community assessment for region 6 directors final qa ... · community assessment in the performance...

STG InternationalA member of the National Head Start Training and Technical Assistance Network

Community Assessment

Presented By: Ashley Steele and Amy Nelson

Material was taken from the ECLKC website and the The Five Steps to Community Assessment Book.

What is the key to a high quality Community Assessment?

Decisions Informed by Community Assessment

Community Assessment Process

Data Collection

• 1305.3 in the current Performance Standards

• The Current Act 640(g)(1)(C)

Community Assessment in the Performance Standards (1305.3 c)

• Determining community strengths and needs. 1305.3 (c)

• Each Early Head Start and Head Start grantee agency must conduct a Community Assessment within its service area once every three years.

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• The Community Assessment must include the collection and analysis of the following information about the grantee’s EHS or HS area:1)The demographic make‐up of Head Start eligible children and families, including their estimated number, geographic location, and racial and ethnic composition;

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(2) Other child development and child care programs that are serving Head Start eligible children, including publicly funded State and local preschool programs, and the approximate number of Head Start eligible children served by each;

(3) The estimated number of children with disabilities four years old or younger, including types of disabilities and relevant services and resources provided to these children by community agencies; Data regarding the education, health, nutrition and social service needs of Head Start eligible children and their families;

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(4) Data regarding the education, health, nutrition and social service needs of Head Start eligible children and their families;

(5) The education, health, nutrition and social service needs ofHead Start eligible children and their families as defined by families of Head Start eligible children and by institutions in the community that serve young children;

(6) Resources in the community that could be used to address the needs of Head Start eligible children and their families, including assessments of their availability and accessibility.

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Community Assessment in the Act –640(g)(1)(c)

• C) the extent to which the applicant has undertaken a community‐wide strategic planning and needs assessment involving other entities, including community organizations, and Federal, State, and local public agencies (including the local educational agency liaison designated under section 722(g)(1)(J)(ii) of the McKinney‐Vento Homeless Assistance Act (42 U.S.C. 11432(g)(1)(J)(ii))), that provide services to children and families, such as—

(i) family support services;(ii) child abuse prevention services;(iii) protective services;(iv) foster care;(v) services for families in whose homes English is not the language customarily spoken;(vi) services for children with disabilities; and(vii) services for homeless children

Community Assessment in the Act –640(g)(1)(D)and (E)

(D) the extent to which the family needs assessment and communitywide strategic planning and needs assessment of the applicant reflect a need to provide full‐working‐day or full‐calendar‐ year services and the extent to which, and manner in which, the applicant demonstrates the ability to collaborate and participate with the State and local community providers of child care or preschool services to provide full‐working‐day full calendar year services.

(E) the number of eligible children, as described in clause (i) or (ii) of section 645(a)(1)(B), in each community who are not participating in a Head Start program or any other publicly funded early childhood education and development program;

Community Assessment in the Act –640(g)(1)(F‐H)

(F) the concentration of low‐income families in each community;

(G) the extent to which the applicant proposes to foster partnerships with other service providers in a manner that will leverage the existing delivery systems of such services and enhance the resource capacity of the applicant; and

(H) the extent to which the applicant, in providing services, successfully coordinated activities with the local educational agency serving the community involved (including the local educational agency liaison designated under section 722(g)(1)(J)(ii) of the McKinney‐Vento Homeless Assistance Act (42 U.S.C. 11432(g)(1)(J)(ii))), and with schools in which children participating in such applicant’s program will enroll following such program, with respect to such services and the education services provided by such local educational agency.

Community Assessment and Swimming in Data

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Demographics

Family Data

Family Needs

Community Resources

CommunityAssessment

Analyze Data Synthesize Data DrawConclusions

Demographics

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Demographics

EligibilityAge

Income Level

LocationDensity

Publicly Funded

BackgroundRacialEthnic

Primary Language

DisabilitiesType

Demographics: Eligibility and Location

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227Approx. 4 year olds227Data Source:

http://quickfacts.census.govwww.agendaforchildren.org

Approx. 3 year olds113815.6%7300

% in poverty

7.5%97,336County/Parish% under 54287768State

200920092009Location

Demographics: Location

Density

Density (sq mi)PopulationZip Code/Parish/County/City

Demographics: Location

42Private Pre-k schools

1117Family Childcare

1523Center-Based Childcare

Number of Families Report at poverty

income

Number of SitesType of Early Childhood Program

43Central Elementary72Carver Primary86Washington Primary

# of Families in povertyPublicly Funded Preschool

Demographics: Eligibility and Location

10.34.31270734

13.61.4470778

9.25.31570725

4.814.24070769

9.46.71970774

10.532.39170737

26.735.810170346

Families in Poverty based on US Census

%

% in Head StartNumber of Children

In Head Start whose home is in that zip code

Zip Code

Demographics: Background

Less than 1%44.9% 7.3%16.5%County/Parish(census)

