common law employer (cle) enrollment .common law employer enrollment packet checklist setting up

Download Common Law Employer (CLE) Enrollment .Common Law Employer Enrollment Packet Checklist SETTING UP

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  • Public Partnerships, LLC

    PA ODP Program

    7776 S Pointe Pkwy W, Suite 150

    Phoenix, AZ 85044

    Phone: 1-877-634-6805

    TTY: 1-800-360-5899

    Paperwork Fax: 1-855-405-7037

    Paperwork E-mail: padpw_odp@pcgus.com

    Website: www.publicpartnerships.com

    Common Law Employer (CLE)

    Enrollment Packet

    Dear Participant/Common Law Employer:

    Thank you for supporting self-direction in Pennsylvania.

    You have received this packet because you or someone you care for is opting to self-direct their

    services through the Office of Developmental Programs Vendor/Fiscal Employer Agent Financial

    Management Services (VF/EA FMS) model. By completing the enclosed forms, YOU will

    become the COMMON LAW EMPLOYER (CLE) and have the responsibility and authority to hire

    Support Service Workers (SSW) to perform the services listed in the Participants Individual

    Support Plan (ISP).

    Public Partnerships, LLC (PPL) is the VF/EA that will support you by registering you as a common

    law employer in Pennsylvania and enrolling your qualified Support Service Worker(s). Once

    enrolled, PPL will begin making payments on your behalf, assume responsibility for managing

    tax withholding and filings, and sending monthly statements that summarize service spending.

    This packet contains all Required Common Law Employer enrollment paperwork, Instructions on

    how to complete each required form, and Information that you should keep for your record.

    See the Enrollment Packet Checklist on the next page for a list of enclosed forms. If you require

    program materials in alternate print format (for example, Braille or large print) please contact

    our Customer Service Center.

    PPL and ODP are committed to providing you as much support as possible; however, we must

    adhere to federal and state employment tax laws. Therefore, all Common Law Employer and

    Support Service Worker documentation must be signed and returned to PPL before payments

    are issued to your SSW(s).

    We understand that these forms can be complicated, so please call us

    toll-free at 1-877-634-6805 or e-mail us at cs-odp@pcgus.com.

  • Common Law Employer

    Enrollment Packet Checklist

    SETTING UP you up as a Common Law Employer

    Please complete and submit the following forms to PPL immediately:

    Common Law Employer Designation Common Law Employer Agreement IRS Form SS-4 IRS Form 2678 IRS Form 8821 Participant Directed Services Back-up Plan Acknowledgement of Employer Skills Training

    INFORMATION and INSTRUCTIONS for Common Law Employers:

    Please keep the following information for your records:

    Good to Serve Process CLE Training Schedule ODP Payment Schedule Timesheet & Instructions PPL Customer Service Quick Facts Instructions for Common Law Employer Designation Instructions for Common Law Employer Agreement Instructions for IRS Form SS-4 Instructions for IRS Form 2678 Instructions for IRS Form 8821 Instructions Participant Directed Services Back-up Plan Instructions Acknowledgement of Employer Skills Training

    All required forms must be signed and returned to PPL

    If you have any questions, please call PPL at 1-877-634-6805 or e-mail us at cs-odp@pcgus.com.

    WHERE TO SEND FORMS:

    FAX TO:

    1-855-405-7037

    E-MAIL TO:

    MAIL TO:

    padpw_odp@pcgus.com

    Public Partnerships, LLC

    PA ODP Program

    7776 S Pointe Pkwy W, Suite 150

    Phoenix, AZ 85044

  • Common Law Employer InformationInformationInformationInformation

    The Common Law Employer should read these and keep them for their

    records.

    Good to Serve Process

    CLE Training Schedule

    ODP Payment Schedule

    Timesheet & Instructions

    PPL Customer Service Quick Facts

  • Good to Serve Process Pennsylvanias ODP VF/EA FMS Model

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    SC meets with the Participant to discuss the Service model. If the Participant is interested, a New Participant Referral Form is forwarded to Public Partnerships, LLC (PPL).

    PPL mails a Common Law Employer Packet and Support Service Worker (SSW) Packet to the CLEs mailing address.

    The Common Law Employer completes the CLE Enrollment Packet and

    returns it to PPL.

    The Support Service Worker completes the SSW Enrollment Packet and

    returns it to PPL.

    PPL reviews and processes CLE and SSW Enrollment Packets.

    If there are errors with paperwork, PPL contacts the

    Common Law Employer.

    When the packets are complete, PPL sends a Good to Serve notification to the CLE and the Participants Administrative Entity.

    Upon receiving the Good to Serve notification, the CLE may begin scheduling the

    SSW to perform services.

