Safety Officers. At least one member ofeach family is required to assist in some officer capacity and it isimportant for plenty of volunteers particularly Safety Officers to beforthcoming if the club is to run all of the planned sessions.

The pool is usually open from mid May to mid September, andswimming sessions are run throughout each week according to astaffing rota prepared by the Rota Secretary usually twice in aseason. The number of sessions available per week is fixed each yearaccording to the number of qualified Safety Officers volunteering theirservices. The aim is to run nine two hour sessions per week.

For many years since the Club was formed the cost of running thepool has been divided between the Village College and theCommunity Swimming Club with the Club paying for the heating oil, aproportion of the treatment chemicals, provision of the pool covers androllers, commissioning and decommissioning at the start and finishof the swimming season and some of the major plant andinfrastructure costs. The Village College have looked after the day to day

[ 1 ]

Secretary: The secretary shall be responsible for correspondence of theclub. Any meeting which will involve official paperwork must be reportedto the secretary in writing immediately afterwards.Minutes Secretary: The minutes secretary shall keep minutes ofall meetings and when necessary deputise for the secretary.

Membership Secretary: The Membership secretary shall issue yearlymembership cards and maintain the Club's Membership register. Theregister should be available at all times for inspection.Rota Secretary: The Rota Secretary shall maintain and circulate a rotaof duties performed by the Safety Officers and Administrative Officersfromtime to time during the swimming season.

Treasurer: The treasurer shall keep such books, accounts and records asthe members shall from time to time require to be kept, and be responsiblefor the financial transactions and business of the Club. He/she shall prepareand submit at the Annual General Meeting an audited statement of theaccounts of the Club, as at the date of the AGM. He/she shall not withdrawmonies from the Club bank account except on the authority of a chequesigned by at least two officers of the Club. A sum not exceeding FiftyPounds must be kept as a cash float. The Annual Accounts shall be audited.Chief Safety Officer: The Chief Safety Officer shall organise and carryout training for Club Safety Officers and validate second safetyofficers at training sessions held each year. He/she will endeavour to keepan up-to- date and uniform level of safety throughout the Club.

General Meetings: On receiving a request, signed by at least twelve adultmembers of the Club, the secretary shall call a General Meeting whichshould be held within twenty-eight days of the receipt of the request. TheChairman may call a General Meeting at any time.The preceding Constitution and Regulations for the use of the swimmingpool can only be changed by the Committee, and any such proposalsmust be handed to the Secretary at least fourteen days prior to a meeting.Dissolution of the Club: The Club may be dissolved with the consentof five-sixths of the adult members testified by signature to aninstrument ofdissolution which shall provide for the method of disposal of the remainingassets, if any, of the Club.

[ 2 ] [ 11 ]

day testing of the water, filling of the pool at the start of the season,emergency telephone and electricity costs, a proportion of thechemical costs, and general site maintenance etc. In recent years withchanges in the Village College management structure there has been a moveto the Swimming Club paying a fixed annual fee for the use of the pool withall running costs being administered by the Village College.It is often thought that the Community Swimming Club controls the use ofthe pool. This is not actually the case, the swimming club and the school arethe dominant users of the pool, but it is also used by a number of otherclubs on a regular or occasional basis. It can be hired by an individualor by another club. In all of these cases the Community Council of theVillage College will levy a charge, and it is the Community Council whichis ultimately responsible.Administration and Safety OfficersAdministration Officers need no special qualifications but one hourtraining sessions are given as required. They have to check onadmissions, administer minor first aid and must be over 18.The First Safety Officers patrol the pool side and enforce all aspects ofwater safety, they have to be good swimmers aged 18 or over, and holdeither a current National Pool Lifeguard Qualification, RLSS BronzeMedallion Lifesaving award or CCSC Safety Officer qualification.Classes are run during the summer at Comberton pool for the CCSCqualifications. They also need to attend one of the training/refreshersessions each spring.

