combinable crops and sugar beet standards …… · 2 red tractor stakeholder consultation 2014...

1 Red Tractor Stakeholder Consultation 2014 –Combinable Crops and Sugar Beet Standards

Combinable Crops and Sugar Beet Standards

DOCUMENT AND PROCEDURES (DP)

Aim: Plans and procedures in place to ensure safe and legal food production

STANDARDS HOW YOU WILL BE MEASURED RECORD KEEPING

DP.1 Revised

Producers must have a copy of the Red Tractor Assurance for Farms - Crops and Sugar Beet Scheme Standards available

Hard or electronic

DP.1.1 New

You are registered with your Local Authority under the Feed Hygiene Regulations

In order to evidence your registration you have available: o a copy of the letter you sent to your local authority o a confirmation of registration from your Local Authority

Confirmation of registration

DP.2

A documented plan for the effective management of serious incidents and potential emergency situations that threaten food safety or the environment must be in place and known to key staff

You have considered the risks to your farm e.g. o Fire o Extreme weather (drought, flooding, snow) o Reporting activist activity (police, relevant trade body, your

certification body, customers) o Accident o Pollution incident (e.g. pesticide or fertiliser spillages and

leaks)

Plan includes telephone and other contact details (including out of hours) e.g. Environment Agency hotline, energy suppliers

Key staff have access to plan

DP.3 Routines must be in place for recording, investigating and resolution of any complaints received that are relevant to the requirements of the Crops and Sugar Beet Standard

Complaints made by local authority, general public, customers (e.g. processor feedback) or other

System includes recording: o the complaint o the investigation result o the action taken to prevent the issue happening again

Complaint records


DP.4 Upgraded

Producers must ensure that new production sites are suitable for use

Has the site or store been added to your Red Tractor membership?

Consideration has been given to: o previous use o recent applications of pesticides, fertilisers or soil improvers o physical hazards o noxious weeds o known or likely health or disease risks from previous crop/

stock

Where to find help Red Tractor Assurance for Farms Crops and Sugar Beet Scheme: http://assurance.redtractor.org.uk/rtassurance/farm/crops/cr_about.eb

http://assurance.redtractor.org.uk/rtassurance/farm/crops/cr_about.eb


TRACEABILITY AND INTEGRITY

AIM: Clear identification of grain on farm and loads leaving the farm to deliver food chain traceability


TI.1 A completed and signed Combinable Crops Passport must accompany each load that leaves the farm

Passports are fully completed

Signed Grain Passports

TI.2 Upgraded

Producers must retain records of the destination/point of first tipping of loads leaving the farm

Collection notes are acceptable Records of destination/point of first tip (e.g. collection notes)

TI.3 R New

It is recommended that samples are retained for 3 months from each load that leaves the farm

Samples are taken in line with the HGCA’s Grain Sampling Guide 2013

AIM: Clear identification of grain in store to ensure on farm traceability


TI.4 Upgraded

Representative samples from each storage bin, silo, flat store and drying floor must be taken and retained at the time of filling

Samples are taken in line with the HGCA’s Grain Sampling Guide 2013

TI.5 K

Traceability records must be kept to identify varieties and fields of origin of crops stored in bulks/ bins

Traceability records for crops in store

AIM: The assurance status of grain is maintained at all times


TI.6 K

Producers must not market assured and non-assured combinable crops and/or sugar beet produced on the same holding

If you are providing any 3rd party storage for non-assured combinable crops and/or sugar beet stored it is physically separated from your assured combinable crops and/or sugar beet

Separate records are kept showing any deliveries, in or out, of the non-assured product

Delivery and out-loading records

Mass balance calculations


TI.7 All certificates/lot numbers and product name of any seed treatment of purchased seed must be available

Records of seed treatments, including those of applications by processor off-farm

Where to find help HGCA’s Grain Sampling Guide 2013: http://www.hgca.com/cms_publications.output/2/2/Publications/On-farm%20information/Grain%20Sampling%20Guide%202013.mspx?fn=show&pubcon=9395

http://www.hgca.com/cms_publications.output/2/2/Publications/On-farm%20information/Grain%20Sampling%20Guide%202013.mspx?fn=show&pubcon=9395

http://www.hgca.com/cms_publications.output/2/2/Publications/On-farm%20information/Grain%20Sampling%20Guide%202013.mspx?fn=show&pubcon=9395


STAFF AND CONTRACTORS

AIM: All staff and contractors are trained and signed off to carry out the activities they are employed to do


