compcode & co area copy with new coa id - various alternatives

25.05.2015 / 15:51

CONTENTS

Sheet Comments

a COMPANY CODE COPY WITH DIFFERENT COA BUT SAME GL ACTS & SETTINGS (PLUS DELETE) METHOD 1

b COPY CHART OF ACCOUNTS DEPENDENT TABLE ENTRIES (BEFORE NEW CCODE) (PLUS DELETE)

c COPYING CAPABILITY OF A REFERENCE COA - REPORT BEFORE EXECUTION

d COMPANY CODE COPY WITH DIFFERENT COA BUT SAME GL ACTS & SETTINGS (PLUS DELETE) METHOD 2

e COPY A CO AREA WITH AT LEAST ONE CCODE, BUT WITH NEW COA USING "CREATE WITH REFERENCE" (PLUS DELETE)

Comments

Notes

1 In all cases of deletion, there is the presumption that all transactional data if any has already been deleted.

CompCode & CO Area Copy with New CoA ID - Various Alternatives / Contents 1/25

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COMPANY CODE COPY WITH DIFFERENT COA BUT SAME GL ACTS & SETTINGS (PLUS DELETE) METHOD 1

FORMATION

Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Edit Chart of Accounts List

Change Requests Involving User KNOWLMI1 ( KNOWLMI1)

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--- Customizing Customizing request

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--- Local Change Requests

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--- Modifiable

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--- D55K905719 010 KNOWLMI1 20.05.2013 Company Code Modelling

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--- D55K905720 KNOWLMI1 27.05.2013 Customizing Task

Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Define Account Group |-- IMG Activity Edit Chart of Accounts List

|-- IMG Activity Open and Close Posting Periods

|-- IMG Activity Assign Company Code to Chart of Accounts

|-- IMG Activity Define Account Group

|-- IMG Activity Copy Company Code

|-- IMG Activity Enter Global Parameters

|-- IMG Activity Delete Chart of Accounts

--- IMG Activity Edit, Copy, Delete, Check Company Code

Enterprise Structure>>Definition>>Financial Accounting>>Edit, Copy, Delete, Check Company Code>>Edit Company Code Data

Financial Accounting>>Financial Accounting Global Settings>Company Code>>Enter Global Parameters

This example just displays a simple method of creating a new chart of accounts.

Copying of a chart of accounts first is warranted in order to benefit from the associated account assignment.

Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Assign Company Code to Chart of Accounts

CompCode & CO Area Copy with New CoA ID - Various Alternatives 2/25

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Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>G/L Account Creation and Processing>Alternative Methods>>Copy G/L Accounts>>Copy Company Code

Message: Company codes ZAC2 and ZAZZ have different charts of accounts

SE16>>SKAT

SE16>>SKA1


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SE16>>SKB1

DELETION

Delete Company Code before CoA.

Enterprise Structure>>Definition>>Financial Accounting>>Edit, Copy, Delete, Check Company Code>>Copy, delete, check company code

Done, but no screen shot.

Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Delete>>Delete Chart of Accounts

Back one step.


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Copying of a chart of accounts first is warranted in order to benefit from the associated account assignment.


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COPY CHART OF ACCOUNTS DEPENDENT TABLE ENTRIES (BEFORE NEW CCODE) (PLUS DELETE)

FORMATION

Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>G/L Account Creation and Processing>Alternative Methods>>Copy G/L Accounts>>Copy Chart of Accounts


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--- Modifiable

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|-- D55K905770 010 KNOWLMI1 24.06.2013 Company Code Modelling 2

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| --- D55K905771 KNOWLMI1 24.06.2013 Customizing Task

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| |-- IMG Activity Edit Chart of Accounts List

| |-- IMG Activity Define Financial Statement Versions

| |-- IMG Activity Define Account Group

| |-- IMG Activity Copy Company Code

| |-- IMG Activity Enter Global Parameters

| |-- IMG Activity Copy Chart of Accounts

| |-- IMG Activity Delete Chart of Accounts

| --- IMG Activity Edit, Copy, Delete, Check Company Code

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Copying Capability

Evidence of Existence after Copy.

