company health & safety - switchgear … 26-health _ safety... · company health & safety...
TRANSCRIPT
HS001/WD Issue 26 12/06/15 2
SECTION A
COMPANY HEALTH & SAFETY POLICY STATEMENT
Health & Safety at Work Etc Act 1974 It is the policy of A F Switchgear Ltd and A F Fabrications Ltd (know hereafter as the company) to provide and maintain a safe and healthy workplace and working conditions, equipment and systems of work for all its employees, and to provide such information, training and supervision as is needed for this purpose.
The Company also accepts its responsibility for the health and safety of other people who may be affected by its activities.
The Company will carry out an initial assessment of risks and deal with the findings on a prioritised basis. Following this, the arrangements made to deal with risk will be re-examined at regular intervals or reviewed in the light of experience, or whenever new equipment / methods are installed. It is therefore the Company policy to do all that is reasonably practicable to protect everyone from foreseeable work hazards, including the public, in so far as they come into contact with the Company, and to prevent personal injury ill - health and damage to property. In striving to achieve this, the Company recognises the importance of consultation, employee involvement and economics. There is therefore a mutual onus upon everyone in health, safety and welfare matters. The allocation of duties for safety matters and the particular arrangements, which will be made to implement the policy are set out in Sections B and C of this document. The policy will be kept up to date, particularly as the business changes in nature and size, and in order to ensure that the requirements of the Health & Safety at Work Etc Act 1974, its supporting legislation and standards and practices set out in guidance literature, are accommodated. The policy and the way in which it is operated will be reviewed annually. Signature__________________________________ Position _MANAGING DIRECTOR___ _____ Date _ 1st April 2015__________________ Review Date __1st April 2016___________________
HS001/WD Issue 26 12/06/15 3
COMPANY ENVIRONMENTAL POLICY STATEMENT
It is the policy of AF Switchgear Ltd and AF Fabrications Ltd to provide a first class service to our customers whilst minimising the effects of our business activities on the environment. The policy includes a commitment to:
• Develop supporting systems to manage our environmental impact
• Protect the environment and the community by preventing pollution
• Reducing our impact in the environment where possible focusing on CO2 emissions and waste
• Set and review environmental objectives and targets which relate to our activities, products and services
• Designing, producing and installing products in a safe and environmental protective manner
• Communicating our environmental message to our employees and other interested parties
• Providing the necessary information, advice, training and support to meet applicable standards, regulations, duties and controls
• Support and encourage employees in developing and implementing working practices which reduce impact on the environment
• Meet compliance with current relevant legislation, codes of practice, and other appropriate guidance, developing best practice by a process of continual improvement
• Handle raw materials and by-products and waste responsibly
• Develop and consider ways of reducing the environmental impact of existing and proposed activities
Signature__________________________________ Position _MANAGING DIRECTOR___ _____ Date _ _1st April 2015 ___________ Review Date ___1st April 2016__ ___
HS001/WD Issue 26 12/06/15 4
SECTION B
ORGANISATION
Allocation of Responsibilities
The MANAGING DIRECTOR & DIRECTORS accept overall responsibility for health and safety within the Company by: 1. Ensuring there is an up to date and effective policy for Health, Safety and Welfare within the
Company 2. Providing adequate funds, employees, insurance, materials and equipment to meet needs 3. Periodically appraising the effectiveness of the policy and ensuring that all checks and
procedures are carried out 4. Publicly supporting all persons carrying out this policy 5. Ensuring that all managers are provided with the correct level of training 6. Being aware of legislation and subordinate legislation affecting health and safety, and
establishing systems to meet requirements, including appropriate training 7. Ensuring that managers are aware of their individual responsibilities 8. Delegating responsibilities accordingly 9. Notifying ALL employees of this policy and any revisions required
HS001/WD Issue 26 12/06/15 5
ORGANISATION DEPARTMENTAL MANAGERS will: 1. Be directly responsible for the establishment, control, maintenance and improvement of the
health and safety systems within their areas 2. Ensure the requirements of the law and subordinate legislation are met 3. Ensure safe working procedures are prepared and implemented as required 4. Organise training programmes as required 5. Ensure visitors, contractors, representatives etc are aware of Company policy as appropriate 6. Report, record and investigate all accidents and near misses and initiate remedial action to
prevent recurrence 7. Ensure records of training are maintained 8. Delegate responsibilities as appropriate 9. Set a good example
HS001/WD Issue 26 12/06/15 6
ORGANISATION
The COMPANY SAFETY OFFICER will: 1. Advise Directors and Heads of Departments on Statutory Legislation and Common Law as it
affects health and safety 2. Carry out regular safety inspections to ensure the Health & Safety Policy is being effectively
carried out 3. Liase with Health & Safety Executive Officers and co-operate in resolving problems 4. Supply up to date information and make recommendations 5. Prepare reports on accidents, diseases and dangerous occurrences 6. Review and recommend changes to Health & Safety Policy and procedures as required 7. Maintain contact with purchasers of new equipment, to ensure safety is considered
appropriately at each stage, from planning to installation and use 8. Ensure that a complete programme of risk assessments is undertaken to include COSHH,
Manual Handling, Display Screen Equipment, Fire and Noise Assessments 9. Disseminate Health and Safety information 10. Identify training needs 11. Maintain all safety records including accident and statistical returns
HS001/WD Issue 26 12/06/15 7
ORGANISATION WORKS SUPERVISORS will: 1. Fully familiarise themselves with the Company Safety Policy and ensure its implementation
at their level 2. Ensure persons under their control are competent, adequately trained and fully aware of any
hazards in their departments 3. Communicate the results of risk assessments to employees, providing explanations as to
how employees can protect themselves from risk by using the control measures implemented and action to be taken in an emergency situation
4. Report, record and investigate all accidents and near misses in their section, and
recommend remedial action for implementation 5. Ensure safe working systems are in place and in operation 6. Carry out regular inspections to ensure maintenance of high standards 7. Set a good example
HS001/WD Issue 26 12/06/15 8
ORGANISATION EMPLOYEES will: 1. Take reasonable care for themselves and anyone else who may be affected by their acts or
omissions 2. Co-operate with management and Works Supervisors in meeting the requirements of the
law and Company policy 3. Operate only machines and equipment they are trained and authorised to use and ensure
safe working procedures are adhered to at all times 4. Use only substances etc they are trained and authorised to use and ensure safe working
procedures are adhered to at all times 5. Familiarise themselves with the details of all risk assessments, etc affecting their work and
understand how to use all of the control measures, emergency procedures etc 6. Respond to training given in respect of Health and Safety 7. Report all accidents, near misses and misconduct to the immediate supervisor or other
responsible person 8. Use the personal protective equipment provided and immediately report any defects to the
supervisor 9. Not misuse or interfere with anything provided in the interests of Health, Safety and Welfare
HS001/WD Issue 26 12/06/15 9
SECTION C
ARRANGEMENTS & PROCEDURES Subject: Risk Assessments (see also: Manual Handling, Display Screens &
Hazardous Substances) Date of Issue: May 2009 Arrangements: Management of health and safety in the workplace is dependent upon the identification of the hazards and the assessment of the risk. Based on the assessment of these risks, the Company will ensure that adequate control measures are in place to eliminate the risk or reduce it to the lowest reasonably practicable level.