The Second Safety Officers assist the First Safety Officers inpatrolling the pool side but do not require the same level of skills. Theyshould be good swimmers over 18 (over 16 if holding a Bronze Medallion)and be validated by the club Chief Safety Officer at thetraining/refresher courses held each spring. They are howeverencouraged to take the CCSC training course and become fullyqualified Officers.

The rota for pool duties is sent to all member families. If anypersons selected for a particular duty are unable to attend, it isTHEIR responsibility to find a substitute from a suitably qualifiedclub member. If the First Safety Officer does not turn up the pool willNOT open.

Constitution of the Comberton Community Swimming ClubThe Club shall be called "Comberton Community Swimming Club''.

Eligibility: Membership is open to all families in the catchment area of theVillage College: Toft, Eversdens, Kingston, Bourn, Harlton, Haslingfield,Coton, Grantchester, Barton, Longstowe, Hardwick, Caxton, Caldecote,Cambourn, Newnham etc.: members of the Community Association;families of children attending the Village College, to a maximum number asshall be determined from time to time by the elected committee.Membership depends upon payment of subscription fees the amount ofwhich shall be determined by the elected committee annually. Subscriptionsshall become due in March each year. No subscriptions shall be acceptedbefore the agreed date.Relationship with the Community Association: All members of the clubare automatically deemed to be members of the Community Association.The club agrees to pay a subscription to the Community Association foreach club member.Election and Duties of Officers and Committee members : TheCommittee shall be responsible for the day-to-day running of the club, andshall have the following honorary officers: Chairman; Vice Chairman;Treasurer; Secretary; Membership Secretary; Minutes Secretary; RotaSecretary; Housekeeper; Chief Safety Officer; and up to 20 Committeemembers; The Principal; The Community Education Assistant Principal; anda representative of the Community Association. All the officersand committee members shall hold office for one year, the committee shallhave the right to co-opt additional members on an ad hoc basis, who shallbe ex-officio.

The Annual General Meeting of the club shall normally be heldin November at which time it shall elect officers and committee membersfor the following calendar year. Nominations of the officers shall beproperly proposed and seconded by a member of the club and signed bythe candidate signifying their willingness to serve if elected, and shall besent to the club secretary to reach him/her at least fourteen days beforethe annual General Meeting. Posts which have not been nominated by theclosing date for nominations may be filled by nominations from the floorof the AGM.Chairman: The Chairman or in his absence the Vice-Chairman shallpreside over all the meetings of the club. The Chairman may give a castingvote on any matter under discussion. The Chairman may authoriseexpenditure up to £50 without calling a committee meeting.

NORMAL OPERATING PLAN

1. StaffingThere will be a minimum of one First Safety Officer, one Second SafetyOfficer and two Administrative persons for each swimming session.2. AuthorityThe First Safety Officer on duty has overall responsibility for maintainingsafety in the pool and has absolute authority, even to closing the poolif required.

3. Maximum number of swimmersA maximum of 100 swimmers are allowed in the pool at any time; thiswill not be exceeded for any reason. Safety officers may restrict numbersbelow this level if they feel that safety is affected.

4. SafetyNobody is allowed to open, use the pool or equipment without a FirstSafety Officer present on pool side.All members should be aware of the pool depths and layout (a plan andcross section can be found inside the back cover of this booklet).Swimmers must leave the pool, or pool area at any time when instructedto do so by either Safety Officer. Failure to follow this instructionwill automatically result in the withdrawal of the membership cardor the cancellation of the "unaccompanied swimmer'' status.

5. Whistle signalsBoth Safety Officers must have a whistle while on duty.One short blast: To attract a swimmer's attention.Two short blasts: For Safety Officers to attract each other's attention.One long blast: The pool must be cleared IMMEDIATELY as an emergencymay be in progress.

6. Acrobatics and DivingForward dives ONLY are permitted in the DEEP end of the pool and atthe discretion of the Safety Officers. Backward dives, somersaults,running, jumping, bombing, games of tag, throwing people in the air,and climbing on shoulders are NOT ALLOWED.

