competency approach to human resource...
TRANSCRIPT
A Competency is an underlying characteristic of a person which enables
him /her to deliver superior performance in a given job, role or a situation.
Competencies are seen mainly as inputs.
They consist of clusters of knowledge, attitudes and skills that affect an
individual’s ability to perform.
Hayes (1979) –
Competencies are generic knowledge motive, trait, social role or a skill of a
person linked to superior performance on the job.
Albanese (1989) –
Competencies are personal characteristics that contribute to effective managerial performance.
UNIDO (2002)-
A Competency is a set of skills, related knowledge and attributes that allow an individual to successfully perform a task or an activity within a specific function or job.
What is Common in the definitions?
Competencies
• underlying characteristic of a person’s inputs.
• clusters of knowledge, attitudes and skills
• generic knowledge motive, trait, social role or a skill
• personal characteristics
• set of skills, related knowledge and attributes
Job
• superior performance in a given job, role or a situation
• individual’s ability to perform.
• linked to superior performance on the job.
• contribute to effective managerial performance
• successfully perform a task or an activity within a specific function or job
Set of
SKILLS
Relates to the
ability to do,
Physical
domain
Attribute
Relates to qualitative
aspects
personal Characteristics
or traits
KNOWLEDGE
Relates to information
Cognitive Domain
COMPETENCY
Outstanding Performance of
tasks or activities
Behaviour Indicators
• A Competency is described in terms of key behaviours that enables recognition of that
competency at the work place.
• These behaviors are demonstrated by excellent performers on-the-job much more consistently than average or poor performers. These characteristics generally follow the 80-20 rule in that they include the key behaviors that primarily drive excellent performance.
Analytical Thinking
• The ability to break problems into component parts and consider or organize parts in a systematic way; the process of looking for underlying causes or thinking through the consequence of different courses of action.
Key Behaviour Indicators• Independently researches for information and solutions to
issues
• Ability to know what needs to be done or find out (research) and take steps to get it done
• Ask questions when not sure of what the problem is or to gain more information.
• Able to identify the underlying or main problem.
• Shows willingness to experiment with new things.
• Develops a list of decision making guidelines to help arrive at logical solutions.
Competency Model
• A competency model is a valid, observable, and measurable list of the knowledge, skills, and attributes demonstrated through behavior that results in outstanding performance in a particular work context.
• Typically A competency model includes
• Competency titles
• Definitions of those titles
• Key Behaviour indicators
Competency - Broad Categories
• Generic Competencies
• Competencies which are considered essential
for all employees regardless of their function or
level. - Communication, initiative, listening etc.
• Managerial Competencies
• Competencies which are considered essential
for employees with managerial or supervisory
responsibility in any functional area including
directors and senior posts.
Competency - Broad Categories
• Technical / Functional
• Specific competencies which are considered essential to perform any job in the organisation within a defined technical or functional area of work.
e.g.: Finance, environmental management,etc
Competency modeling begins the process of building
tools to link employee performance to the mission and
goals of the organisation .
Traditional Job Analysis Vs Competency Approach
Job Analysis leads to
• long lists of tasks and the
skills / knowledge
required to perform each
of those tasks
• Data generation from
subject matter experts; job
incumbents
• Effective Performance
Competency model leads to
• A Distilled set of underlying personal characteristics
• Data generation from outstanding performers in addition to subject matter experts and other job incumbents
• Outstanding Performance
Distinguish Superior From Merely Satisfactory Performance
The approach allows executives and angers to
make a distinction between a person's ability to
do specific tasks at the minimum acceptable
level and the ability to do the whole job in an
outstanding fashion
Behaviour Indicators Based upon what outstanding individuals
actually do
• The competency definitions are based upon outstanding current performance in the organization.
• These competencies do not reflect someone's management theory or an academic idea of what it takes to do the job well, but rather are based on what works within the organization and most directly contributes to top performance.
The Competencies are Behaviour Specific
It is one thing, for example, to ask whether an employee "takes initiative," a very general concept, open to interpretation, but it is quite another to ask, "Was it typical of this manager to carry out tasks without your having to request that they be done?," a question which has only two answers, "Yes" and "No".
Holistic Application
Competencies
Help companies ‘raise the bar’ of performance expectations.
Help teams and individuals align their behaviours with key organisational strategy.
Each employee understand how to achieve expectations.
Competency based recruitment
Competency based interviews reduce the
risk of making a costly hiring mistake and
increase the likelihood of identifying and
selecting the right person for the right job
Competency based Performance Appraisal
Competencies Enable
Establishment of clear high performance standards.
Collection and proper analysis of factual data against
the set standards.
Conduct of objective feedback meetings.
Direction with regard to specific areas of improvement.