Current legislation requires that all workplace risks be assessed - not only those associated with specific hazards such as Display Screen Equipment. � The Company Safety Officer will monitor that risk assessments are carried out with the
assistance of a responsible person at each location
� The assessments will normally be carried out by the Responsible Person, although specialist external assistance may be used as required
� Employees will be involved and included in the risk assessment process
� The results of the assessments will be recorded and reviewed by the Company Safety
Officer, who will ensure the departmental manager takes the appropriate action to implement any remedial measures
� The assessments will be reviewed regularly or when any change to equipment or procedure is introduced, legislation changes or when an accident or incident occurs
� The Company will provide any training necessary to enable the competent employee responsible to carry out suitable assessments
� After assessments, appropriate information, instruction and training will be provided to ensure that employees are familiar with the hazards, with any preventive or protective measures and procedures for emergency situations
Legislation: Management of Health & Safety at Work Regulations 1999 and Approved
Code of Practice
HS001/WD Issue 26 12/06/15 10
ARRANGEMENTS & PROCEDURES Subject: Use of Display Screen Equipment (DSE) Date of Issue: May 2009 Arrangements: If not adequately controlled, the extended use of display screen equipment (DSE) can lead to a range of medical conditions, in particular various Work Related Upper Limb Disorders (WRULD), eye strain, headaches etc. The likelihood of an employee suffering can be minimised by employing good working practices in the selection of equipment and the organisation of both the employee’s workstation and the system of work. To minimise this risk, the following factors will be considered where DSE is in use and, additionally, where employees use such equipment at home on Company business. � ‘Users’ of DSE will be identified. An ‘habitual’ user is considered to be an employee who
spends 2 hours or more a day at his or her own workstation. � Assessments of the risk associated with working on DSE will be carried out by trained
persons ‘for all’ users. � All DSE, including the peripheral equipment such as the processor and keyboard, will
comply with the current BS/CE standard � There must be adequate space on the work surface for the equipment and any other
material, eg document, so that the keyboard and screen can be located in the optimum position. Adequate space must be available in front of the keyboard to allow the operator to rest their wrists if necessary
� The operators chair must be adjustable such that the arm and wrist can be held in a
horizontal position when working on the keyboard � There must be sufficient space below the work surface for the operator’s knees to move
freely � There should be a firm surface for the operator’s feet. If necessary, to comply with the
previous requirement, a foot rest will be provided � The Company will aim to provide lighting at an adequate level, which is free from glare and
reflection. The operator should position the workstation in such a way as to minimise glare from windows, lights etc. Where appropriate ‘anti-glare’ screens will be provided, although this should not be necessary if the workstation is correctly positioned
� The operator should organise work to incorporate breaks away from the screen. These
should be short and frequent. This can be achieved by carrying out tasks which do not require the use of the screen
HS001/WD Issue 26 12/06/15 11
� Although working with DSE has not been shown to cause eye or eyesight defects, it can exacerbate pre-existing conditions and, if prolonged, can lead to headaches, eye strain etc. The Company will meet the full cost for users to have the necessary eye/eyesight test and will contribute towards the cost of corrective appliances if deemed necessary by the test. (Up to the full cost to provide National Health corrective appliances.) Identified users are required to request this eye sight test from their line manager
Legislation: Health & Safety (Display Screen Equipment) Regulations 1992 and
Guidance
HS001/WD Issue 26 12/06/15 12
ARRANGEMENTS & PROCEDURES Subject: Manual Handling Date of Issue: May 2009 Arrangements: Manual handling of loads and any consequential injuries can be prevented if the tasks are analysed and appropriate measures introduced to eliminate or reduce the need for manual handling. To reduce the risk of injury to the Company’s employees, the following measures are to be implemented at all workplaces: � All tasks which involve the manual handling of loads will be identified by a competent person � Wherever possible manual handling activities will be avoided � Where such tasks are identified and cannot be avoided, the competent person should
assess the risk and establish whether alternative measures, eg trolleys etc, can reduce the risk of injury This assessment shall focus on the Load, task, individual capabilities and the environment in which the lift is to take place.
� The Company will provide appropriate training for competent persons in order to carry out
the assessments � For those manual handling activities that cannot be avoided the Company will provide
training in correct kinetic lifting techniques, and use of lifting equipment, for all employees at risk
� Managers and supervisors will monitor the use of correct kinetic lifting techniques on an on-
going basis Legislation: Manual Handling Operation Regulations 1992 and Guidance L23
HS001/WD Issue 26 12/06/15 13
ARRANGEMENTS & PROCEDURES Subject: Hazardous Substances Date of Issue: May 2009
Arrangements: It is the intention of the Company to eliminate where possible, or to minimise the exposure of employees, members of the public and any other persons on Company premises, to hazardous substances. This includes any solids, liquids, gases or micro organisms, which can cause adverse health effects. In line with the requirements of the Control of Substances Hazardous to Health Regulations 2002 as ammended (COSHH) and subsequent amendments, the following procedures must be applied if any substances are to be brought onto or used on Company premises: � The Company Safety Officer must be immediately informed of any new substances brought
onto site and before it is used � All containers of materials to be used must be inspected to determine whether they are:
• Very toxic
• Toxic
• Harmful
• Corrosive
• Irritant � The most up to date Material safety data sheets must immediately be obtained for all such
substances from the supplier/manufacturer, preferably prior to order or, at the very latest, with the first delivery
� An assessment of the risks associated with exposure to the substances should be carried
out and recorded by a trained person before use. The Company will provide training to those nominated to carry out the assessments. The assessment will take into account the current method of use and existing control measures
� Following assessment, the Company will make arrangements for additional controls where
necessary. These controls will include:
• Elimination of the use of the substance
• Substitution by a less hazardous material
• Physical controls eg enclosure, containment or general ventilation
• Administrative controls eg reduced time exposure
• Training in use of control measures
• Personal Protective Equipment (PPE)
• Appropriate signage � Arrangements will be made by the Company to ensure that all control measures are
regularly maintained in accordance with the COSHH regulations. Adequate supplies of disposable PPE will be readily available
HS001/WD Issue 26 12/06/15 14
� All COSHH assessments will be reviewed annually by the Company Safety Officer to ensure
that control measures remain effective � Employees should only use sub substances which they are trained and authorised to use
and only then in accordance with the safe working procedures NO SUBSTANCE MUST BE USED ON COMPANY PREMISES UNLESS A VALID COSHH ASSESSMENT HAS BEEN CARRIED OUT and MSDS obtained Legislation: Control of Substances Hazardous to Health Regulations 2002 As ammended Approved Code of Practice L5
Occupational Exposure Limits – Guidance Note EH40
MIG Welding Operations
� A risk assessment will be undertaken by the safety officer and only authorised staff will be allowed access to the welding booths
� Extraction equipment will be provided by the company and this will be subject to regular examination and test with records being kept
� Training will be provided for all operators together with a supply of PPE to include leather gauntlets, hearing protection, eye protection including for assistants, welding helmets, sun creams and after work creams, & flame resistant overalls
� For short term tasks, type P3 high efficiency disposable PPE is acceptable � If deemed necessary a programme of health surveillance/monitoring will be implemented � Appropriate storage will be provided for PPE when it is not being used.
HSE WL10 MIG & MAG welding HSg 53 (Third Edition) RPE at Work
HS001/WD Issue 26 12/06/15 15
ARRANGEMENTS & PROCEDURES Subject: Accident Reporting and Investigation Date of Issue: May 2009 Arrangements: In addition to entering details of every incident in the Accident Book, all incidents which have resulted in injury, ill health or damage to property, or which have the potential for any of these, must be reported immediately to the Company Safety Officer. This includes injury sustained whilst on site (in addition to any accident reporting procedure in place on site). The Company Safety Officer will then be responsible for the following actions: � Immediately contacting the enforcing authorities if the incident falls within the Reporting of
Injuries, Diseases & Dangerous Occurrence Regulations (RIDDOR) and completing the statutory F2508/F2508A forms within 10 days or may telephone the HSE direct using the RIDDOR reporting number 0845 3009923. Those injuries requiring direct reporting are as follows:
• Fracture other than to fingers, thumbs or toes
• Amputation
• Dislocation of the shoulder, hip, knee or spine
• Loss of sight (temporary or permanent)
• Chemical or hot metal burn to the eye or any penetrating injury to the eye
• Injury resulting from an electric shock or electrical burn leading to unconsciousness or requiring resuscitation or admittance to hospital for more than 24 hours
• Any other injury leading to hypothermia, heat-induced illness or unconsciousness or requiring admittance to hospital for more than 24 hours
• Unconsciousness caused by asphyxia or exposure to harmful substance or biological agent
• Acute illness requiring medical treatment or loss of consciousness arising from absorption of any substance by inhalation, ingestion or through the skin
• Acute illness requiring medical treatment where there is reason to believe that this resulted from a biological agent or its toxins or infected material
(Note: Revised RIDDOR Regulations introduced from 1 April 1996 deal with directly reportable injuries, including those which result from violence to employees – see Personal Safety section).
