competitive research and

COMPETITIVE RESEARCH AND

DEVELOPMENT

GRANTS MANUAL (CRGM)

Revised Edition

Department of Agriculture Bureau of Agricultural Research

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) iii

Message

Agriculture plays a vital role in Philippine economy. Two

thirds of its rural population depends on farming for

livelihood and about 50 percent of the country’s labor

force is engage in agricultural activities. The sector

contributes only 11 percent to the gross domestic

product (BAS, 2012). Thus, the sector needs to be

assisted with improved and innovative services and

interventions such as research and development (R&D)

to increase productivity and enhance income

generation. To help attain these, the agriculture and

fisheries R&D sectors are continuously developing and

generating technologies geared towards sustainable

and stable growth of the agricultural sector.

The Department of Agriculture-Bureau of Agricultural Research (DA-BAR), being the

mandated coordinating agency for agriculture and fisheries R&D, is concentrating

its efforts in delivering results for the betterment of the Filipino people particularly the

farmers and fisherfolk.

In pursuit for excellence in agriculture and fisheries R&D, the Bureau supports and

coordinates R&D programs and projects being implemented by its partner R&D

institutions and agencies, which are in line with the programs and DA’s thrusts and

priorities and the Bureau’s R&D agenda. From its conceptualization and adoption in

September 2005, the Bureau presents the updated and integrated version of the

Competitive Research and Development Grants Manual (CRGM) as a guide and

reference document for R&D stakeholders in packaging of proposals under the

different R&D programs of the Bureau as well as to standardize the systems and

procedures for implementation, monitoring and evaluation of all DA-BAR-supported

R&D projects.

This CRGM version presents the guidelines and formats in packaging proposals, the

process of proposal screening and evaluation, as well as the process of monitoring

and evaluation for specific major R&D programs namely Basic and Applied

Research, [i.e. Community-based Participatory Action Research (CPAR)], National

Technology Commercialization Program (NTCP), Institutional Development Program

(including Research Facilities Development Grant and Human Resource

Development Program) and Scientific Publication Grant (SPG).

I hope that this updated manual would properly guide us on the research and

development grants of DA-BAR, which are all geared towards the attainment of an

improved life for the farmers and fisherfolk.

DR. NICOMEDES P. ELEAZAR, CESO IV

Director, Bureau of Agricultural Research

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) v

Preface

This Competitive Research and Development Grants Manual (CRGM) is an updated

version of the 2005 first edition. This is an operational guidebook as a reference for all

R&D stakeholders of the Grants-in-Aid funds being managed by the Bureau.

Specifically, it aims to present the different R&D programs supported by the Bureau

through grants; implementing guidelines in the preparation, submission, screening

and evaluation of R&D proposals; and the monitoring and evaluation system for

R&D projects.

There have been recent modifications in the organizational structure and

amendments in the technical profile of current R&D thrusts and priorities of the

Bureau as well as new fiscal management policies. These changes necessitate new

additions in the guidelines for packaging, screening, evaluation and approval of

proposals, and in monitoring and evaluation. Henceforth, the updating and revision

of the CRGM was done.

This updated manual incorporated new institutional directions and the reinvigorated

organizational structure of DA-BAR. It includes other existing grants supported by the

Bureau namely Technology Commercialization, Institutional Development, and the

Scientific Publication; the revised grant system processes; and some modifications in

the proposal preparations.

The updating of this manual was jointly undertaken by all the divisions and units of

the Bureau.

