common user interface, yet new stuff notice: similar menus and buttons new menus: data new features:...
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![Page 1: Common user interface, yet new stuff Notice: similar menus and buttons new menus: Data new features: –name box –Formula bar –3 sheets=1 binder(more can](https://reader036.vdocuments.net/reader036/viewer/2022062519/5697bfab1a28abf838c9b1de/html5/thumbnails/1.jpg)
Common user interface, yet new stuff Notice:• similar menus and buttons• new menus: Data
• new features: – name box– Formula bar– 3 sheets=1 binder(more can be
inserted)
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New buttons• New buttons: …
• The fx button is next to the formula bar. It contains pre-defined functions for formulas.
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Excel View & settings 1/3
Tools Customize
Try:Investigate the options:• buttons on 1 or 2 rows• show full menu
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Excel View & settings 2/3
You can control how things look in the
View Menu
try:
Click on and off:• a new toolbar,• the Status bar, • the formula bar, • the task pane
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Excel View & settings 3/3Tools Options
Here you can change many functions controlling how the Excel program acts.
Try:• Press <ENTER> several times and notice
direction of move. • Click Tools Options
– Click on tab called Edit and try changing the option called “Move selection after <ENTER>”. Change the direction to the right.
– Click on another tab and see what you discover. Change something, test it out. You may want to change it back if you don’t like it.
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Moving around…
• Recall, in the Excel grid:– columns go up and down,– rows go across
• To move around: try– <enter> key– <tab> key– scroll and click– the arrow keys
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Editing in Excel 1/8
• Cell name = cell reference– The cell reference for the cell containing “4” is B1.
When typing cell references, you can type them lowercase. (ex. b1)
– Active cell has border around it (C1).
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In the next slide…
• Focus only on the blue part
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Editing in Excel 2/8• To enter info (or replace info)
1. Click on cell2. Type3. Press <enter>
• To edit1. Dbl-click in cell2. Edit3. Press <enter>
• To delete1. Click in cell2. Press DELETE key.
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Editing Exercise 3/8Try:Type the following into the cells pictured: 2,
4, =a1+b1, Joe. • Replace Joe with Vanna (click and type
and <ENTER>)
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Editing in Excel 4/8• To enter info (or replace info)
1. Click on cell2. Type3. Press <enter>
• To edit1. Dbl-click in cell2. Edit3. Press <enter>
• To delete1. Click in cell2. Press DELETE key.
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Editing in Excel 5/8
• Note you can also edit from the Formula bar. Click the green check or press <enter> afterward
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Editing Exercise 6/8Try:1. Edit Vanna into Evanna2. Edit Evanna into Evanna Jones3. Edit =a1+b1 into =a1+b1*4
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Editing in Excel 7/8• To enter info (or replace info)
1. Click on cell2. Type3. Press <enter>
• To edit1. Dbl-click in cell2. Edit3. Press <enter>
• To delete1. Click in cell2. Press DELETE key.
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Exercise: Insert & Delete columns and rows 8/8
Try: • Delete all entries of your previous
practice and type the enter the following:
• Click File Tab, Save as: Excel Practice to U: or USB: drive
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In the next slide…
• Focus only on the blue part
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To Delete or Insert a row (or column)
To Delete a row:1. Click on row (or column)
2. On Home Tab, in Cells group, click the down arrow next to Delete, select:
– Delete Sheet Rows (or Delete Sheet Columns)
To Insert a row:1. The Row you click on moves down.
(Column moves to right)
2. On Home Tab, in Cells group, click the down arrow next to Insert, select:
– Insert Sheet Rows (or Insert Sheet Columns)
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Exercise: delete row
Try:• Delete the “Tom” row.
Beforeafter
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To Delete or Insert a row (or column)To Delete a row:1. Click on row (or column)
2. On Home Tab, in Cells group, click the down arrow next to Delete, select:
– Delete Sheet Rows (or Delete Sheet Columns)
To Insert a row:1. The Row you click on moves down.
(Column moves to right)
2. On Home Tab, in Cells group, click the down arrow next to Insert, select:
– Insert Sheet Rows (or Insert Sheet Columns)
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Exercise: insert row• Insert an “Oscar 85, 90” row in
between Joe and Mary.(Save your work: Click Save button)
Beforeafter
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Set up page and print previewPrint Preview:
• Click File Tab, Print (print preview is at the right)
• Or add icon to your Quick Access Toolbar.
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Set up page and print preview• Set up page in Page Layout Tab• In Page Setup group, change page
Orientation.• In Sheet Options group,
– check box to print gridlines – check box to print headings
• (FYI – more settings if you launch dialog box in Page Setup group)
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Set up page and print preview
Try:Use Print Preview to preview “before”
and “after” making the following changes:
1.In Page Layout, change page orientation to landscape
2.In Page Layout, check boxes to print gridlines, and to print headings.
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Insert Header/footerTry: Add a header:1.Click Insert Tab, click Header &
Footer icon. 2.Click in the left header area 3.In the Header & Footer elements
group, click File Name icon4.In center of header, type your name.5.Click outside header, in spreadsheet
area to get out of the header.6.At bottom right, click Normal View
button.
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Save, close and newTry:
• Click the Save Button.• Click File Tab, Close to close the
spreadsheet file only, not the program.
• Click File Tab, New. Double click “Blank worksheet” for a new spreadsheet.
• Click File Tab, Save As and save as Formula Practice to U: or USB
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Formula Notes• Always type an = (equals sign) first. See
example below• Use constants - ex. 7• cell references - ex. b2 • operations: +, -, /, * (* is multiply) • predefined functions - ex. =sum(a1:a5) • What If: If you change a # that is used in
a formula, the formula recalculates.
• An example: =8*c3*c4
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Formula exercise 1/3
1. Retype 2, 4, and =a1+b1 into a1, b1 and c1.
2. Click back on the cell c1 to see the formula in the formula bar. Its value is in cell.
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Formula exercise 2/31. Replace the 2 with a 7 in a1.Observe the
automatic recalculation.2. Type in cell d1: =a1*b13. Click back on the cell to see the formula
in the formula bar. Its value is in cell.4. Type in cell e1: =a1*10. 5. Repeat step 3.6. Type in cell f1: =sum(a1:b1).7. Repeat step 3.8. Save.
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formulas
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Formula exercise 3/31. Enter 3 more small numbers into
column A, in a2, a3 and a4. 2. Enter 3 more small numbers into
column B, in b2, b3 and b4.3. Save.
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Ctrl + ~ shows formulas
• Hold down the ctrl key and then tap the ~ key (its above <tab>) to get formulas to show. Do again to hide formulas.
• Narrow the columns by dragging on their borders inside the gray column headings.
Try: Show the formulas, adjust columns. Then hide formulas. Save.
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Copying cells• Refer now to the Copying Cells
handout and practice copying the formulas in C1, D1, E1, and F1 down into the rows below them using 2 methods:
– copy/paste – drag fill handle
The end