� Informing the Company Safety Officer of any incident which may result in an insurance
claim; the Company Safety Officer will then notify the Company’s insurance broker as appropriate
� Carrying out an investigation to determine the cause(s) of the incident and recommending
measures to prevent recurrence. This should be carried out as soon as possible after the incident and witness statements should be taken as well as photographs (if appropriate)
HS001/WD Issue 26 12/06/15 16
� The Company will ensure that all employees responsible for reporting and investigating
accidents will receive appropriate training � An adequate supply of F2508/F2508A Accident Report Forms must be available � Regular review of accident statistics will be undertaken in order to make early identification
of any trends � In addition to accidents being reported, incidents and near misses shall also be reported.
These shall be investigated to establish the basic and underlying causes and suitable controls implemented to prevent a recurrence. Feedback will always be provided – even if the investigation results in no further action being taken
Legislation: Reporting of Injuries, Diseases and Dangerous Occurrence Regulations 1995 (RIDDOR).
HS001/WD Issue 26 12/06/15 17
ARRANGEMENTS & PROCEDURES
Subject: Accident and Incident Reporting and Investigation
Date of Issue: June 2015
Arrangements: This policy outlines the procedures that are to be adopted when any employee, visitor or contractor experiences an accident, near-miss or dangerous occurrence on the company's premises. It is the policy of the company to identify and investigate unplanned losses (accidents), their source and hence their underlying causes. To enable this objective to be achieved it is imperative that all accidents, irrespective of the resulting injury or damage, be reported according to the laid down procedures. In order to avoid misunderstanding, the company deem an accident and near-miss to be defined thus: - Accident: - "any unplanned event that results in personnel injury or damage to property, plant or equipment. Near-miss: - "an unplanned event which does not cause injury or damage, but could have done so." Examples include: items falling near to personnel, incidents involving vehicles and electrical short-circuits. Accident Books All accidents must be recorded in the company's accident books. These accident books will be reviewed regularly by Company Safety Officer to ascertain the nature of incidents, which have occurred in the workplace. This review will be in addition to an individual investigation of the circumstances surrounding each incident. All near-misses must be reported to the Company Safety Officer, as soon as possible so that action can be taken to investigate the causes and to prevent recurrence. Reporting Procedure: - Employees 1. All accidents must be entered in the appropriate Accident Book either by the injured person
or, if this is not practical, someone else present at the time. 2. An accident Report form (Part 1 only) is also to be completed by the same person who
should then give the form to the Immediate Supervisor of the injured person. 3. The Immediate Superior must then: -
Note that the accident has occurred. Ensure that the Accident Book has been correctly and fully completed. Immediately pass the Accident Report form to the Company Safety Officer.
HS001/WD Issue 26 12/06/15 18
4. The Company Safety Officer will then: -
Ensure that, where applicable, the requirements of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 are met. Complete Part II of the Company Accident Report form, recording the findings of the subsequent investigation. Discuss the accident and the contributory factors with the injured person and the relevant supervisor. Review the circumstances and define any actions required.
5. The Company Safety Officer will then: -
Ensure, so far as reasonably practical, that proper action is taken to help prevent the accident being repeated.
6. Accident reports will be reviewed at the Quarterly Group Health and Safety meetings. Reporting Procedure - Visitors / Contractors Any non-employee who experiences an accident or near-miss incident whilst on the premises must report the incident immediately to the person responsible for them whilst on site. If the person responsible is not available, the visitor / contractor must obtain the assistance of a responsible person to ensure that the company procedure is adhered to. All injuries must be reported in the accident book, however minor. The Company takes the responsibility for notifying reportable accidents under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995, therefore the Company’s Safety Officer must be informed immediately. Reporting Procedure – Near miss 1. All incidents, which do not cause injury or damage, but may have done must be recorded on
a near miss report form by completing section one. This form should then be given to the immediate supervisor.
2. The Immediate Superior must then: -
Note that the incident has occurred. Ensure that the near miss report has been correctly and fully completed. Immediately pass the near miss Report form to the Company Safety Officer.
4. The Company Safety Officer will then: -
Complete Part 2 of the near miss Report form, recording the findings of the subsequent investigation. Discuss the incident and the contributory factors with the person who raised the concern and the relevant supervisor. Review the circumstances and define any actions required.
5. The Company Safety Officer will then: -
Ensure, so far as reasonably practical, that proper action is taken to help prevent the incident repeating itself with the potential to cause harm or damage.
6. Near Miss reports will be reviewed at the Quarterly Group Health and Safety meetings.
HS001/WD Issue 26 12/06/15 19
Safe System of Work All accidents and near-miss incidents must be reported, however minor. To achieve this the following procedure should be adopted. 1. Ensure the appropriate report form is completed and forwarded to the Company Safety
Officer. 2. Obtain treatment for any injury from a first-aider or the local hospital. 3. Ensure that the area is made safe and poses no risk to other personnel (except where the
accident results in a major injury, in which case the scene should be fenced off and left undisturbed until advised otherwise by the enforcing authority).
4. Enter details in the accident book and complete the accident report form / near miss form as applicable.
5. Inform the injured person's manager (or a responsible person) of the incident. 6. Keep the company informed of any after-effects, including periods of incapacity for work. SUMMARY All personnel on site must report accidents and near-miss incidents whilst working on behalf of the company. The four most important steps are: - * ensure that all relevant details are reported as soon as possible, in accordance with
established procedures. * remove residual hazards that may pose a risk to others. * Fence off the undisturbed scene of a serious incident pending investigation. * notify management of incapacity for work that results from an injury sustained during a work
activity. Legislation: Reporting of Injuries, Diseases and Dangerous Occurrence Regulations 1995 (RIDDOR).
HS001/WD Issue 26 12/06/15 20
ARRANGEMENTS & PROCEDURES Subject: Health & Safety Training Date of Issue: May 2009 Arrangements: Health & Safety training of employees is a statutory requirement and fundamental part of the Company’s management of health and safety at work. The aim of this training is to ensure that all employees have the necessary knowledge and skills to carry out their work with the minimum of risk of injury or ill health. This training will include: The Company Safety Officer for all employees will provide induction training when they join the Company. The basic training will cover: � The Company Health & Safety Policy – review of � Fire and emergency procedures � Safe use of substances � Manual Handling � Display Screen Equipment � General office safety � Slips, trips and falls Refresher training will be provided at routine intervals, or whenever it is required. Special training will be provided as and when appropriate, examples include: � First-aid at work training for first aiders � Risk assessment training for competent persons � COSHH assessment training for competent persons � Manual handling training � Safe use of cranes � PUWER Abrasive wheels � Safe operation of Forklift trucks � Management of Safety Legislation: Management of Health & Safety at Work Regulations 1999 Manual Handling Operations Regulations 1992 Health & Safety (Display Screen Equipment) Regulations 1992 Control of Substances Hazardous to Health Regulations 2002
HS001/WD Issue 26 12/06/15 21
ARRANGEMENTS & PROCEDURES Subject: Fire Safety Date of Issue: May 2009 Arrangements: The Company will ensure that suitable preventative measures and emergency procedures are in place at all its premises to minimise the risk to personal safety and the Company’s property. To achieve this the following procedures must be carried out: � Regular inspections of the premises are carried out by the Competent Person to identify and
eliminate any fire hazards and ensure good housekeeping and that all fire precautions are in place and in good condition
� Appropriate fire extinguishing appliances are provided at each location. These should be
located at clearly marked Fire Points and kept clear of obstruction at all times � Designated employees are trained in the use of the fire fighting equipment but with the strict
condition that they must not put themselves at risk, only use the equipment if your exit from the building is clear
� Fire fighting equipment, is serviced annually by a certificated contractor. When an
extinguisher is damaged or discharged, it must be replaced or recharged as soon as possible. Records of testing must be kept. Any damage to be reported to the competent person immediately.