SC.1 K Revised

Systems must be in place to ensure new staff are effectively trained and signed-off as competent to carry out the activities they are employed to do

Nobody starts work without an induction, supervision or explanation of the tasks they will carry out

For particular tasks (mentioned elsewhere) training is given prior to being left to complete the task unsupervised

SC.2 Records of training must be kept A training record is available for all, including: o Name o Start date, if applicable o Training given/events attended/ experience o Date of training o Who provided the training

Where staff are trained to undertake specific tasks this is listed in the record

Training records

SC.3 New

Where labour providers are used to supply temporary or permanent staff an agreement must be in place to ensure competent persons are provided (CR.SC.1.6)

An agreement is in place that details checks for right to work, identity checks, skill requirements and confirms Gangmasters licence is held

Labour provider agreement


ENVIRONMENT IMPACT/CONSERVATION AND SUSTAINABILITY

AIM: Minimise the adverse impact the farm has on wildlife, flora, fauna and the environment


EI.1 Producers must be aware of any practices that have an adverse environmental impact

Important features of biodiversity and conservation value are identified on and around the farm

Practices are adopted to minimise detrimental impact on such features

EI.1.1 Producers who are planning to use land classified as uncultivated or semi-natural for arable production must ensure that Environmental Impact Assessment (EIA) regulations have been met. If any of this land is used to produce energy crops information must be retained relating to possible carbon losses

Record of any conversion of land must be kept for 5 years and must include; area, previous land type, cultivation method

EI.1.2 Crops and sugar beet that may be used to produce biofuels and bioliquids must not be produced on land that had one of the following statuses on or after Jan 2008:

a high biodiversity value or

land with high carbon stock or

land that was peatland unless evidence is provided that the

the following areas have not been converted into land used for biofuel/ bioliquid production:

o any wooded or forested land i.e. land spanning more than 1 hectare with trees higher than 5 metres and a canopy cover of over 10%

o undrained peatland o wetlands o areas prohibited for cultivation by law or by the relevant

competent authority for nature protection purposes or protection of specific ecosystems or species

o areas of permanent grassland i.e. grassland that has been established for more than 5 years


cultivation and harvesting does not involve drainage of previously undrained soil

Where to find help Producers that have any land on or bordering SSSI must adhere to the management requirements as set out in the Wildlife and Countryside Act 1981 (as amended) and outlined in GAEC 6. If there are any Scheduled Monuments on land producers must adhere to the requirements under the Ancient Monuments and Archaeological Areas Act 1979 (as amended) and outlined in GAEC 7. Producers must adhere to cross-compliance hedgerow and watercourse protection and 1997 Hedgerow Regulations outlined in GAEC 14 & 15. If land is designated as a Special Protection Area producers must adhere to regulations and requirements under the Wild Birds Directive 2009/147/EC and Habitats Directive 92/43/EEC and outlined in SMR 1 and SMR 5.

Environmental Impact Assessments: https://www.gov.uk/environmental-impact-assessments

https://www.gov.uk/environmental-impact-assessments


INTEGRATED CROP MANAGEMENT

AIM: Integrated Crop Management is followed on-farm


ICM.1

Upgraded

Integrated Crop Management

(ICM) must be in place to

proactively manage crop

production

ICM is discussed with relevant staff, advisers and contractors

Consideration is given to all areas of good agricultural practice with an emphasis on reducing the use of pesticides, optimum use of fertilisers and improved protection of the environment

As part of ICM an Integrated Pest Management (IPM) plan is documented and followed

IPM plan


ENVIRONMENTAL PROTECTION & CONTAMINATION CONTROL (EC)

AIM: A well maintained farm


EC.1 The farm must be maintained in a manner that does not present risks to food safety or environmental protection

Accumulated rubbish and redundant equipment kept in controlled areas separate from crop storage areas

Weeds in the farmyard are under control

AIM: No contamination, pollution or spread of disease risks from any potential contaminants or wastes


EC.2 K

Potential pollutants are stored in a manner that minimises the risk of contamination or pollution

Potential pollutants include (but are not limited to) silage, silage effluent, slurry, anaerobic digestate, sheep dip, agricultural fuel oil, empty containers, paints, preservatives, disinfectants, baits, lubricants, other chemical products

Fuel tanks bunded where required by legislation

EC.3 K

All wastes must be disposed of in a manner that minimises the risk of contamination or pollution

Wastes include (but are not limited to) used plastics, chemicals, oils and empty containers

Wastes are disposed of by registered waste carriers

Wastes are not burnt, with the exception of vegetation and untreated wood

Empty containers are cleaned using an integrated pressure rinsing device, or rinsed appropriately, and the rinsate returned to the spray tank