[ 3 ][ 10 ]

Comberton Community Swimming Club

is affiliated to the

Royal Life Saving Society

CAMBRIDGESHIRE BRANCH

CODE OF SAFE WORKING PRACTICE

SAFETY OFFICERS

1. At all times when a session is in progress both safety officersshould be on pool side (in the absence of a Second Safety Officer aFIRST Safety Officer may start a session if there are thirty or lessswimmers).2. Pool Safety Officers will always carry a whistle when on duty, which forsafety reasons should NOT be worn round the neck.3. Safety Officers must remember that the safety of swimmersis their prime consideration, and they should not become involvedin casual conversation with persons on pool side, beyond the bounds ofcommon courtesy, neither should they become involved with swimmingtuition.4. Safety Officers should at all times wear suitable clothing that readilyidentifies them in their role.5. Safety officers should patrol the perimeter of the pool and work as ateam scanning the whole pool area. Particular attention should be givento the corners and the bottom of the pool especially in the deep end.6. Safety officers are encouraged to use the high chair but the period ofuse should not exceed 15 minutes.7. In the event of a Safety Officer having to enter the water to effect arescue, he/she must ensure by the use of the whistle that the pool is cleared.This will also activate the emergency action procedure.8 . Safety Off icers are required to a t tend a regular refresher/training session once per year.

[ 4 ] [ 9 ]

7. Balls, Flippers, Snorkels, Bricks and Face Masks

These are not allowed during normal swimming sessions. Approvedswimming goggles may be worn.A soft football may be allowed at the discretion of the First Safety Officerwith the agreement of adult swimmers when the bather load is low.

8. Watches and JewelleryFor safety reasons watches and wrist jewellery will NOT be worn by anyswimmer. It is strongly recommended that earrings, rings and other jewelleryare removed.

9. Inflatable armbands and FloatsInflatable armbands are not allowed on swimmers' legs. No bather wearinginflatable armbands or a buoyancy aid is allowed in the deep end of thePool.

10. Learner and Toddlers areaWhen learners are present in the pool five metres of the shallow end willbe roped off to make a learner area.Only learners, toddlers and those giving instructions are allowed in thelearner area.Non swimmers or weak swimmers must be accompanied IN THE WATERat all times by a responsible person.

11. Safety Officer recognitionBoth Safety Officers should wear the club provided sweat shirts or T-shirt,and dress suitable for a possible water rescue.

12. HygieneBona-fide swimsuits must be worn and no cut-off jeans, trousers, or T-shirtsare allowed in the water. Babies and small children must also wear a swimcostume or pants.Swimmers with long hair should tie it back or wear a swimming cap.No one may swim who is suffering from any infectious or dischargingailment or wearing a plaster.In the event of a swimmer vomiting in the water the pool will be closedimmediately and swimming will not resume for a period of 24 hours.

13. Length of dutyNo Safety Officer must work for more than two and a half hours without abreak.

WORKING NOTES FOR ADMINISTRATIVE OFFICERSAdmissions. Only admit swimmers when Safety Officers say they are readyat the start of a session.1) Retain membership card and issue a rubber band to each swimmer. Checknames and age of children against card. Those whose names are marked cannotbe admitted unless accompanied by an adult (over 18 years).2) Young members having "unaccompanied status" may not bring in youngmembers under 12 years old, guests or non members.3) Refuse admission to anyone with bad cuts, sores, plasters and anyone eatingchewing or carrying glassware of any sort.4) Last admissions are 15 minutes before the end of session.Procedure for issuing bands.1) The maximum number of swimmers allowed in the pool is 100.2) Issue one set of coloured bands to the first 25 swimmers, a second colourto the next 25 until there are 100 swimmers in the pool area (or any lowermaximum number decided by the First Safety Officer).3) Advise the First Safety Officer when you have issued the third colour (75swimmers).4) When 100 bands have been issued any bands returned of those coloursshould NOT be re-issued. New admissions should be given the fifth colour (upto 25). Take care not to exceed the 100 maximum number (or any lowermaximum limit set by the safety officer).5) In hot weather there may still be a queue after the maximum number hasbeen reached. After the first half-hour the safety officer will call out of thepool the first 25 swimmers, they must surrender their bands and leave the poolarea. They may join the end of the queue for readmission.6) DO NOT admit the next 25 swimmers on the fifth colour until ALL of thefirst colour bands are returned. Repeat the procedure after the next 15 minuteswith the second colour if necessary.Guest and Temporary members.1) Occasional guests of member families may be admitted with a guest passbut only when accompanied at all times by an adult member of the host family.They should sign the visitors book and pay a contribution at the current level.NOTE: Local residents and people who live less than 10 miles fromComberton may not be considered as guests.2) Issue a temporary membership card to non local visitors on completion ofan application form and payment of current fee per week.

