commander’s officer resource page important due dates ates.pdf
TRANSCRIPT
CORE SESSION 3: SN POLICIES & GUIDELINES
COMMANDER RESOURCES
Commander’s Officer Resource Pagewww.sigmanu.org/commander
Important Due Dateshttp://www.sigmanu.org/documents/important_due_dates.pdf
THE LAW OF SIGMA NU FRATERNITY, INC.
WHAT COLLEGIATE CHAPTERS NEED TO
KNOW
THE LAW AT A GLANCE
WHAT IS IT?
Our Constitution
44 Pages
14 Articles +
Section on TRIAL
CODE
WHAT MATTERS (TO CHAPTERS)?
Establishes rights &
obligations
26 Pages
7 Articles (mostly just 2) +
Section on TRIAL CODE
ARTICLE 1
NAME, PRINCIPLES, AND DEFINITIONS
ARTICLE 1
Empowers The LAW Sigma Nu Fraternity, Inc. is established “Knight”, “Brother”, and “Candidate” defined Sigma Nu Dictionary Charged with upholding fundamental principles
HONORFRIENDSHIPASSISTANCE
UNITYCOMMUNICATION
ARTICLE 2
RIGHTS AND OBLIGATIONS
ARTICLE 2
WHAT ARE MY RIGHTS?
Attend Grand Chapter and have voice heard & recorded
Can only be expelled via Trial Code
Can resign via High Council or Grand Chapter
Can enact The Rules (i.e. Bylaws)
WHAT ARE MY OBLIGATIONS?
Always sworn to secrecy
Obligated to report violations of The Law
ARTICLE 3
CHARTERS
ARTICLE 3
OUTLINES…
How a charter can be sought
The approval/installation process
Alumni Chapter Charters
ARTICLE 3
Injunction
Probation
Suspension
Revocation
Reinstallation
Replacement
High Council Powers Over
Chapter Charters
ARTICLE 4
MEMBERSHIP
ARTICLE 4
SETS SOME GROUND RULES
Membership can only be attained via chapters
“Must be a man and have the character and
bearing of a gentleman”
No dual or honorary membership
ARTICLE 4
Requires unanimous vote with ¾ chapter present
With ¾ majority vote, chapter can petition HC for a waiver to establish its own procedures with a two-thirds majority vote
Legacies need a ¾ approval Voting is anonymous but with ¾ approval, an oral vote can be conducted
Cannot vote by proxy Individual only becomes a candidate upon completion of the Candidate Ceremony
De-pledge with a majority vote
Specific Procedure
for Electing
Candidates
INITIATION REQUIREMENTS
Matriculate
Satisfied chapter’s candidate education program
Met chapter’s and institution’s academic requirements
Paid the Initiation Fee and any other financial obligations
Also outlines non-matriculate initiation
ARTICLE 4
OUTLINES FEES
All fees must be paid to the Treasurer at or before Initiation
$90 Candidate Fee before Induction
$220 Initiation Fee before Initiation Same is required of non-matriculates and colony
members
ARTICLE 4
OUTLINES AFFILIATION
Affiliation is optional A ¾ majority vote of the chapter can admit a prospective affiliate
ARTICLE 5
THE RITUAL
ARTICLE 5
TWO SIMPLE TAKEAWAYS…
1. The Ritual is the property of Sigma Nu
2. Don’t make or have unauthorized copies,
which is punishable by expulsion
ARTICLE 6
OFFICIAL INSIGNIAS AND PUBLICATIONS
ARTICLE 6
Establishes Sigma Nu’s colors Provides detailed information on the insignias of Sigma Nu Badge, Coat of Arms, Flag, Candidate Pin, Etc.
Explains by whom and how these items are worn
Authorizes Executive Director to enter into contracts with vendors (Trademark & Licensing)
Translates your Certificate of Membership
ARTICLE 7
COLLEGIATE CHAPTERS AND OFFICERS
POWERS AND DUTIES OF CHAPTERS
Enact Bylaws (The Rules) Enact internal disciplinary procedures (the Procedures) as alternative to the Trial Code If no Procedures exist, Trial Code must be used
Outlines minimum requirements for Procedures
Stance of opposition to hazing Can reinstate expelled members with unanimous vote
POWERS AND DUTIES CONT.
Can charge dues Can send representatives to Grand Chapter Death of a Brother – for 15 days, members may wear the sign of mourning Draping the upper half of the Badge
OR attaching a black ribbon to the Badge
Chapters are expected to maintain a GPA at least equivalent to the average all-male GPA for their
campus.
A Chapter or the Council may adopt rules and methods to encourage above average performance.