Copy

DELETION


In the case of SD, the new entries would need to be copied to a new Sales Org,

then deleted if the new CoA to be retained.

Same tables visited to confirm deletion.


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Manually delete the FSV copied in this process.

Financial Accounting>>General Ledger Accounting>>Business Transactions>>Closing>>Document>>Define Financial Statement Versions


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Copying Capability of a Reference CoA - Report Before Execution

24.06.2013 Dynamic List Display 1

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Target chart of accounts ZZZZ

Source chart of accounts ZA00

Target fin. stmt version ZZZZ Source fin. stmt ver

The following activities will be carried out:

Create target chart of accounts

Copy accounts from source chart of accounts to target cha

Copy Financial Accounting account determination

Copy Asset Management account determination

Copy Controlling account determination

Copy Materials Management account determination

Copy Human Resources account determination

Copy Sales and Distribution account determination

Copy target financial statement version from source versi

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|G/L Acct|Criterion | |Language|Description |Name |G/L Acct|G/L Acct|

------------------------------------------------------------------------------------------------------------------------------------

|100000 |Accounts | | | | | | |

|100151 |Accounts | | | | | | |

|100152 |Accounts | | | | | | |

|100153 |Accounts | | | | | | |

|100154 |Accounts | | | | | | |

|100200 |Accounts | | | | | | |

|100400 |Accounts | | | | | | |

|104151 |Accounts | | | | | | |

|104152 |Accounts | | | | | | |

|104153 |Accounts | | | | | | |

|104154 |Accounts | | | | | | |

|104400 |Accounts | | | | | | |

|104451 |Accounts | | | | | | |

|105151 |Accounts | | | | | | |

|105152 |Accounts | | | | | | |

|105153 |Accounts | | | | | | |

|105154 |Accounts | | | | | | |

|105400 |Accounts | | | | | | |

|110400 |Accounts | | | | | | |

|115400 |Accounts | | | | | | |

|120400 |Accounts | | | | | | |

|120500 |Accounts | | | | | | |

|130006 |Accounts | | | | | | |

|130007 |Accounts | | | | | | |

|130008 |Accounts | | | | | | |

|140000 |Accounts | | | | | | |

|140106 |Accounts | | | | | | |

|140107 |Accounts | | | | | | |

|140108 |Accounts | | | | | | |

|140109 |Accounts | | | | | | |

|140110 |Accounts | | | | | | |

|140111 |Accounts | | | | | | |

|140112 |Accounts | | | | | | |

|140113 |Accounts | | | | | | |

|140114 |Accounts | | | | | | |

|140115 |Accounts | | | | | | |

|140116 |Accounts | | | | | | |

|199999 |Accounts | | | | | | |

|200101 |Accounts | | | | | | |

|200251 |Accounts | | | | | | |

|200252 |Accounts | | | | | | |

|200253 |Accounts | | | | | | |

|200400 |Accounts | | | | | | |

|200501 |Accounts | | | | | | |

|200511 |Accounts | | | | | | |

|200512 |Accounts | | | | | | |

|200551 |Accounts | | | | | | |

|200552 |Accounts | | | | | | |

|200553 |Accounts | | | | | | |

|200554 |Accounts | | | | | | |

|200555 |Accounts | | | | | | |

|200556 |Accounts | | | | | | |

|200700 |Accounts | | | | | | |

|200704 |Accounts | | | | | | |

|200901 |Accounts | | | | | | |

|200902 |Accounts | | | | | | |

|200903 |Accounts | | | | | | |

|200904 |Accounts | | | | | | |

|200905 |Accounts | | | | | | |

|200906 |Accounts | | | | | | |

|200907 |Accounts | | | | | | |

|200908 |Accounts | | | | | | |

|200909 |Accounts | | | | | | |

|205000 |Accounts | | | | | | |

|210000 |Accounts | | | | | | |

|210001 |Accounts | | | | | | |

|210002 |Accounts | | | | | | |

|210006 |Accounts | | | | | | |

|210051 |Accounts | | | | | | |

|210100 |Accounts | | | | | | |

|210101 |Accounts | | | | | | |

|215000 |Accounts | | | | | | |

|215006 |Accounts | | | | | | |

|220000 |Accounts | | | | | | |