Less than 1%47.3%12.2%26.6%State(census)

HispanicBlackWhite2009Location

1.45.660.08%Other

001.43%Unspecified

3.27.331.94%Multi-racial

16.3624.3416.92%White

5.454.611.56%Hispanic

73.4573.3678.8%Black

Head Start 2009 PIR

Head Start 2008 PIR

State 2009 PIREnrollment by Race/Ethnicity

Demographics: Background

Primary Language

0%0.6%Limited English1%2.3%Asian1%1.9%Indo European4%29%Spanish94%66%English

PIRCensusLanguage

Demographics: Disabilities

Established medical

condition and developmental

delay

Established medical


delay

Established medical


delay

Types

Don’t Forget the Relevant Services and Resources!

534112Number

Age 2 to Age 3Age 1 to Age 2Birth to age 1Part C Eligible Children

Autism; Developmental Delay; Hearing, Orthopedic, Other Health

Speech/language, and Visual Impairment

Types

Don’t Forget the Relevant Services and Resources!

48Part B Eligible Children - Number


DemographicsDemographicsEligibilityLocation

BackgroundDisabilities

Family Data: Community

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Family Data

Education

•Education Level•Dropout Rate

•Academic Achievement•Special Education

•Review both child & adult

Health

•Immunizations•Prenatal Care

•Teen Pregnancy•Mental Health

•Dental•STD

Nutrition

•Obesity•Anemia

•Failure to Thrive

Social Services

•Unemployment•Housing•Crime

•Child Abuse

Family Data: Resources to find the data

• National Center for Health Statistics ‐ http://www.cdc.gov/nchs/nhis.htm• National Forum on Education Statistics – http://nces.ed.gov/forum• National Survey of Children’s Health – http://nschdata.org• SHPPS: School Health Policies and Programs Study –

http://www.cdc.gov/HealthyYouth/shpps/index.htm• Children’s Defense Fund ‐ http://www.childrensdefense.org/child‐

research‐data‐publications/us‐state‐child‐data.html• Child Trends Data Bank – http://www.childtrendsdatabank.org• National Center for Children in Poverty – http://www.nccp.org• City Data – http://www.city‐data.com

Family Data: Community

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Education of possible eligible families

31.25339Bachelor’s degree or higher164.76490Some college, no degree

235.18722High School graduate (including GED)

5826.94173Less than 9th Grade

% poverty distribution

% in poverty

Total Families

Education Attainment: US Census

Family Data: Community, (cont.)

Academic Achievement

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3rd Grade Reading MathAll Students % %

Black % %

Hispanic % %

White % %

Economically Disadvantaged % %

Limited English Proficient % %

Special Education % %


Health / Nutrition Data

30

Primary Care Physician

%

Uninsured %

Immunization Rate %

Overweight Children %

Social Services Data

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Unemployment %

Crime rate %

Owner occupied housing

%

One or less occupants per room

%





Family DataFamily DataEducation

HealthNutrition

Social Services

Family Needs: Head Start

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Family Needs

Education

•Child Progress Gain/Loss•IEP/IFSP

•Absenteeism•Parent Education

Health

•Primary Care•Uninsured

•Dental Services•Mental Health Needs

Nutrition

•Anemia•Overweight

Social Services

•Housing•Unemployment

•Fatherhood•FPA participation

•Transportation

Family Needs: Education

Education of actual Head Start Families

9.06Received Job Training3.36Received Adult Education

Parents that received services3.693Bachelor’s degree or higher

26.8516Some College or vocational school44.9723High School or GED24.5058Less than high school graduate

