DH/\RtsORN COUNTY BOARD OF COIMI\4ISSIONERS IVIEHTINGAugust 21,2012

9:00 a.m., Commissioners RoomGounty Administration Building

215 ts West High Street, Lawrenceburg, lndiana

CAL.L TO ORDEII

Freserat; Jeff Hu1;hes, shane McHenry, Tom orschell, Gayle pennington, Auditor,r\ndrew Baudendistel, county Attorney, Teresa Randall, cbunty Aclministiator.

PLEDGE OF ALL.EGIANCE

OL.E} B[J$INFS$:

&lgcqlenance-u Dearborn coun'tllvehicles - This was removecl from agenda atTerri Randall's request until November or when she feels it necessary to add it again.

Shane McHerlry made a motion to remove until Nlovernber. Mortion seconded byTorn Orschell. ltll in favor, motion carried.

whitewater canal sce_nlc Eywat/ - Because they are without guidelines from lNlDorTerni Rarrdall reco,mmended the county withdraw as lead agency for the Canal scenicByway project.

Tonrr orschell miade a motion to withdraw as the lead agency of whitewater canalgnant. Motion seconded by Shane McHenry. All in favor, motion carried.

OKlEqnding tEntract / AsreementslFtcP does cornmunity Development Block Grants and ohlfl does water eualityProjrlcts. There is no crossover of services. 'Terri Randall has done some researchrecommends that the Commissioners sign the new agreement.oKi would be ok with signing an amendment to continue thru end of year and renew in.lanuary to get on our budget cycle. Jeff Huglres would like to do a little more research.

Torn Onschell miade a motion to table, and Shane McHenry seconded. All infavor, rnotion carried.

Jarl_Mjlec!_CS4tac! - The language in the contract was reviewed by AndyBaurJendistel. Cost: $425,000.00 over the life of project, broken clown by phase ofworl.l.

Tom Onschell made a nrotion to award and sign the jail architect contract withRosser lnternational lnc- in arnount of $7,418,681.00 as rnrritten. Seconded by$hane McHenry. Ghair abstains. Motion passed.

NEW BI.ISIhIE$S:

Litgjlime l-lousirtg - Carla Burkhart presented Property Lierr Releases for signatures.

Life Time Housing has been awarded lndiana Housing and Community DevelopmentGrant in the amount of $405,000.00. They plan to do 20 more homes in 4 counties forelderly and low income.

Motion to sign tlre Declaration of Property [-ien Release,s as presented fonMarcella Henny, 13265 Bank St, Dillsboro, flndiana, with l\{ary Holzbacker, 24683Welisberg Rd., $unman, lndiana, with Ronald Mondary and Rose Cantreill, '[4579West Wood St., flUoores Hill, lndiana, with Earl and Matilda Bisr:hoff, 29103 St. JoeDr,,, West Harnlson, lndiana, and with Carol Geraldine Greco, 158 Plnhook Rd.,Wesit l-{arrison moved by Shane McHenry. Seconded by Torn Cfrschell, alll infavor, motion carried.

Qpqcial crimeq lJnit Grqnt Appljcation - Terri asked the commis;sioners ratify Jeff'ssignature on a Grant for Special Crimes.shane explained that this Grant will be used to benefit drug endangered childnen. TheGrant will afford some potential ove(ime and fact analysisl

Tom onschell made a rnoiion !o plify the signature of ".!eff Hughes on the specialcrinles Grant. s;econded by Jetf Hughes. IMotion passerd. shilne Mlcl-lenny didnot vote.

.nUqgnlee_Ltolinlt L,ocation Chanqe - Phil Weaver presented a pr,cposal to move thelocationr of absentee voting to the first floor of the Courthouse Buildlng.

ruqHW.AY DEPA,R]TMENT

Flighway Superintendent - Tim Greive presented updatescrevv Leader position has been filled by chris Durham, a promotion from within.A cluote for replacement of a single axle truck - shirks lnternationail was low bicl at$84,197.91.

l\llotion to accept the bid from shirks in the annount of $84,192.g'[ rnoved by TomOrschell, Seconried by Shane McHenry. A[l in favor, motion carnied.

Replacernent of nrowing tractor - low bid from Smith lmplements in Greensburg$5?-,A72.32.

$/lotion to contract with smith lmplernents for replacement of flhe rnowing tractorin the arnount ol $92,072.32 moved by Jeff Htlghes, Seqonded by ShaneMcHlenry. Motion passed. Tom Orschefll abstained.

Highway Engineer - Todd Listerman presented updates.wessler Rd. discussion. The cost would be $31,000.00 just in matr:rials if they only laya 6"deep base. The Highway originally used stimulus money, millings dried r_rp and wehave nothing to use on the gravel roads.Goal is to approar:h council for funding for upgrades of grav,el roads at budget. Roadsthat get done will be prioritized based on the logistics of where the rnillings areharyested. Decisions are made based on need, logistics, prlce, and economy of costsin heruling.

RoarJ lnventory presented. He would like to add Swales Drive and remove ChappinRd. rstub, Depot Fld., Darling Rd., Ridge Rd., Twin Oaks Rd. Dearborn County does notmaintenance these roads and they are not dedicated ROW so he does not know why isit on the inventory,.