Non-returnable empty containers are not reused and are stored and disposed of in accordance with legislation

Returnable containers are kept secure until disposal or recovery takes place, which should be within 12 months

The disposal of redundant pesticides is carried out by an approved chemical waste contractor or the supplying company and is recorded

Waste Management Plan

Waste Transfer Notes / Receipts

AIM: Pesticides (including herbicides and insecticides) are suitable for use and stored and managed in a safe and responsible manner to prevent the risk of contamination and pollution



EC.4 K

Pesticides used must be approved for use in the UK

Approved pesticides in use and manufacturer’s instructions followed

No un-approved pesticides in store

EC.4.1 Pesticides must be appropriate for the control required as recommended on the product label or EAMU

Consideration is given to environmental impact and residue levels

Particular attention is paid to: o Maximum permitted dose rates o Restrictions on repeated applications to a single crop o Latest application stage and/ or harvest interval

The Defra Code of Practice for Using Plant Protection Products is adhered to if reduced spray volume applications are used

EC.5 K

Pesticides must be stored in a manner that minimises the risk of contamination or pollution

No contamination of crops, feedstuffs, fertilisers, animals, soils, groundwater or watercourses

EC.5.1 K

The pesticide store must be of a suitable design and construction

Adequate ventilation

Lighting sufficient to read labels on products

Frost-proof

Away from areas presenting a risk of fire and at least 4m from flammable materials or sources of ignition

There are warning signs on the building

Kept locked, with keys limited to those with training in pesticide handling

An outside cage only used if the product is supplied in a container purposefully designed for outside storage

EC.5.2 R

It is recommended that the store, including doors but not roof, is constructed of materials that will resist fire for 30 minutes or longer


EC.6

Pesticides must be kept in their original packaging

Pesticides from broken packaging transferred to a suitable container with a fitted lid/ cap and displaying original label information

EC.7

Emergency facilities to deal with chemical spillages must be in place

Emergency facilities include sand/absorbent granules/an adequate sump

Adequate facilities for washing off any accidental splash or spillages on operators

EC.7.1 Stored powders must not be able to become contaminated by stored liquids

EC.8 An up-to-date list of stored pesticides must be kept and a copy held at a suitable location away from the store itself

List is available for use by emergency services if required List of stored pesticides

AIM: Pesticides (including herbicides and insecticides) are correctly applied to land to prevent contamination or pollution


EC.9 K

Pesticides must be applied to land in a manner that minimises the risk of contamination or pollution

Only used on the crops being protected

Areas of high pollution risk on the farm are identified on farm maps and pesticide application does not occur in these areas

Manufacturers’ instructions are followed at all times, including during handling and filling

Pesticides are never applied in unsuitable conditions i.e. high winds

Care is taken when spraying near hedgerows, woodlands, wetlands, private homes or public places i.e. schools, parks, playgrounds

Local beekeepers are given a minimum of 48 hours’ notice of the intention to apply a pesticide that is hazardous to bees

Certain pesticides carry ‘buffer zone’ requirements when applied near water. When applying these pesticides using a boom sprayer or air

Farm map which identifies areas of high pollution risk


assisted sprayer a Local Environment Risk Assessment for Pesticides (LERAP) is undertaken and results recorded

EC.10

Spraying must be undertaken by competent operators

Competence is demonstrated by holding NPTC certificates or by having Grandfather Rights

If spraying operations are contracted checks are made that certificates of competence are held

Sprayer operators include those applying granular/ dust pesticides or seed dressing

NPTC Certificates

EC.10.1 R New

It is recommended that those who have Grandfather Rights hold relevant certificates of competence

One of the following certificates are held:

o City & Guilds NPTC Level 2 Award in the Safe Use of Pesticides

Replacing Grandfather Rights

o Level 2 Safe Use of Pesticides

Certificates of competence

EC.10.2 Sprayer operators must be registered with the National Register of Sprayer Operators (NRoSO)

If spraying operations are contracted the name and valid NRoSO number of the contractor has been recorded

NRoSO membership numbers

EC.10.3 Where an adviser advises on pesticide usage a BASIS Professional Register number must be provided

The adviser has read the scheme standards and has agreed to provide advice on pesticide use in compliance with the standards

BASIS Professional Register number

EC.11 Records must be kept for all pesticide applications and retained for minimum of 3 years