Population all parents in Head Start

Actual Head Start Families

Served %

Community in Poverty Needs %

Education Attainment: Ascension 2009 PIR

Family Needs: Health, Nutrition, and Social Services

Per the Family Partnership Agreements

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Primary Care %

Immunization %

Anemia %

Overweight %

Dental Care %

Child Abuse %

Unemployed %

Housing %

Father Involvement %





HealthNutrition

Social Services

Family NeedsFamily NeedsEducation

Health NutritionSocial Services

Community Resources

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Community Resources

Education

•School District•Child Care

•Library•Summer Camps

Health

•Physicians•Dentists

•Hospital/Clinics•Medicaid/Chip

•Auxiliary Health Services

Nutrition

•WIC•Food Stamps

Social Services

•Public Transportation•HUD

•Vocational TrainingGED Programs





HealthNutrition

Social ServicesFamily NeedsFamily Needs

EducationHealth/NutritionSocial Services

Community ResourcesCommunity ResourcesEducation

HealthNutrition

Social Services

Determining community strengths and needs. 1305.3 (d)

(d) The Early Head Start and Head Start grantee and delegate agency must use information from the Community Assessment to:

(1) Help determine the grantee's philosophy, and its long‐range and short‐range program objectives;

(2) Determine the type of component services that are most needed and the program option or options that will be implemented;

(3) Determine the recruitment area that will be served by the grantee, if limitations in the amount of resources make it

impossible to serve the entire service area.39

Determining community strengths and needs. 1305.3 (d)

(d) The Early Head Start and Head Start grantee and delegate agency must use information from the Community Assessment to:

(4) If there are delegate agencies, determine the recruitment area that will be served by the grantee and the recruitment area that will be served by each delegate agency.

(5) Determine appropriate locations for centers and the areas tobe served by home‐based programs; and

(6) Set criteria that define the types of children and families who will be given priority for recruitment and selection.

1305.3 e and f

(e) In each of the two years following completion of the Community Assessment the grantee must conduct a review to determine whether there have been significant changes in the information described in paragraph (b) of this section. If so, the Community Assessment must be updated and the decisions described in paragraph (c) of this section must be reconsidered.

(f) The recruitment area must include the entire service area, unless the resources available to the Head Start grantee are

inadequate to serve the entire service area.

1305.3 g

(g) In determining the recruitment area when it does not includethe entire service area, the grantee must:

(1) Select an area or areas that are among those having the greatest need for Early Head Start or Head Start services as determined by the Community Assessment; and

(2) Include as many Head Start eligible children as possible within the recruitment area, so that: (i) The greatest number of Head Start eligible children can be recruited and have an opportunity to be considered for selection and enrollment in the Head Start program, and (ii), the Head Start program can enroll the children and families with the greatest need for its services.

Program Goals Across Services and Systems: Recap

• Changes in philosophy, long & short term range objectives based on plan

• Type of component services needed

• Recruitment area

• Location of centers

• Priority for selection

• Other points of interest

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Head Start Services & Support Systems

• Curriculum and Assessment

• Child Outcomes• Prevention & Early

Intervention• Individualization• Disabilities• Family Partnership

Building• Parent Involvement• Community Partnerships

• ERSEA• Facilities, Materials,

Equipment, Transportation• Human Resources• Fiscal Management• Program Governance• Planning• Record Keeping &

Recording• Ongoing Monitoring• Self Assessment• Communication

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ServicesCurriculum

Family PartnershipParent Involvement

DisabilitiesIndividualization

Community PartnershipPrevention/EI

Functions

ERSEAFacilities

Human ResourcesProgram GovernanceFiscal Management

Processes

PlanningRecord Keeping

Ongoing MonitoringSelf AssessmentCommunication

Example: ERSEA

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Community ChangeDecrease Welfare Dependency

Planning

OutcomeHigher Recruitment

In areas of need42Private Pre-k schools

1117Class B Childcare

1523Class A Childcare

Number of Families Report at

poverty income

Number of Sites

Type of Early Childhood Program

10.34.31270734

13.61.4470778

9.25.31570725

4.814.24070769

9.46.71970774

10.532.39170737

26.735.810170346

Families in Poverty

based on US Census

%

% in Head Start

Number of Children

In Head Start whose home is in that zip

code

Zip Code

0%0.6%Limited English

1%2.3%Asian

1%1.9%Indo European

4%29%Spanish

94%66%English

PIRCensusLanguage

Example: Family Partnership Agreement

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Community Resources•Public Transportation

