committee of the whole agenda , 2016 @ … said there are several businesses around antigonish that...

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1) Call to Order – Chairman, Warden Russell Boucher

2) Approval of Agenda

3) Approval of May 3rd, 2016 Committee of the Whole Minutes

4) Business Arising from the Minutes

5) Personnel Matters (In-Camera)

6) Personnel Matters (In-Camera)

7) Community Partnership Grant Recommendations

8) Request for Funding Strait Area Ground Search and Rescue Association

9) Request for Funding Veterans Memorial Park

10) Request for Property Tax Reduction

11) Capital Budget Discussions

12) Adjournment

COMMITTEE OF THE WHOLE AGENDA Tuesday, May 10th, 2016 @ 5:30 pm

Municipal Administration Centre

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MUNICIPALITY OF THE COUNTY OF ANTIGONISH

TO: MUNICIPAL COUNCIL

FROM: GLENN HORNE, MUNICIPAL CLERK TREASURER

SUBJECT: COMMITTEE OF THE WHOLE MEMO

DATE: MAY 10TH, 2016

PERSONNEL MATTERS (IN-CAMERA) (For Decision)

This subject matter falls within Section 22(2) of the Municipal Government Act as a matter that a committee may discuss in a closed session. It is recommended a motion be made to initiate an in-camera session. Materials will follow.

PERSONNEL MATTERS (IN-CAMERA) (For Decision)

This subject matter falls within Section 22(2) of the Municipal Government Act as a matter that a committee may discuss in a closed session. It is recommended a motion be made to initiate an in-camera session. Materials will follow. COMMUNITY PARTNERSHIP GRANT RECOMMENDATIONS (For Decision)

Please see the attached recommendations for the Community Partnership Grants. There are 3 applications which staff would like to Council to consider as they do not fit under the current policy (attached) and make recommendations. REQUEST FOR FUNDING: STRAIT AREA GROUND SEARCH AND RESCUE ASSOCIATION (For Decision)

Please see the attached letter from the Strait Area Ground Search and Rescue Association. They presented to Municipal Council in June 2015 requesting $10,500 for the initial purchase of the building and $3,000 per year tax levy for maintenance and operation of the building to be disbursed monthly or in biannual payment. They are requesting funds from the Municipalities of Antigonish, Guysborough, Inverness and Richmond, The Towns of Antigonish, Mulgrave and Port Hawkesbury and the District of St. Mary’s.

REQUEST FOR FUNDING: VETERANS MEMORIAL PARK (For Decision)

See the attached funding request from the Veterans Memorial Park. There was damage done by weather to the front of the Cenotaph and they have to buy 2 panels (one large and one small) to replace the damaged ones. The cost of the panels is $3600 and they are requesting to funding to help cover this cost from the seven municipalities within the quad counties.

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REQUEST FOR PROPERTY TAX REDUCTION (For Decision)

A request was received from a resident for an property tax reduction due to income and disability – see request attached. CAPITAL BUDGET DISCUSSIONS

A preliminary list capital projects for Fiscal 2016/17 is attached.

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Committee of the Whole Meeting, May 3rd/16 Page 1

COMMITTEE OF THE WHOLE MEETING

A Committee of the Whole Meeting was held Tuesday, May 3rd, 2016 at 5:30pm in the Council Chambers of the Municipal Administrative Centre, 285 Beech Hill Road, Antigonish NS.

Present were: Deputy Warden Owen McCarron, Chair Councillor Mary MacLellan

Councillor Angus Bowie Councillor Vaughan Chisholm Councillor Pierre Boucher Councillor Rémi Deveau Councillor Bill MacFarlane Councillor Donnie MacDonald

Glenn Horne, Municipal Clerk/Treasurer Shirlyn Donovan, Interim Deputy Clerk Regrets: Warden Russell Boucher

Councillor Hughie Stewart The meeting of the Committee of the Whole was called to order by the Chair, Deputy Warden Owen McCarron, at 5:33pm.

