Building powerful community

organizations

Story :

community organizing, building the power of a group to change the world, is both art and science.

Me and My Dad

Community Organizing: Power, Self-Interest, and Relationships

Changing requires the active involvement of those whose behavior you are trying to change

Bring groups of people into effective community organizations

It takes knowledge of yourself and your community Successful groups need solid internal management Like intimate personal or family relationships,

groups can be disturbed There are authoritarian directors, inadequate

resources, overworked staff, and under-appreciated volunteers

Bringing a Core Group Together

Bringing a Core Group together

• Bring together a core group to launch your organization and start doing its work.• Your task is to shift some of the responsibility to others and to get the intelligence of a group to guide and build the organization.

Selection of the Members of Core Group

• Diversify group with other talents, inclinations, and backgrounds.•Do not allow such person in meeting which you do not like.•People who agree on the basic principles of your group•By inviting someone into the core group, make the expectations clear- and stick to whatever you promise• Boundaries include the criteria for core group membership and for general organizational membership.

How Many People for the Core Group?

You want a core group often to fifteen people. Once a planning group moves beyond fifteen (some social scientists say twelve), it is much harder to manage, make decisions, or work together

Health

Livelihood

Education

Microfinance

Rehabilitation

Functions of community organizations

Idea Generation

The process of creating, developing, and communicating ideas which are abstract , concrete, or visual. The process includes the process of constructing through the idea, innovating the concept, developing the process, and bringing the concept to reality.

Sources of Idea Generation

1.Formal• Banks• Govt. Agencies• EDPs• Business Consultants• Trade Meets• Exhibitions

Sources of Idea Generation

2.Informal Personal

• Family

• Friends

• Colleagues

O ther

• Newspaper

• Magazine

• Books

• Journal

• Catalogue

• Internet

Role Playing Active Search Attribute List Brainstorm Collaborate Concrete Stimuli Critique Documenting Empathy/User Research Encompass Forced Analogy Incubate Passive Searching Prototyping Reflect Sketching

The idea generation techniques

Developing Vision, Mission, Goals, and Objectives

If you do not know where you are going, how

will you know when you get there?

Developing a Vision, Mission, Goals, and Objectives

Vision Statement

Inspirational description of what an organization would like to achieve or accomplish in the mid-term or long-term future. It is intended to serves as a clear guide for choosing current and future courses of action.

• Understandable, clear, strong and attractive images of the future• Be specific enough to provide direction and purpose (but not measurable)• Engage the whole person – the heart as well as the mind• Speak to why you are doing what you are doing; and• Identify the impact you want to have.

An Effective Vision should be

Developing a Vision, Mission, Goals, and Objectives

Developing a Mission, Goals, and Objectives

Mission Statement

The mission is a short written statement of the organization's overall purpose. The mission statement provides a guide and compass for the organization. All the organization's work and efforts should fit under the umbrella of its mission statement.

1. To clarify your purpose a) Putting your purpose into words, especially into a

concise Statementb) Think everyone agrees upon the mission c) But until you craft the actual words you do not really

know what the group thinks2. Make sure your members agree with that purpose3. To inspire people to work toward this purpose4. Concise statement that describes what the

organization does—and does not-do. Groups with clear missions function better.

5. Keep It Simple

Why Write a Mission Statement?

Difference between Vision and Mission

A vision transforms the organization. It provides a picture of what could be. It is a catalyst that can impel an organization to move toward that dream. As dreams come true or realities change, visions change. It is a goal of the highest order.

A mission statement tells what business you are in and what products and services you will offer. It is a clear statement of purpose. A mission statement may last for decades.

Goals and Objectives

An old Saying. Have a plan, even a bad but have a plan.

The goals and objectives layout your strategy, your plan for pursuing your mission. The goals and objectives break down the mission statement into progressively more specific levels.

• Goals identify what you want to accomplish

• Objectives break down your goals more specifically

Examples of Vision, Mission, Goals and Objectives

Vision The vision of the Center for Community Health is to foster healthy, vibrant communities.

MissionThe mission of the Center for Community Health is to partner with the community to conduct policy-relevant health research and enhance community capacity for prevention.

GoalsTranslate research into practice and policy

ObjectivesShare research and evaluation findings with community stakeholders

 

Structuring the Organization

What is Structure

"Structure“ includes the group's decision-making rules, meeting locations and times, legal status, funding, membership guidelines and dues, mission, goals, objectives, and group dynamics.

e.g. Police and Military require tight structure and clear lines of Authority.

Chairperson of the Board Vice Chairperson Standing Committees

◦ Executive Committee◦ Finance Committee◦ Nominating Committee◦ Ongoing Committees◦ Adhoc Committees or Task Forces◦ Advisory Committees

Examples of Structure

The governing body is the groups of Governors Council Directors Commission Trustees, or other body entrusted with the management of

the affairs of the society and must consist of at least three members.

Governing Body

Financial

Personnel

Public relations

Expertise

Diversity

Functions of Board

Structuring the Organization

•Any group of people of whatever nature coming together for any length of time, for any purpose, will inevitably structure itself in some fashion.

•The structure may be flexible, it may vary over time.

•It may evenly or unevenly distribute tasks, power and resources over the members of the group

•It will be formed regardless of the abilities, personalities and intentions of the people involved.

Structural Elements Can DefineOrganizations

Geographic boundaries: Many organizations limit themselves to a geographic area, a town or city, a region, a state, or a nation.Issues focus: Some organizations limit themselves to one issue like environment, women's rights, education, health care, gun owners' rights, adoption, etc. Membership criteria: Some groups allow individuals or families to join. Some groups are for professionals only; some are gender-based.