� Emergency lighting, smoke and heat alarms are serviced annually by a certificated
contractor. Records kept by the competent person. � The Company will ensure that appropriate provision is made for employees to be warned of
the outbreak of a fire, eg a fire alarm system. This is subject to a maintenance contract with a certificated engineer and is undertaken annually. Records of the testing will be kept by the Competent Person
� There will be adequate provision for employees to leave the premises in safety. This
includes:
• Fire resisting exit routes
• Fire check doors to corridors/staircases
• Fire resisting staircases
• Adequate signage � The Competent Person will undertake a fire risk assessment and ensure those at risk are
informed of measures in place to reduce the risk of injury � Fire emergency/evacuation plan will be maintained in accordance with the company policy.
This contains the company strategy on ensuring that:
• Ensure that staff know what to do in case of a fire or other emergency
• Ensure that the workplace can be safely evacuated of staff, contractors or visitors
HS001/WD Issue 26 12/06/15 22
� Evacuation fire drills will be held at intervals not exceeding six months. Records of all drills
will be retained � Competent employees will be designated to deal with emergency evacuations. Their duties
will include:
• Ensuring that all personnel have evacuated their designated areas
• Keeping an up to date record of employees who are present
• Taking a roll call for employees, delegates and visitors who have evacuated the building
• Liasing with the co-ordinator and/or fire brigade to notify them of any persons still within the building and to control re-entry to the building
� A designated assembly area is identified and employees, delegates and visitors are made
aware of this. � Information on the procedures to be followed in the event of emergency will be notified by
the following means:
• Employee induction training
• Safety policy
• Notices posted at Fire Points
• Notices for visitors Legislation: Health & Safety at Work Act 1974 Fire Precautions Act 1971 Fire Precautions (Workplace) Regulations 1997 The Regulatory Reform (Fire Safety Order) 2005 Management of Health & Safety at Work Regulations 1999
HS001/WD Issue 26 12/06/15 23
ARRANGEMENTS & PROCEDURES Subject: Electrical Safety Date of Issue: May 2009 Arrangements: A large number of items of electrical equipment are in use at the Company’s premises. If handled correctly and well maintained, the risk is minimal. However, if such equipment is incorrectly used or used when damaged, fatal or serious injuries or fires may occur. To ensure the minimum risk to employees from electrical hazards, the Company will take the following precautions: � All electrical installations and equipment for use at the Company’s premises will be
maintained by an electrician or trained person to conform to the appropriate BS/CE standard and to the latest edition of the IEE Wiring Regulations. The frequency of future inspections will be determined by the outcome of combined inspection and test reports
� Work on electrical equipment must take place only when it has been switched off, isolated
and measures taken to prevent it being inadvertently switched on, and then by competent persons only
� Live electrical work is only to be carried out in exceptional circumstances. Before any live
working takes place an assessment will be carried out so that Safe working practices and written control procedures can be produced. All employees undertaking work must work within the constraints set out in the Company rules and guidelines document HS003. All electrical systems must be proved dead before work starts. No assumptions about the state of any system must be made without positive verification – all circuits must therefore be assumed to be live unless it is established that they are dead.
� A trained person in accordance with the legislation governing the use of portable appliances
will test all portable electrical appliances and any leads every two years. All items, which have been tested, will be marked to show the date of the test and re-test. Any items falling outside safe working parameters will be withdrawn from service
� All employees working on Company premises or with Company equipment must follow these
simple guidelines:
• No personal electrical test equipment must be brought onto the Company’s premises or used on site applications.
• Any new equipment bought by the Company must be included in the test regime and included in the inventory
• Each appliance should have a single socket outlet but if extra sockets are required, they should be through a suitably fused multi-plug socket outlet
• Cables should not be run under carpets where damage and fire may occur
• All leads must be kept away from places where they may cause a trip hazard. Where possible, all new furniture will incorporate cable management systems
• No piece of equipment must be used if the test declares it unsafe. In this event, the equipment must be suitably marked and removed for repair or disposal
Legislation: Provision and Use of Work Equipment Regulations 1998 Electricity at Work Regulations 1989
HS001/WD Issue 26 12/06/15 24
ARRANGEMENTS & PROCEDURES
Subject: First Aid at work Date of Issue: May 2009 Arrangements: The Company will provide first aid cover as follows: � Sufficient First Aiders will be trained to meet Company needs and details of the First Aiders
and how they can be contacted will be displayed on the Company notice board � First Aid Boxes are provided throughout the Company (refer to ‘Emergency Exits Fire and
First Aid Facilities’ notice). Each will be sufficiently stocked to meet Company and visitor needs, with items the First Aiders are trained to use. First Aiders will ensure stocks are kept within date and complete
� Employees will be informed of the arrangements made in connection with the provision of
first aid, including the location of equipment, facilities, personnel and accident reporting procedures. The name of all first aid personnel, their contact number and location are displayed on the ‘Emergency Exits Fire and First Aid Facilities’ notice located on all notice boards and in reception.
� An Accident Book will be kept in each first aid box entries to be made by First Aiders and/or
supervisors and drawn to the attention of the competent person � All accidents will be investigated and action will be taken to prevent recurrence whenever
possible � All employees must ensure that First Aiders are notified of any illness or condition requiring
or receiving special treatment Legislation: Health and Safety (First Aid) Regulations 1981
Approved Code of Practice 1981 (L74)
HS001/WD Issue 26 12/06/15 25
ARRANGEMENTS & PROCEDURES Subject: Personal Protective Equipment (PPE) Date of Issue: May 2009 Arrangements: The Company will identify, by risk assessment, processes requiring the wearing of protective equipment. To minimise the risk of injury, the following arrangements have been put in place by the Company: � Employees involved in these processes will be required to wear equipment as instructed,
and will be trained in the use, maintenance, storage, adjustment etc of such equipment � All protective equipment must be maintained in good condition by the user and not misused � Sufficient stocks of personal protective equipment will be maintained � The wearing of safety footwear within the workshops and stores areas is mandatory � The wearing of ear protection within AF Fabrications shopfloor is mandatory � New hazards will be evaluated to establish the most suitable protective measures � Personal protective equipment will only be provided as a last resort. All other control
measures will be considered beforehand � Employees will be provided with the appropriate storage for protective equipment � All employees must advise the competent person immediately of any defects in personal
protective equipment
Legislation: Provision and Use of Work Equipment Regulations 1998 The Personal Protective Equipment Regulations 1992 Control of Noise at Work Regulations 2005
HS001/WD Issue 26 12/06/15 26
ARRANGEMENTS & PROCEDURES Subject: Work Premises Date of Issue: May 2009 Arrangements: All work premises shall be suitable for their intended purpose. To this end, the Company will ensure that: � All fire exits and doors shall remain unobstructed at all times � All statutory welfare provisions shall be provided and the Company will ensure that they are
maintained in accordance with the Workplace Regulations 1992 � If a condition occurs which puts any employee at risk, then supervisors/managers must act
immediately to remove that risk � Temperature inside will be maintained at 16oC or above � Adequate ventilation will be provided � Adequate facilities will be provided hourly paid operatives for the consumption of food and
drink during break times that are situated away from the work place. The storage of and consumption of food and drink is strictly forbidden in the workplace.
� Smoking will not be allowed in the offices, meeting rooms, toilets and corridors. � Floors, walls, ceilings etc will be kept clean and in good condition
� An adequate and wholesome supply of drinking water will be made available for all staff
together with receptacles from which to consume it � A 5mph speed limit is enforced on the Company premises for all vehicles Legislation: Health & Safety at Work Etc Act 1974
Workplace (Health, Safety & Welfare) Regulations 1992
HS001/WD Issue 26 12/06/15 27
ARRANGEMENTS & PROCEDURES Subject: Procedure for Contractors Date of Issue: May 2009 Arrangements:
All contractors will sign the Visitors Book and Fire Register on arrival at Reception and on departure from the Company’s premises. It is the responsibility of the Company contact to ensure that this happens.