•HUD•Vocational Training

GED Programs

Community ChangeParent employment

Reduced crime

Planning

OutcomeParent education

Increased family resources

Example: Prevention & Early Intervention

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Community ResourcesPhysicians

DentistsHospitals/ClinicsMedicaid/Chip

OutcomeChildren have an established dental home

Planning

Community ChangeIncrease in the number of Pediatric Dentists

Suggested Outline for the Community Assessment

• Abstract

• Service area map

• Introduction – STEP 1(agency & program information – “State of the Grantee”)

• Methodology – STEP 2(methods used for data gathering & analyzing data)

• Service Area – STEP 3‐ Describe the basic geographic, economic and demographic features of the service area of the HS‐EHS program. The service area may be one county, many counties within a state, or a combination.





HealthNutrition

Social ServicesFamily NeedsFamily Needs

EducationHealth/NutritionSocial Services

Community ResourcesCommunity ResourcesEducation

HealthNutrition

Social Services

Report Outline (continued)

Review and Analyze Data – STEP 4• Identify the most significant strengths and needs of HS‐EHS

eligible children and their families.

• Present an estimate of the number of HS‐EHS eligible children by geographic location

• Describe trends suggested by numbers

• Include an interpretation of what the numbers mean in terms of results and benefits for families

• Discuss the reasons for selecting program options, center, and or family child care home locations, and recruitment areas

Report Outline (continued)

Make Decisions – STEP 5

– Based on information from all aspects of the CA process, identify and prioritize issues and problems to be addressed by the Head Start‐Early Head Start program

– Refer to data that pertains to eligible families

– This is the section to propose any changes in service area, program option, based on the findings from the CA

Sample for a Community Assessment Report

(one page) Abstract

(one page) Map

(one page) Table of Contents

(2 pages) Introduction

(1‐2 pages) Methodology

(5‐7 pages) Service Area

(4‐10 pp) Families in the Service Area

(2‐3 pages) Community Resources to Meet Needs of eligible Children & Families

(15‐20 pp) Data Analysis

(1‐3 pages) Conclusions

(1‐2 pages) Proposed Changes

Suggestions

• Be Concise:– Purpose of a community assessment – Composition of the CA team– Process used to gather data– Elements listed in 1305– Businesses and industries in the service area– Weather & growing conditions

• Use maps & illustrations strategically

• Use charts & tables to make points and comparisons– Explain in a short narrative

• Be selective about the data you use (report what is remarkable)

• Write clearly and make your points

• Archive all information not used in the CA Report

Things to consider…

• Predicting where eligible families will be next year

• Describing program design & program options• Assessing entire service area• Incorporating enrollment into the big picture• Drawing objective conclusions from the findings

Effective Use of Data

• Give numbers – How many– What percentage or portion of total– Compare data sets– Written conclusions about what you’ve just stated with numbers or illustrations

• If using a sample, say so– Is it significant– Is it representative

• Cite data source(s)

Resources for data

\

Head Start/Early Head Start PIR DataUS Census Bureau - http://www.census.govThe Child and Youth Well-Being Index (CWI) - http://www.soc.duke.edu/~cwiFederal Interagency Forum on Child and Family Statistics – http://www.childstats.gov/Kaiser Family Foundation State Health Facts Online – http://www.statehealthfacts.orgKids Count State-Level Data Online – http://www.aecf.org/kidscount/sld/index.jspNational Center for Health Statistics - http://www.cdc.gov/nchs/nhis.htmNational Forum on Education Statistics – http://nces.ed.gov/forumNational Survey of Children’s Health – http://nschdata.orgSHPPS: School Health Policies and Programs Study –http://www.cdc.gov/HealthyYouth/shpps/index.htmChildren’s Defense Fund - http://www.childrensdefense.org/child-research-data-publications/us-state-child-data.htmlChild Trends Data Bank – http://www.childtrendsdatabank.orgNational Center for Children in Poverty – http://www.nccp.orgCity Data – http://www.city-data.com

Revisiting the CA Process and Product

5 Steps to Community Assessment workbook is designed to assist programs to develop and use a team approach to plan and organize the task, to collect and analyze relevant data, to discuss the results as a team, and to draw conclusions that can inform program decisions. This can be found at the Early Childhood Learning and Knowledge Centerwebsite, http://eclkc.ohs.acf.hhs.gov

The CA Report is the end product.

community assessment for region 6 directors final qa ... · community assessment in the performance...

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