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) vii

Contents

MESSAGE

PREFACE

ACRONYMS AND ABBREVIATIONS

SECTION 1

Introduction 1

The Bureau of Agricultural Research 3

SECTION 2

Research and Development Agenda 7

Formulation of RDE Agenda and Programs 9

SECTION 3

R&D Grant System and Implementing Guidelines 11

In-House R&D Proposal Screening and Review Committee 15

Pool of External R&D Experts 16

Research and Development Grants 17

Basic and Applied Research 18

Community-Based Participatory Action Research (CPAR) 19

Technology Commercialization 22

Institutional Development Grant (IDG) 25

Research Facilities Development Grant Program 25

Human Resource Development (HRD) Program 29

Degree Scholarship Program 29

Tuition Fee Assistance 33

Undergraduate Scholarship Program 36

Post-Doctoral and Senior Scientist Research Fellowship in

Basic Research for Agriculture and Fisheries 38

Non-Degree Assistance Program 42

Thesis/Dissertation Assistance Program 46

Scientific Publication Grant 50

Project Monitoring and Evaluation 52

Monitoring and Evaluation Team 53

Monitoring and Evaluation Process

for Basic and Applied Research 55

Contents

viii CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

Monitoring and Evaluation Process for

Technology Commercialization Projects 59

Monitoring and Evaluation Process for Research Facilities

Development (RFD) Projects 60

Budget Realignment and Project Extension 61

SECTION 4

Appendices

Appendix A

Capsule Proposal Format for Basic and Applied Research and


Appendix B

Guidelines for the Preparation of Capsule Proposal for Basic and

Applied Research and Technology Commercialization 73

Appendix C

Detailed Proposal Format for Basic and Applied Research and


Appendix D

Guidelines for the Preparation of Detailed Proposal for Basic and

Applied Research and Technology Commercialization 95

Appendix E

Acknowledgment Receipt 111

Appendix F

On-Site/Field Monitoring Form for Technology Commercialization Projects 115

Appendix G

Progress Report Format for Basic and Applied Research and


Appendix H

Guidelines for the Preparation of Progress Report for Basic and Applied

Research and Technology Commercialization Projects 137

Appendix I

Completion Report Format for Basic and Applied Research and


Appendix J

Guidelines for the Preparation of Completion Report for Basic and

Applied Research and Technology Commercialization Projects 149

Appendix K

Review and Evaluation Sheet for Basic and Applied Research Projects 155

Appendix L

Certificate of Acceptability Format for Basic and Applied Research Projects 159

Appendix M

Proposal Format for Research Facilities Development Grant 163

Appendix N

Guidelines for the Preparation of Proposal for Research Facilities

Development Grant 171

Contents

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) ix

Appendix O

Completion Report Format for Research Facilities Development

Grant Projects 179

Appendix P

Monitoring and Validation Form for Research Facilities Development

Grant Projects 183

Appendix Q

Application Format for Degree Scholarship Program 189

Appendix R

Application Format for Thesis/Dissertation Assistance Program 195

Appendix S

Application Format for Non-Degree Assistance Program 199

Appendix T

Travel Report Format for Non-Degree Assistance Program 203

Appendix U

Proposal Format for Scientific Publication Grant 207

SECTION 5

List of Figures

Figure 1

Organizational structure of the Bureau of Agricultural Research 5

Figure 2

Flowchart for the formulation of RDE agenda and programs 9

Figure 3

DA-BAR R&D Framework 13

Figure 4

Process flow in screening, evaluation and approval of Basic and

Applied Research proposals 21

Figure 5

Process flow in screening, evaluation and approval of Technology

Commercialization proposals 24

Figure 6

Process flow in screening, evaluation and approval of

Research Facilities Development Grant proposals 28

Figure 7

Process flow of the Degree Scholarship Program 35

Figure 8

Process flow of the Undergraduate Scholarship Program, Post-doctoral

and Senior Scientist Research Fellowship 41

Figure 9

Process flow of Non-Degree and Thesis/Dissertation Assistance Program 49

Figure 10

Process flow of Scientific Publication Grant 51

Figure 11

Process flow in Monitoring and Evaluation of Basic and Applied

Research projects 58

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) xi

Acronyms and Abbreviations

ACD Applied Communications Division

AFMA Agriculture and Fisheries Modernization Act

AFR Audited Financial Report

BAR Bureau of Agricultural Research

BAR-TEC BAR Technical Evaluation Committee

BFAR Bureau of Fisheries and Aquatic Resources

BIR Bureau of Internal Revenue

CA College of Agriculture

CHED Commission on Higher Education

CPAR Community-based Participatory Action Research

COA Commission on Audit

COE Center of Excellence

CSC Civil Service Commission