� All contractors working in or on premises of which the Company is the occupier shall be responsible for themselves, their employees and subcontractors employed by them for:
� Complying with all Statutory and Common Law requirements � Complying with all health, safety, fire, security and site instruction requirements � Ensuring all equipment brought onto the site, including any borrowed or hired from the
Company, shall be safe and only used in accordance with legal requirements � Where work of any nature involves the application or generation of heat the Company will
require a completed hot work permit (form available from the Company Safety Officer – QFHS001) from any contractor undertaking the work.
� Indemnifying the Company against any and all loss, injury, damage or claim, which may
arise directly or indirectly as a result of any act or omission on the part of the contractor, his employees or sub-contractors. The contractor will effect adequate insurance covering this liability
� Reporting all accidents and occurrences required by Statute to the Company Safety Officer. � Reporting any unsafe act or unsafe condition, which may affect ability to meet the contract to
the Company Safety Officer. � Only use equipment on site which is approved by the Company � Provide the Company with risk assessments and method statements prior to the
commencement of work � Work safely at all times � Ensure any sub-contractors are made aware of all Company rules and safe working
procedures � The Company Safety Officer and/or Competent Person will monitor contractor activities
whilst on site and take immediate action if any non conformances are observed � Contractors will be selected from an approved list. Only those companies who have met the
Company criteria will be eligible to be placed on the list.
Legislation: Health & Safety at Work Etc Act 1974 Workplace (Health, Safety & Welfare) Regulations 1992
HS001/WD Issue 26 12/06/15 28
ARRANGEMENTS & PROCEDURES Subject: Procedure for Visitors Date of Issue: May 2009 Arrangements: All visitors will sign the Visitors Book and Fire Register on arrival at Reception and on departure from the Company’s premises. It is the responsibility of the Company contact to ensure that this happens. To assist security and personal safety, the following rules apply to visitors, without exception: Visitors must: � Sign the Visitor Book and Fire Register in the Reception area. Time of arrival and departure
must be recorded � Be accompanied or supervised by an employee of the Company at all times whilst on the
premises � The ‘host’ of the visitor will ensure that the visitor has safely evacuated the building and
reached a place of safety in the event of fire � Observe the Company Health & Safety notices and the instructions given by persons
enforcing the Company Safety Policy � Inform the Company of any risks to their health, safety or welfare especially if the visitor is to
carry out servicing or repairs
� Keep to defined walkways.
HS001/WD Issue 26 12/06/15 29
ARRANGEMENTS & PROCEDURES Subject: Procedures for the use of Company transport Date of Issue: May 2009 Arrangements: All employees driving Company vehicles are responsible for: � Taking certain precautions prior to commencing a journey. First and most importantly is to
check that the vehicle is fit to be taken onto the road – checking that tyres, brakes, lights, windscreen wipers, horn etc are in proper working order.
� Weekly maintenance checks, including the above, are carried out and recorded on an
inspection schedule by a competent person. � Being alert to the dangers of fatigue; concentration can wander with disastrous effects. If a
driver feels tired, the vehicle’s windows should be opened and a rest should be taken as soon as possible. A walk may also help
� Reporting any defects on a vehicle as soon as is practically possible � Ensuring that they and their passengers wear safety belts at all times whilst the vehicle is in
motion � Observing all road laws both in this country and abroad � Ensuring the Company’s permission has been obtained to use a Company vehicle � Ensuring keys are removed and doors locked when leaving the vehicle � Ensuring that the no smoking policy in any Company vehicle (including hire vehicles) is
applied. � Complete a GRA 025 Own vehicle risk assessment when using their own vehicle on
company business and a drivers record form for each journey. This will be reviewed annually.
HS001/WD Issue 26 12/06/15 30
ARRANGEMENTS & PROCEDURES Subject: Procedures for the use of Mobile Phones while driving Date of Issue: May 2009 Arrangements: All employees driving Company / Hired vehicles: � It is company policy that handheld mobile phones should not be used while driving. � Handheld mobile phones should only be used when the vehicle is safely stopped. � Employees should also reduce conversations on hands-free phones to a minimum,
and again, look to stop in a safe place whenever reasonably practicable. � Failure to comply with the above will result in the company’s disciplinary procedure
will be enforced.
HS001/WD Issue 26 12/06/15 31
ARRANGEMENTS & PROCEDURES Subject: Employer’s Liability Insurance Date of Issue: May 2009 Arrangements: To ensure that compensation is available for injuries or ill health suffered by employees during their work and arising from negligence on behalf of the Company, Employer’s Liability Insurance will be provided. The level of cover will be reviewed annually with the insurance broker. Particular attention must be paid to the following points: � All Company premises must display a copy of the current Certificate of Employer’s Liability
Insurance � Information concerning any incidents which may result in a claim must be reported to the
Company Safety Officer who will ensure that this is passed to the Company’s insurance broker and insurer
� In order to ensure that insurers have access to all relevant information when dealing with a
claim, all notifiable accidents must be fully investigated (see Policy) and records of training, risk assessments, personal protective equipment etc should be maintained up to date
Legislation: Employer’s Liability (Compulsory Insurance) Act
HS001/WD Issue 26 12/06/15 32
ARRANGEMENTS & PROCEDURES Subject: Stress at Work Date of Issue: May 2009 Arrangements: Ill health resulting from stress caused at work will be treated the same as ill health due to other physical causes present in the workplace. The Company will take reasonable care to ensure that health is not placed at risk through excessive and sustained levels of stress arising from the way work is organised, the way people deal with each other at their work or the day to day demands placed on its workforce. Company employees should keep an eye out for developing problems and be prepared to act if harm to health seems likely. Employees may be reluctant to admit they are feeling stressed at work. This is because symptoms of stress tend to be seen as a sign of weakness. The following on-going processes will be built into the way the Company is run. Stress will be taken seriously, and managers will have an understanding towards people who admit to being under too much pressure. Managers will be encouraged to have an open and understanding attitude to what people say to them about the pressures of their work, and to look for signs of stress in their employees. Employees will have or be provided with the skills, training and resources they need, so that they know what to do, are confident that they can do it and receive credit for it. Where possible provision will be made for varying working conditions and flexibility, and for people to influence the way their jobs are done. This will increase their interest and sense of ownership. It will be ensured that people are treated fairly and consistently and that bullying and harassment aren’t tolerated. Good two-way communication will be encouraged, especially at times of change. Legislation: Health & Safety at Work Etc Act 1974
Workplace (Health, Safety & Welfare) Regulations 1992 Management of Health & Safety at Work Regulations 1992 as ammended
HS001/WD Issue 26 12/06/15 33
ARRANGEMENTS & PROCEDURES Subject: Smoking in the Workplace Date of Issue: May 2009 Legislation: Health & Safety at Work Etc Act 1974
Workplace (Health, Safety & Welfare) Regulations 1992
Introduction Passive smoking, breathing other people’s tobacco smoke, has been medically proven to cause lung cancer and heart disease in non-smokers, as well as many other illnesses and minor conditions. Section 2(2)(e) of the Health and Safety at Work Etc. Act 1974 places a duty on employers to provide a working environment for employees: “Provide and maintain a safe working environment which is, so far as is reasonably practical, safe, without risk to health and adequate as regards to facilities and arrangements for welfare at work.” The employer has a duty in common law to take reasonable care to protect the health of employees. An employer who receives a complaint about the effects of smoking, but ignores it, could be sued for any resultant damage to health. As part of the Management of Health and Safety at Work (Amendment) Regulations 1994 employers may find themselves liable for damage to an unborn child if a pregnant employee has been exposed to passive smoking. Tobacco smoke has also been proven to cause asthma and migraine attacks. Therefore, the following policy has been adopted concerning smoking in AF. General principles Under the Health and Safety at Work Act 1974, employees have duties to take reasonable care for the health and safety of themselves and others and to co-operate with the employer as far as is necessary to enable the employer to comply with the requirements of the Health and Safety Work Act. The management of health and safety at work This smoking policy seeks to guarantee all employees the right to work in air free of tobacco smoke. All Company premises will be designated smoke-free from 1st October 2005 with adequate signage to inform employees and visitors of the smoke free status of the building. Facilities for disposal of smoking refuse etc Smoking may be permitted during breaks in the shelter provided, located outside of Facility one building. Employees may also, with their Managers permission, take further limited breaks for smoking purposes but must work additional time at the start and/or finish of their normal contracted hours in order to fully make up for the lost time. Receptacles will be provided for the disposal of cigarette ends and other waste smoking materials.