Motiiron to adcl $uvales Dr., .08 miles, to the Dearborn Gounty Road lnventorymov'red by Shane McHenry, Seconded by Tonn Orschel[. All in lfavor, rnoltioncarried.Motii,on to rernove the following from the Dearborn Counrty Road lnventony:Ghappin Rd. stub 0.03 mlles, Depot Rd. 0.06 miles,-Danlin"rg Rd. 0.06 rnites, RidgeRd. 0.21 rniles, Twin Oaks 0.06 rniles moved by Shane fr/llcHenrry, $econded byTonn Orschell. i\ll in favor, motion carried.Motiion to make a reduction in length of prflvate property that no one lives on.Brady Andenson Rd. 0.37 to 0.08 n'liles moved by Sl'laner McF{enry, Secornded byTomr Onschell. l$l in favor, motion carried.

Signatures on final inspection for school flashers.

$hane McHenry made a motion to approve and sigl'l the Report of Contraat Finallnsprection and recommendation for acceptance of Contract1l-33757 with INDOT.Tom Onschell seconded, all in favor, motion carried.

Gary Steinmetz and Mrs. Wessler spoke about his concerns; of road priority andWessler Rd. again.

TodrJ presents at budget what it takes to run the department. Tax rnoney does notcorrerr that so County Council cuts. We have not increased highwav tax revenue for thelast "10 years. That tax money goes to keeping the doors open.

Brid,ge RFP - designs for replacement of Bridge #5 Laughery Creek, #9 Sangamaw,#29 Old North Hcgan, #44Turkey Point. There were six proposals to the committee

After review of the proposals and fees the committee recommencrslHovrrard Barth for Bridges #5, #4, #29, and #44FBFH for Bridge #9

Motion by shane McHenry to follow the re,commendation and move fonward aspresented_by the bridge committee. Motinn seconded hy Torn orschell. All infavor, rnotion caLrried,

@I0!NjSI'RATOR - Teresa Randall presentect the city of t{arrison Fire and EMScontract due to expire at the end of 2012. she recommends renewal for one year.Tenri read into thel record the interlocal agreement. she would sugr3est moreinvolvement from the Township Trustees.

A motion to sign the arnendrnent to the lntertocal Agreement for Fire protectionsenrices and Emergency Medical services betweenlhe city of Harrison, ohioanrd Dearborn county, lndiana as written thru 20i3, movedby Tom orscheil, wasseconded by Shane McHenry. All in favor, motion carried.

slEoc - commissioners have one appointment to this board - sonia Kaffenberg;er

tMotilon to appoint sonya Kaffenbenger to the slEoc Board mo,ved by shaneMcFlenry, Seconded by Tom Orscl.lell. All in favor, rnotion carried.

Vehicle Auction vrrill be October 13 at 10:00 a.m.

AUIIITOB - Gayle Pennington presented Claims for signature

shane McHenry made a motion to approve claims as prr-'sented. This motion wasseconded by Torrn Orschell. Motion passed unanimously.

Tomr onschell made a motion to approve cornmissioner's Dockets as presented.Thiis nnotion was seconded by $hane McHenry. Motion passed unanirnously.

$hane McHenry made a motion to approve Fayroll claims as presented. Thismotion was seconded by Tom Orschell. Mrotion passed unaninrously.

20'll) Employee l-loliday Calendar was presentecl for approval and adoption.

Tom onschell made a motion to approve the calendar as presented. This nnotionwas seconded 1by $hane McHenry. Motion passed unanimously.

ATIQBN_EY - Andy Baudendistel presented Ordinance #2012-0A8, Sheriff Fire ArmQualifications.

Torm Orsclnell nrade a motion to approve Ordinance #20{2-018, Sheriff Fire ArmQualifications fo,r the Dearborn Gounty Merit lBoard as presented. This rnotionwas seconded lby Shane McHenry. Motion passed unanirnousl,y.

Orrjinance #2012-019, RestrictinE Smoking onr County.Property and in County vehicles.

$hane McHenry made a motion to approve Ordinance #2012-0'19, Restrirctfing$nroking on County Property and in County vehicles as presented" This rnotionwas seconded by Tom Orschell. Motion passed unaninrously.

Joint Resolutiontt20l2 - 003 regarding Transfer of Surplus Property to the City ofAuroraFireDepartmentforthecostof$1.00. Theseitemsareradiosandalightbar.

Shane McHenry made a motion to approve Joint Reso[ution #201? - 003regardlng Trans'fer of Surplus Property to the City of Aurora Fire Depantment forthe ,cost of $1.00.Sec,onded by Tom Orschell. Motion passed unanimously.

ruNIMXS$AMII COMMENTS:Jeff - Marty Hori is Work Force 1 Chairman.Shane .- Neighboring counties are rescinding their burn bans - talk to Bill BlackTorn - l,tothing

I-AIE l\RRrvA!-_tN FQBMAMII N O N E

Ptifls_coMME.lgL

Glenn Wright frorn the Recorders Office let the Commissioners know that Google mixeduptheCountyinclexandtheProbationphonenumberislistedastheRecordui"-t "'--nurnber.

With no further business before the Board, Shane McHenry made a motion to adjourn at11:14 a'rn' Tom orschell seconded, the motion passed uninimousry"

\L y

Gayle Pennington, AuditorDearborn County

hane_McHenry, Member

4&*.* 9'-^y',Tom Orschell, Member