commi ttee on sustainabiity - university of regina docs/pacs/2016-17... · 24 -26 27 chair chair...

Agenda Friday 25 November 2016 / 9:30 – 11:00 am / AH 527

AT ITEM SUBJECT PAGES LEAD

9:30

1

2

Welcome and call to order Receipt of agenda and 30 September 2016 meeting notes

1-5

Chair

LEADERSHIP, COMMUNICATION AND ENGAGEMENT

9:35

9:50

3

4

Best practice checklist - sustainability Fair trade campus certification initiative: discussion and approval

6-11

12-13

R Konecsni

All

WASTE, ENERGY AND TRANSPORTATION

10:05

5

UR sustainability recommendations

14-23

R Konecsni

OPERATIONS AND OTHER ISSUES

10:25

10:45

10:50

6

7

8

Sustainability leadership and support: discussion Terms of Reference: final Terms of members: approval

24-26

27

Chair

Chair

Chair

11:00

Adjournment

PACS 2016-17 meeting dates 27 January / 31 March / 26 May

Agendas close the preceding Thursday at 4 pm Please send agenda items and supporting material to [email protected].

PACS (AdAdivos\\\\Committee on Sustainabiity

PACS 25 November 2016 Agenda Package ( of 27)

mailto:[email protected]

MEETING NOTES 30 September 2016 / 8:30 – 10:00 am / AH 527

MEMBERS N Wagner (Acting Chair), J Crivea, R Khanam (GSA rep), R Petry, S Young

GUESTS Maria Anman, Engineers Without Borders and Canadian Fair Trade Network Saskatchewan Representative; Damien Bolingbrook, Engineers without Borders; Elaine Groenendyk, Facilities Management

REGRETS T Chase, D Cherwaty, J Dale (Sabbatical until 31 December 2016), R Konecsni, A Rutko (URSU rep)

1. Call to order at 8:30 am.

2. Agenda approved as received. Meeting notes of 27 May 2016 received without emendation.

WASTE, ENERGY AND TRANSPORTATION

3. Facilities Management update E Groenendyk explained a composting project that is currently in its infancy stage. E Groenendyk is working with team compost and Loraas Disposal to bring a composting bin to campus. Loraas Disposal is willing to provide a bin as well as disposal to a local vendor but the vendor does not take protein products. The team is currently working with folks on campus (Chartwells) and with Loraas to get this short-term project started. Funding for this project is available in the custodial budget and cost increases are not anticipated as this will simply redirect current costs. The savings gained from less waste going to the landfill will offset the cost of this project. E Groenendyk provided PACS a brief update on the large scale composting project lead by Dr Yost. This project is going to take time because of its scale but a business plan is being put together in order to get a proposal for this project. This project is long term versus the short-term project with Loraas Disposal. This group recommends that someone in the Executive Office, reporting directly to the President, be the sponsor of this large scale composting project. If Facilities Management (FM) is the sponsor they worry that it will portray a form of ‘clout’ or influence. A change this large needs to come from outside FM to assist in its success.

4. Geothermal Energy Project update The Acting Chair briefly reviewed J Dale’s update in the agenda package. Members feel that J Dale’s presence on this working committee is sufficient and have no suggested names to provide her.

PACS


LEADERSHIP, COMMUNICATION AND ENGAGEMENT

5. Fair trade campus certification initiative Maria Aman, Engineers Without Borders and Canadian Fair Trade Network Saskatchewan Representative and Damien Bolingbroke, Engineers Without Borders joined PACS to ask for their support in making the U of R a Fair Trade Campus. Maria and Damien discussed, in detail the presentation in the agenda package. The steps to making the University a Fair Trade Campus are: 1) Create a steering committee made up of volunteers and university administrators

o Membership requires key stakeholders including at least one top level university VP or their designate; A purchasing retail manager from the university and from the students union (the Owl’s Kitchen Manager has already volunteered as the Student Union representative); A faculty member; and A student representative.

o This committee must meet at least twice a year submitting an annual report on the progress, goals and continued commitment.

2) Fair Trade Certified product availability o All coffee served on campus must be Fair Trade; Three types of tea wherever tea is served

must be Fair Trade; and One type of a Fair Trade chocolate bar wherever chocolate bars are sold.

o In addition, all coffee and tea served at meetings, events, and offices run by campus administration or students unions must be Fair Trade certified. (Excluding Franchises, and businesses that rent space on campus, but operate independently or university clubs)

3) Visibly promote o Prominent signage and ancillary information available at locations selling fair trade products. o A page on the university website explaining the Fair Trade Campus designation. o Campus administration must participate annually in a public celebration of its Fair Trade

Campus status.

The certification process requires annual renewal and if we do not submit our renewal application we are removed as a qualified Fair Trade campus. There is no cost affiliated with becoming a Fair Trade campus just volunteers and their time. Fair Trade products are products produced in an ethical manner where people are treated fair. They are processed in the same manner, taste the same and the cost of Fair Trade products is comparable (though some are more expensive). Fair Trade items are not required to be organic but many are. There are a number of partners on campus that help promote Fair Trade: Engineers without Boarders by taking on the Fair Trade venture; Luther College by holding a Fair Trade fair every year; Campion College by providing Fair Trade coffee every Friday to faculty, staff and students; the U of R Bookstore by offering Fair Trade items and displaying them as such; the Students Union by displaying Fair Trade magazine and offering to use only Fair Trade coffee and tea for their offices; and many others who aim to introduce Fair Trade into their practices.


There are currently 19 Fair Trade campuses across the country, two of which were certified in the past week. If the U of R was to be certified as a Fair Trade campus we could lead the Province in this worth while initiative. M Aman and D Bolingbroke are scheduled to present this initiative to B Welsh, Student Affairs and Rohan Gomes, Chartwells on 11 October. PACS members asked that we be apprised of the outcome of that meeting and invite B Welsh to the next PACS meeting to further discuss this initiative. PACS members asked if composting and waste were a part of this initiative. M Aman adviced that they are not a requirement for certification but could certainly be incorporated in the future and discussed at the Steering Committee level. Those in attendance generally supported the University becoming a Fair Trade campus. R Petry recommends that this be further discussed at the next PACS meeting where this initiative can be given full support as more members will be in attendance. This will allow for more discussion around the VP or designate representative who would sit on the required steering committee.