APPROVAL OF AGENDA

The following item was added to the agenda:

Municipal Signage Concerned Residents on the Fairmont Rd 5417 Lochaber Road

The following item was removed from the agenda:

Veterans Memorial Park

Moved by Councillor MacDonald and seconded by Councillor MacLellan that the agenda be approved as amended. Motion carried.

APPROVAL OF MINUTES

Moved by Councillor Bowie and seconded by Councillor Chisholm that the Committee of the Whole minutes April 19th, 2016 be approved as presented. Motion carried.

BUSINESS ARISING FROM THE MINUTES

Mr. Horne provided the timing for ordering the speed signs. It takes 2-3 weeks for the speed signs to come in. Mr. Horne explained the difference between the battery operated signs and the solar operated signs. Deputy Warden McCarron asked for Councils direction on whether to go with the AC battery operated signs or the solar operated signs and if they want to purchase one or two signs.

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Moved by Councillor Deveau and seconded by Councillor MacFarlane that the Municipality purchase 2 AC speed signs for a cost of $3500 each. Motion carried.

CONSIDERATION OF ANTIGONISH SPECIAL HAZARDOUS RESPONSE UNIT PROPOSAL

The Committee was provided with a presentation and proposal from The Antigonish Special Hazardous Response Unit as a funding request to the County (documents in agenda package).

The proposal suggest that ASHRU would endeavour to provide, within 12–15 months of operation, the following services:

1. Hazardous Materials Response – Level B – Operations Level 2. Confined Space Rescue 3. Off Road/All-Season/All- Terrain type Vehicle Response 4. Emergency Responder Rehabilitation Centre

The ASHRU would endeavour to provide, within 24-36 months of operation, the additional services:

1. Ice/Water Rescue Support – Inflatable boat c/w motor, lighting and retrieval equipment

2. High-Angle Rescue

Councillor Bowie asked what the difference between a Level A and B Operation. Currently the nearest B Operation is in Bible Hill. The most significant difference would be in response time. If we had a level B operation here, it would take a much shorter time to mobilize the response.

Deputy Warden McCarron asked what the Committees wishes are. Council would also like to see what the Town of Antigonish will be doing with the request. Council would like to see them seek out more partnerships on the service delivery side of things and look at more partnerships on dividing the costs most appropriately.

REQUEST TO ATTEND THE GEORGETOWN 2.0 SOLUTIONS CONFERENCE

Municipal Clerk Treasurer, Glenn Horne, is seeking approval to attend the Georgetown 2.0 Solutions conference.

Moved by Councillor MacFarlane and seconded by Councillor Deveau that the Committee approve Mr. Horne’s attendance at the Georgetown 2.0 Solutions Conference. Motion carried.

CHOOSING YOUR FUTURE: CONSIDERATION OF A CORPORATE PLAN

Mr. Horne reviewed a presentation for the consideration of a Corporate Plan.

Councillor MacLellan asked about the Ivany Report, what does anyone have to show for it? Mr. Horne said there are 2 specific references to municipal governments in the Ivany Report. The first is a recognition that municipalities are the most local form of government and have an important role to play in the future success of our province. The second is an acknowledgement of the current municipal structure and traditional way of doing things is not sustainable and needs to change. That has been interpreted in many ways such as encouraging amalgamations, shared services, dissolutions etc.

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Councillor MacFarlane asked what the difference is between strategic priorities and a corporate plan. Mr. Horne said the priority setting was a great experience, it was very productive but it doesn’t allow for things that might come along that we are not planning for right now. We can make decisions based on values that we have bought into, Council and Staff.

Councillor MacDonald asked how the ICSP plays into this. Mr. Horne said the ins and outs on how everything will look are yet to be determined but he thinks the ICSP will play an important role in it.

