Common Email, Calendar & Collaboration Initiative (CECC)

Champions

Jan 4, 2015

• A version of Microsoft office that runs in a web browser … does not need to be installed on your computer.

• Accessed by logging into the Microsoft Online Portal with your Acadia email address and password.

The same MS-Office, plus

• Several people working on a document at once.• Skype for Business for audio and video conferencing.• New applications for managing information and documents.

Great for Collaboration

• No additional cost.• A lot more storage.• Secure.

Email and Documents on Microsoft Servers

What is Office 365

Benefits … Why Change?

All NS PSEs working together

Legal Agreements

Lower Annual Fees

Risks are Managed

Eliminate Storage

Concerns

50GB for Email … 1000x Acadia

1000GB for documents … 20,000x

Acadia

Most People Already Using

Hotmail, GMail,

Dropbox

Evernote, iTunes, Amazon

Documents and Applications are Accessible from Any Computer Anywhere.

Skype for Business provides Audio and Video Conferencing for Group Work

OneNote Application for Note Taking … Easy, Organized and Searchable.

• Users retain ownership of all data and can retrieve documents any time.• No advertising and no mining of user data without permission.• Available to students until graduation.• All NS PSEs planning to adopt, Dal and NSCAD already have.

Impact Assessment Done for all NS PSEs Addresses the Following:

• Data is encrypted while in transit and while stored on Microsoft servers.• Data will be stored in Quebec and Ontario by April 2016 for legal compliance.• License agreement is weighted in favour of users more than typical cloud

service privacy policies.

Document Security

• The main document copy is kept on your local hard drive and is synchronized to the cloud.

• Microsoft keeps cloud copies of documents secured on Multiple Servers and Multiple Datacentres to Nearly Eliminate Chance of Loss or Downtime.

• Acadia does not need to keep backups locally.

Document Backups are in The Cloud

Security / Risk Assessment

Champions / TimelineLooking for people from all areas to be Early Adopters• Use the Applications• Communicate with TS to ensure a good experience• Tell others about their experience

Rollout Information Sources• Information Sessions• Demos in Public Areas• Information on TS Website• Service Desk Help

Timeline• Tech Services – November 26• Champions – January 15• All Other Users – March 14

Role of A Champion

• Leading adoption.• Have access to a technical support team – special user training sessions.• Learn to use the features and contribute to Acadia specific support documentation

and FAQs.• Minimal time commitment.

Becoming Champions

• ATS will provide Customer Experience Events to demo capabilities and answer questions.

• When available, ASU Champions can talk about their experiences and answer questions.

Attending Experience Office 365 Events

• Users prefer the capabilities and capacity offered by cloud services like Hotmail and Evernote, and Dropbox to existing email and file shares.

• Office 365 offers those features, and also collaboration.• You can speak how you have been able to use the document collaboration and

Skype Meetings in group activities.

Speaking to Your Experience

Thank You