Community Voices

Speaker Training 2009

Agenda•Enrollment in Community Voices 2009

•Expectations from this year’s speakers

•Speaker Request Process

•Presentation Tools The Model EngagementPresentation Outline

•Questions

Community Voices is a bureau

of speakers designed to give

important stakeholders of

United Way a deeper

understanding of the important

work we carry out in

partnership to advance the

common good in our

communities.

Enrollment

•Enrollment letter sent

•Registration link • http://cv.uwapps.org/user/register

•Fill-in your information and you will receive approval confirmation

•After approval you will start receiving personalized speaking requests •Welcome to Community Voices 2009!

Expectations

• Frequency of participation

• Volume of requests

• Engagement protocol

Potential Engagement Locations (from http://supportunitedway.org/service)

Request Process

• Speakers will get emails from cv@uwapps.org informing them of eligible speaking opportunities

– Individual solicitations

– Group solicitations

• If you are available click the link to accept the engagement

• The first speaker who is available and clicks the link will be the speaker for the event.

• You will get a confirmation email with the event details and United Way contact

• You will hear from United Way contact prior to event

• You will receive a survey after the event for feedback

Request EmailDear Chris,

I hope you are well! I wanted to check your availability for an upcoming Community Voices engagement. The details are below:

United Way At WellingtonCompany: Wellington Management Company, LLPDate and Time: Wed, 11/25/2009 - 4:30pmAudience Type: Production, Middle ManagementAudience Size: 50Presentation Length: 10 minutes75 State StreetBoston, MA 002109

If you are available for this engagement, please click on:

http://cv.uwapps.org/respond/12339/y/7ef75b60069842742b52a8b221b4ce86

If you are not, please click on:

http://cv.uwapps.org/respond/12339/n/7ef75b60069842742b52a8b221b4ce86

Thank you again for being part of Community Voices 2009. I look forward to hearing from you!

Request for multiple engagementsDear Chris,

I hope you are well! I wanted to check your availability for the upcoming Community Voices engagements. The details are below:

United Way at Wellington Company: Wellington Management Company, LLPDate…If you are available for this engagement, please click on:

http://cv.uwapps.org/respond/12339/y/7ef75b60069842742b52a8b221b4ce86

If you are not, please click on:

http://cv.uwapps.org/respond/12339/n/7ef75b60069842742b52a8b221b4ce86

--

United Way at 3MCompany: 3MDate…If you are available for this engagement, please click on:

http://cv.uwapps.org/respond/12339/y/7ef75b60069842742b52a8b221b4ce86

…

Thank you again for being part of Community Voices 2009…

•After clicking on the link under “If you are available for this engagement, please click on:”

•You will be redirected to a page displaying the “accepted” notice

•A confirmation email with the official event information will be sent

•Do not hesitate to contact us with any questions regarding the event you will be speaking at

Accepting Engagements

Confirmation E-mailDear Chris,

Thank you for agreeing to speak on behalf of United Way and your agency.

Company: Wellington Management Company, LLPDate and Time: Wed, 11/25/2009 - 4:30pmAudience Type: Production, Middle ManagementAudience Size: 50Presentation Length: 1075 State StreetBoston, MA 002109

If your circumstances change and you are no longer able to attend this event, please contact Carlos Delgado-Imbert at communityvoices@supportunitedway.org or at 617-624-8089.

Thank you again for your help and support.HELP TODAY. STRENGTHEN TOMORROW.

Engagement Follow-up Survey

Dear George,

Thank you for your participation at this event. Community Voices is always working to improve its relationship with development staff, speakers and host companies, and your feedback regarding your participation in this event will be greatly appreciated. Please follow this link to a brief survey and complete it based on your most recent experience.

http://cv.uwapps.org/survey/dev?engage_id=ec0635227d54df672e751e5055947a48

HELP TODAY. STRENGTHEN TOMORROW.

•Received after the engagement is completed

• United Way Staff introduces Community Voices Speaker

• Community Voices Speaker Presentation

– Duration: between 5 and 10 minutes

• United Way staff presentation

• Total Duration: between 15 and 20 minutes

Model Engagement

For more on this year’s message see our overview brochure here:

•http://staff.supportunitedway.org/files/%2709_Overview_1.pdf

Presentation Outline

• Compelling opening (statistic or other). Visit http://staff.supportunitedway.org/wiki/statistics-children for up to date statistics related to United Way/Agencies’ work

• Introduction and brief description of agency’s overall work

• Slightly more extended description of agency’s work in designated impact area

• Success story about of an individual or family who used your services

• How does United Way help you accomplish your goals?

• Duration: between 5 and 10 minutes

Effective Oral Presentations guidelines• Select your topic

• Select your purpose: inform, educate, entertain, inspire, convince

• Consider what are the expectations of your audience

Organize your presentation: • Opening capture audience’s attention and lead into topic

• Body state facts and present supporting material

• Conclusion summarize your facts and supporting material

• Call for action ask your audience to give, advocate and/or volunteer

Be yourself!

Effective Oral Presentations guidelines• Additional resources:

• LJL Seminars’ “Free Monthly Speaking Tips”http://www.ljlseminars.com/monthtip.htm

• “Presentation Tips for Public Speaking”http://www.aresearchguide.com/3tips.html

• Toastmasters’ “10 Tips for Public Speaking”http://www.toastmasters.org/tips.asp

Questions

Thank You!