Details of the required records can be found in the relevant appendix

Records are kept for applications made by both producer and outside contractor

Pesticide records

EC.12 Revised

All pesticide spraying equipment must be maintained and tested

Does not apply to handheld and knapsack sprayers

NSTS certificates are held for all boom sprayers

Sprayer test certificates


By Nov 2016 foggers/misters/batch dippers and granular pesticide applicators are tested once every 6 years

Outside contractors also hold valid NSTS certificates at the time of application

EC.12.1

All hand-held applicators and knapsack sprayers must be checked on an annual basis and results recorded

Records of hand-held applicator and knapsack checks

EC.13 All pesticide spraying equipment must be checked to ensure accurate application

Sprayers are calibrated regularly Calibration records - kept for a minimum of 2 years

EC.14 Pesticides must be transported in a safe manner, as detailed in the Code of Practice for Using Plant Protection Products

EC.15 Surplus spray mix must be dealt with in a manner that minimises the risk of contamination and pollution

Surplus is sprayed onto designated areas (e.g. sprayed or unsprayed crop left specifically for the purpose) or securely stored pending collection by a registered waste contractor

Tank washings and rinsates are treated in a biobed or biofilter and treated under a waste exemption registered with the Environment Agency or disposed directly to the ground in accordance with an environment permit issued by the Environment Agency

Care is taken not to exceed maximum rate

AIM: Fertilisers are stored and managed in a safe and responsible manner to prevent the risk of contamination and pollution


EC.16 Fertilisers must be stored in a manner that minimises the risk of

Stored where there is no public access and located away from and not visible from a public highway


theft Checks are made to ensure fertiliser has not been tampered with, moved or stolen

If a discrepancy or theft is discovered it is reported to the police immediately

EC.17 K

Fertilisers must be stored in a manner that minimises the risk of contamination or pollution

There is no risk of contamination to crops, feedstuffs, pesticides, animals, soils, groundwater or watercourses

Granular fertiliser is stored on hard, dry surfaces

Fertiliser spillage can be contained

Fertiliser is stored at least 10m from a watercourse and at least 50m from a well, spring or borehole

EC.17.1 Liquid fertiliser must be stored in suitable tanks/bowsers

Liquid fertiliser stored in accordance with Defra’s ‘Protecting our Water, Soil and Air – A Code of Good Agricultural Practice for farmers, growers and land managers’

If not bunded to Environment Agency standards liquid fertiliser tanks have lockable or removable tap handles

If sight glasses are fitted they are secured to avoid accidental or malicious spillage

EC.18 Fertiliser stock records must be kept and detail up-to-date quantities received and used

Fertiliser stock records

EC.19 Updated and Revised

You must notify the relevant authorities if you are storing certain amounts and/or types of fertiliser

If storing more than 150 tonnes of fertilisers with a Nitrogen content greater than 15.75% you have notified the Fire and Rescue Service

If storing more than 25 tonnes in total of any fertilisers or other substances with an oxidiser warning sign on the bag or container you have notified both HSE and the Fire and Rescue Service


AIM: Fertilisers/soil improvement products are suitable for their intended use and applied in a manner that prevents the risk of contamination and pollution


EC.20

K

Only appropriate, safe and

suitable fertilisers and soil

improvement products must be

applied to land

Soil improvement products include (but are not limited to) manure,

composts, anaerobic digestate (biofertiliser), treated sewage sludge

Any material originating outside the holding that is applied to land

has agricultural benefit and is permitted for use

No untreated animal by-products (e.g. abattoir waste) applied

Permits

A Manure Management

Plan

EC.20.1 Human Sewage Sludge must only be used if treated

Human sewage sludge is only used in accordance with the Defra Code of Practice for the Agricultural Use of Sewage Sludge

Untreated sewage sludge is not used

EC.21

K

Fertilisers and soil improvement

products must be applied to land

in a manner which minimises the

risk of contamination or pollution

Soil improvement products applied in accordance with appendix and

Manure Management Plan

Before application factors including NVZ restrictions, soil type, crop

requirements, slope, field conditions, weather conditions, grazing or

planting intervals and the position of surface water, water supplies

and abstraction points, even on neighbouring land, are considered

Grazing and planting intervals in the appendix are adhered to

Staff and contractors have knowledge of high risk areas on farm

EC.21.1 Where an adviser advises on fertiliser usage a FACTS Professional Register number must be provided

The adviser has read the scheme standards and has agreed to provide advice on fertiliser use in compliance with the standards

