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Part D – The offer

TENDER DUE 3PM 11 AUGUST 2016–

Invitation title: Cranbourne Gardens Fire Services Upgrade

Reference number: CT16-002

Offer submitted by: [Insert invitee name]

Instructions to Invitees for completing this offer template

1. All responses must be provided within the specified fields of Part D and must respond to the Specification (Part A.2) and Proposed Contract (Part C) in accordance with the Conditions of Participation (Part B) in the Invitation to supply.

2. Invitees must respond to all sections of this template and include their trading name, the Invitation Title and Reference Number in the footer of the template.

3. Where necessary, any graphics or data should be placed at the end of this template and referred to in the relevant field.

4. Invitees may provide supplementary material to support their offer. All supplementary material must be cross referenced to the relevant section of this template.

Table of contents

Form of Tender for Contract (Lump Sum).............................................................................4

SCHEDULE 1 – Schedule of prices..........................................................................................5

SCHEDULE 2 – Schedule of rates...........................................................................................8

SCHEDULE 3 – Statement of conformance............................................................................9

SCHEDULE 4 – Receipt of Addenda and clarifications.........................................................10

SCHEDULE 5 – Project delivery............................................................................................11

SCHEDULE 6 – Performance – current and previous projects.............................................12

SCHEDULE 7 – Tender program...........................................................................................14

SCHEDULE 8 – Occupational Health & Safety Management System...................................15

SCHEDULE 9 – Financial Viability.........................................................................................16

SCHEDULE 10 – Insurance...................................................................................................17

SCHEDULE 11 – Victorian Government Code of Practice for the Building and Construction Industry..........................................................................................................18

SCHEDULE 12 – Conflict of interest.....................................................................................19

Invitee information

Trading name:

Registered name:

Australian Company Number:

Australian Business Number:

Address of registered office:

Principal office in Victoria(if applicable):

Contact details

Name of contact person:

Position title:

Address:

Postal address (if different to above):

Email:

Website:

Telephone number: Mobile:

Registration

Is the invitee licenced to undertake plumbing works as described in the Specification

Yes / No (delete one)

Is the invitee registered for GST Yes / No (delete one)

The Invitee accepts the provisions contained in:

1. Section A – Part 1 – About this invitation; and

2. Part B – Conditions of participation,

and offers to supply the goods/provide the services in accordance with Part A.2 – Specifications and Part C – Proposed Contract included in the Invitation for the amount set out in this offer.

The Invitee warrants that they have full understanding of the requirements set out in the Invitation and that no actual or potential conflicts of interest in connection with this Invitation exist.

The Invitee warrants that they have checked any electronic files contained in their offer for viruses and that any and all offer files submitted are free from viruses. The Invitee undertakes to comply with any reasonable request of the Organisation for additional information to enable the Organisation to undertake a full assessment of the Invitee’s financial viability.

Signed for and on behalf of the invitee

Invitee:

Name:

Position:

Address:

Email:

Signature of Invitee’s authorised officer:

Date of signing:

[Insert invitee name]Cranbourne Gardens Fire Services Upgrade (CT16-002)

Part D – The offer 3

Form of Tender for Contract (Lump Sum)Contract No.: CT16-002

Brief description of the work under the Contract: Upgrade of fire services at the Cranbourne Gardens.

I/We the undersigned do hereby tender to undertake, carry out and complete the work under the Contract for the total Contract Sum of:

.........................................................................................................................................................................

................................................................................................................ ($................................................)which sum is inclusive of any amounts for provisional sums or provisional quantities in Schedule 1 and exclusive of GST and to otherwise comply with the Contract and bring the Works to practical completion within the period or by the date specified in the Annexure to the General Conditions of Contract.

I/We submit this Tender in accordance with the Conditions of Tendering and hereby give the Tender Warranties attached hereto, which will be included in the Contract. I/We agree to be bound by the Conditions of Tendering in exchange for the Royal Botanic Gardens Victoria investigating and considering this Tender with others received by the Royal Botanic Gardens Victoria.