Competency based Training
• Competency based appraisal process leading to
effective identification of training needs.
• Opportunity to identify/ develop specific
training programmes - Focused training
investment.
• Focused Training enabling improvement in
specific technical and managerial competencies
Competency based Development
• Competencies
• Contribute to the understanding of what development really mean, giving the individual the tools to take responsibility for their own development.
• Give the line managers a tool to empower them to develop people
Steps in Model Building
• Background information about the organisation
• Decide on the Occupation / Job Position(s) that require competency Model(s)
• Discuss the application of the competency model
• Select a data collection method and plan the approach
• Organize Data collected
• Identify main themes or patterns
• Build the model - Defining specific behaviour Indicators
• Review the model
Data Collection Methods
• Resource / Expert Panels
Structured process to get the participants (Job holders, managers HR / training staff) to think systematically about the job, skills and personal characteristics needed for success.
• Critical Event Interviews
Structured interviews with superior performers which involves in-depth probing of a large number of events and experiences.
Data Collection Methods
• Generic competency Dictionaries
• Conceptual frameworks of commonly
encountered competencies and behaviour
indicators.
• Serve as a starting point to the model building
team.
• Can be used in resource panel by asking the
participants to select a set of generic
competencies related to the job and rate the
importance
A Detailed Approach
• Info about the company.
• Decision on the job position(s) .
• Discussion on the CM application.
• Basic data collection on the job responsibilities(using customized menu)
• Focus group
Review job description
understand performance criteria
Discuss specific behaviours
List top ten competencies
A Detailed Approach
• Critical incident technique - interviewing top
performers
• incidents that lead to effective performance
• incidents that lead to in effective performance
• Discuss specific behaviours
• List behaviours
• List competencies
A Detailed Approach
• Content Analysis
• Group behaviours
• Match behaviours to competencies using competency dictionary as a guideline
• Evolve new set of competencies if any
• Match behaviour indicators identified through CIT to the top 10 competencies identified by the focus group
• Review the model and make corrections
COMPETENCY MAPPING MODEL
ORGANISATION DIRECTION• VISION• MISSION• SHORT TERM & LONG TERM GOAL• STRATEGIES• VALUES
TRANSLATING THEM INTO ACTIONS FOR ACTUALISATION
ORGANISATION STRUCTURE
ROLES, POSITIONS, JOBS
THROUGH
CORE COMPETENCY OF THE
ORGANISATIONROLE COMPETENCY
COMPETENCY MAPPING PROCESS
1.0 DESIGNING THE QUESTIONNAIRE
While designing the questionnaire
following factors are to be taken into
consideration:
1.1 Part - I
1.1.1 Purpose of the job.
1.1.2 Critical Success Factors
1.1.3 Key Result Areas
1.1.4 Key Activities
CSF - 1 CSF - 2 CSF - 3 CSF - 4 CSF - 5
KEY RESULT AREAS
KRA- 1 KRA - 2 KRA - 3 KRA - 4 KRA - 5
KEY ACTIVITIES
KA - 1 KA - 2 KA - 3
JOB
CRITICAL SUCCESS FACTORS
Each Critical Success Factor (CSF) is the end result of multiple Key Result Areas.
Each Key Result Area (KRA) is the end result of multiple Key Activities.
1.1.5 Relationship.
1.1.6 Organization Structure.
1.1.7 Empowerment of the position.
1.1.8 Challenges in the job.
1.1.9 Changes expected in the technology, product,
process etc in the next 2-3 years.
1.1.10 Budget and Controls.
1.1.11 Investment Plan.
DESIGNING THE QUESTIONNAIRE CONTINUED
DESIGNING THE QUESTIONNAIRE
1.2 PART - II
1.2.1 Academics, Knowledge
Skills Sets
Experience
1.2.2 Competencies
2.0 DATA COLLECTION
2.1 Clarity of Organisation Direction
2.2 Clarity of Organisation Structure.
2.3 Interview Job Holder.
2.4 Interview Job Holder's Reporting Officer.
2.5 Discuss with the Focus Group if the job are
of the same family.
3.0 C0MPETENCY DRAFTING
3.1 Rank Order of the list of competencies .
- Guided / Unguided.
3.2 Comparing good performer and average performer
with select list of competencies.
3.3 Use research data and assign competencies
to positions.
5.0 FINALISING CORE COMPETENCIES FOR
• Front Line Management
• Middle Management
• Senior Management / Top Management
6.0 PURPOSE OF COMPETENCY MAPPING
"Effectiveness of an organisation is the summation of the
required competencies in the organisation".
Gap Analysis
Role Clarity
Selection, Potential Identification, Growth Plans.
Succession Planning.
Restructuring
Inventory of competencies for future planning.
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