commission on information and communications technology electronic spreadsheet (hands-on module)...

Commission on Information and Communications Technology

Electronic SpreadsheetElectronic Spreadsheet(Hands-on Module)(Hands-on Module)

Learning Technologies Division

HUMAN CAPITAL DEVELOPMENT GROUP

T OT A L SA L ES

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b a t h s o a p

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b a r e t a s o a p

2 5%

s h a m p o o

( s ac h e t )

1 3%

s h a m p o o

( b o t t le )2 2%

D aily Sales (#)

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bareta soap

bath soap

bleach liquid

shampoo (sachet)

shampoo (bot t le)

iSchools ICT Literacy Training Program for Teachers 4

CALC● spreadsheet component of OpenOffice.org

(OOo)● Advantages in using an electronic

spreadsheet:- Data entry- Easy data manipulation and formatting- Formulas for automatic computation- What-if analysis- Automatic graphs/charts


Exercise

1. Load Calc.

2. Keep it open as you navigate your way around the application in the next section.

3. Familiarize yourself with the different parts of the Calc screen, especially those that are specific to Calc.


Calc Terms

● Workbook● Worksheet● Cells● Grid● Rows● Columns● Row/Column Headers● Sheets

● Labels● Numbers● Formula● Operators

Title Bar

Menu Bar

Formula Bar

Minimize, Maximize/Restore, Close Toolbars

Column Headers

Row Headers s

Active Cell

Sheet Tabs


Workbook Operations

● Creating a New Workbook● Opening an Existing Workbook● Saving● Closing● Navigating within a Worksheet

– Navigator– Keyboard strokes

● Switching from Sheet to Sheet● Worksheet Views


Exercises 1 & 2

● Exercise 1: Go to page 5 of your manual.● Exercise 2: Go to page 7 of your manual.● Do not be afraid to explore and experiment.


Selecting items in a worksheet

● A cell● A range● A row/column● A range of

rows/columns● Contiguous

cells/rows/columns● Non-contiguous

cells/rows/columns● sheets

● Exercise 3: Go to page 9 of your manual.


Using a Table

Discuss● Relationship/s among

data● Which should be in

● Rows● Columns

● When is it better to present data ● in a table?● in a diagram/ chart/ graph?● Cite examples

FieldsData/Information

Matrix


Entering Data

● Text/Label● Numbers● Date and time● Fill range (Edit > Fill or

use auto-fill handle)– Same data– Data series

● Auto-Complete

● Exercise 4: go to page 10● Exercise 5: go to page 11● Exercise 6: go to page 12


Sample Worksheet (Exercises 4 & 5)


Inserting/Deleting Rows/Columns

● Insert a single row/column

● Delete a single row/column

● Insert/Delete Multiple rows/columns

● Exercise 7: page 13


Worksheet

● Insert● Delete● Move/ Re-position● Rename

● Exercise 8: page 14


Editing Data

● Removing text● Overwriting text● Editing part of a cell● Find & Replace● Data Sort

● Exercises 9 & 10: go to page 15


Formatting Data

● Format Cells– Numbers– Font & Font Effects– Alignment & Wrap

(Automatic vs. Manual Line Breaks)

– Borders & Background● Merge Cells● Format Rows/Columns

● Inserting Objects● Auto-Format● Conditional Formatting

● Exercise 11: page 19● Experiment with the

various formatting tools and features!


Formulas

● Start with Exercise 12: page 22

● lecture/hands-on– Exercise 13: page 22

● Copying Formulas– Relative referencing– Absolute referencing

● PEMDAS● Exercise 14: page 23● Exercise 15: pages 24-

26


Exercise 14

1. =A3+B2

2. =C4-C3

3. =A1*C3

4. =A1/C3

5. =A1+A4+B2/B4

6. =(A1+A4+B2)/B4

7. =(A1+A4+B2)/B4+C3

8. =B4-B2-C1

9. =A4-C3+A1

10.=A4*B1+A2

11.=A4*(B1+A2)

12.=C4*C1/B2-A1*A2


Functions

● built-in formulas in Calc designed to compute specific values– can be used as part of a

Calc formula– follow syntax and

corresponding set of arguments or components to work with.

– use a semi-colon (;) to separate arguments in a function

● SUM● AVERAGE● PRODUCT, MOD● MAX, MIN, MEDIAN,

MODE● ROUND● COUNT, COUNTIF● AND, OR● IF


Exercise 16 (page 29)

1. =SUM(A1:A6)2. =AVERAGE(A1:A6)3. =MAX(A1:A6)4. =MIN(A1:A6)5. =MIN(A1:A6)+MAX(A1:A6)*56. =MEDIAN(A1:A6)7. =MODE(A1:A6)8. =COUNT(A1:C6)9. =COUNTIF(A1:C6;"<0")10.=MOD(A4;A5)11.=PRODUCT(A4;B4:B5)12.=ROUND(PRODUCT(A4;B4:B5)/3;2)13.=IF(A4>C5;"greater than";"less than or equal to")14.=IF(A4>C5;"greater than";IF(C5<A4;"less than"; "equal to"))15.=IF(COUNTIF(A1:C6;"<0")=2; 10+MEDIAN(A1:A6);10-

MEDIAN(A1:A6))

● Exercise 17: refer to page 30


Freezing and Splitting

● To view different parts of a large worksheet at the same time

● Window menu● Split Bar● Use the current worksheet to experiment with

freezing and splitting


Charts and Graphs

● Insert Chart● Auto-Format Chart

dialog box● Chart Types● Chart Variants● Adding Text● Formatting Charts● Editing Charts

– Chart Toolbar

● Exercise 18: page 32– Use this as you go

through the procedures in inserting, editing, and formatting charts and graphs


Printing

● Format > Page● Print Range● Page Preview● Print (Row/Column)

Breaks● Print Scale (% or Fit-to-

one page)● Repeating Row/Column

● Check with the trainer if you have an available printer– Choose a sheet to print


REFLECTION/DISCUSSION

● Will you be able to integrate what you've learned about ICT in your admin tasks as well as in classroom teaching and learning?– What? How? When? Why? With whom?– Cite concrete examples: topics, strategies,

output/product/performance● What will you commit to (vis-a-vis monitoring)?

– Which will you use extensively? Why?● What kind of support will you need?

– From us? From others?

Commission on Information and Communications Technology

Thank you

END OF PRESENTATION

commission on information and communications technology electronic spreadsheet (hands-on module)...

Documents

sheet worksheet views

present data

teachers5 exercise

data sort exercises

teachers17 editing data

data textlabel numbers

teachers16 worksheet

new workbook