[ 8 ] [ 5 ]

14. Lack of Water ClarityIn the event of very poor visibility the pool will be closed and not re-openeduntil full water clarity has been attained.

15. General Rules NO smoking in the pool area. NO spitting, in the pool or pool area. NO litter may be left on the pool side. NO glass articles in the pool area. NO chewing gum or eating sweets in the pool.Refreshment may only be consumed in the designated refreshment area.

16. Membership CardsMembership cards are NOT transferable and will be withdrawn by thecommittee if misused.

17. Unaccompanied StatusYoung members having "unaccompanied status" may not bring in youngmembers under 12 years old, guests or non members.

18. RegulationsAll members of the club should make themselves aware of theNormal Operating Plan and the Emergency Action Plan. Safety Officersshould also read the Club Code of Safe Working Practice.

19. ResponsibilityThe Swimming Pool Committee does not accept any responsibility forloss or damage to any property left in the pool area or losses consequentupon such loss or damage, or for injury or death of any person exceptdirectly caused through the negligence of the Swimming Pool Committee.

20. GuestsGuests may not normally be admitted. An exception is made for occasionalguests of member families who live more than 10 miles from Comberton;up to a maximum of four per visit and only when accompanied at all timesby an adult member of the host family.

21. AmendmentsNo amendments to the Normal Operating Plan or Emergency ActionPlan will be made other than by the committee of Comberton CommunitySwimming Club.

GENERAL NOTES FOR DUTY OFFICERS

Starting a session.

1. The First Safety Officer will normally collect the pool keys from theComberton Leisure Centre.

2. All Officers should be at the pool at least ten minutes before the startof a session to ensure that it starts on time.3. Before opening the pool, the team should check that :-

a) Whistles are available. b) Rubber bands are ready 25 of each, 5 colours. c) Lane marker and pool divider ropes are available. d) Changing rooms are open and floors and toilets are clean. e) High chair is in place, Ropes & Poles are hung in place. f) Phone works. g) First aid kit and thermal blanket are present. h) Pool covers are off.

Finishing a session.

1. At the end of the final session :

a) Remove steps and replace pool covers.

b) Clear excess water from changing room floors and clean toilets.

c) Stand duck boards on edge.

d) Turn off all lights, turn off water and power switch on shower.

. e) Lock changing rooms, admin office and gate.

f) Return keys to Comberton Leisure Centre.

Early Closing of PoolA pool session may only be terminated early for safety or maintenancereasons .

Emergency Action Plan in case of FIRE1. Any member of the duty staff discovering or being informed of a fireespecially in the plant room should immediately clear the pool.2. One Admin person should call the Fire Brigade on instructionsfrom the safety officers and take charge of club cards collected for thesession.3. Staff will open both ENTRY / EXIT gates and direct all persons out ofthe pool area and changing rooms.4. Second safety officer and admin persons should direct all persons to asafe area of the adjacent car-park.5. Admin persons should make a roll-call of all swimmers evacuated fromthe pool against the club cards collected for the session.