EO Equipment Outlay

DA Department of Agriculture

DSP Degree Scholarship Program

DV Disbursement Voucher

HRD Human Resource Development

IDD Institutional Development Division

IEC Information, Education and Communication

IT Information Technology

LIB Line Item Budget

LGU Local Government Unit

LOA Leave of Absence

M&E Monitoring and Evaluation

MET Monitoring and Evaluation Team

MOA Memorandum of Agreement

MOOE Maintenance and Other Operating Expenses

MOV Means of Verification

MLGU Municipal Local Government Unit

MR Memorandum Receipts

MS Master of Science

NaRDSAF National Research and Development System in Agriculture

and Fisheries

NDAP Non-Degree Assistance Program

NGO Non-Government Organization

NSRI Natural Science Research Institute

OS Obligation Slip

OVCI Office of the Vice Chancellor for Instruction

OVI Objectively Verifiable Indicators

PhD Doctor of Philosophy

PLGU Provincial Local Government Unit

PMED Project Monitoring and Evaluation Division

PO People’s Organization

PPDD Planning and Project Development Division

PS Personnel Services

PTIAF Provincial Technological Institutes for Agriculture and Fisheries

R&D Research and Development

Acronyms and Abbreviations

xii CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

RAMRO Revised Accounting Manual for Research Operation

RDE Research, Development and Extension

RDEAP Research, Development and Extension Agenda and Programs

RFRDC Regional Fisheries Research and Development Center

RFU Regional Field Unit

RIARC Regional Integrated Agricultural Research Center

ROI Return on Investment

ROS Research-Outreach Station

RRDEN Regional Research, Development and Extension Network

SEC Securities and Exchange Commission

SPG Scientific Publication Grant

SUCs State Universities and Colleges

TCD Technology Commercialization Division

TEC Technical Evaluation Committee

TCG True Copy of Grades

TEV Travel Expense Voucher

TDAP Thesis/Dissertation Assistance Program

ToR Transcript of Records

TWG Technical Working Group

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Section 1: Introduction

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) 3

THE BUREAU OF AGRICULTURAL RESEARCH

LEGAL MANDATE

The Bureau of Agricultural Research (BAR) was created by virtue of Executive Order

116 signed in 1987 by then President Corazon C. Aquino. Under this EO, the

government addressed the lack of coordination and integration of agriculture

research and development among the existing bureaus, councils, and agencies by

creating BAR under the Research, Training, and Extension Group.

EO 292 otherwise known as the Administrative Code of 1987 stated the mandate of

BAR as:

“to ensure that all agricultural research is coordinated and undertaken

for maximum utility to agriculture. It shall tap farmers, farmer

organizations, and research institutions, especially the State Colleges

and Universities, in the conduct of research for the use of the Ministry

and its clientele, particularly the farmers/fishermen and other rural

workers (Section 22)”

In 1997, Republic Act 8435, also known as the Agriculture and Fisheries

Modernization Act (AFMA), was enacted. This law, together with Executive Orders

127 & 338 affirmed the leading role of BAR in coordinating and managing

agriculture and fisheries research and development (R&D).

“Further expanded and strengthened the mandate of BAR by

providing leadership in enhancing, consolidating and unifying the

national and regional agriculture and fisheries research and

development programs of the National Research and Development

System in Agriculture and Fisheries (NaRDSAF)”

VISION

”A better life for Filipinos through excellence in Agriculture and Fisheries Research

and Development”

MISSION

“To attain food security and reduce poverty through technology-based agriculture

and fisheries sector”

CORE FUNCTIONS

1. Promote the integration of R&D functions and enhance the participation of

farmers, fisherfolk, the industry, and the private sector and take the lead in

the drafting and development of an integrated national and regional

research and development plans and programs for the NaRDSAF;

Section 1: Introduction

4 CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

2. Prepare and oversee the implementation of a comprehensive R&D program

to enhance, support, consolidate, and make full use of the capabilities of the

interlinked NaRDSAF, including the review and rationalization of the roles,

functions, and organization of the various agriculture and fisheries national

research and development institutions;

3. Set and enhance policies in agriculture and fishery national research and

development in order to ensure sustainable food security, alleviate poverty,

promote people empowerment, agricultural productivity and development

and promote internationally competitive agribusiness and fishery sector;

