common origination and disbursement navigating the web presenter: renee wade national association of...
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Common Origination and DisbursementNavigating the Web
Presenter: Renee Wade
National Association of Sigma Users
July 24, 2003
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Objectives
Navigating the Web
Web Changes for the 2004-2005 Award Year
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COD Web Site Changes for 2004-2005
“Batch ID” will be changed to “Document ID”
Batch Search Results List Batch Search screens will contain Award Type and Doc Type fields
and permit filtering by these fields Date Received and Date Response field will be separated into two
individual fields. Date Received will indicate the date the batch was received by COD and Date Response will indicate the date COD sent a response to the school
Batch Record Detail Batch Record Detail will be split into two portions. The upper
portion will contain the batch information sent by the school and the lower portion will contain the data sent out by COD in the batch response and in system generated responses
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SAMPLE UNIVERSITY
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SAMPLE UNIVERSITY
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COD Web Site Changes for 2004-2005
An Award Year drop down box will be added to the Person Direct Loan Information page enabling user to filter by Award Year
Award Amount Disbursed and Award Amount Approved will be added to Person Direct Loan Information page
COD Customer Service email address will be added to the Contact Us web page
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COD Web Site Changes for 2004-2005
Search for Promissory Notes by Name, SSN, or MPN ID
New web page will display student data from CPS applicant system
User will have the ability to search applicant data by SSN, or SSN and award year
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COD Web Site Changes for 2004-2005
School Report Options can be set on the COD web site
Schools will be able to define sort options, delivery options, and format options via the web site
Specific options will vary based on report
More information on the options for each report will be available in the Technical Reference Appendices published in November 2003
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COD Web Site Changes for 2004-2005
School Summary Financial Information Screen on the COD web site will reflect information provided in the Direct Loan School Account Statement.
The COD website will remove the following fields on the School Summary Financial Information Screen:
Disbursement Amount Disbursement Adjustment Amount Disbursement Amount for Disbursements with Missing P-Note
Status Number of Disbursements with Missing P-Note Status
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COD Web Site Changes for 2004-2005
The COD web site will add the following fields to the School Summary Financial Information for Direct Loan:
Net Drawdowns / Payments Booked Disbursements Booked Adjustments Total Net Booked Disbursements Unbooked Disbursements Unbooked Adjustments Total Net Unbooked Disbursements Cash > Accepted and Posted Disbursements
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SAMPLE UNIVERSITY
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COD Web Site Changes for 2004-2005
GAPS Debit Date will be added to the Cash Activity screen on the COD web site
The GAPS Debit Date will indicate the date that the funds are expected to post to the school’s account
Calculations on the Cash Activity screen will be corrected
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SAMPLE UNIVERSITY
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How Do I Obtain Access to the COD Web Site?
Submit a Security Administrator Request Letter on school or corporate letterhead Security Administrator is responsible for setting up additional users at
your institution Reporting/Attending school relationships in COD will automatically
allow access to other school codes
Refer to announcements on IFAP for detailed instructions and mailing address 6/3/02 - Updated: COD web site Access for Schools 6/3/02 - COD web site Access for Vendors/3rd Party Servicers
Total Number of COD web site users is 3,830
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