FACTS Professional Register number


EC.22 All equipment used for applying

fertilisers or soil improvement

products must be checked to

ensure accurate application

Applying to land refers to (but is not limited to) grazing, forage,

conservation land, land producing crops for consumption on the farm

Calibration records

EC.23 Fertiliser rates must be based on a calculation of the nutrient requirements of the crop and on regular analysis of nutrient levels in soil, plant or nutrient solution

Analysis results

EC.23.1 The supply and timing of nutrient application must be matched to meet crop demand

Non-target areas are protected from run-off and leaching

Nutrient loss is minimised by adopting good practices

EC.23.2 Documentary evidence detailing the chemical content (N, P, K) of all purchased inorganic fertilisers must be kept for 12 months

Documents detailing chemical content of inorganic fertilisers (e.g. invoices, delivery notes)

EC.24 Records must be kept of all applications of fertilisers/soil improvement products

Records include location, date of application, type and quantity of fertiliser/ soil improvement product applied, method of application, operator name

Records of fertiliser/ soil improvement product applications

AIM: Crops are monitored for pests, diseases and weeds


EC.25 Regular crop inspections must be undertaken and recorded

Crop inspection records (diary notes are acceptable)

EC.26 Relevant pests, diseases and weeds must be monitored

Recording is carried out directly or through participation in a relevant prediction programme

Records of pests, diseases and weeds on farm


regularly and recorded Thresholds are used where applicable, to avoid the routine application of pesticides

Where to find help Environmental Permitting Regulations 2010: http://www.legislation.gov.uk/ukdsi/2010/9780111491423/contents

Code of Practice for Using Plant Protection Products: http://www.pesticides.gov.uk/Resources/CRD/Migrated-Resources/Documents/C/Code_of_Practice_for_using_Plant_Protection_Products_-_Complete20Code.pdf

Defra - Protecting our Water, Soil & Air – A Code of Good Agricultural Practice for farmers, growers and land managers: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/69344/pb13558-cogap-090202.pdf

Defra Fertiliser Recommendations for Agricultural and Horticultural Crops: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/69469/rb209-fertiliser-manual-110412.pdf

HSE Guidance on Storing Pesticides: http://www.hse.gov.uk/pubns/ais16.pdf

Further guidance on biobeds can be found at: www.environment-agency.gov.uk/agriculturalwaste

Further guidance on environmental permits can be found at: www.environment-agency.gov.uk/epr

BBPA Accepted Agrochemicals List for malting barley: www.ukmalt.com/sites/default/files/files/TECH-461%20-%20BARLEY%20June%202013.pdf

LERAP information: http://www.pesticides.gov.uk/guidance/industries/pesticides/topics/using-pesticides/spray-drift/leraps

For information on fertiliser safety and security: http://www.aictradeassurance.org.uk/fias/documents/industry-guidance-and-codes-of-practice/

The Water Resources (Control of Pollution) (Silage, Slurry and Agricultural Fuel Oil) Regulations 2010: http://www.environment-agency.gov.uk/business/sectors/118798.aspx

Environment Agency What’s in Your Backyard: http://www.environment-agency.gov.uk/homeandleisure/37793.aspx

http://www.legislation.gov.uk/ukdsi/2010/9780111491423/contents

http://www.pesticides.gov.uk/Resources/CRD/Migrated-Resources/Documents/C/Code_of_Practice_for_using_Plant_Protection_Products_-_Complete20Code.pdf



https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/69344/pb13558-cogap-090202.pdf

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/69344/pb13558-cogap-090202.pdf

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/69469/rb209-fertiliser-manual-110412.pdf

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/69469/rb209-fertiliser-manual-110412.pdf

http://www.hse.gov.uk/pubns/ais16.pdf

http://www.environment-agency.gov.uk/agriculturalwaste

http://www.environment-agency.gov.uk/epr

http://www.ukmalt.com/sites/default/files/files/TECH-461%20-%20BARLEY%20June%202013.pdf

http://www.pesticides.gov.uk/guidance/industries/pesticides/topics/using-pesticides/spray-drift/leraps

http://www.pesticides.gov.uk/guidance/industries/pesticides/topics/using-pesticides/spray-drift/leraps

http://www.aictradeassurance.org.uk/fias/documents/industry-guidance-and-codes-of-practice/

http://www.environment-agency.gov.uk/business/sectors/118798.aspx

http://www.environment-agency.gov.uk/homeandleisure/37793.aspx

http://www.environment-agency.gov.uk/homeandleisure/37793.aspx


SEED, NURSERY STOCK AND ROOTSTOCK

AIM: Responsible use of chemicals on seed, nursery stock and rootstock


SN.1 K

Only approved chemicals can be used for the treatment of seed or rootstock

Records are kept of any treatments made and rate of application Seed/ rootstock treatment records