6. Sustainability updates and leadership discussion Due to current and major projects, FM no longer has the capacity to provide and maintain the position of Sustainability Coordinator and consequently a sustainability student intern. With that in mind, the following questions were asked: Where should the Sustainability Coordinator and Student Intern be housed? Is there a job description that fully defines the requirement of this position? What level/grade of pay would this position be? Members no longer believe this is a half-time position done off the side of ones desk. Sustainability is a pillar in the University’s Strategic Plan and members wondered if this position should not mirror that of the Executive Lead Indigenization. There are grounds to believe that a Sustainability Office could provide the University the same type of functions that the Indigenization Office does. Finding and housing a Sustainability Coordinator is a discussion that needs to take place when more PACS members are available. In the short-term, committee members agreed that there is a need to hire a student who can assist with the more basic, yet incredibly important functions the Sustainability Coordinator managed. Critical sustainability items are being missed and members feel that a student can assist with ensuring PACS is not missing anything. N Wagner advises that there are funds set aside for the Sustainability Coordinator and Intern and that finding the budget to hire a student will not be a problem as those funds can be utilized. Even though we can find the budget to hire a student the following questions remain: Who is going to supervise the student, run the hiring competition, create a job description, interview the student and more importantly where will we find the physical space to house the student? This conversation will continue at the next meeting when more PACS members are in attendance.

7. October 2016: Campus Sustainability Month The ad-hoc committee on communications is working with the President’s office to finalize the President’s message to campus that October is Campus Sustainability Month and its theme is Waste.


8. Communications Campaign update

An ad-hoc committee comprised of R Konecsni (Chair), J Crivea, Greg Campbell, Katherine Arbuthnott, and Magdalena Cismaru was established in May and has met four times. The purpose of this ad-hoc committee is to increase sustainability awareness and engagement on campus. They have been tasked with communicating the SSP and how the University is and can contribute to it. Their overall goal is to promote behavioral change toward sustainability on campus. This committee has created a Sustainability list serve that will post sustainability activities, research and teaching information on our campus and/or about our campus. The intent is to send out one or two emails a month. They are currently working on a logo and have already created a slogan: Sustainability – Think. Act. Celebrate. This committee realizes the value a sustainability intern or co-op student can bring to PACS. They need someone who can manage and update social media, the web page, the sustainability list serve, assist with event organization and coordination, review initiatives from AASHE and the National Association of College Auxiliary Services (NACAS) etc. Knowing that PACS is without a Sustainability Coordinator and thus a supervised intern, this committee wondered what the possibility of hiring a student would be. At this time, the ad-hoc committee would have the most use for a student. They would provide the student direction and guidance based on their needs. The Acting Chair agrees that there is a clear need for a student who is able to assist PACS more generally. Please refer to the discussion in item # 6 above. The ad-hoc committee will discuss if they can take on a student and supervise them. The ad-hoc committee will review past job postings and information regarding the position. They are to contact N Wagner with an estimated budget for a student position.

OPERATIONS AND OTHER ISSUES

9. Terms of Reference update The Terms of Reference in the agenda package were approved at the April PACS meeting. However, with the departure of the Sustainability Coordinator this document was not sent to the President for review and approval. On behalf of PACS B Butz will send this document to the President.

10. Terms of members Four PACS members’ terms have expired: J Crivea (June 2015), D Cherwaty (June 2016), R Petry (June 2016), S Young (June 2016). Based on the Terms of Reference, membership renewal is subject to committee approval and reappointment by the designated group. With that said, the VP Research reappoints J Crivea for another three year term (July 2015 – June 2018). R Petry and S Young also expressed an interest in serving another three-year term (July 2016 – June 2019). B Butz will touch base with D Cherwaty and the VP Administration to discuss the term of the administration representative. R Petry meets with RCE in October and will, at that time, express his interest in extending his term with PACS. He will report their recommendation at the next meeting scheduled on 25 November. Official PACS approval of these extensions or appointments will be requested at the next meeting.

ADJOURNMENT at 10:00 AM NEXT MEETING 25 November 2016 9:30 – 11:00 AM (AH 527)


Best Practice Checklist - Sustainability

Req? # Main Category Type

1 Academics Partner with sustainability related courses to provide hands on experience for the students

2 Academics Collaborate with environmental organizations, public and local communities to expand experiential service learning opportunities for students

3 Awards Apply for all appropriate awards (for example: Tree campus USA, ArbNet, Nationwide Wildlife Habitat etc.)

4 AwarenessConduct Awareness Campaigns on topics such as water use, energy use/conservation, waste/recycling; encourage sustainable transportation and in dorms to impact individual resident behavior

5 Awareness Ensure there is a sustainability bulletin board (physical or virtual) that is advertising all of the sustainability accomplishments to the community

6 Awareness Events for Earth Month, Week, Day and Hour and Campus Sustainability MonthIdentify other dates / events to overlay sustainability events

7 Awareness Encourage faculty, staff and students to sign Green Pledge for the University

8 Awareness Work with campus newspaper to get articles on the progress the University is making with sustainability into the paper

9 Awareness Determine what the University is going to do to change the communities behavior in a positive way

10 Awareness Educate staff on energy conservation

11 Awareness implement a water awareness campaign to feature water saving technology and promote change of behavior

12 AwarenessIdentify opportunities for campus signage describing various efforts (e.g., if a building uses geothermal energy, place a sign that describes that process outside the building / well-field)

13 Awareness If data is available, have inter-dorm/building/department competitions to reduce energy usage, increase recycling rate, etc. and award prizes (e.g., pizza party)

14 AwarenessImplement a sustainability and/or energy dashboard to advertise & promote metrics (e.g., energy/utility use/reduction, recycling rate), successes, and on-going or completed projects

15 Bicycles Have a bike room on campus so that the community can safety store their bikes out of the weather

16 Bicycles Have pumps and tire repair kit available for the community to take care of their bike repairs

17 Construction All new buildings are LEED certified

page 1 of 6PACS 25 November 2016 Agenda Package ( of 27)



18Dining / Landscaping

Divert espresso and coffee grounds from landfill by utilizing the grounds as a natural fertilizer and soil amendment (Grounds for Grounds)

19 Dining Compost all back of house food prep/operations

20 Dining Reuse 100% of used vegetable cooking oil to convert to biodiesel fuel.

21 Dining Convert to tray less dining in food service to save on food waste and water use.

22 Dining/Events Compost all leftover event food and food scraps

23 ElevatorsDuring the summer - Determine if there is an energy savings by shutting off extra elevators (Do not have any individual elevator off for more than 1 week at a time, rotate)

24 Energy Use Use a Utility Management Program. Track use.

25 Energy Use Have an energy management plan for the University

26 Energy Use Identify opportunities to offset utility usage (e.g., carbon offsets, renewable energy certificates, etc.)

27 Energy Use Actively manage deregulated utilities to ensure best possible price for best possible term.

28 Events

Create a “Green Event” checklist for event planners highlighting local sustainability

efforts, resources, and best practices.