Company Name: (full name) Australian Company Number (ACN):

DECLARATION:

Name, position and contact details of person submitting Tender for and on behalf and with the authority of the Tenderer:

Signed: ....................................................................................... Date:

Print Name: Mr / Mrs / Ms

Position:

Tel. No. (....... ).............................. .........Mob. No.

Witness Signature: .................................................. Print Witness Name:



SCHEDULE 1 – Schedule of prices

Quantities are indicative and must be checked by the tenderer.

These quantities will be used to assess payment claims and variations and are not guaranteed

Preliminaries: - mobilization, demobilization, services location and protection, people and traffic management, shop / co-ordination / as-constructed drawing (ACAD), painting, labeling, marking and tagging, maintenance manuals & keys, clean up and all other preliminaries

Testing & commissioning by Registered Fire Tester

SE Water Notice of Approval Fees (Contractor to apply for permit) 6,269.80

F2, F3, F4: Direct drill and install 180 PE (150 FH) at approx. length of 304m

F4: Trench and install 180 PE (150 FH) at approx. length of 27m

F1: Trench and install approx 15m of 125mmPE (100FH); connect to existing

F1: Trench and install approx 15m of 63mmPE (50CW); connect to existing

F2, F4: Install FH1, FH2 and FH3 including 100 SV, concrete surround, bollards etc. as shown

F1 –F4: Install 9 SVs to 180PE (150FH). (5 No. on F1 and F2, 1 No. on F3, 3 No. on F4)

F1, F2: Main water valves and meters works (including decommission existing 100mm mains water connection, new 150mm mains water connection, 150 sealed branch for future connection, relocate existing 50mm domestic water and RPZD (test/clean/rectify as shown), reposition 80mm irrigation main valve and meter (tbc), replace existing 100mm fire service single detector check valve assembly with 150mm assembly as shown.

F1: Supply and install cage to main valves and meters

Miscellaneous – define if applicable

Provisional Sum/s – define if applicable

SUB-TOTAL FIXED LUMP SUM

Goods & services tax

TOTAL FIXED LUMP SUM PRICE INC. GST



SCHEDULE 2 – Schedule of rates

ALL AMOUNTS ARE EXCLUSIVE OF GST

RATES FOR LABOUR

Apprentice $...................../hr

Plumber $...................../hr

Supervisor $...................../hr

Out of Hours Work .........................................%

Handling Margin ............................................%

RATES FOR MATERIALS

Rates must include for all required components to install the pipe in the position nominated below, i.e. include direct drilling or trenching. Costs for ‘In-ground’ position and include clips / fixings for ‘above ground’ position. Also include expansion fittings as required and a general allowance for other likely required fittings on the pipe system. Note that pipe sizes shown are nominal sizes only, not manufacturer’s sizes.

2.2.1 INSTALL IN GROUND PRESSURE PIPES BY DIRECT DRILLING

Set Up at Drilling Location …………………….….. $/set up

Drilling and Installation Rate 180PE …………………….…… $/m

125PE …………………….…… $/m

Remove & Dispose Liquid Waste …………………….….. $/tonne

2.2.2 INSTALL IN GROUND PRESSURE PIPES BY TRENCHING – PE PIPE

Excavation and Installation Rate 180PE …………………….…… $/m

125PE …………………….…… $/m

SCHEDULE OF EQUIPMENT

Proposed equipment suppliers shall be nominated by the Tenderer as follows:

Equipment Supplier / Manufacturer

1. Main sluice & gate valves ………………………………

2. Polyethylene pipe & fittings ………………………………

3. Isolating valves generally ………………………………

4. Fire hydrants, hose reels, booster ………………………………



SCHEDULE 3 – Statement of conformance

The Tenderer is to signify whether or not its Tender conforms with the requirements of the Tender Documents by striking out below ** that which is not applicable.

This Tender ** does / does not ** conform.