HS001/WD Issue 26 12/06/15 34
ARRANGEMENTS & PROCEDURES
Vehicles Smoking is not permitted in any company vehicles or those hired for use by Company employees. Informing staff of the policy The employer has informed staff 90 days in advance and will provide all members of staff with a copy of this policy upon their request. Visitors and temporary staff Visitors and temporary staff are expected to abide by the terms of this policy. The following arrangements have been made for informing them of its existence: Adequate signage Receptionist / Person greeting will inform the person of the policy, to be reinforced via the visitors pass. Recruitment procedures Job advertisements, job descriptions and interviews will include reference to this policy. On their appointment, all new staff members will be given a copy of this policy. Help for those who smoke This policy recognises that passive smoking adversely affects the health of all employees. It is not concerned with whether anyone smokes, but where they smoke, and the effect that this has on nonsmoking colleagues. However, it is recognised that the smoking policy will impact on smokers’ working lives. In an effort to help individuals adjust to this change, the following help is being provided:
• Up to 6 (paid) hours off to attend a course run by ‘New Leaf’ that will help smokers to quit
• Stop Smoking support material Enforcement of the policy Breaches of this policy will be subject to the normal disciplinary procedures. Implementation, monitoring and review Responsibility for implementing and monitoring this policy rests with senior managers. Twelve weeks notice will be given of the introduction of this policy. Monitoring this policy will be carried out at three, six and twelve months following its implementation. A formal review of the policy will be conducted after eighteen months. All employees will be consulted over the results of the monitoring and review. Changes to the policy Twelve weeks notice will be given of any changes made to the policy. All employees will be consulted in good time about any proposed changes.
‘New Leaf’ is a locally run organisation, part of the NHS Primary Care Trust
HS001/WD Issue 26 12/06/15 35
ARRANGEMENTS & PROCEDURES Subject: Drug & Alcohol Abuse Date of Issue: May 2009 Arrangements: To ensure, so far as is reasonably practicable, the health, safety and welfare of all employees the Company will prevent any employee from continuing to work where it is suspected that they are under the influence of excessive alcohol or drug abuse – especially where this places either their own or other persons safety at risk. Any employee noticing that another employee is showing symptoms of the above, which is affecting their performance, should immediately bring this to the attention of their works supervisor or manager. Confidentiality: Any employee suffering from drug or alcohol abuse should immediately contact their departmental head. Any discussions etc will be treated in the strictest confidence and help and support will be provided to help overcome the problem. Legislation: Health & Safety at Work Etc Act 1974
HS001/WD Issue 26 12/06/15 36
ARRANGEMENTS & PROCEDURES Subject: Employees working on customers’ premises Date of Issue: May 2009 Arrangements: The COMPANY will ensure that: � Company workers are fully covered by insurance prior to commencement of work on site � Customers’ instructions for the reception of visitors/contractors are obtained and
communicated to Company workers prior to departure to site � Any conditions for safe working on the customers’ premises are obtained and communicated
to workers � Employees are issued with any necessary protective equipment, and it is used � Employees are provided with any risk assessments where applicable by the Application
Engineer The FITTER IN CHARGE will ensure that: � Customers are informed of their arrival on, and departure from, their premises � Any conditions laid down by the customer for the reception and control of visitors/contractors
are fully met � Any requirements for safe working specified by the customer are adhered to � Safe working practices are adopted to ensure the safety of themselves and other persons on
the site � The site is left clean and tidy on completion of work � In cases of doubt, a responsible person in the Company is contacted to give guidance � All accidents, injuries and damage to equipment are reported immediately to the appropriate
person and as a courtesy to the site representative
HS001/WD Issue 26 12/06/15 37
ARRANGEMENTS & PROCEDURES Subject: Plant and Machinery (Work Equipment) Date of Issue: May 2009 Arrangements: Plant and systems of work will be maintained in a condition as far as is reasonably practicable to ensure they are safe and without risks to health. The Production Manager has a responsibility to see that systematic inspections are carried out, registers are maintained and that there are regular and recorded inspections of:
• Machine Safety Devices
• Cranes and Lifting Equipment
• Portable Power Tools
• Abrasive Wheels
• Electrical Apparatus
• Fire Extinguishers and Audible Fire Warning Systems
• Ladders and Scaffolding
• Power punches and benders
• Power saws
• Regular guard function and operation inspection and test will be undertaken with appropriate records kept
The Works Supervisor must be consulted or advised when abnormal conditions are found during, or as a result of, such maintenance of inspection. All defective plant and equipment will be withdrawn from use or locked off until faults are rectified.
HS001/WD Issue 26 12/06/15 38
ARRANGEMENTS & PROCEDURES Subject: Housekeeping Date of Issue: May 2009 Arrangements: The Company will promote good housekeeping both in the offices and the workshops at all times and will monitor the effects made in each department by means of regular inspections.
The basic instruction in safe working methods and the maintenance of these methods is the duty of works supervisors. The training of employees in safety matters and the operation of safety procedures are undertaken by a competent person or by the use of outside trainers. Codes of safe working practices and conduct will be compiled, issued and implemented to cover all identified hazardous operations and processes. Contractors and their personnel must, when on the premises, obey all safety regulations; these must be made clear before the commencement of work. Contractors must report all accidents and injuries taking place on Company premises.
HS001/WD Issue 26 12/06/15 39
ARRANGEMENTS & PROCEDURES Subject: Cranes Date of Issue: May 2009 Arrangements: The Company operates electrical overhead pendant cranes. No person unless authorised, and/or possessing a certificate of competency is to be allowed to use a crane. Training All operatives of overhead pendant cranes are trained on site by authorised trainers in accordance with the operator training manuals. The length of training periods is laid down for all cranes; and a trainee crane operator is not tested for competency until the trainer considers him ready. On completion of the training and having been assessed as competent by the crane-driving examiner, a part licence is issued, which allows the employee to drive the cranes listed in the schedule for the particular crane in which he was trained. Qualified operators will be issued with an authorisation document to operate by the Company A crane driver’s licence can be revoked for:
• Medical reasons
• Incompetence
• Unsafe Practices
HS001/WD Issue 26 12/06/15 40
ARRANGEMENTS & PROCEDURES Subject: Forklift Trucks Date of Issue: May 2009 Arrangements: The Company operates propane powered forklift trucks. No person unless authorised, and/or possessing a certificate of competency is to be allowed to use a forklift truck. Training All operatives of forklift trucks are trained on site by authorised trainers in accordance with the operator training manuals. On completion of the training and having been assessed as competent by the examiner, a licence is issued, which allows the employee to drive the vehicle listed in the schedule for the particular forklift in which he was trained. Qualified operators will be issued with an authorisation document to operate by the Company A forklift truck driver’s licence can be revoked for:
• Medical reasons
• Incompetence
• Unsafe Practices Keys must never be left in Forklift trucks – even for a very short period of time Inspections A programme of truck inspections will be undertaken to ensure that the truck remains in safe operating condition to include daily visual inspections by operators, weekly and monthly inspections and regular maintenance checks – appropriate records will be maintained by the company.