29 Existing Buildings Use a program such as AASHE STARS or SERF to measure progress on energy improvement in existing buildings

30 Faculty / Student Involvement

Is there an environmental sustainability committee. Ensure faculty/staff/ students are all involved

31 Faculty / Student Involvement Move out day - collect non perishable food donations

32 Faculty / Student Involvement Move out day - Company called Savers will pay per pound for hard and soft goods

33 Faculty / Student Involvement Support all sustainability focused student groups

34 Faculty / Student Involvement Move in day - set up collection site for boxes and/or other recyclable materials




35 Faculty / Student Involvement

Create or support a student, faculty, staff green club to plan and assist with various efforts

36 Food / Dining services Institute tray-less dining

37 Food / Dining services Eliminate disposable serveware (i.e., plates, utensils, cups)

38 Food / Dining services Use green cleaning products (e.g., www.greenseal.org)

39 Food / Dining services Introduce more vegetarian and vegan options

40 Food / Dining services Compost food waste

41 Funding Create a self funding sustainability account that uses the energy savings to fund additional sustainability projects (Green Revolving Fund)

42 Gardens Offer community gardens to University community

43 Grants Apply for all possible sustainability grants and energy rebates

44 Health Promote healthy lifestyles to the University community

45 Housekeeping / Janitorial Use green cleaning products (e.g., www.greenseal.org)

46 Housekeeping / Janitorial

Work with staff / contractor to optimize cleaning schedules and avoid using third shift cleaning (or develop understanding that buildings may be warm/cold during third shift)

47 Landscaping Only native plants on site. Eliminate non - native or invasive plants

48 Landscaping Community gardens available

49 Landscaping Inventory of all trees on campus and trees tagged

50 Landscaping Determine if the University is a good location for bee hives or a butterfly way station

51 Landscaping Identify alternatives for small-motor equipment either through reduced usage/schedules or maintenance-free plantings




52 Landscaping

Convert diesel lawn and garden equipment to B99 fuel. B99 consists of 99 percent biodiesel that is mixed with only one percent petroleum diesel fuel.

53 Locally Grown Produce Work with Dining Center to source locally grown produce

54 Locally Grown Produce Consider growing produce on-site for use in food/dining service operation

55 Memberships Reapply for certifications and memberships (e.g., USGBC, NCSE, NWF, AASHE)

56 Metering Identify what mechanical systems are on each electrical & gas meter so we can monitor

57 Office

Reuse packing materials for shipping (air pillows, bubble wrap, packing peanuts) or drop off at any UPS Store.

58 Parking Lots Parking lots use pervious paving materials to allow rainwater to seep back into the water table and reduce community flooding

59 Peak Demand Add electrical & gas sub-meters to identify which equipment makes up the peak rate and reset the start up times to shave off peak demand

60 Peak Demand Develop an annual energy procurement plan

61 Peak Demand Monitor what % of the utility bill are peak demand charges.

62 Peak Demand Determine what systems are causing the peak demand and identify ways to prevent energy demand spikes

63 Pest Management Ensure that the pest management provider uses natural products that are safe for the community

64 Policies Follow the approved temperature range

65 Print Services Audit faculty/staff/student copying and printing service for desktop printers or bring-your-own device; consolidate/optimize printer fleet

66 Print Services Audit faculty/staff/student copy and print paper usage and determine appropriate procurement source for recycled paper

67 Print Services Make double-side printing the norm through policies or cost incentives (i.e., cheaper to print 2 double-sided pages than 2 single-sided pages)

68 Print Services Encourage or implement process to minimize copying and printing by moving to digital documentation, forms, and processes




69 Print Services Establish process to return (recycle) used / empty toner cartridges to vendor

70 Purchasing University has a Green purchasing policy and add sustainability language in all new contracts

71 Purchasing Monitor all utility bills to ensure we are being properly charged or use energy auditor to review past bills and identify if the charges are correct

72 Recycling Recycling program in place including E-waste and battery recycling

73 Recycling Schedule an annual "Spring Cleaning" for departments to clear out files

74 Recycling Track recycling numbers on a monthly basis

75 Recycling have a comprehensive recycling program that includes tracking, signage and education

76 Recycling Carry out containers, cups, and flatware is compostable or bring-your-own/reusable (e.g., http://www.agreenozzi.com/)

77 Recycling Office and bathroom paper is 100% recycled fiber

78 Recycling Partner with vendor (ex. TerraCycle) to recycle “Non-recyclable” items such as

coffee capsules, candy wrappers, chip bags, pens, plastic gloves, soft plastics.

79 Renewable Energy Determine what the Universities commitment to renewable energy is going to be

80 Renewable Energy Identify opportunities to implement/promote alternative or renewable energy source (e.g., solar, geothermal, CHP, bio-fuel)

81 Retro-commissioning Maintain a list of when the mechanical systems have been retro-commissioned

82 Retro-commissioning Track when was the last time a retro-commissioning was done in each building

83 Students Engage a student-led recycling team to research and provide recommendations

84 Sustainability Make sure we are in compliance with any "green" agreements that we have signed (for example: AASHE STARS, ACUPCC)

85 Sustainability Update Campus sustainability plan annually (June cycle)




86 Sustainability All Vending machines are energy efficient (e.g., EnergyStar or Vending Miser)

87 Transportation Encourage / implement ride-sharing

88 Transportation Encourage ride-sharing

89 Transportation Identify opportunities for teleworking and develop campaign to highlight the emissions-reducing benefits

90 Transportation Implement a shuttle / public transportation service for faculty, staff, students to public transportation hubs or locations

91 Transportation Install electric-vehicle charging stations

92 Travel Educate travelers about emissions from airline travel; where feasible, encourage train travel or ridesharing

93 Travel Incorporate technology that alleviates the need to travel long distances

94 Vehicles As University vehicles reach end of life, replace them with alternate fuel vehicles and install refueling stations