4. Develop and coordinate programs for the operationalization and continued

strengthening of the institutional capacities, efficiency, effectiveness and

integration of the national research and development system, including the

setting up of Monitoring and Evaluation (M&E) system for the effectiveness

and efficiency of its various components;

5. Create ad hoc committees, Technical Working Groups (TWGs) and

Commodity Pool of Experts to help facilitate the accomplishment of the

Bureau’s thrusts and functions; and

6. Set policies on enhancing and strengthening relations and exchange

between the Philippines and international institutions on agriculture and

fisheries national research and development

RESEARCH AND DEVELOPMENT THEMATIC THRUSTS

To realize DA-BAR's vision, its banner programs are aligned with the AFMA thrusts:

Food Security

Increased Productivity and Profitability

Poverty Alleviation and People Empowerment

Sustainable Agricultural Development

Global Competitiveness



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Section 2: Research and Development Agenda


Conduct consultation meetings

with stakeholders

(NaRDSAF members)

Updating

Formulation of RDE Agenda and Programs

Validation with stakeholders

Implement RDE Agenda and Programs for

five (5) years

FORMULATION OF RDE AGENDA AND PROGRAMS

The RDE Agenda and Programs (RDEAP) is a set of R&D priority areas which serves as

the Bureau’s main criteria or reference in supporting programs/projects. It contains

the identified researchable areas of priority commodities and thematic thrusts of the

DA.

The Bureau takes the lead in the drafting and development of an integrated

Research, Development and Extension Agenda and Programs (RDEAP) for

Agriculture and Fisheries. The RDEAP is formulated through consultation meetings

with different stakeholders and partners from the NaRDSAF, namely the R&D centers

and institutes under the DA, State Universities and Colleges (SUCs), private R&D

organizations, NGOs and other specialized agencies. The RDEAP is created to be

demand-driven and participative. In this manner, complementation of R&D

activities is achieved and the use of R&D resources is maximized to create value

and foster knowledge.

The formulated RDE Agenda and Programs is validated by stakeholders (i.e

NaRDSAF member agencies, private sector, and others) and thereby adopted as

the five-year RDE Agenda for agriculture and fisheries. The implementation of RDE is

coordinated by DA-BAR. Timely meetings and consultations are conducted to

update the identified problems affecting priority commodities (Figure 2).

Figure 2. Flowchart for the formulation of RDE Agenda and Programs


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Section 3: R&D Grant System and Implementing Guidelines


DA-BAR, by virtue of its mandate institutionalized its grant system anchored and

contributory to the thrusts of the DA (Figure 3). The framework is operationalized to

ensure effective and efficient management of R&D resources. An appropriate

allocation of R&D funds is provided for programs and projects on Basic, Applied (i.e.

Community-based Participatory Action Research (CPAR)) and Technology

Commercialization. Aside from this, the Bureau also provides support for Institutional

Development including Research Facilities Development and Human Resource

Development, and knowledge management particularly the Scientific Publication

Grant, which are encompassing areas recognized as support to R&D.

Figure 3. DA-BAR R&D Framework

Specifically, the grant system is directed towards:

1. Addressing national and sectoral/commodity concerns in accordance with

the problems and needs of the clientele, industry, farmers and fisherfolk.

2. Addressing specific R&D needs of the regions and designed to transform

agriculture from a resource-based to a technology-based industry with focus

on agribusiness development to increase the productivity and profitability of

farming and fishing communities.



3. Addressing urgent problems and/or special RDE activities not lined up under

the various medium-term R&D programs developed by the National RDE

Networks to ensure continuity of efforts and rational allocation of funds for

RDE in agriculture and fisheries.

4. Developing and transferring agricultural technologies which are market-

oriented and user-driven to support agri-business and agri-industry

development.

Moreover, to ensure orderly management of the grants system, the Bureau

organized the In-House R&D Proposal Screening and Review Committee and

created a Pool of Experts.