Deputy Warden McCarron asked the Committee their thoughts on the development of a corporate plan. All Councillors present agreed that the development of a plan was a good idea. Mr. Horne said we will include the costs in the budget and then be ready to go for after the new Council is sworn in.

MUNICIPAL SIGNAGE

Mr. Horne reviewed a presentation by WeUsThem for Municipal property identification signage. Mr. Horne asked Council for their feedback on the signs. Council agreed the signs were nice and they were fine with going ahead with them.

Mr. Horne said the signs could be printed locally and hopefully up by the end of the summer. He said there are several businesses around Antigonish that are capable or printing the signs. Councillor MacDonald would like staff to find out if Arsenault Monuments is capable of doing the printing and if so, to get a quote from them as well. FAIRMONT ROAD RESIDENTS

Councillor MacDonald has been asked by the residents of Fairmont to facilitate a meeting with the Minister of Transportation to request maintenance and upgrades. Councillor MacDonald wanted to check to see if Council was okay with this. Consensus around the table was that there were no objections. 5417 LOCHABER ROAD

This house has been an issue with this property since 2008. The property is an extreme fire hazard to the properties around it.

Mr. Horne has done some research about this and says a minimum standards by-law would allow the municipality to have standards inside the home. Council agreed this is not a route they would like to go.

Staff will send a letter to the property owner outlining concerns. CONTRACT NEGOTIATIONS

This subject matter falls within Section 22(2) of the Municipal Government Act as a matter that a committee may discuss in a closed session. It is recommended a motion be made to initiate an in-camera session.

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Moved by Councillor MacDonald and seconded by Councillor Boucher that the Committee of the Whole meeting be adjourned to an in-camera session. Motion carried.

Moved by Councillor MacLellan and seconded by Councillor MacDonald that the Municipality contribute $45,000 per year for the next three years towards the erection of two cell phone towers in the district 1 and 2 areas contingent on funding from the provincial and federal governments. Motion Carried. ACQUISITION, SALE, LEASE AND SECURITY OF MUNICIPAL PROPERTY

This subject matter falls within Section 22(2) of the Municipal Government Act as a matter that a committee may discuss in a closed session. It is recommended a motion be made to initiate an in-camera session. LEGAL ADVICE ELIGIBLE FOR SOLICITOR CLIENT PRIVILEGE (In-Camera)

This subject matter falls within Section 22(2) of the Municipal Government Act as a matter that a committee may discuss in a closed session. LEGAL ADVICE ELIGIBLE FOR SOLICTOR-CLIENT PRIVILEGE

This subject matter falls within Section 22(2) of the Municipal Government Act as a matter that a committee may discuss in a closed session.

Moved by Councillor Deveau and seconded by Councillor Boucher that the in-camera session be adjourned at 7:52pm. Motion carried.

ADJOURNMENT

Moved by Councillor MacLellan and seconded by Councillor Chisholm that the Committee of the Whole meeting be adjourned at 7:52pm. Motion carried.