95 Water Conduct a water usage analysis for the campus

96 Water Determine opportunities to capture rainwater and use for irrigation


From: Bettina Welsh To: Bryanna Butz CC: John Smith Date: 11/8/2016 12:47 PM Subject: Re: Fair Trade Campus certification initiative Bryanna: Please note the following as it relates to Fair Trade. On October 11, 2016 Rohan Gomes of Chartwells, Maria Aman, Damien Bolingbroke and myself met for the first time to discuss Fair Trade on campus. It came to my attention that a group of students, or least I believed they were students, would like Fair Trade Certification for the University of Regina. They indicated that there were a number of requirements for the campus to achieve Fair Trade Certification and that they University was very close to meeting those requirements. There were product requirements through the Bookstore and Chartwells that were already compliant and met the needs for certification. As a group (students, Chartwells and myself), we felt that a Fall 2017 implementation was feasible. The greatest barrier to achieving certification that I observed was Chartwells moving to Fair Trade only for coffee and tea for catering events. The price of Fair Trade coffee and tea for catering could triple as the costs are much higher for Chartwells to obtain this product. Chartwells expressed their willingness to cooperate, however, would need the University's support for change management and communications. Tim Horton's is not Fair Trade compliant and the greatest anticipated complaint is not being able to obtain Tim Horton's coffee for catered events. Currently, I am unsure if the University Club, URSU, and Luther are aware of the Fair Trade movement and the students efforts to reach out to them. I hope this helps. Unfortunately, my daughter has another tournament January 27 and I will be in Winnipeg with her. I would be happy to provide written updates as they are available and look forward to feedback as required. Thank you, Bettina Bettina Welsh Director, Student Affairs Operations University of Regina Wakpá Tower (South Residence) 110 Office: (306) 585-4073 Cell: (306) 552-8099 >>> Bryanna Butz October 26, 2016 1:39 PM >>> Bettina, If providing a written update is not to much to ask I believe that would be best at this time. If you do not have time to do this I understand and would then ask that someone attend on your behalf (who can discuss your thoughts). I am thinking the committee can review the information you give them (or hear what your thoughts are if you decide to send someone on your behalf) and if they feel an in-person discussion is needed we will look at your January schedule. The next PACS meeting after the November date is 27 January. Thanks so much for your quick response earlier. Bryanna >>> Bettina Welsh 10/26/2016 11:50 AM >>> Bryanna: I would be happy to meet with the PACS groups to discuss this initiative. Certification appears to be do-able, Chartwells is very cooperative. Unfortunately I will be out of town November 25th for my daughter's ringette tournament. If you are unable to re-schedule, I could either provide a written update or someone in my place. There is no need for Rohan to attend, it was good meeting and possible. Thank you, Bettina Bettina Welsh Director, Student Affairs Operations University of Regina Wakpá Tower 110.7 Office: (306) 585-4073


>>> Bryanna Butz 10/26/2016 11:44 AM >>> Good morning Bettina, Maria Aman and Damien Bolingbroke presented the Fair Trade Campus certification initiative to PACS on 30 September. They advised that they were scheduled to meet with you and Rohan on 11 October. PACS members wondered if you would be available to attend their next meeting to discuss the outcomes of the 11 October meeting. The next PACS meeting is scheduled on 25 November from 9:30 - 11:00 am. I don't believe this discussion would take to long and am willing to work this agenda item around your schedule. Please let me know if you are available and if you feel Rohan should be invited as well. Thank you, Bryanna Bryanna Butz Executive Assistant Office of the Provost and Vice-President (Academic) University of Regina Executive Offices AH 514 3737 Wascana Parkway Regina SK S4S 0A2 Phone: (306) 585-5266 Email: [email protected] Website: http://www.uregina.ca/president/executive-team/provost-vp-academic/index.html This e-mail message is privileged and/or confidential and is only intended for the recipient(s). If you have received this message in error, please advise the sender by return e-mail immediately, and permanently delete this message.


Reusable Dishes 1 Our recommendations to the university are, strictly based off user buy-in, to inform the university community of the benefits of re-usable dishes to build awareness about it, by way of a university-wide email, URSU emails for students and faculty emails for faculty, or posters placed near the affected cafeterias or diner areas. This will inform the school community as to why the price increase is happening, and consumers might accept the price increase more if they know it is happening for a good reason. Additionally, with consideration only to the consumers of campus food services and no other feasibility measures, we would recommend implementing re-usable dishes, so long as the price increase to consumers is, at its extreme, no more than $0.35 more per meal, where $0.35 was the mean among all respondents. More ideally, the price increase would be around the $0.25 per-meal mark, where 75% of respondents said they were willing to accept this amount. We also recommend the university use dishwashers to wash the dishes since it minimizes the waste of water resources, which was a concern among our interviews. The university could also look into water-waste recycling dishwashers. Additionally, our research looked into some alternative programs, and based on our findings we also recommend informing the university community about the re-usable mug program on campus since only 37% of respondents said they knew about the program, whereas 75% said they were interested in it or would use it. By increasing awareness of the program, it is likely more consumers would bring their own mugs, reducing campus waste. Lastly, we recommend conducting further research into a re-usable container program, which could be similar to the mug program, but for purchasing food. The re-usable containers may be more favourable than bringing your own plate, which had an interest among 41% of respondents. This also improves the situation where re-usable dishes are not ideal for take-out, but these clamshell containers could be. One example of how to implement this type of program can be found on shareable.net in an article titled How to Start a Reusable Takeout Container Program at Your College (Meyer, 2013). Recommendations Summary: 1) Inform students about the benefits of re-usable dishes by way of emails or posters. 2) Implement re-usable dishes with a price increase of no more than $0.35, or more ideally, $0.25. 3) Use dishwashers for washing dishes since they reduce water waste; look into water waste recycling dishwashers. 4) Increase awareness of the campus mug program. 5) Conduct further research into a re-usable plastic clamshell container program.

Reusable Dishes 2 It is clear that students, faculty, and staff at the University of Regina care about environmental sustainability, and want to do their share in order to make the University of Regina campus more environmentally sustainable. Students, faculty, and staff, are supportive of using reusable dinnerware, as long as they do not have to pay for it, and the cost of their food is not increased. If there is room in the budget, I recommend the cost of the reusable containers be financed through other sources. The cost to cover washing and sanitization of the containers


could be covered by the money saved on landfill fees, and the purchase of disposable dinnerware.

Another solution would be to provide students, faculty, and staff a small discount on their meal purchase if they brought their own reusable container. Three of the largest deterrents of reusable dinnerware are an increased price, sanitization concerns, and forgetting/hassle to return the container. Providing a discount for bringing their own container would solve all three issues. The increase in cost would no longer be there, in fact it would be the opposite, and students would be saving money. Many respondents stated they were on limited budgets, and the price of food was of great concern to them. Saving money will align with their desires to be as budget conscious as possible. Allowing students, faculty, and staff to bring their own containers, puts them directly in charge of cleaning and sanitization. They won’t have to be concerned about cleanliness levels, because they control how clean the container is. Bringing your own container also eliminates any risk associated with not returning/forgetting to return a reusable container provided by food service.

Students, faculty, and staff are excited about the idea of receiving a discount on their beverage by bringing a reusable mug. The minimum discount (16-20cents) students, staff, and faculty are asking for is not a lot. It would be easy for the University of Regina to implement this change. It could be implemented quickly, and because research shows that students, faculty, and staff are supportive of this idea, they are likely to pick up on it quickly. When promoting a discount on beverage purchases, I suggest using poster, and social media to get the initial word out. I also suggest that food services workers encourage students to tell their friends about the discount they received by bringing their own mugs. This solution would save the university money by not having to purchase as many disposable mugs, as well as it would eliminate any potential costs associated with washing mugs, because people would wash their own mugs.