  • Public Partnerships, LLC

    PA ODP Program

    7776 S Pointe Pkwy W, Suite 150

    Phoenix, AZ 85044

    CLE Training Schedule

    Fiscal Year 2015 2016

    Public Partnerships, LLC (PPL) offers training the second and fourth Tuesday of each month. In general,

    the trainings provide an in-depth review of the ODP VF/EA Employer Handbook; with topics including:

    the role of the Common Law Employer, the role of Public Partnerships, important program rules, hiring

    and supervising SSWs, and managing the Participants services.

    Trainings begin at 6:00 PM EST

    July 14, 2015 January 12, 2016

    July 28, 2015 January 26, 2016

    August 11, 2015 February 9, 2016

    August 25, 2015 February 23, 2016

    September 8, 2015 March 8, 2016

    September 22, 2015 March 22, 2016

    October 13, 2015 April 12, 2016

    October 27, 2015 April 26, 2016

    November 10, 2015 May 10, 2016

    November 24, 2015 May 24, 2016

    December 8, 2015 June 14, 2016

    December 22, 2015 June 28, 2016

    To join a training, call into the toll free conference line: 1.888.866.0650

    Enter Access Code: 98449164#

    **If you are unable to attend a Tuesday evening session, please call or e-mail us and we can set up a

    time to talk.**

    Please call us at 1-877-634-6805 or e-mail us at cs-odp@pcgus.com if you have

    any questions.

  • Public Partnerships, LLC

    PA ODP Program

    7776 S Pointe Pkwy W, Suite 150

    Phoenix, AZ 85044

    ODP Payment Schedule

    Fiscal Year 2015 2016

    Pay Period Timesheets Received

    by:

    Payroll Date

    Start Date: Sunday End Date: Saturday Deadline: Tuesday Payroll: Friday

    June 28, 2015 July 11, 2015 July 14, 2015 July 24, 2015

    July 12, 2015 July 25, 2015 July 28, 2015 August 7, 2015

    July 26, 2015 August 8, 2015 August 11, 2015 August 21, 2015

    August 9, 2015 August 22, 2015 August 25, 2015 September 4, 2015

    August 23, 2015 September 5, 2015 September 8, 2015 September 18, 2015

    September 6, 2015 September 19, 2015 September 22, 2015 October 2, 2015

    September 20, 2015 October 3, 2015 October 6, 2015 October 16, 2015

    October 4, 2015 October 17, 2015 October 20, 2015 October 30, 2015

    October 18, 2015 October 31, 2015 November 3, 2015 November 13, 2015

    November 1, 2015 November 14, 2015 November 17, 2015 November 27, 2015

    November 15, 2015 November 28, 2015 December 1, 2015 December 11, 2015

    November 29, 2015 December 12, 2015 December 15, 2015 December 24, 2015

    December 13, 2015 December 26, 2015 December 29, 2015 January 8, 2016

    December 27, 2015 January 9, 2016 January 12, 2016 January 22, 2016

    January 10, 2016 January 23, 2016 January 26, 2016 February 5, 2016

    January 24, 2016 February 6, 2016 February 9, 2016 February 19, 2016

    February 7, 2016 February 20, 2016 February 23, 2016 March 4, 2016

    February 21, 2016 March 5, 2016 March 8, 2016 March 18, 2016

    March 6, 2016 March 19, 2016 March 22, 2016 April 1, 2016

    March 20, 2016 April 2, 2016 April 5, 2016 April 15, 2016

    April 3, 2016 April 16, 2016 April 19, 2016 April 29, 2016

    April 17, 2016 April 30, 2016 May 3, 2016 May 13, 2016

    May 1, 2016 May 14, 2016 May 17, 2016 May 27, 2016

    May 15, 2016 May 28, 2016 May 31, 2016 June 10, 2016

    May 29, 2016 June 11, 2016 June 14, 2016 June 24, 2016

    June 12, 2016 June 25, 2016 June 28, 2016 July 8, 2016

    **Timesheets submitted after the Tuesday deadline will be paid on the Payroll Date of the next pay period**

    2015 2016 Federal Holidays

    Friday July 3rd: Independence Day

    Monday September 7th: Labor Day

    Monday October 12th: Columbus Day

    Tuesday November 11th: Veterans Day

    Thursday November 26th: Thanksgiving Day

    Friday December 25th: Christmas Day

    Friday January 1st: New Years Day

    Monday January 18th: Martin Luther King, Jr. Day

    Monday February 15th: Presidents Day

    Monday May 30th: Memorial Day

  • Public Partnerships, LLC

    PA ODP Program

    7776 S Pointe Pkwy W, Suite 150

    Phoenix, AZ 85044

    Page 1 of 4

    PPL Web Portal Registration Instructions

    How do I register online? This document will outline how to set up your Username

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