Should the Tender not conform with the requirements of the Tender Documents, the Tenderer shall list below all areas of non-conformance and the reasons for such non-conformance and shall value * each such non-conformance so that in the event of the non-conformance being deemed unacceptable, the contract sum can be adjusted accordingly. If the non-conformances are not priced and are determined to be unacceptable, the tender may not be further considered.

Area of Non-Conformance and Reason

* Value of Non-Conformance

($)

(excluding GST)



SCHEDULE 4 – Receipt of Addenda and clarificationsThe Tenderer is to detail in the table below all addenda and clarifications received during the tender period.

Addenda No. /

Clarification No.Brief Description

(e.g. Specification page No., clause No., Schedule No.)Date Received

The Tenderer acknowledges that its tender has been prepared having regard to the addenda and clarifications listed above.



SCHEDULE 5 – Project delivery1. Organisation Details (Management and Administration)

Provide the names and qualifications of the major personnel who will be directly involved in the management and administration of these works. Attach Curriculum Vitae separately.

Name Professional/Technical Qualifications

Experience

Project Manager

Other (list)….

2. Site Staffing

Provide a list of staff to be used on site. Attach Curriculum Vitae separately.

Staff Member Recent Referee Years Experience

Site Foreman

Project :

Referee Name : :

Phone :

Project :

Referee Name :

Phone :

Other (list)….

3. Works to be Undertaken by Others

Provide a list of all subcontractors to be used in the execution of these works.

Subcontractors/

Suppliers Etc.

Field of Expertise Referee / Previous Projects Years Experience



SCHEDULE 6 – Performance – current and previous projects

Detail current or recently completed projects (minimum 4) directly related to the works.

1. Project

Location

Value Date

Client Designer

Works Description

Principal’s Name Phone

Designer’s Name Phone

2. Project

Location

Value Date

Client Designer

Works Description





3. Project

Location

Value Date

Client Designer

Works Description



4. Project

Location

Value Date

Client Designer

Works Description



Attach additional information if required.



SCHEDULE 7 – Tender program

The tenderer shall complete the following table:

Item Brief Description Date

1 Appointment as Contractor Assume

5 September 2016

2 Mobilisation on site [insert date]

3 Completion of direct drilling [insert date]

4 Completion of works [insert date]

5 Completion of testing and handover [insert date]



SCHEDULE 8 – Occupational Health & Safety Management SystemTenderers are required to demonstrate their capacity to undertake the works by providing the information on occupational health and safety requested in this Schedule.

The information must be provided for a Tender to be further considered. This information and other data that may be requested of the Tenderer during the tender assessment period will be used as part of the tender evaluation process.

Details provided by the Tenderer shall be treated as confidential and no information contained herein shall be released without the prior consent of the Tenderer.

The objective of the questionnaire is to provide an overview of the status of the Tenderer’s Occupational Health and Safety (OHS) management system. Tenderers will be required to verify their responses noted in their questionnaire by providing evidence of their ability and capacity in relevant matters.

Copy Attached

YES NO

1 Provide a copy of the Contractor’s organisation specific OHS policy showing commitment to OHS and allocating responsibilities

2. Attach CV of persons(s) with relevant OHS qualifications engaged or employed to advise the Contractor on OHS matters

3a Provide the name of the Contractor’s trained OHS representative / officer or other means of assisting in the identification of OHS concerns, their consideration, response.

3b Employee elected under OHS Act (if required)

4. Current Insurer / VWA certificate including the premium paid. Premium must not exceed 150% of industry rate for the past 3 years. (Not required self-employed person not having employees or deemed employees)

5. Method used to update OHS information and maintain ongoing awareness of OHS regulations (for example relevant memberships / subscriptions)

6. Incident notification process, form(s) and instructions to staff for both internal and external notification

7. Records of OHS induction and task specific training that has been provided to employees and subcontractors

8. Emergency response procedures and employee first aid training

9. Other Information

Please provide any further OHS information that the Tenderer considers may be relevant to this tender process.