Warden Russell Boucher Glenn Horne, Municipal Clerk/Treasurer

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COMMUNITY PARTNERSHIP GRANT RECOMMENDATIONS

SPONSORSHIPS

Applicant Name Applicant Request Recommendation

Festival Antigonish 15,000$ 15,000$

Highland Society 10,000$ 10,000$

Riverside Speedway 2,600$ 2,600$

Seaside Communication 4,000$ 4,000$

X-Mas Parade 400$ 400$

TOTAL 32,000$ 32,000$

GRANTS


Antigonish Community Transit 28,000$ 28,000$

CACL 10,000$ 10,000$

Antigonish Emergency Fuel Fund 5,000$ 5,000$

Heritage Museum 31,500$ 31,500$

ACALA 5,000$ 5,000$

Crime Prevention 5,000$ 5,000$

VON Antigonish 5,000$ 5,000$

HOW Club 3,000$ 3,000$

Special District 112,000$ 112,000$

DEANS 15,373$ 15,373$

SUBTOTAL 219,873$ 219,873$

CAPITAL

Affordable Housing Society 20,000$ 20,000$

Positive Action for Keppoch Society 40,000$ 40,000$

Pomquet Development Assocication 15,000$ 15,000$

SUBTOTAL 75,000$ 75,000$

SPORTS/REC/ARTS/CULTURE/COMMUNITY GROUP


Music on Main 5,000$ 5,000$

All-Of-Us Society 2,000$ 2,000$

Antigonish Art Fair Association 2,000$ 2,000$

Antigonish Chaper Brain Injury Association 1,000$ 800$

Antigonish Creative Dance Association 1,000$ 1,000$

Antigonish Culture Live 5,000$ 5,000$

Antigonish Internation Film Festival 500$ 500$

Antigonish Marksmen Association 3,800$ 1,267$

Stoirm Volleyball 4,500$ 1,000$

Arisaig Community Development 1,200$ 1,200$

Cape George Hiking Trails 4,180$ 3,080$

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Eastern Nova United Soccer Club 1,000$ 1,000$

Friendly Breezes Pony Club 500$ 500$

William's Point Community Centre Association 7,500$ 7,500$

Antigonish Boat Club 2,500$ 2,500$

Heritage Association of Antigonish 5,500$ 1,000$

Antigonish Downtown Business Association 500$ -$

Lochaber Community Development Association 5,000$ 5,000$

Lower South River Recreation 5,000$ 2,500$

Mini Trail Community Centre Association 10,267$ 10,267$

Naomi Society for Victims of Family Violence 1,000$ 1,000$

North Shore Development Association 1,000$ 1,000$

Our Food Store 6,000$ 1,000$

Paqtnkek Sport Development 3,930$ 1,000$

Scotia Highland Dancers 500$ 500$

Skating Club 1,000$ 1,000$

St. Joseph's Lakeside Community Centre 5,000$ 5,000$

L'Arche 3,500$ 3,500$

SUBTOTAL 89,877$ 67,114$

TOTAL COMMUNITY PARTNERSHIP GRANTS

Sponsorships Subtotal 32,000$

Grants Subtotal 219,873$

Capital Subtotal 75,000$

Sports/Rec/Arts/Culture/Community Group Subtotal 67,114$

TOTAL 393,987$

INELIGIBLE


Farmer's Mutual Jr. B Bulldogs 1,200$ 0

OTHER

Applicant Name Amount Requested

4H Exchange 2,400$

Antigonish Strait Immigrant Support Program 9,955$

Challenger Baseball

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Preliminary Capital Projects for Fiscal 2016/2017 Budget Consideration

Capital Budget:

Costs (if known): plus HST

1 Jail Demolition / Renovation NA

2 EMO Relocation NA

3 Courthouse Repairs $35,000

4 Speedsigns (2, portable, solar) $7,000

5 Appleseed Drive Curb & Gutter $195,000

6 Harbour View Drive Curb and Gutter $125,000

7 Solar Panels on Admin Building roof $70,000

8 Municipal Property Identification Signage $12,000

9 Refridgerator $1,000

10 Enhance Storage for Records Management & Equipment Loan $5,000

11 Reorganize Multi-Purpose Room $5,000

12 Technology Upgrade for Council Chamber $6,200

13 Light Fixture Replacement - Council & Board Room $3,500

14 Light Fixture Replacement - Hall $3,800

15 Soundproofing 3-4 offices + Board Room $2,000

$470,500

Water Utility:

1 Water Meters in Fringe and LSR $644,950

2 Generator for Gaspreau lake WTP NA

3 Generator for LSR WTP $30,000

Roads

1 Heritage Drive J-Class Road Improvement NA

2 Ponderosa Drive J-Class Road Improvement NA

3 Line Painting ??

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committee of the whole agenda , 2016 @ … said there are several businesses around antigonish that...

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