When looking to promote either of these suggestions, I strongly recommend using an educational campaign. Students, staff, and faculty are at the university because they thirst for knowledge, they understand information, and they value facts. An educational campaign with the support of the Students Union, and promoted through posters, social media, and spread through student word of mouth would be an effective way to promote reusable dinnerware and environmental sustainability. The posters would need to be bold, and display attention grabbing facts for students to pay attention to, and to spread the word. Water 1 Our recommendation to The University of Regina would be to install filtered water stations and also make them more accessible throughout campus. Filtered water stations will reduce the number of water bottles purchased on campus. We believe when you install your filtered water stations based on our research there is no need to announce the installation of these new filtered water stations, especially if you don’t uninstall the old unfiltered water stations because according to our research it can change the perspectives on the old water stations that are unfiltered, and they may not be used as much.

We also recommend that you could do a promotion for buying reusable water bottles based on our survey results. Since sixty-five percent of our respondents agreed or strongly agreed to purchasing a reusable U of R branded water bottle. Two possible go forward options could be having these reusable bottles available at some filtered water stations around campus, as well as giving students the option to purchase a reusable water bottle with their tuition that can


be mailed out to them. The price on these water bottles could fall within the range of $3-$11 based on our survey results. Water 2 1. Do not install flavoured water refill stations, as respondents show no interest and are not

willing to pay. 2. Install filtered refill stations on campus, charging between $0.00 and $0.25 per refill. 3. Ideally, filtered refills should be offered free of charge to students and faculty (seek

sponsorship to cover installation & maintenance cost). 4. Add more unfiltered stations around campus in addition to new filtered stations. 5. Place informative posters around the university, displaying statistics, such as “up to 70% of

bottled water is tap water.” These posters may also encourage students and faculty to bring their own reusable water bottles to school.

6. Place informative posters about bottled water next to the refill stations so that it draws attention to the refill stations, thus, making students more aware of them.

7. From qualitative data, it was found that many did not utilize water stations because they forget refillable bottles - this may provide an opportunity for the U of R to offer water bottles or recyclable cups near refill stations for a small fee.

8. From secondary data - provide all first year students with a durable, non-disposable water bottle.

9. From primary research - some students are unaware of where the refill stations are located. It is suggested to make them more noticeable, the U of R utilize maps and posters detailing where they are located.

10. From secondary data - Inform first year students of the refill stations around campus during campus tours and Welcome Week.

Water 3 We were very pleased with our research and the evidence it held to support the idea that the University of Regina Campus is in-fact in a place where it could adopt a drastic initiative in terms of reducing the bottled water sold on campus grounds. What we found is our members are already taking steps to reduce their own footprint and see the potential for those habits to carry on throughout our campus. An aspect that is lacking is patrons being aware of current initiatives, since members are already taking steps as earlier mentioned, awareness of the initiatives would increase their likelihood to support the initiatives. There were a number of approaches to initiatives and campaigns we thought up throughout our research. We realize that these ideas do not take into account the economic impact on the University of Regina, however if further research were conducted, they may be viable options.


The first option is to completely halt all bottled water sales on campus. Whether they be from vending machines or from campus vendors such as Hendersons and Fast Break, all disposable water bottle sales could be entirely banned on campus. This would force students to either bring a reusable water bottle from home, or to purchase a different beverage instead. Issues may arise around the Coca-Cola contract that the university is currently locked into, as they may be strongly against us banning one of their product lines on campus, however further research could look into this. The next option is an option to mitigate the effects from removing bottled water on campus. We would recommend having a system for students to rent refillable bottles for the day. This could be done through the equipment rental facility near the gym, through one of the concessions in the Riddell Centre or the Students’ Union. This could work very similarly to how a student would currently rent a towel. It could be rented with a student card and deposited back into a container near building exits. These could then be rinsed on campus and reused. A number of logistical kinks may come up but we believe there is a way to make this option possible. Increasing the number of refill stations on campus would give students more convenience when refilling the bottles they bring with them. One thing to be noted that was relevant in both our secondary and primary research is the importance of taste. Although filtering the water through refill stations could be expensive, it is something that is considered in the consumer's decision-making process. With further investigation on these alternatives and others, we believe that the University of Regina would be able to implement a sustainable initiative to reduce the amount of bottled water sold, and thus decreasing the size of their environmental impact. With a successful campaign behind it, we believe this initiative could be something the University could take a lot of pride in.

Carpooling 1 Based on our research, we recommend the following:

1. The University of Regina should consider creating and maintaining their own in-house carpooling program or work to strengthen Carpools.ca current program through on promotional campaigns and their own added incentive packages. Student’s main concerns seem to be the work organizing and the carpool, the perceived loss of flexibility to their schedule, and the commitment it requires to maintain a good working carpool with multiple occupants. Secondary research indicated that one of the best ways to overcome the problems related to organizing was to use technology to do the bulk of the logistics work. Students are very unaware of Carpool.ca and the organizational benefits it provides. Once more students start using the program, it will become a popular option and appear trustworthy.

2. Students expressed interest in the flex-pass program and/or emergency ride home program to help with situations or days that the carpool will not fit their schedule. Implementing this program removes one of the largest barriers that students have of time/schedule conflicts and provides them with flexibility.


3. It was found that a discount of about 30% off of the regular parking pass price would encourage more students to start carpooling. Keeping in mind that, although we asked them to be realistic in their responses, this would be best-case scenario. If other incentives were offered as well, we surmise that this would not have to be such a large discount.

4. Designated and unrestricted parking stalls were found to be very important to students. Considering the fact that there are currently only 88 time-restricted carpool stalls on campus, and 183 registered carpoolers between the heavier September-December semesters, it is easy to see that supply does not support demand. Removing the time restrictions will show consideration for the carpooling students who do not start until after 10:00am and dedicating an entire lot to carpoolers will not only simplify enforcement, but show appreciation for current carpoolers with close to the building, designated parking and encourage more carpoolers when they see the opportunity for convenience if they join a carpool group.

5. Finally, the carpooling program should primarily be promoted using University of Regina social media accounts. The posts should focus on the incentives and how they overcome the main barriers of organization flexibility and commitment. Other advertisements could be used the detailing the cost savings associated with carpooling as that was a main motivator for the student body to change their opinions on carpooling. Since social media is very cost effective, we would also recommend using print advertisements around the UofR campus. Posters ranked second on the preferred method of advertising by students and is an easy way to capture their attention while on campus.