SCHOLARSHIP REQUIREMENTS
In cases where chapters or brothers of the Fraternity would be in a position to sign contracts
or agree to obligations, they must do so as an agent of themselves or of the local chapter.
For example, signing a contract as Sigma Nu Fraternity is forbidden, instead a chapter would
sign, for example, as the Upsilon Upsilon Chapter of Sigma Nu Fraternity.
NO BINDING
ARTICLE 7
Commander
Lieutenant Commander
Treasurer
Recorder
Marshal
Chaplain
LEAD Officer
Recruitment Officer
Alumni Relations Officer
Sentinel
Reporter
Historian
Ranks the Officers of
the Chapter and
outlines their duties
ARTICLE 7Candidates cannot be officers
Elections must occur at least annually
Vacancies must be filled as soon as possible via majority vote
Provides the Oath of Office
Outlines eligibility
and terms of office
THE 30/60/90 DAY POLICY
HOW ALL MATTERS OF INDEBTEDNESS ARE REQUIRED TO BE HANDLED
On day 30, member is automatically
suspended.
Day 60, Treasurer announces debt to
chapter. Two choices:
Payment removes
suspension
2. Grant hardship to member allowing payment of debt within a year. Suspension
remains.
Treasurer required to initiate TRIAL CODE. Hearing to
take place on day 90.
*Payment plans do not apply in these situations
1. Suspension from any activity requiring chapter
funds and no voice or vote at chapter meetings
QUESTIONS?
ANY PART OF THE LAW CAN BE ALTERED OR AMENDED BY A TWO-THIRDS VOTE AT GRAND CHAPTER
RISK REDUCTION
SIGMA NU’S RISK REDUCTION POLICY & GUIDELINES
RISK REDUCTION
Commander’s Officer Resource Page
www.sigmanu.org/commander
Risk Reduction Policy & Guidelines
http://www.sigmanu.org/documents/risk_reduction_policy_and_guidelines.pdf
GROUND RULES
1. Don’t break the law2. Don’t buy or provide alcohol for anyone3. No Drinking Games4. Always use a guest list (no open parties)5. Safety of members and guests is priority #16. No co-sponsoring with distributors or bars7. All or Nothing – co-sponsoring and co-
financing8. Recruitment is always dry9. No alcohol in the candidate program10. No illegal drugs
THE SOCIAL PLANNING GUIDE
Risk Reduction Basics and Making Them Work for Your Chapter
http://www.sigmanu.org/documents/officer_resources_social_planning_guide.pdf
QUESTIONS?
THE RISK REDUCTION POLICY & GUIDELINES CAN BE ALTERED OR AMENDED BY A TWO-THIRDS VOTE AT GRAND CHAPTER
RELATIONSHIP AGREEMENTS
WHAT COMMANDERS NEED TO KNOW
RELATIONSHIP AGREEMENTS
WHAT ARE THEY?
A contract between a chapter and host institution aimed toward defining the expectations placed upon Greek-letter groups and how institutions will support them
At face-value this is an understandable practice with pure intentions
WHY DO THEY MATTER? Sometimes there is
inequitable language within these relationship agreements
National groups are attempting to proactively identify host institutions with inequitable relationship agreements and renegotiate the terms
WHAT COMMANDERS NEED TO
DO If asked to execute a relationship agreement by your host institution (college/university), contact the General Fraternity.
The General Fraternity will help determine if inequitable language exists and will advise you accordingly.
DO NOT execute a relationship agreement until you’ve received advisement from the General Fraternity.
DO NOT sign contracts on behalf of “Sigma Nu Fraternity”’ only as [Designation] Chapter of Sigma Nu.
GREEKLIFEEDU
FINANCIAL INCENTIVE POLICY
Collegiate chapters of Sigma Nu Fraternity, Inc. may qualify for the lowest available, per member risk management assessment within their applicable tier after 90% of the chapter’s membership has completed the GreekLifeEdu education and prevention program. A per member risk management assessment surcharge of $25 per member will be billed to a collegiate chapter in which less than 90% of the chapter’s membership has completed the program. Any such surcharge will be applied annually, toward the end of the applicable academic year (with specific time to be determined by the Executive Director).
MAINTAINING 90%
At start of this academic year, 99% of chapters were already at 90% and qualified for last year’s incentive
Integrate GreekLifeEdu completion into your candidate program
Making completion a local expectation for initiation can ensure the chapter qualifies for the incentive each year If already above 90%, having 100% of new initiates
complete the program will theoretically keep the chapter above 90% completion each year
QUESTIONS?
OVER ANYTHING WE HAVE COVERED DURING THIS CORE SESSION