6. First safety officer should stay by the gate and await the arrival of theFire Brigade.

[ 7 ]

EMERGENCY ACTION PLANS

ACCIDENT IN POOL

1) In the event of an emergency either Safety Officer will give one longblast of their whistle followed by a voice demand to clear the pool.2) The First Safety Officer will take charge and execute the rescue.3) The Second Safety Officer will ensure the pool is cleared and back upthe rescue if requested by the First Safety Officer.4) One of the Admin Officers will stand by the telephone ready to callan ambulance if requested.5) The Second Admin Officer will go to the scene of the rescue to takeinstructions from the Safety Officers and relay these to the admin officeif an ambulance needs to be called.6) If the accident results in serious injury a member of the committeeshould be notified immediately (list in admin office).7 ) Th e f o l l o w in g d e t a i l s m u s t b e r eco r d ed o n an Accident/Incident Report Form provided and signed by the First Safety officer onduty :-

a) The Date and Time of the incident

b) The names of Officers on duty

c) The name(s) of casualty(s) involved

d) The name(s) of any witness(es)

e) Location and nature of the accident/incident

f) Suspected cause

g) Action taken and by whom

h) Time of 999 call for ambulance

i) Time of emergency service arrival

8) Members of the duty staff should not talk to the press or answerany telephone enquiries concerning the incident. All enquiries should bedirected to the committee.

POOL COVERS AND ROLLERSThe pool Thermal Covers are one of the most important pieces ofequipment the club provides for the pool, and represent a considerablefinancial outlay.They maintain a higher water temperature than would be otherwise possibleand make a considerable reduction in heating costs; they are however easilydamaged unless handled carefully.Please follow these simple directions:-

a) Make sure the roller locating bolts are fully up and hooked inposition before moving the rollers.

b) Move the rollers slowly and have one person at each end.

c) When winding covers from the pool do it slowly with the BLUE sideoutermost and keeping covers square onto the roller. One person eachside can gently pull the cover into position.d) When replacing the covers onto the pool first remove the two sets ofpool steps, take the pull rope to the opposite end of the pool, THENSLOWLY pull the cover off the roller down the full length of the poolmaking sure that the cover front boom does not catch on the side grabrails.

[ 6 ]

Public Consultations

Cambridge City Council and South Cambridgeshire District Council have jointly prepared the

following documents for public consultation and would like to hear your views:

North East Cambridge Area Action Plan Issues and Options - The Councils are

preparing an Area Action Plan for the area which includes land west of Cambridge North

Station, and it is also proposed to include the Cambridge Science Park. The Area Action

Plan is intended to form part of the Local Development Plan for both local authorities. This

plan is currently referred to as the ‘Cambridge Northern Fringe Area Action Plan’ in the

Councils’ adopted Local Development Scheme.

The Councils are inviting comments on an Issues and Options 2019 Report, and

accompanying Interim Sustainability Appraisal. This is part of its Regulation 18 Consultation

under the Town and Country Planning (Local Planning) (England) Regulations 2012.

Documents can be viewed on the Councils’ websites: www.scambs.gov.uk/necaap or www.cambridge.gov.uk/necaap

The documents can also be inspected at the Councils’ offices:

South Cambridgeshire District Council offices at Cambourne Business Park, Cambourne, Cambridge, CB23 6EA: Monday to Friday 8am to 5.30pm;

Cambridge City Council Customer Services, Mandela House, 4 Regent Street,

Cambridge, CB2 1BY: Monday to Friday 9am to 5.15pm.

and at local libraries:

Arbury Court Library, Arbury Court, Cambridge, CB4 2JQ

Histon Library, School Hill, Histon, CB24 9JE

Milton Road Library, Roger Ascham Library Site, Ascham Road, Cambridge, CB4 2BD

The Councils are running a series of public exhibitions. Come along to an event where you

can see the consultation material and talk to planning officers.