Carpooling 2 Our recommendation to the University of Regina would be to increase promotion of the program to increase student’s awareness. Our research shows that 35% of students say the best way for the university to inform them on new promotions and programs is through social media. The University of Regina Parking and Transportation Services should revamp their Twitter page and create an Instagram account. For Twitter, the carpooling program should increase postings with giveaways, fun facts on carpooling, environmental sustainability and deadlines. To help increase awareness they should team up with various student societies around campus to increase membership. For example, teaming up with BSS would be beneficial as students will be more inclined to carpool when they see there colleagues using the program. With that, our second recommendation would be to create an incentive for the students to use the program. Our research shows that 66% of respondents would be more likely to use the program if more preferred parking stalls close to the entrances were made available. Also, a high number of students would be more inclined to use the program if there were discounts offered. Therefore our specific recommendation to this would be to increase preferred parking stalls by 20% and upon signing up for a carpooling parking pass, the students would receive a $20.00 gas gift card as an incentive. With the implementation of the above recommendations, we believe that the number of students using the carpooling program will increase by 15%.

Carpooling 3 Increasing carpooling is facing many obstacles; with conflicting schedules, loss of independence, lack of dedicated carpool-only parking spots and times, concerns on


wear and tear and safety all effect students’ choices. Further education and awareness of the benefits of carpooling to both the individual and the environment could help to sway students’ decisions to travel in a single-occupancy vehicle to school. Further research is needed into the idea that extending the hours of the carpool-only parking spaces would increase. Our results indicate that there may be an increase in those using the carpooling program if the hours were extended but our results were inconclusive as to how much that extension would need to be. Awareness of the carpool program and individual and environmental benefits that it contributes needs to be increased. Students would be more inclined to rideshare if they were aware of the options and of the environmental impacts. Student’s concerns towards saving money and reducing air pollutants were very strong and by creating more targeted messaging towards their concerns would be beneficial to the Department of Sustainability. There are also other mediums to be used that would better reach the target market and that would still be quite cost-effective to initiate and maintain. Using social media and email marketing campaigns would directly target students and would offer timely results. By increasing the visibility on the website of the carpooling program, there could be a potential increase in sales of the carpool parking passes. Students are inundated with posters and messages throughout the school and the carpooling messaging can get lost if print is the only marketing medium used.

Carpooling 4 After analyzing all of our results, we have come up with a list of recommendations that

the University of Regina can implement in order to stimulate the carpooling program. First, we recommend that you do not advertise that carpooling will reduce CO2 emissions. This is because many respondents only somewhat care about the environment and a larger number of respondents said that they did not care at all. Many respondents stated that the parking passes were too expensive. If the University of Regina were to offer a discounted rate on carpooling passes, this would attract more people, as the students will be able to save money. A large concern for many participants is that there are no promise spots. They have to park in the very back of the parking lots and walk a fair distance to get into the school.

Something that we found very interesting is that almost 50% of respondents did not even know there is a carpooling program at the university to begin with. In order for people to know, we recommend to advertise by every door that is leading to a parking lot. The university needs to make people aware of the program. If the university were to make the new kinesiology parking lot right outside the new gyms strictly for carpooling, it would attract more people. The reasons are is that that lot is the closes one to the doors, which solves the problem of participants having to walk a far distance. It is one of the only paved lots, so if students purchase a carpooling pass they will not have to worry about getting mud on their shoes or driving over potholes. On the advertisement, the main points should be that the students will save money on parking passes and will be guaranteed a spot in the closes lot.


Biking 1 • Promote rental program and offer deals in Winter/Fall • Provide a floor map of pathways and indoor bike cage/bike stands • Promote the benefits for biking and advertise for example as how much money students

would lose if choosing a car over a bike • Implement indoor bike storage for bicycles in the colder months. • Eventually improve accessibility of cycling paths to, from, and around the University. • Provide cheaper bike and part options to students to improve percentage of cyclists.

Biking 2 Since the majority of students find that weather plays a huge factor when it comes to choosing whether they will bicycle to and from campus, the University of Regina can take advantage of this. At first thought, weather seems like a factor that the University can’t control, however, better education on how to ride in all sort of weather would be most beneficial for students and faculty. As an example that B had reported in the interview listed in Appendix 1, she would be most interested in knowing how to properly dress for colder weather. The University could send out leaflets and/or pamphlets explaining the ideal clothing when it comes to cycling in colder weather. Other information such as proper bike equipment and other related “how to” guides could most benefit students and therefore further increase the number of people choosing to bicycle to and from campus. When it comes to safety however, many respondents expressed that they would not be interested in further education when it comes to safety tips. The University could do increased measures such as an additional survey or multiple interviews of those who already bicycle to find out and evaluate why better education would not be a solution to the research problem of “many students choose not to bicycle due to safety”. Perhaps there is underlying causes to this problem and therefore further investigation is required to why this might be so. Further education when it comes to the advantages of student bicycling seems also redundant. As B explained in the interview listed in Appendix 1, she is already made aware of the facts of the advantages of student bicycling and its health benefits. Therefore, no action is required for further education on advantages of cycling to and from campus is necessary. The lack of awareness among people at the university when it comes to biking is extreme. If the university promoted safe biking, there would assuredly be more cyclists and less vehicles on campus every year. It would be beneficial to increase the promotion budget and inform more students of the newly added benefits of cycling to campus. The response to the bike-sharing program was not strong when it came to having more accessible free bikes on campus. This was an understandable finding, as Saskatchewan has never seen this type of thing done here before. Since the results were about even (mean = 3.01, 2.50, 2.70) it would still be very beneficial to offer. With regards to the secondary data on this subject, a linked credit card bike-sharing program would give the university great publicity and the program would be accepted quickly as long as it was promoted properly. The parking pass discount is very interesting and could end up being very good publicity without losing too much money. If the student purchases this pass and receives 75$ off, they would likely have to use the meter/underground parking a couple of times throughout


September/October due to tardiness, weather, etc. This would lead the discount to be only 50$ at the end of October. This option is recommended if the university is very serious about becoming a greener university.

Students’ Health 1 1. The UofR should increase the awareness of the URFit classes to students and non-students. This can be done through a marketing campaign that could include an incentive to increase enrolment. i.e. lower cost for first time participants, lower cost offered to those that sign up with a friend, etc. Survey respondents did mention that cost and parking were an issue preventing them from using the facility. Offering more discounted rates would address the cost issue and also make paying for parking less of impact on their decision to work out at the UofR. 2. Offer introductory fitness classes to students. Many respondents mentioned they did not know a lot about the many fitness offerings at the UofR. As well it was identified (significant relationship) that those that did not participate in physical activity would be more likely to participate if there was an introductory fitness class was offered. 3. Explore offering extended fitness centre hours. Many respondents mentioned that they would like extended hours. As per the interview with the rec services team it was identified that due to union guidelines the fitness facility had limited ability to be open during the university holidays and could not be open 24 hours. It is recommended that they conduct additional research to see what exactly respondents are looking for when it comes to extended hours and whether what would be requested would be feasible, given the union restrictions. 4. Upgrade the UofR fitness centre equipment. Upon the research findings, it was mentioned that many participants feel the equipment is outdated and they chose to use other facilities based on this. Upgrading their equipment will assist in keeping up to date with the new and innovative equipment along with providing a competitive edge. 5. Explore expansion ideas. Respondents of this survey indicated that the size at the UofR facility is too small and is hindering their participation. The UofR could look at ways to expand the facility, although this option may result in renovation cost that they clearly do not have the budget for. There is other ways to utilize the space to make it feel bigger and less invasive. Rearranging the equipment in the fitness centre, adding partition walls to section off weight equipment from the cardio equipment are ways to make the space feel bigger and would not cost a lot of money. 6. Explore childcare as a possible option. Many respondents mentioned that childcare is an issue and a barrier affecting the use of the facility at the UofR. It is recommended to further conduct research such to survey the target market to verify if this option is also feasible.