IN-HOUSE R&D PROPOSAL SCREENING AND REVIEW COMMITTEE

The Committee shall perform the following functions:

Conduct initial screening and evaluation of R&D proposals based on

approved criteria and guidelines

Identify proposals which shall be endorsed/approved for in-depth en banc

evaluation

Facilitate the conduct of en banc evaluation involving the identified expert/s

to evaluate proposals in terms of technical, financial and administrative

management aspects

Summarize and consolidate the findings and recommendations of the

technical experts

Recommend project proposals approved in the en banc evaluation for

approval of the Director

COMPOSITION

Chairperson: Assistant Director

Co-Chair Members: Head, Planning and Project Development Division (PPDD)

Head, Project Monitoring and Evaluation Division (PMED)

Head, Technology Commercialization Division (TCD)

Head, Institutional Development Division (IDD)

Head, Applied Communications Division (ACD)

Members: Assistant Heads and Technical Staff of PPDD, PMED, TCD, IDD

and ACD; and BAR Technical Advisers Group (TAG)

The Committee may call on and request other DA-BAR officials and staff to serve as

additional committee members as deemed necessary.



POOL OF EXTERNAL R&D EXPERTS

The Experts Pool is composed of specialists from the DA, SUCs, NGOs, private sector

and other government institutions who are technically equipped and actively

involved in R&D. The pool is created through a Special Order aimed to assist the

Bureau in technical evaluation of proposals and in monitoring and evaluation of its

R&D programs/projects.

FUNCTIONS

The Experts Pool shall perform the following responsibilities:

Assist DA-BAR in the formulation/updating of R&D agenda/program for

various sectors.

Assist DA-BAR in conducting national and regional consultations to identify

major problems affecting the agriculture and fishery sector and recommend

R&D interventions.

Conduct in-depth technical evaluation of proposals including the

appropriateness of the methodology used, consistency of the work plan with

the proposed budget and capability of the proponent to conduct research.

Assist DA-BAR in the review, monitoring and evaluation (M&E) of on-going

and completed R&D projects



RESEARCH AND DEVELOPMENT GRANTS

The DA-BAR coordinates the implementation of its major R&D programs funded

through provision of grants for Basic and Applied Research, Technology

Commercialization, Institutional Development (Research Facilities Development and

Human Resource Development) and Scientific Publications. These are being

implemented through collaborative projects with partner R&D institutions and

agencies with which the proponent is affiliated. Proponents of the project grants

must possess the required academic qualifications and track record to successfully

implement research and/or development project. The proponent should be able to

carry out the project with due diligence and efficiency, and in accordance with

appropriate agricultural and fisheries practices that conform to sound

environmental and social standards.

Awarding of grants is always based on the merits of the approved proposals. There is

no limit as to the number of proposals a particular proponent may submit, but

prioritization shall be implemented subject to availability of funds or as deemed

appropriate and necessary, or given that the proponent has no outstanding

balance with the Bureau in the form of uncompleted projects or unliquidated

balances. Each proposal is treated separately and independently, in strict

accordance with the established guidelines. Acceptance, approval and

implementation of projects shall conform to the Revised Documentary Requirements

for Common Government Transactions as prescribed under Commission on Audit

(COA) Circular No. 2012-001 dated June 14, 2012.



1.0 BASIC AND APPLIED RESEARCH

The basic or upstream research is directed towards increase in knowledge or

understanding of the fundamental aspects of phenomena and observable facts

without specific application or use in view. It is an original investigation for the

advancement of scientific knowledge and does not have specific commercial

objectives.

Applied research is either midstream or downstream research. Midstream research

deals with technology generation and is done in research stations (controlled

environment) geared towards gaining knowledge and understanding necessary to

address a pressing problem or need. Technology generation in this context refers to

the process of developing technologies that are for verification and are not yet

ready for dissemination. On the other hand, downstream research deals with

technology verification and dissemination and is done on farmer’s field, sites or

locations. Downstream researches are usually directed towards fine-tuning and

verification of newly-developed technologies to determine their feasibility on the

ground level.

CRITERIA FOR FUNDING

Proposals for basic and applied researches should either be within the national

and/or regional priorities, or researches intended to solve emerging concerns or

problems in the agriculture and fisheries sector. Any individual or institution under

NaRDSAF, Local Government Units (LGUs), and research-oriented Private Sector,

NGOs and POs are eligible to submit proposals. The duration of the project should

not exceed two to three years with a budgetary requirement justifiable of the

projects activities.