Key Elements of StructureLeadership: Whoever calls meetings has formal authority and a lot of influence over what will (and will not) happen. steps to build leadership includes; setting up formal pathways for open communication, creating multiple ways foe people to exercise leadership, and agreeing on term limits.MeetingsThe way you set up meetings is about structure. The structures you use in your meetings will affect how successful and powerful your group is.Legal StatusIt is all about designing a structure that will make you the most powerful.

Getting Legal Status

Registration laws that define internal governance and the reporting relationship between the state and the NGO. Community groups starts off informally, without any legal statusAfter in corporation, they can accept tax deductable donations and are eligible for government and private foundation grants. this status called as 501 (c)3 status.After you become a 501 (c)3 there are a number of legal, fiscal, and reporting requirements with which your organization will need to comply.

The Societies Registration Act of 1860, • The Trusts Act, 1882, • The Voluntary Social Welfare Agencies

(Registration and Control) (VSWA) Ordinance, 1961, and

• The Companies Ordinance, 1984

Four main registration laws:

The Societies Registration Act of 1860,Whereas it is expedient the provision should be made for improving the legal condition or societies established for the promotion of literature, science, or the fine arts, or for the diffusion of useful knowledge, l[the diffusion of political education], or for charitable purposes

The Trusts Act, 1882,

An Act to define and amend the law relating to Private Trusts and Trustees. Whereas it is expedient to define and amend the law relating to private trusts and trustees.

This Act may be called the Trusts Act, 1882, and it shall come into force on the first day of March 1882.

Whereas it is expedient to provide for the registration and control of voluntary social welfare agencies, and for matters ancillary thereto; Now, therefore, in pursuance of the Proclamation of the seventh day of October, 1958, and in exercise of all powers enabling him in that behalf, the President is pleased to make and promulgate the following Ordinance.

The Voluntary Social Welfare Agencies (Registration and Control)

(VSWA) Ordinance, 1961

Whereas it is expedient to consolidate and amend the law relating to the companies and certain other associations for the purpose of healthy growth of the corporate enterprises, protection of investors and creditors, promotion of investment and development of economy and matters arising out of or connected therewith.

The Companies Ordinance, 1984

Basic Requirements to Establish a Society

•At least seven founders,

•A signed Memorandum of Association,

•A copy of the society’s rules and regulations,

•A fee of 50 Pakistan rupees, and

•An application submitted to the Registrar of Joint Stock Companies in the province in which the NGO is located.

Memorandum of Association to Establish a Society

• The name of the NGO• The province in which it is located • The objects for which it is established• Names, addresses, and descriptions of the members of the governing body • The signatures of those members

Rules and regulations to Establish a Society

• Membership requirements,

• The makeup of the governing body,

• Meeting and quorum requirements,

• Meeting notice requirements,

• Procedures for the election and removal of officers, and • Accounting and audit procedures.

Benefits of Registered NGOs

• The ability to enforce by-laws; • Statutory requirements that force an NGO to become organized; • Legal status “at the official level and among donors;” • The ability to open a bank account; • The ability to sign contracts; • The ability to indemnify employees and • The ability to qualify for financial assistance and tax exemption.

• Pakistan Social Welfare Council

• Provincial Social Welfare Council

• Zakat Council • Social Action Program • Trust for Voluntary

Organizations

• National Trust for Population welfare

• National Education Foundations

• Provincial Education Foundations

• National Health Foundations• Provincial Health Foundations

Government Sponsored Institutions

Defining SOPs

Defining SOPs

What is SOP?“A Standard Operating Procedure (SOP) describes the regularly recurring operations relevant to the quality of the investigation.” ORStandard Operating Procedures are intended to provide a clear statement of how to perform a procedure (the procedures may be either routine procedures or procedures to follow in the event of an emergency). They provide a written set of instructions documenting (normally in a step by step manner) how a procedure should be performed.

Purpose of SOPs

1. SOPs provide for the uniform execution of a task.

2. Ensuring that every person who performs the task does it the same every time it is performed.

3. SOPs can be used where ever a regular routine exists.

4. SOPs are used to supply instructions for performing recurring activities activities and reacting expected events.

Benefits of SOPs

Use of SOPs minimizes variation and promotes quality through consistent implementation of a process or procedure within the organization. SOPs can indicate compliance with organizational and governmental requirements and can be used as a part of a personnel training program. It minimizes opportunities for miscommunication and can address safety concerns. SOPs are frequently used as checklists by inspectors when auditing procedures. The benefits of a valid SOP are reduced work effort, along with improved comparability, credibility, and legal defensibility.

Process of SOPs Preparation

1. SOP Preparation 2. SOP Review and Approval3. Frequency of Revisions and Reviews 4. Checklists 5. Document Control 6. SOP Document Tracking and Archival

Generalized SOPs of Community Development

Organizations 1. Structure of Organization

2. Trainings

3. Social Mobilization

4. Communication and awareness

5. Networking and coordination

6. Field Research and Report

7. Outsourcing

8. Fund Raising

9. Internal Planning and Monitoring

10. Annual Progress Reporting

SOPs of Training as an Example

•Communication Department of all program will develop a yearly training calendar giving tentative dates and titles of training based on yearly work plan

•Communication Department will be responsible to develop, maintain and distribute the training plans for all the trainings/ workshops in the program.

•A training/ workshop checklist will be prepared before every training event to ensure the completion of all the necessary requirements for the training.•Identification and of contact with resource person for training/ workshop event must be done at two weeks before training event.

•Share the participants list with resource person.

•Nomination forms for the trainers must be sent along with invitation letters to the organizations , agencies and departments. Etc

Businesses must compete on a daily basis for customers

Government officials often are too distant from the details to be effective

Corporations are not going to provide: national or neighborhood security Environmental protection public education safe food and drugs Sanitation Those in authority do not care about or

understand the problems people face.

Issues in developing Powerful Community