companys overview & software defination. : document management & archiving system,...
TRANSCRIPT
COMPANY’S OVERVIEW &
SOFTWARE DEFINATION
: Document Management & Archiving System, Encryption & Clipping, Zonal Security & Compression
: Bank Signature Capturing System
: Document Routing System, Document Workflow System
: Fax Capturing & Routing System
:Correspondences System Incoming Outgoing with Linking
EasyDMS is part of EasySolutions systems, and it is a Document management, archiving, Routing, and Workflow system that Stores scanned Documents, and existing Electronic files, and makes them available for easy retrieval, Sharing, and distribution.
Having a robust scanning module, EasyDMS allows users to scan paper documents from a scanner, or images from a built in camera, or a USB Camera, and import electronic files or an entire directory of files, the system is designed to allow for distributing the capturing process among several stations, who can work simultaneously on the same batches of captured documents with great performance and efficiency
Captured documents can be distributed using MMS, alerts can be sent via SMS, Email, And/Or EasyDMS Alerts.
WHAT IS EASY DMS?
WHY EASY DMS? Built based on practical experience in the middle east region, and based on 5 universal systems, by
grouping all of their features together, and adding more exclusive features Tested on several environments of database engines and Windows operating systems including
Windows 7, Windows 8 64-bit. Extremely high performance, independent of data size, or scanned image size Supports MS ACCESS, MYSQL, ORACLE, MS SQL database engines Supports sending customized emails, Exporting Documents, either on Client or Server Sides. Supports sending customized SMS messages to users and customers. Voice Alerts
Single Sign On Supports easy document routing functionality, with commenting capability. Built in, out of the box document workflow. Supports viewing charts. Audit control for tracking employees performance Customized reports for search results. Very Simple User Interface (All In One Interface) Quick Implementation & Installation
WHY EASY DMS?
Integration with almost all ODBC database on client side And/or Server side. Supports all kinds of documents, Audio, Video, Office 2007, Office Plus2010, Office 2013, Images,
AutoCAD drawings…etc. Document Encryption for highly classified information for all file types, this feature makes hackers, and
unauthorized users even IT administrators unable to view classified data even when they are super users
Document Security which allows users to or not to view documents inside cabinets. Functional Security which disables or enables some/all functionality of the system
WHY EASY DMS?
SQL Filter Security which blocks certain documents in the archive based on defined rules, like dates, amounts, departments, document types …etc.
Multiple viewers, with thumbnail viewer capability for tiff files. Universal File Format Export (Original, Tiff, XML) No Development required – out of the box solution Import Active Directory users from LDAP, Or Create EasyDMS Users Hierarchical Archive Structure, similar to original organization structure, in both Arabic and English Exclusive Dynamic Taxonomy Result List Viewer
WHY EASY DMS?
Supports Arabic and English Languages in the following areas: Interface Messages Archive names Archive Field Names Fields Content Drop Down Lists Email body and subject.
WHY EASY DMS?
Competitive Prices HIGH ROI Technical team has more than 9 practical years of experience in this field with more than 150
successful implementations in the Middle East. Document Clipping Document Encryption Document Zonal Security Document Compression Built in Zonal OCR, and Barcode Splitting and OCR functionality
WHY EASY DMS?
Workflow Dash Board External Database Immediate Search Equation Builder Forms Builder Announcements Import Excel Records Diversified Document Viewers
WHY EASY DMS?
EasyDMS is perfect for handling millions of backlog documents, whether it will be used as a backlog tool which will export to an existing DMS system, or as a total solution for capturing and retrieving backlog documents.
The backlog process requires no additional database licenses, or special environment, as the output is simply images, and database records or XML files.
Distribute Work Easily among Capturing, Indexing, and QA stations
EASY DMS AND BACKLOG
EASY SOLUTIONS FUNCTIONALITY
Capturing Retrieving Audit Charts Distribution Encryption
Alerting SMS Alerting Email Auto Importing E-Mails Auto Importing Files
Auto Indexing
Web Access
Government Hospitals Banks Contracting/Consulting/Engineering agencies Law Firms and Courts Universities & Schools Industrial companies Factories Police, Military
POSSIBLE CLIENTS
EASY DMS Vs .
OTHER ARCHIVINGSOLUTIONS
Other Systems EasyDMS Feature
Relatively High Cost Effective Cost
Longer Relatively Minimal Implementation Time
Multiple Dialogs per screen All In One Simple Interface Interface
Most systems support only server side integration
Client side as well as server side Integration Integration
Not Supported Yet for most systems Supported Office 2010, Windows 7 support
Not All All Supported File Formats
Other Systems EasyDMS Feature
Not supported in all aspects by some vendors Supported in all aspects Arabic Language Support
Some systems are not easy either for end users, administrators, or both
Very Easy for End Users and Administrators Ease Of Use
Some systems take long time to display large documents
As good as other universal systems, very fast in viewing large sized
documentsPerformance
So many systems support only MS SQL, and/or ORACLE
MS ACCESS MS SQL My SQL ORACLE
ODBC support
Other Systems EasyDMS FeatureSome systems do not have such functionality, and if
they had it, there's a big chance that it would be complicated for end users to use
Available and very simple to use
Document Routing
Some systems do not support alerting Supported by outlook emails, SMS, and EasyDMS Alerts
Alerting
Updates comes only in service packs and based on company policy only
Immediate support, source code is local
Support for client special demands
Not All Systems have encryption, some systems will force you to purchase the costly enterprise version to
get such feature
Out of the box implementation Document Encryption
And Much More…