HS001/WD Issue 26 12/06/15 41
ARRANGEMENTS & PROCEDURES Subject: Health and Safety Consultation Date of Issue: May 2009 Arrangements: As required under the Safety Representatives and Safety Committee Regulations, the Company has a recognised structure for Health and Safety Consultation. To provide effective consultation Health and Safety is on the agenda of all employee meetings with all employees given the opportunity to have their views heard and, where appropriate acted upon. The objectives of the Consultation are to:
• Establish and maintain standards of health and safety in keeping with legal requirements and with Company Policy.
• Promote co-operation amongst all employees in instigating, developing and monitoring these measures so as to ensure the health, safety and welfare of all employees in the Company.
• Study accidents and accident trends within the Company.
• Review health and safety communications and publicity in the workplace.
• Review and monitor health and safety provisions i.e. risk assessments, Company safety policy.
• Review the effectiveness of the health and safety content of employee training.
• Consider reports from HSE or EHO Inspectors.
• Assist in the development of site safety rules and safe systems of work.
• Provide a mechanism for consultation in good time with employees.
IND G 232 – Consulting Employees on Health & Safety
HS001/WD Issue 26 12/06/15 42
ARRANGEMENTS & PROCEDURES Subject: Noise Date of Issue: May 2009 Arrangements: The Noise at Work Regulations 2005 place a duty on an employer to reduce noise levels as low as is reasonably practicable. If noise levels cannot be reduced below the first action level of 80 dB(A) LEpd or a second action level of 85 dB(A) LEpd, the following provisions should be made:
• First action level: - Assessment by a competent person Suitable hearing protection to be made available to employees Employees to be informed of risks to health
• Second action level: - Employees to be provided with suitable hearing protection, information on why and instruction on how to use it. At this action level, the wearing of suitable hearing protection is mandatory and enforced. Noise control area to be demarcated with appropriate signs. Health surveillance is also required at this level under the Management of Health and Safety at Work Regulations 1999. Noise control solutions should be sought other than PPE
• The 2005 Regulations have introduced a limit value which must not be exceeded,this is a daily or weekly exposure of 87 dB(A). These exposure limit values take account of any reduction in exposure provided by hearing protection.
Whilst generally the Company’s activities fall below the first action level a number of mechanical processes are above this level during minimum exposure. The Company will carry out checks and implement any action appropriate. As AF manufacturing begins to develop and new machinery and processes are introduced a noise assessment will be undertaken by a competent person and the workforce informed of the effect on their hearing and the control measures implemented
HS001/WD Issue 26 12/06/15 43
ARRANGEMENTS & PROCEDURES
Subject: Asbestos
Date of Issue: Jan 2012
Arrangements: Asbestos is a fibrous substance formerly used extensively as an insulating and fire protection material, as well as in building materials such as asbestos cement sheet. Although asbestos has been replaced in all its former uses by less hazardous materials, it is still possible that some may be present in buildings occupied by the Company. An asbestos survey by a competent person is required by the new legislation to identify if any asbestos exists within any of the companies buildings. If asbestos is found then an asbestos register will be developed which will indicate the location, type and condition of the asbestos and procedures to manage the risk of exposure to its fibres, including the provision of information to all parties concerned. No asbestos exists on the Company premises To minimise the risk of exposure, when working on clients premises the following arrangements have been put in place by the Company: � The Application Engineer responsible for work on site will ensure that measures are taken to
ascertain if asbestos is likely to be present in the area WHERE WORK IS PLANNED TO TAKE PLACE. When asbestos is suspected or known to be in any material to be handled by our employees, no work must be undertaken until tests are carried out and the client/or main contractor have advised of the appropriate control measures.
Legislation: Control of Asbestos 2006 – Approved Code of Practice 2006
HS001/WD Issue 26 12/06/15 44
ARRANGEMENTS & PROCEDURES Subject: CDM Compliance and Design safety Date of Issue: May 2009 Arrangements: The Engineer responsible for contracts where the Construction (Design and Management) Regulations 2007 are applicable will be aware of and carry out the duties of Principal Contractor or Contractor as appropriate. Those preparing designs on our behalf will alert clients to the duties they may have under the Construction (Design and Management) Regulations 2007, and follow the designer’s duties as defined within the Approved Code of Practice to the Regulations. The guiding principles for all designs prepared by us will be to design to avoid risks to health and safety so far as is reasonably practicable, to reduce risks at source where avoidance is not possible, and to include relevant information with the design. Only persons competent to produce designs will be permitted to do so. It will be our practice to co-operate fully with the CDM Coordinator appointed, and with other designers involved in projects to make the maximum contribution to design safety. The person with final responsibility for design safety matters is the Engineering Director, who will also satisfy himself of the competence of any external designer used and of any subcontractor to whom worked is passed and ensure that the work of sub contractors is effectively monitored Legislation: Construction (Design and Management) Regulations 2007 & AcOP
HS001/WD Issue 26 12/06/15 45
ARRANGEMENTS & PROCEDURES Subject: Health Surveillance Date of Issue: May 2009 Arrangements Health surveillance is about systematically watching out for early signs of work related ill health in employees exposed to certain health risks. It means putting in place certain procedures to achieve this which include:
• Simple methods, such as looking for skin damage on hands from using certain chemicals;
• Technical checks on employees such as eye and hearing tests;
• More involved medical examination; Employees are expected to check themselves regularly for signs or symptoms of ill health. Any problems should be referred to their immediate supervisor / manager Health hazards in the workplace will be highlighted in an activity risk assessment. Particular areas should be assessed where health surveillance may be required if an employee is at risk from:
• Noise or hand-arm vibration
• Solvents, fumes, dusts and other substances hazardous to health
• Work in compressed air
Legislation: The Management of Health & Safety at Work Regulations 1999 Control of Substances Hazardous to Health 2002
HS001/WD Issue 26 12/06/15 46
ARRANGEMENTS & PROCEDURES
Subject: Workplace Inspections Date of Issue: May 2009 Introduction This guidance note has been approved by AF Group to define the company’s policy on workplace inspection. Inspection is defined as visual identification of faults in safety arrangements. Its main purpose is to detect failures in existing safety precautions but detection of hazards not identified during risk assessments is also important.
Organisation Comprehensive inspection depends upon involving everybody using the workplace. However, it will not be effective unless those undertaking it have the ability to identify defects and can get them remedied. It is company policy to give all employees the information, instruction and training necessary to:
• Identify defects in established safety arrangements
• Identify significant hazards which need controlling
• Refer suspected shortcomings to specialists
• Arrange routine inspection by specialists where necessary
• Arrange remedial action for identified defects
To achieve this everybody involved in inspection must be given:
• Information on risks and safety arrangements
• Information on legal requirements
• Information on inspection techniques
• Training to supplement information and instructions where necessary.
This guidance note can be used to meet the requirement to provide information on inspection techniques. Any person called upon to undertake inspection that does not consider that they possess the necessary skills should arrange training via their manager. In addition the workplace inspections may be carried out without prior notice by the following enforcement authorities:
• Health and Safety Executive - compliance with H&S law
• Environmental Health - food hygiene
• Fire Authority - fire safety
A documented internal inspection programme will be valuable for demonstrating good standards of health and safety management to external agencies.
HS001/WD Issue 26 12/06/15 47
Arrangements The need for any or all of five types of inspection should be considered for all workplaces:
• Preliminary - e.g inspection of workplaces before use
• Operating - routine checks to identify problems during use
• Periodic - e.g. daily/weekly/monthly/annual workplace inspections
• Statutory
• Random - e.g. hazard-spotting exercises
Items requiring inspection can be divided into the following categories: .
• Workplace
• Work equipment
• Work activities REMEDIAL ACTION Defects identified during inspections should be recorded and reported to the departmental manager. The manager should determine priority for remedial action by risk assessment in consultation with the Group Safety Officer.
If serious and imminent danger is identified the person undertaking the inspection must give instructions to stop the dangerous activity and notify the manager in charge immediately.