|220001 |Accounts | | | | | | |

|220034 |Accounts | | | | | | |

|220035 |Accounts | | | | | | |

|220036 |Accounts | | | | | | |

|220037 |Accounts | | | | | | |

|220038 |Accounts | | | | | | |

|220039 |Accounts | | | | | | |

|220040 |Accounts | | | | | | |

|220041 |Accounts | | | | | | |

|220042 |Accounts | | | | | | |

|220043 |Accounts | | | | | | |

|220044 |Accounts | | | | | | |

|220045 |Accounts | | | | | | |

|220046 |Accounts | | | | | | |


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COMPANY CODE COPY WITH DIFFERENT COA BUT SAME GL ACTS & SETTINGS (PLUS DELETE) METHOD 2

This approach ensures that all other FI settings are copied from the reference company code while using a different CoA ID.

This includes the SKB1 data.

Preceded by copying a reference CoA to CoA "ZZZZ" with all account determination, but without the FSV.

FORMATION


No

No

Deletion of the abovementioned PCA ledger 8A table entry.

There are inconsistencies in ledger 8A (Profit Center Accounting) (see long

text)

Message no. FC158

Diagnosis

Company code ZAC2 is assigned to ledger 8A (Profit Center Accounting).

This ledger is managed either with a valuation other than "legal

valuation" or in a currency which differs from a cost accounting object

and therefore requires a controlling area. The assignment of the company

code to a controlling area is, however, deleted when copying.

System Response

The assignment to ledger 8A (Profit Center Accounting) is copied.

Procedure

Before the first posting in your target company code, maintain the

assignment of this company code to a controlling area.

Alternatively you can also delete the assignment of the target company

code to ledger 8A (Profit Center Accounting).

My Note

This can be done using SE16-->T882 (Company Code/Ledger Assignment)

Select the applicable line then Table Entry-->Delete. A vertical layout of the

record will be displayed. Click "Delete Entry". Message "Database record deleted"

will be displayed. Confirm deletion by rerunning the report.

Certain data was not copied (see long text)

Message no. FC125

Diagnosis

When you copy a company code, not all the settings are copied, for

example there is some data that must be unique for each company code.

The fields that are not copied from reference company code ZAC2 are

listed below. After copying the company code data, you must enter the

appropriate data in these fields in the target company code manually.

The exact procedure is specified for each field.

Procedure

The following global data is deleted:

o Productive indicator

In Customizing for Financial Accounting, maintain the global parameters

of the target company code ( Financial Accounting Global Settings ->

Company Code -> Check and Add Global Parameters).

The following assignments are not copied:

o Asignment between company code and controlling area.

In Customizing for the enterprise structure, maintain the assignment

(Assignment -> Controlling -> Assign Company Code to Controlling

Area).


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Evidence of accompanying company code definitions.


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etc.

At this point most company code definitions in AR, AP, Bank, etc. will also have been created except as indicated above.


This is where the copied CoA reference is changed before any further action.

This new CoA "ZZZZ" will have been copied from a reference with all of its account determination definitions.

Refer to sheet "b".

Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>G/L Account Creation and Processing>Alternative Methods>>Copy G/L Accounts>>Copy Company Code


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SE16>>SKB1

DELETION

This company code has not been assigned to a CO Area. If it was, that assignment would have to be deleted first.

Delete Company Code before CoA.