SITE AND SOIL MANAGEMENT

AIM: Soil managed properly to help maintain soil condition

STANDARDS HOW YOU WILL BE MEASURED/WHAT GOOD LOOKS LIKE RECORD KEEPING

SM.1 Revised

Producers must have systems in place that aim to maintain soil structure and control erosion (CR.SM.1) (CR.SM.1.1)

A Soil Protection Review or Soil Management Plan

The classification of soils on the farm is known

Production practices are adjusted to maintain soli structure and control erosion

Soil Protection Review or Soil Management Plan

Where to find help Soil Protection Review guidance: https://www.gov.uk/soil-protection-review

https://www.gov.uk/soil-protection-review


STORAGE (ST)

AIM: Crops are maintained in an acceptable condition in store


ST.1 The condition of crops must be determined immediately as they go into store and an assessment must be made of storage and conditioning requirements

A specific storage strategy is in place for grain stored for more than a few days

ST.2 The condition of crops in store must be monitored and records kept of the dates of all checks and follow up action taken

Rises in temperature are investigated

Action is taken to remedy water ingress, bird and rodent activity and the development of ‘hot spots’

If insects are detected further advice is sought

Grain storage records kept for the duration of crop storage

ST.3 Moisture meters and temperature probes must be calibrated annual and the results recorded

Calibration records

ST.4 Drying equipment must be regularly maintained in line with manufacturers’ instructions by competent staff

Burners are operating efficiently

Fuel used in oil-fired driers meets commercial ISDN/ISO fuel standards

No waste oil is used

Operator manual is available

Records of dates when maintenance has taken place

ST.5 K

If any post-harvest pesticide or diatomaceous earth products are used on crops, records must be kept

Records include product used, dose rate, date and reason for application

No chemically active post-harvest pesticides have been used on oilseeds – the use of the following diatomaceous earths is acceptable: Demeter, Silico- Sec

Records of post-harvest pesticide or diatomaceous earth product use


ST.6 If any pre-harvest crop store pesticides are used, records must be kept

Records include site, product used, dose rate and date of application Records of pre-harvest pesticide use

AIM: All stores are acceptable for use


ST.7 Revised

At least annual risk assessments must be carried out in relation to storage facilities

Temporary and long-term storage taken into account

RA includes reference to the fabric of the store and the stored crops

A CIPC Store Risk Assessment has been carried out for all stores and the results acted upon

A copy of the completed RA

CIPC Store RA

ST.8 K

Walls, floors and horizontal surfaces of all storage, holding or reception facilities must be cleaned and where appropriate washed and insecticide treated prior to use

Residues of all previous crops have been cleaned from all areas, including ventilated floors and beneath conveyors

No diesel or hydraulic fuel residues on floor

Pre-harvest insect trapping is carried out in grain storage areas to ensure cleaning operations have been successful

Cleaning records

ST.9 K

If livestock buildings are intended for use as crop storage or temporary holding facilities they must be cleaned, power washed and sanitised with a combined detergent/disinfectant

Detergent/ disinfectant is suitable for use on food contact surfaces and is used in accordance with manufacturers’ instructions

Cleaning records

ST.10 Outside loading areas must be maintained in a clean and well-drained condition

Producers are cautious of contaminating crops by loading in areas constructed from road planings

Care is taken to prevent transfer of soil/debris into store whilst loading

AIM: Buildings used for long-term storage of crops must be of a suitable construction and properly maintained



ST.11 K

The store must be inspected immediately prior to use and regularly thereafter

ST.12 K

Buildings must be weatherproof No ingress of water

ST.13 K Revised

Buildings must have suitable and solid roofs, floors, walls and doors

No ingress of rodents or birds

Bitumen is not used for new floors or as a filler

No deterioration of floor leading to loose flooring material

ST.14 K

Controls must be in place to protect crops from contamination with any broken glass or hard plastic

AIM: Buildings used for temporary storage of crops must be suitable for use


ST.15 K Revised

Temporary stores can only be used for the storage of crops until the 30th October

ST.16 Temporary stores must be cleaned prior to use

ST.17 K

Temporary stores must be weatherproof

No ingress of water/ rain onto stored crop

ST.18 Revised

The roofs, floors and walls of temporary stores must be of a suitable construction to prevent contamination of crops with

Bitumen is not used for new floors or as a filler

Solid floor with no deterioration of floor leading to loose flooring material


earth, stones, debris

ST.19 K

Controls must be in place to protect crops from contamination with any broken glass or hard plastic