RECORDS Suitable records will be kept of all inspections.
Legislation: The Management of Health & Safety at Work Regulations 1999
HS001/WD Issue 26 12/06/15 48
ARRANGEMENTS & PROCEDURES
Subject: Control of Waste Date of Issue: Jan 2012 Arrangements: The Company is committed to providing a first class service to our customers whilst minimising the effects of our business activities on the environment. The policy includes a commitment to:
• Handle raw material and by-products safely
• Where possible to separate waste for effective re cycling purposes
• Continually identify new areas for re cycling
• To safely remove waste from site as defined under the Duty of Care Environmental Regulations 1991
� Cardboard is separated at the point of disposal and removed off site under a controlled waste transfer note. This covers’ Paper and Cardboard’.
� Paper and plastic from the offices and canteen area are recycled and collected separately
by the waste carrier � Scrap metal is removed off site under a controlled waste transfer note. This covers ‘scrap
metal’.
� All other waste is removed off site under a controlled waste transfer note. This covers ‘General Waste’.
� All wooden pallets are recycled
� The assessment of the Control of Waste is continually reviewed looking at all areas where
recycling is possible, ie plastic, paper etc. � Controlled waste transfer notes are renewed annually Legislation: Waste regulations 2011
HS001/WD Issue 26 12/06/15 49
SAFETY INSTRUCTIONS
APPENDIX 1
WORKSHOP
This Appendix sets out the rules which must be observed by all personnel working in our workshops. 1. Only persons suitably trained and authorised by the Company are to operate machinery and equipment in the workshops. 2. Areas surrounding machinery and equipment are to be kept clear of obstructions. 3. Good and efficient lighting is to be maintained. Defective or inadequate illumination is to be reported to the Workshop Supervisor. 4. All guards must be maintained in good working order and in their correct position when machinery or equipment is in use. 5. Damaged or defective machinery or equipment (including guards) are not to be used and must be reported immediately to the Workshop Supervisor. 6. No cleaning of machinery or equipment, or adjusting of guards, is to be carried out whilst the machinery or equipment is in motion. 7. Spillages of liquids or raw materials must be cleaned up immediately. 8. Electrically powered machinery or equipment must be switched off and unplugged where left unattended (unless specifically designed to be safe at such times), when in need of maintenance or repair, and before any internal adjustments are made. 9. Hot surfaces or components are to be clearly identified. Where it is not possible to physically prevent personnel coming into contact with them. 10. Wherever possible, lifting equipment is to be used to eliminate or reduce manual handling. Where this is unavoidable, a manual handling operation assessment will be made, and those involved will be given appropriate information and instruction. 11. Suitable barriers and signs will be placed around equipment, which is live, or under test. 12. Only persons suitably trained and appointed in writing by the Company are to mount or change abrasive wheels. 13. Trailing leads are to be kept to a minimum.
HS001/WD Issue 26 12/06/15 50
14. Only the quantity of highly flammable liquid sufficient for immediate use is to be kept at the workplace, with the lids kept securely in place, and the containers kept well away from sources of heat or ignition. The remaining containers are to be kept in the designated highly flammable materials store. 15. Smoking will only be allowed in designated areas. 16. Horseplay is extremely dangerous and is strictly forbidden. 17. Food or drink is not to be consumed in the workshop except in the designated rest areas. This does not apply to fresh drinking water, which is only consumed at the water receptacle located in each workshop. 18. Welding is only to be carried upon the issue of a ‘Hot Works Permit’. This applies to rectification work carried out by a subcontractor or the in-house use of stud welding equipment. All users must be trained and competent in the use of the equipment and aware of any risk assessment to which currently applies to the task.
HS001/WD Issue 26 12/06/15 51
SAFETY INSTRUCTIONS
APPENDIX 2
OFFICE
This Appendix sets out the safety rules which must be observed by all employees working in our offices. These have been derived from our risk assessment. 1. Furniture and equipment must be arranged so as to avoid injury from sharp corners. 2. Upper drawers of filing cabinets must not be overloaded, causing them to become top-heavy. 3. Only one drawer of a filing cabinet must be open at a time, so as to avoid a tipping hazard. 4. Wall storage racks must be securely anchored to prevent their movement or tipping, and must not be overloaded. 5. Access to high upper storage shelves must only be gained by using the steps or safe access provided. 6. Cables from electric fires, telephones and leads to office electrical equipment are not be laid across the floors so as to cause a tripping hazard. 7. Floor coverings must be held down securely and kept flat and free from wear in places where a person could trip. 8. At the end of each working day or shift, non-essential electrical appliances are to be switched off and their wall socket plugs removed. 9. Any electrical faults must be reported to the Central Services Manager. 10. Paper guillotines are not be operated with their guards removed. 11. Any simple adjustments to electrical equipment must be made with the power switched off. 12. Electrical heaters or fires may only be used if properly guarded in accordance with British Standards. 13. Only properly trained and authorised personnel are permitted to operate specialised machinery and equipment. 14. Good housekeeping must be maintained by keeping floors and working areas tidy, ensuring that fire exits and passageways are not blocked, and taking care when using extension cables so that they do not cause an obstruction. 15. Fire exits must be kept clear at all time
HS001/WD Issue 26 12/06/15 52
SAFETY INSTRUCTIONS
APPENDIX 3
AF FABRICATION WORKSHOP
This Appendix sets out the rules which must be observed by all personnel working in our workshops. These have been derived from our risk assessments. 1. Personal protective Equipment.
Please note that all PPE provided by AF Fabrications must be worn at all times when in the fabrication manufacturing area or working area in other areas of the AF group site. PPE consists of:
1. Safety gloves 2. Safety boots 3. Flame retardant overalls 4. Ear plugs/defenders 5. Fume/Particle mask 6. Clear eye protection (glasses/goggles) 7. Welding visors 8. Leather apron
All/correct PPE must be worn when visiting site to carry out work on behalf of the AF group of companies
2. Housekeeping and general requirements. Walkways and emergency exits are to be kept clear at all times. All machinery to be kept clear and free from hazards. No items to be stacked against machinery. No flammable items of any kind to be in any welding bays. Personal items are to be kept in the lockers provided. All waste materials are to be cleared immediately. Power cables must not trail across walkways at any time.
Air lines are not to be used for removing dust/iron particles from completed work or any person.
No mobile phones are allowed on company time. No personal earphones are allowed.
Smoking is only permitted during contracted breaks in the shelter provided, located outside of facility one building.
HS001/WD Issue 26 12/06/15 53
COMPANY HEALTH & SAFETY POLICY AND STATEMENT
CONTENTS
SECTION A Company Health & Safety Policy Statement 2 Company Environmental Policy Statement 3 SECTION B – ORGANISATION Allocation of Responsibilities 4 Departmental Managers 5 Company Safety Officer 6 Works Supervisors 7 Employees 8 SECTION C – ARRANGEMENTS & PROCEDURES Risk Assessments 9 Use of Display Screen Equipment 10 Manual Handling 12 Hazardous Substances 13 Accident Reporting and Investigation 15 Health and Safety Training 20 Fire Safety 21 Electrical Safety 23 First Aid 24 Personal Protective Equipment 25 Work Premises 26 Procedure for Contractors 27 Procedure for Visitors 28 Procedures for the Use of Company Transport 29 Procedure for the Use of Mobile Phones while driving 30 Employer’s Liability Insurance 31 Stress at Work 32 Smoking in the Workplace 33 Drug and Alcohol Abuse 35 Employees Working on Customers Premises 36 Plant and Machinery 37 Housekeeping 38 Cranes 39 Forklift Trucks 40 Health and Safety Consultation 41 Noise 42 Asbestos 43 CDM compliance 44 Health Surveillance 45 Workplace Inspections 46 Control of Waste 48 APPENDIX 1 – Safety instructions 49 APPENDIX 2 – Safety instructions 51 APPENDIX 3 – Safety instructions 52 Contents 53