SCHEDULE 9 – Financial ViabilityTenderers are required to demonstrate that they have the financial capacity to provide, over the term of the contract, all the requirements specified in this RFT. In addition to the information required above, Tenderers are required to undertake to provide to the Board (or its nominated agent) upon request, all such information as the Board reasonably requires to satisfy itself that Tenderers are financially viable and have the financial capability to provide the Goods and/or Services for which they are tendering and to otherwise meet their obligations under the Proposed Contract.

If the answer to any of the following questions (a) to (h) inclusive is “yes”, provide an explanation.

(a) Are there any significant events, matters or circumstances which have arisen since the end of the last financial year which may significantly affect the operations of the Tenderer?

(b) Are there any mergers/acquisitions either recent (within the past 12 months) or which are imminent?

(c) Are there any proceedings, either actual or threatened, against the Tenderer, its parent or associated entities or any director of the Tenderer, its parent or associated entities or have there been any such proceedings within the past five years? If so, what (if any) remedial action has been taken in respect of such proceedings?

(d) Are there any bankruptcy actions against a director of the Tenderer, its parent or associated entities, or have there been within the past five years?

(e) Are there any de-registration actions against the Tenderer, its parent or associated entities on foot, or have there been any within the past five years?

(f) Are there any insolvency proceedings, actual or threatened (including voluntary administration, application to wind up, or other like action) against the Tenderer, its parent or associated entities on foot, or have there been any within the past five years?

(g) Is the Tenderer, its parent or associated entities currently in default of any agreement, contract, order or award that would or would be likely to adversely affect the financial capacity of the Tenderer to provide the Goods and/or Services contemplated by this RFT?

(h) Are there any other factors which could adversely impact on the financial ability of the Tenderer to successfully perform the obligations contemplated by this RFT?

(i) Is the Tenderer solvent and able to meet its debts as and when they fall due in the normal course of business?



SCHEDULE 10 – Insurance

Tenderers shall provide a schedule of relevant insurance information:

Public Liability

Name of insurance provider

Policy number

Expiry date

Limit of liability (per item and in the aggregate)

Relevant exclusions

Work Cover


Policy number

Expiry date

Relevant exclusions

Contract-All-Risks (Works Insurance)


Policy number

Expiry date

Limit of liability (per item and in the aggregate)

Relevant exclusions



SCHEDULE 11 – Victorian Government Code of Practice for the Building and Construction Industry

Contract No.: CT16-002

Name of Tenderer: .......................................................................................................................................

Signed: .........................................................................................................................

In signing this Schedule the tenderer acknowledges that it will comply with all requirements of the Victorian Code of Practice for the Building and Construction Industry and in particular:

the principles of the Code in relation to security of payments; and

the prohibition of the Code in relation to “bid shopping”; and

the Code’s revised Industrial Relations Principles (January 2003).

Failure to comply with the Code may be taken into account by Royal Botanic Gardens Victoria when considering this or any subsequent tender and may result in this or any subsequent tender being passed over.



SCHEDULE 12 – Conflict of interest

Contract No.: CT16-002

Name of Tenderer: ..........................................................................................................................................

Signed: .........................................................................................................

The parties to this submission have considered the implications of making this submission or of providing the services which are the subject of this Tender and have satisfied ourselves that no conflict of interest exist between this company, body, association or like organisation or any individual or group of individuals who might have an interest in the subject of this Tender, other than the following which might be considered as possible conflicts of interest:

(insert a statement of the potential conflicts should any exist) ......................................................................

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Conflict of interest includes any relationship, matter, circumstance, interest or activity affecting the Tenderer (which term includes the officers, employees, agents or subcontractors of the Tenderer) which may, or may appear to, impair the ability of the Tenderer (if awarded the Contract) to provide the requirements of the Contract diligently and independently.

In the event of such relationships arising in the course of preparing a submission or after having presented a submission, the Tenderer will immediately inform the Project manager, who may take such action as necessary to ensure that the outcome of the tender process is not compromised.



© State of Victoria 2014

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