Where to find help HGCA Storage Guide: http://www.hgca.com/cms_publications.output/2/2/Publications/On-farm%20information/Grain%20storage%20guide%203rd%20edition.mspx?fn=show&pubcon=8742

Defra Code of Practice for the Control of Salmonella during the Production, Storage and Transport of Compound Feeds, Pre-mixtures, Feed Materials and Feed Additives: http://www.food.gov.uk/multimedia/pdfs/committee/copsal.pdf

The HGCA Safe Storage Time Calculator: http://www.hgca.com/content.output/996/996/Resources/Tools/Safe%20Storage%20Time%20Calculator.mspx

http://www.hgca.com/cms_publications.output/2/2/Publications/On-farm%20information/Grain%20storage%20guide%203rd%20edition.mspx?fn=show&pubcon=8742


http://www.food.gov.uk/multimedia/pdfs/committee/copsal.pdf

http://www.hgca.com/content.output/996/996/Resources/Tools/Safe%20Storage%20Time%20Calculator.mspx

http://www.hgca.com/content.output/996/996/Resources/Tools/Safe%20Storage%20Time%20Calculator.mspx


EQUIPMENT HYGIENE

AIM: There is no risk of contamination of grain from equipment used for the harvesting, transportation, handling, conveying and loading of grain


EH.1 K

All equipment used for the harvesting, transportation, handling, conveying and loading of grain must be thoroughly cleaned prior to use

Trailers and/or loading buckets used for the transportation of farmyard manure of similar materials are power-washed and sanitised with a combined detergent/disinfectant identified as suitable for use on food contact surfaces

Combines are checked for cleanliness prior to use

All grain handling equipment is regularly cleaned

Cleaning records

Where to find help Defra Code of Practice for the Control of Salmonella during the Production, Storage and Transport of

Compound Feeds, Pre-mixtures, Feed Materials and Feed Additives:




VERMIN CONTROL (VC)

AIM: Effective control of birds, rodents, insects and other animals to prevent contamination and food safety risk


VC.1 K

Systems must be in place to control vermin at all storage sites, including temporary storage

System managed in house by a demonstrably competent person or by external contractor

Evidence that control is effective and being managed e.g. there is no evidence of contamination by vermin

A system that prevents bird, rodent and domestic animal (e.g. cats and dogs) entry to all long-term storage

Vermin entry points (e.g. gutters, eaves, doors, loading pipes, etc…) are secured

Written agreement with external contractor

VC.2 Revised

Bait must be used responsibly Where baits are used bait plan is in evidence

Plan includes map/location of bait points, bait used, bait points inspection and replenishment dates

Safe positioning of bait; non-target animals do not have access and there is no risk of contamination

No contamination of grain with bait and baiting stations kept well away from stored grain

Bait plan to be kept for 2 years

VC.3 Insect traps in stored grain must be used as a means of monitoring insect activity and records must be kept of dates of checks, any insect activity and subsequent follow up action

Records of insect trap monitoring

Where to find help Campaign for Responsible Rodenticide Use: http://www.thinkwildlife.org/crru-code/

HGCA Storage Guide: http://www.hgca.com/cms_publications.output/2/2/Publications/On-farm%20information/Grain%20storage%20guide%203rd%20edition.mspx?fn=show&pubcon=8742

HGCA Rodent Control in Agriculture: http://www.hgca.com/cms_publications.output/2/2/Publications/On-farm%20information/Rodent%20control%20in%20Agriculture.mspx?fn=show&pubcon=9127

http://www.thinkwildlife.org/crru-code/



http://www.hgca.com/cms_publications.output/2/2/Publications/On-farm%20information/Rodent%20control%20in%20Agriculture.mspx?fn=show&pubcon=9127

http://www.hgca.com/cms_publications.output/2/2/Publications/On-farm%20information/Rodent%20control%20in%20Agriculture.mspx?fn=show&pubcon=9127


RESIDUES AND CONTAMINANTS

AIM: Contamination and residues must be minimised and where applicable monitored


RC.1 Producers must determine whether any of the crops grown require specific action to minimise pesticide residues as required by the specific market

Producers are able to demonstrate awareness of contract requirements e.g.

o non-use of diatomaceous earths on milling wheat o awareness and compliance with BBPA Accepted Agrochemical

List for malting barley

RC.2 Revised

Producers must carry out a risk assessment to decide the extent of any measures to be taken to reduce the risk of contamination to crops

Mycotoxin risk assessments have been carried out where appropriate

Risk assessment takes into account all possible sources of contamination: glass, metal, clay pigeon fragments, lead shot, bitumen, stone, plastic etc.