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COPY A CO AREA WITH AT LEAST ONE CCODE, BUT WITH NEW COA USING "CREATE WITH REFERENCE" (PLUS DELETE)

FORMATION

Enterprise Structure>>Definition>>Controlling>>Maintain Controlling Area>>Edit, Copy, Delete, Check Controlling Area


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--- Modifiable

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--- D55K905772 010 KNOWLMI1 25.06.2013 FI: Company Code Modelling 3

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--- D55K905773 KNOWLMI1 25.06.2013 Customizing Task

Structure |

|-- Table Contents

|-- IMG Activity Edit Chart of Accounts List

|-- IMG Activity Define Retained Earnings Account

|-- IMG Activity Assign Company Code to Chart of Accounts

|-- IMG Activity Define Account Group

|-- IMG Activity Copy Company Code

|-- IMG Activity Copy Chart of Accounts

|-- IMG Activity Delete Chart of Accounts

|-- IMG Activity Edit, Copy, Delete, Check Company Code

|-- IMG Activity Maintain Controlling Area

--- IMG Activity Assign company code to controlling area

Navigation

Choose

Expand

Select objects to be copied.

GoTo Back


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Copy Org structure

Enter

No

No

Certain data was not copied (see long text) Message no. FC125 Diagnosis When you copy a company code, not all the settings are copied, for example there is some data that must be unique for each company code. The fields that are not copied from reference company code ZAC2 are listed below. After copying the company code data, you must enter the appropriate data in these fields in the target company code manually. The exact procedure is specified for each field. Procedure The following global data is deleted: o Productive indicator In Customizing for Financial Accounting, maintain the global parameters of the target company code ( Financial Accounting Global Settings -> Company Code -> Check and Add Global Parameters). The following assignments are not copied: o Asignment between company code and controlling area. In Customizing for the enterprise structure, maintain the assignment (Assignment -> Controlling -> Assign Company Code to Controlling Area).


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The usual warnings.

Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Edit Chart of Accounts List

Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Define Account Group

(Assignment -> Controlling -> Assign Company Code to Controlling Area).


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Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Define Retained Earnings Account

Select the row & Choose

Transfer Accounts for reference


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Delete and add rows as required.

Choose any row to display more details.

Select all rows or just a range.

Create the GL Accounts

SKAT, SKA1, SKB1 filled.


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No cost elements

Create the account determination.

Refresh

Return to Header

Once the task is complete and no further use id required, one might as well as do some housekeeping.

Hence, ...

Delete

DELETION

Controlling>>General Controlling>>Organization>>Maintain Number Ranges for Controlling Documents

1st remove CO number ranges.

Change Groups

Select each group one by one.


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Interval>>Maintain

Select and delete the number range for each group.

Back. The group will have been deleted.

Repeat until no group remains and all transactions are unassigned.

Controlling>>Cost Center Accounting>>Master Data>>Define Cost Center Groups>>Change Cost Center Group (KSH2)

2nd remove the automatically created hierarchy node from within (i.e. Change>Select>Delete) plus any other cost center groups.

In this example, no cost element groups or any CO master data was created.

Hence, one may be prompted accordingly by the checks within the next step until all has been deleted.

Enterprise Structure>>Definition>>Controlling>>Maintain Controlling Area>>Edit, Copy, Delete, Check Controlling Area

Delete CO Area

Message CO Area deleted incorrectly.

Does not delete connected company codes unlike when being created.

Hence, company codes should be deleted first, then controlling area.

Although the CO Area was deleted, a message was displayed indicating that it was done incorrectly.

This is most likely that the dependent company code should have been deleted first.

But despite this the CO Area deletion went ahead anyway and rendered the message after the point of no return..

Conventionally, assigned company codes should be delinked first.

Enterprise Structure>>Definition>>Financial Accounting>>Edit, Copy, Delete, Check Company Code>>Copy, delete, check company code


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Back

All deleted!