Students’ Health 2

The data collected from the 44 survey participants suggests that students are already largely aware of what the U of R has to offer in terms of fitness facility amenities and the fact that such access is included in their tuition. Nevertheless, the communication objectives for future promotional initiatives should not focus on promoting awareness. That being said, existing


channels such as the welcome packages and tuition invoices could be more effectively utilized, as a large number of respondents heard about their access through means not directly connected to U of R initiatives. Perhaps the focus on future campaigns could utilize a product comparison, as a large number of respondents currently have gym memberships elsewhere, yet they are still paying for access to the campus’ facilities (advertisements could capitalize on this notion). Furthermore, based upon the usage frequencies of participants, advertisements should focus on the weight room and the gymnasium, as those are the most commonly used facilities. On the contrary, increasing student usage of fitness facilities may require promotion of some of the less frequently used amenities such as the pool and indoor track.


We recommend that the University of Regina fitness facilities should create specific times for athletes only. In the survey that we conducted on student athletes 6 people strongly agreed, 19 people agreed, 8 people disagreed and 1 person strongly disagreed with this statement. As seen in the frequency test we ran which can be found in appendix 2, table 10. The frequency test showed us that the results are significant at .004. By creating specific times in the fitness facilities for athletes only it will allow athletes to plan their days ahead of time and set aside time to train for their sport. Furthermore, as mentioned above in our discussion section, we brought to light the idea that the aquatic center is obsolete in the minds of the student athletes, and that a renovation or perhaps additional equipment such as in-water resistance training belts could be brought in to make the aquatic center a more viable training option for our student athletes.


Based on both secondary and primary research it is evident that students would benefit from personal training, group training, as well as would feel more confident if there was staff available for assistance and general orientations. Students also feel that the gym is too busy or there is inadequate space available to exercise. Although market research was unable to prove that personal training and group training would alleviate busyness during peak times there is reason to believe that it would help the flow of people attending the gym at various times. Based on this information the following recommendations are suggested. 1. Offer personal training at reasonable costs 2. Offer group training classes such as spin classes, aquatics, weight conditioning classes and cardiovascular training classes. 3. Group training and personal training during both peak times and off peak times to encourage participation during times people do not regularly attend as well to alleviate some of the crowds from the main areas during busy times 4. Train staff personnel to have the ability to both assist and offer to help members 5. Hire additional personnel to walk the gym floor and monitor gym users 6. Offer group and individual orientations to instill confidence in members abilities to use the facility

Transit


After analyzing all the data collected we came up with the conclusion that people who do not t use the bus would be willing to change part of their lifestyle and take the bus instead if improvements were made to its service. The recommendations that we considered most important are the followings:

IMPROVEMENT ON THE SCHEDULES AND TIMING: We found that people would like to see an improvement on the bus schedules. According to the data, the buses schedules don’t suit their needs to commute around the city, this is because people have busy lives and as Regina is getting bigger the needs of their population are not the same. Time is really valued by everybody, Regina society doesn't want to be waiting in the bus stops and be thinking that they are wasting part of their day, they also don't want to be waiting long intervals of time especially in extreme weather conditions. This suggestion also connects with respondents thinking that more units are required. As the Regina Transit System has more units, the easier it will be to rotate those units and have a better scheduling with shorter intervals of time which will make people to trust in their timing and their consistency. This appeared to be the major problem of respondents in the survey as well as being consistently repeated by several people in the focus group. This should be also taken into account on weekends, the waiting intervals are longer in those days and people still want to go out and commute around the city. SHELTERS (CABINS): The results obtained showed that people would like to have a shelter in each bus stop because of the time intervals while waiting for a bus to pass specially when winter arrives and the weather gets extremely cold is necessary for them to have a heating system. In that way they would consider start using the transit system. This is a problem of infrastructure, people need to have this improvements done especially because they are paying for it. The shelters are only in the most important bus stops, such as downtown, but these are not enough for the population in Regina. CAMPAIGN: According to the data obtained the majority of people are concerned about the environmental damage due to the daily car use, nevertheless people still use their car to commute around the city. This is because they subconsciously worry about this issue but more information and awareness is needed of the damage they are doing to the environment and how they are contributing to it. For this, it is recommended to create a social-marketing campaign in which awareness will try to be raised among faculty, staff and students of University of Regina. This can be done by announcing the environmental damages and statistics of using the car every day and how it is actually cheaper to commute by bus, in that way people will feel good about themselves by helping a good environmental cause and even more, by saving money. Future courses can work with this marketing research information to create an awareness campaign in the University. WI-FI It was considered that it would be beneficial to have internet in each bus stop, this would make people less desperate for having to wait certain time to get the next bus. It would also make people to be able to check the Regina Transit System app without having to use cellular data and spend money


President’s Advisory Committee on Sustainability (PACS)

In 2015, The University of Regina introduced the strategic plan titled peyak aski kikawinaw: Together,

We Are Stronger. a strategic plan outlining a set of common goals rooted in and responding to the

needs and aspirations of our campus and community. At the core of this document, this vision is an

emphasis on communication, engagement, and sustainability in all that we do. By focussing on the

pursuit of excellence within these areas and by weaving sustainability throughout our teaching,

research, operations, and service, we will advance a culture of sustainability and wellbeing on our

campus that energizes and empowers us and the communities we serve. Moreover, by celebrating our

successes and existing strengths, as well as identifying and communicating our priorities,

responsibilities, and opportunities in advancement, we can foster a stronger, healthier campus

community and spirit.

The intent of the President’s Advisory Committee on Sustainability (PACS) is to support the vision of

the Strategic Plan and help guide the University of Regina in ensuring that the best insight,

knowledge, and leadership, as well as high ethical standards regarding sustainability, are brought to

decisions around sustainability in the areas of operations, education, research, performance

evaluation and community service.

Terms of Reference

The Committee is directly responsible to the President of the University of Regina.