February

Monday 25 Milton Community Centre, Coles Road, Milton, Cambridge CB24 6BL

2pm - 8pm

Wednesday 27

Cambridge North Station, Cowley Rd, Cambridge, CB4 0WZ 6.30am - 8.30am, and 4pm - 7.30pm

March

Friday 1 St John’s Innovation Centre, Johnson Room, Cowley Road, Cambridge, CB4 0WS

10am - 4pm

Tuesday 5 Trinity Centre, Suite 12, 24 Cambridge Science Park, Milton Road, Cambridge CB4 0FN

10am - 4pm

Thursday 7 North Area Committee, Shirley Centre, Nuffield Road, Chesterton Cambridge, CB4 1TF

6pm - 8pm

Tuesday 12 Brown’s Field Youth and Community Centre, 31A Green End Road, Cambridge CB4 1RU

4pm - 7pm

Thursday 14 Nun’s Way Pavilion, Nun’s Way, Cambridge, CB4 2NR 2pm - 8pm

Greater Cambridge Local Plan ‘Call for Sites’ – The Councils are starting a joint review of

their adopted Local Plans. The ‘Call for Sites’ is an opportunity to put forward potential sites

and broad locations for housing or economic development across the Greater Cambridge

Local Plan area which is made up of the administrative districts of Cambridge and South

Cambridgeshire. These would then be tested in a Strategic Housing and Economic Land

Availability Assessment, an evidence document the Councils need to prepare to inform plan

making.

A Call for Sites Response Form, setting out the site information we need, is available on the

Councils’ websites: www.scambs.gov.uk/gclpcallforsites or

www.cambridge.gov.uk/gclpcallforsites and at the Councils’ offices (address & times above).

Greater Cambridge Statement of Community Involvement (SCI) – The Councils are

jointly updating their SCI. We are seeking views on how the public, businesses, interest

groups and individuals can get involved in the creation of local planning policy and the

planning application process. Comments are invited on the draft SCI.

The draft SCI can be viewed on the Councils’ websites: www.scambs.gov.uk/sci or www.cambridge.gov.uk/sci or at the Councils’ offices (address & times above).

How to Make Comments

You can make comments on all three consultations online using the interactive documents:

http://cambridge.jdi-consult.net/localplan

Alternatively you can make comments in writing using response forms (available on the

Councils’ websites or from the Councils’ offices).

Completed response forms should be returned to either:

South Cambridgeshire District Council Cambridge City Council Planning Policy Team, South Cambridgeshire District Council, Cambourne Business Park, Cambourne, Cambridge, CB23 6EA

Planning Policy Team, Planning Services, Cambridge City Council PO Box 700, Cambridge, CB1 0JH

Or emailed to: Planningpolicy@scambs.gov.uk

Planningpolicy@cambridge.gov.uk

Comments can be made on these documents between 9 am Monday 11 February and

5pm on Monday 25 March 2019.

If you would like to find out more please contact the Greater Cambridge Shared Planning

Policy Team on 01954 713183 or email us (at the email addresses above).

Donation Request Form in regard to Library Summer Reading Challenge

…Comberton Parish Council has generously supported the library in past years and I am

emailing to request a further grant this year.

The purpose of the grant is to help fund the annual Summer Reading Challenge at

Comberton Library and to support events and activities promoting the library and reading

held during the year. The SRC is a national initiative co-ordinated by The Reading Agency.

Children are challenged to read at least 6 books during the summer holidays. Those who

join the scheme are issued with a membership folder on which they can record details of

the books they have read. They are issued with stickers and other incentives and library

staff and volunteers are on hand to talk to children about what they have read and to

recommend other books. This is a particularly valuable aspect of the challenge. All children

who complete 6 books are awarded a medal and certificate at a special presentation

ceremony after school in the library and, to which council members are warmly invited. I am

delighted to report that last year …82 children took part in the Summer Reading Challenge

at Comberton Library.

In previous years, the Council has generously supported us with grants of £40.

Cambridgeshire Libraries will fund the Summer Reading Challenge stationery, promotional

materials and award certificates and medals. Your donation will help fund additional staff

hours to promote and deliver the challenge and pay for supporting activities, which add to

the value of the experience. If we are successful in this application, your contribution will be

acknowledged in promotional material and at the certificate presentation ceremony.

Should you be able to increase your support, then we would be able to develop our offer of

events and activities throughout the year - including visits by authors, illustrators,

storytellers and artists - events which add to the value and experience of the library service

and help foster a love of reading, lifelong learning and support community cohesion and

participation.

Kind regards,