There has been no shooting of clay pigeons over standing crops of rape after the yellow bud stage

Crop contamination risk assessment(s)

Mycotoxin risk assessment(s)

RC.3 Adequate provisions, including secure segregation, must be made to ensure that there is no contamination of stored grain from treated seed

Where to find help HGCA information on Mycotoxins, including the Risk Assessment: http://www.hgca.com/content.output/6556/6556/Crop%20Management/Wheat%20disease%20control/Mycotoxins.mspx

Commission Regulation (EC) No 466/2001 – sets maximum levels for certain contaminants and mycotoxins in foodstuffs: http://ec.europa.eu/food/fs/sfp/fcr/fcr02_en.pdf

Commission Regulation (EC) No 123/2005 – sets limits for Ochratoxin A: http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2005:025:0003:0005:EN:PDF

Commission Regulation (EC) No 856/2005 – sets limits for fusarium toxins: http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2005:143:0003:0008:EN:PDF

http://www.hgca.com/content.output/6556/6556/Crop%20Management/Wheat%20disease%20control/Mycotoxins.mspx

http://www.hgca.com/content.output/6556/6556/Crop%20Management/Wheat%20disease%20control/Mycotoxins.mspx

http://ec.europa.eu/food/fs/sfp/fcr/fcr02_en.pdf

http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2005:025:0003:0005:EN:PDF





GENETICALLY MODIFIED ORGANISMS

AIM: If grown strict rules must be followed in order to meet legal requirements and reduce the risk of cross-contamination


GM.1 K

Production of any Genetically Modified crops must comply with legal requirements

Records of GM status and variety grown

GM.2 R

It is recommended that suppliers inform all potential customers of any developments including trials relating to the use or production of products derived from genetic modification and the use of GM cultivars must be agreed with individual customers prior to planting

GM.3 GM crops or other GM material must not be stored with other crops unless they are separated by a rigid physical barrier

Animal feed may contain GM material and is therefore stored separately from crops

GM.4 If GM and non-GM crops are mixed in storage the whole bulk must be regarded as genetically modified and labelled as such


GM.5 The Code of Practice on the Provision of Information Relating to Genetically Modified Crops must be adhered to


OWN TRANSPORT FOR OFF-FARM DELIVERY

AIM: Traceability is maintained throughout the haulage process


OT.1 All trailers must be uniquely numbered or lettered for identification purposes

OT.2 Records must be kept of all vehicles or trailers owned, hired or leased

Records include identification number, date the trailer was purchased or hired and date of disposal, if relevant

Vehicle records

AIM: There is no risk of contamination of grain from equipment used for haulage


OT.3 K

Vehicles, trailers and sheets must be clean, inside and out, before use

Cleaning records

OT.4 K Revised

Vehicles, trailers and sheets must be disinfected if they have previously carried material that is on the TASCC Haulage Contaminant Sensitive List

See relevant appendix for TASCC’s Haulage Contaminant Sensitive List Cleaning records

OT.5 K Revised

Vehicles, trailers and sheets must not be used for carrying grain if they have previously carried material that is on the TASCC Haulage Exclusion List

See relevant appendix for TASCC’s Haulage Exclusion List

OT.6 Producers must be able to provide evidence of the vehicle or trailers’ three previous loads

Records of previous loads


OT.7 K

Measures must be taken to avoid contamination of loads

If an incident occurs that could affect food safety then a decision is made in conjunction with the recipient as to whether to continue with the delivery

OT.8 R

It is recommended that when loading materials into vehicles with compartments; checks are made to ensure there are no leaks between compartments; the vehicle is loaded so leaks cannot occur over the top of the compartments and the compartments are filled in the order requested in any instructions given

OT.9 R

It is recommended that all bulk-tipping vehicles and trailers used to transport assured food or feed are fitted with a sheeting system that can be operated from ground level

OT.10 R

It is recommended that all bulk-tipping vehicles and trailers are sheeted at all times unless it is not practical to do so

OT.11 R

It is recommended that drivers do not walk on top of sheeted loads

If a driver has had to walk on a sheeted load it has not been contaminated


AIM: Own transport for off-farm delivery is safe


OT.12 K

Vehicles must not be loaded until they have been inspected and passed as being fit for loading

Where to find help TASCC: http://www.aictradeassurance.org.uk/tascc/documents/codes-of-practice/

http://www.aictradeassurance.org.uk/tascc/documents/codes-of-practice/