1. Membership (10)

Chair – Provost and Vice-President (Academic) – ex-officio

Associate Vice-President (Facilities Management) – ex-officio

One Representative of the Regional Centre of Expertise on Education for Sustainable

Development, Saskatchewan (RCE Saskatchewan)

One Representative of the Consortium for Global Change Management

as selected by the Vice-President (Research) in consultation with

the organizations listed below:

Prairie Adaptation Research Collaborative (PARC)

Institute for Energy, Environment and Sustainable Communities (IEESC)

Two Academic Members appointed by the President of the University of Regina

Two Administrative Members selected by the Vice-President (Administration)

One Student Member selected by the University of Regina Students’ Union

One Student Member selected by the University of Regina Graduate Students

Association

Technical Advisor – Sustainability Co-ordinator

1.1 The committee can invite any guest or additional technical advisor to any meeting

should it require specific expertise.

1.2 Administrative support will be provided by the Office of the Provost.

1.3 Membership Selection (after initial appointments and establishment of the

committee)


i) Sitting members may provide recommendations for membership for

consideration by the various approval authorities.

ii) Members representing designated groups will be selected by the designated

group.

2. Term of Office

2.1 Three years for appointed members; student members will serve one-year terms.

2.2 When first formed, two appointed members will serve three-year terms, three will serve

two-year terms, and two will serve a one-year term. This staggering is to ensure a

regular turnover of members with minimal disturbance to the committee.

2.3 Membership renewal is subject to committee approval and reappointment by the

designated group.

2.4 Memberships can be renewed for a total of three subsequent terms.

3. Purpose 1

3.1 The PACS is an advisory committee to the University of Regina President.

Generally, the committee provides advice on University sustainability goals, plans,

initiatives, projects, reports, policy, practices, recognition strategies, and monitoring

efforts.

3.2 The Committee will advise the University of Regina in development of policies on

campus sustainability. PACS will also periodically review University of Regina policies

in light of the University’s definition of sustainability, the University of Regina

Strategic Plan, and sector best practices.

3.3 As an advisory body, the Committee is empowered to respond to issues referred to it by

University academic, administrative, and governing bodies as well as to raise issues on

campus sustainability to these bodies from time to time. These issues can include

opportunities for action and best practice.

3.4 The Committee will review campus sustainability issues raised by its own members,

members of the University of Regina campus community, and the broader public, and

act within its advisory capacity in responding to these matters.

3.5 The Committee will act as ombudsmen on campus sustainability issues and it will

provide an annual report to the President of the University of Regina providing:

i) a report of Committee’s activities over the course of the previous year;

ii) an analysis of the University’s progress towards campus sustainability,

including commentary and analysis of the annual report from the Sustainability

Co-ordinator; and

iii) suggestions regarding opportunities for action of the University of Regina in

relation to campus sustainability issues.

3.6 The Committee will support and promote education and research on campus

sustainability issues, as well as public awareness, in conjunction with the Sustainability

Co-ordinator. Moreover, the Committee may provide additional advice and resource to

academics, administration, and students, as well as other organizations impacting the

sustainability of the University of Regina campus (e.g., URSU and the Federated

Colleges).

1 Based largely upon the ‘Duties assigned under this policy, Sustainable Campus Advisory Committee (SCAC)’ section of

the University of Regina Sustainable Campus Policy (Final Version); June 6th

, 2006.


4. Operations

4.1 Procedural rules developed by the Committee shall be used by the Chair to facilitate

discussions. In the absence of developed rules, such as in the Committees’ formation,

Robert’s Rules of Order will be assumed.

4.2 The Committee shall meet on a bi-monthly basis; or as required to perform its functions

at the request of the Chair, or five members of the Committee.

4.3 Any member may suggest items for discussion. Members should advise the Office of

Sustainability in advance of the meeting to allow relevant documentation to be

circulated and to allow members adequate time for preparation. (In the interim, the

Executive Assistant to the Provost and Vice-President (Academic).

4.4 At regular meetings, a quorum shall be a minimum one half of the voting membership.

In the absence of a quorum, a Committee meeting will be rescheduled.

4.5 The Committee shall seek to operate by consensus without the need for formal votes.

When a member requests a formal vote, a motion will be carried when supported by

one half plus one of the members present.

4.6 Sub-committee meetings shall be structured around availability of members. Sub-

committees report to and advise the Committee; they are responsible for providing

detailed reviews, plans, advice, and/or options on particular issues.

5. Sub-committees

5.1 There are two kinds of sub-committees attached to the PACS:

i) Standing Committees, which serve on an ongoing basis.

ii) Ad Hoc Committees, which are established to address a specific mandate within

a specific timeline.

5.2 The responsibility of the PACS to sub-committees is to:

i) Appoint a Chair

ii) Establish Terms of Reference

6. Reporting

6.1 All meetings shall be documented including attendance, agenda, decisions made, and

support material. The Committee has the capability to proceed ‘in camera’ when

appropriate.

6.2 The Committee shall provide advice on the annual and public reports of the Office of

Sustainability, which will be submitted to the President of the University of Regina.

6.3 All reports of the Committee and the Sustainability Co-ordinator are to be publicly

available on the University of Regina website.


Updated: B Butz 18 November 2016

President’s Advisory Committee on Sustainability (PACS)

MEMBERSHIP – as of 1 July 2016

Membership Name Email Address/Phone Term Expiration (1 July – 30 June)

Chair – Provost and Vice-President (Academic) Thomas Chase [email protected]

306.585.4384 n/a

Associate Vice-President (Facilities Management)

Emmet Boyle On behalf of Nelson Wagner

[email protected] 306.585.4419 n/a

Sustainability Co-ordinator VACANT n/a

One member RCE

Saskatchewan (Regional Centre of Expertise on

Education for Sustainable Development)

Roger Petry (Co-ordinator U.N.U. RCE Sask)

Alternate: Carol Reyda

[email protected] 306.585.5295


2016

One Representative Consortium for Global Change Management

(selected by VPR)

Jocelyn Crivea [email protected] 306.585.3328 2018

Two Academic Members (appointed by the

President)

Stephanie Young (Engineering)

and Janis Dale (Geology)


and [email protected]

306.585.4830

2016 2017

Two Administrative Members (selected by the

VP Admin)

Ray Konecsni (IT) and

Darren Cherwaty (HR)


and [email protected]

306.585.4776

2017 2016

Two Student Members (appointed by URSU – one

undergraduate, one graduate)

Abby Rutko (UG*) and

Natasha Gall / Rubina Khanam (GSA*)

[email protected] and

[email protected] [email protected]

(May) 2017 (May) 2017

Sustainability Intern (non-voting member) VACANT (for a 4 month period as of December/January) * Term dates are May to June














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