community it innovators - cloud file sharing for nonprofits 013014
TRANSCRIPT
January 30, 2014 presented by…
Johan Hammerstrom
Matthew Eshleman
Community IT Innovators Webinar Series
Cloud File Sharing for Nonprofits
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About Community IT
Community IT Innovators partners with nonprofits to help them solve
their strategic & day-to-day IT challenges.
Strategic
Proactive approach so you can make IT decisions that support your mission and grow with you
Collaborative Team of over 40 staff who empower you to make informed IT choices
Invested We are committed to supporting your mission, and take care of your IT network as if it were our own
Nonprofit focus Worked with over 900 nonprofits since 1993
About the Presenters
Johan Hammerstrom
Chief Operating Officer
@hammerstromj
Matthew Eshleman
Chief Technical Officer
@meshleman
Agenda
I. The Problem
II. A Crowd of Solutions
III. General Requirements
IV. Best Options
What goes to the cloud?
• Accounting
• Fundraising
• CRM
• Blast Emails
• Phones
But not… Files
But not… Files
Why not?
When we say “files”, we mean…
• Word documents
• Excel spreadsheets
• PowerPoint presentations
• Publications
• Image and Video editing
“Office is a Lock…
…and the extent to which people decide they
need or don’t need Office drives a lot of other
behavior.
There is a big question around the future of
Microsoft Office and the future of the underlying
tasks that are being done by Microsoft Office.”
Benedict Evans, @cubedfm ep 14
Microsoft
Ecosystem
Cloud-based
Solution
Cloud solutions tend to be…
• Easy to use remotely
• Platform independent
• Strong mobile presence
Microsoft
Ecosystem Cloud-based
Solution
File Sharing in the Cloud
There is no ideal solution
• Office documents are still necessary
• Cloud will never work quite like the
Windows-based file server
• Hybrid solutions are limited…
Dedicated
Solutions
Embedded
Workflow
Solutions
File Storage
and Sharing
Digital
Asset
Management
Dedicated
Solutions
Embedded
Workflow
Solutions
File Storage
and Sharing
Digital
Asset
Management
Files Sharing & Storage needs…
• Easy to use locally & remotely
• Platform Independent
• Strong mobile presence
• Strong ecosystem integration
• Easy to collaborate…in real time?
• Price
Three Frontrunners
Ea
se o
f U
se
Pla
tform
Ind
epend
ent
Str
on
g in
Mob
ile
Ente
rpri
se
Rea
dy
Secu
rity
&
Centr
alized
Ma
na
gem
ent
Clo
ud
Eco
syst
em
Inte
gra
tion
Base
Pro
Busi
ness
Ente
rpri
se
• 2 GB
• Free
• 100 GB
• $10
• Unlimited
• $15
• 10 GB
• Free
• 100 GB
• $5
• 1000 GB
• $15
• Unlimited
• $35
10 GB + 500 MB per user, $0.20/GB
100 GB limit per site collection
25 GB per user for OneDrive
• Pros
– Built for the average consumer
– Strong user adoption and brand recognition
– Simple Interface
– Rock solid syncing functionality
• Cons
– Limited centralized management
– Security concerns
– Not built for the Enterprise
(Bundle with NCryptedCloud for better security)
– AWS hosted
• Pros
– Centralized Management and Admin
– Relatively easy to use
– Built for Enterprise
– Dedicated hosting environment
– Integrates with SharePoint
• Cons
– Lower brand recognition and market share
– Difficult and competitive space
• Pros
– Free with Office 365
• (25 GB personal, 100GB / site)
– Integrates with Windows and Office
– Strong Centralized Administration
– Built for Enterprise
• Cons
– Complicated set up and administration
– Heavily platform dependent
– Poor mobile support
– Weak integration outside Microsoft
(This is starting to change)
Will it matter?
What could happen?
1. Microsoft takes over
• PRO
– Control their own destiny…because of Office
– Migrating file storage is mostly frictionless…
• Except for contract term
• Except for user training
What could happen?
1. Microsoft takes over
2. Files and file tasks go to other systems
Dedicated
Solutions
Embedded
Workflow
Solutions
File Storage
and Sharing
Digital
Asset
Management
What could happen?
1. Microsoft takes over
2. Files and file tasks go to other systems
3. “Long tail” of boutique solutions
Many solutions for many needs
?
Upcoming Webinar
February 27
12:30-2 PM
Systematic Approach to IT Budgeting
Donny Shimamoto
Intraprise TechKnowlogies, LLC
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