A capsule proposal providing the concept of a particular project should be

submitted for initial screening and evaluation. The detailed proposal containing in-

depth discussions of the project, with complete attachments namely the Workplan

Schedule, Budget Summary and its Worksheet Details, and Logical Framework, may

be submitted once the capsule proposal is recommended for further evaluation

and possible consideration. Both capsule and detailed proposals should conform to

the format of the Bureau. Refer to Appendices A-D for the capsule and detailed

proposal formats as well as preparation guidelines.

Proposals for submission to DA-BAR shall be reviewed at the regional level through

the Regional Research, Development and Extension Network (RRDEN). Proposals

approved by the RRDEN shall be endorsed by the Regional Executive Director (RED)

(agriculture)/Regional Director (RD) (fisheries) to the Director of the Bureau. Six hard

copies and one electronic copy of the proposal shall be submitted to DA-BAR.



1.1 COMMUNITY-BASED PARTICIPATORY ACTION RESEARCH

(CPAR)

The Community-based Participatory Action Research, one of the banner

programs of the Bureau, is a location-specific research-cum-extension activity

involving verification/adaptation/demonstration of improved farming systems

technologies and practices to suit the needs and requirements of a specific

micro-agro-climatic environment within a given municipality/province. It

adopts the participatory approach to R&D wherein farmers/fishers are

considered as recipients and beneficiaries of the project. Prior to the CPAR

program, a Participatory Action Research (PRA) must first be conducted to

ascertain the readiness of the community to accept the CPAR project.


A CPAR proposal must satisfy the following requirements:

Must be a research-cum-extension project

Must have undergone the PRA process. PRA report with the

Community Action Plan shall be attached.

Must have been reviewed and validated at the regional level and

duly endorsed by the agency head.

Must be a collaborative project involving other R&D/Institutional

agencies/sectors

Must follow the DA-BAR prescribed format

Proponents eligible to submit proposals are the following:

DA-RFU through the Regional Integrated Agricultural Research

Centers (RIARCs) and its Satellite/Research Outreach Stations

DA-BFAR through the Regional Fisheries Research and Development

Centers (RFRDCs) and its Satellite/Research Outreach Stations

Provincial/Municipal Local Government Units (M/PLGUs) through the

office of the Provincial/Municipal Agriculture Office

The following are the items eligible for funding:

Capacity building (e.g. resource person fees, meals).



Inputs for technology verification and dissemination (e.g. seeds,

fertilizer etc.).

Technical assistance (may include experts’ consultation, TEV of

experts, meals).

Coordination cost based on DA-BAR guidelines (e.g. TEV of project

staffs, communications)

Proposals shall be submitted to the Director of the Bureau. Endorsement and

submission of proposals shall be in accordance with the following:

For DA led (RIARC led for agriculture and RFRDC led for fisheries)

The proposal shall be reviewed at the Regional Level through the

Regional Research, Development and Extension Network (RRDEN),

recommended for approval by the Regional Technical Director for

R&D (agriculture)/Assistant Regional Director (fisheries) and endorsed

by the Regional Executive Director (agriculture)/BFAR Regional

Director (fisheries) to DA-BAR.

For LGU led

The proposal shall be prepared by the Office of the

Provincial/Municipal Agriculturist in coordination with the DA-RFU/BFAR

based on the outputs of the PRA conducted in the proposed project

sites.

The proposal shall be submitted to the DA-RFU RIARCs/BFAR RFRDCs for

review and validation.

The proposal shall then be submitted to the Office of the

Mayor/Governor for endorsement to DA-BAR.

SCREENING, EVALUATION AND APPROVAL OF PROPOSALS

Submitted proposals for basic and applied researches shall pass through the

screening and evaluation processes conducted by DA-BAR in-house screening and

review committee, and the external pool of experts.

A step-by-step process flow of the screening, evaluation and approval for basic and

applied research grants is outlined in Figure 4.



Figure 4. Process flow in screening, evaluation and approval of Basic and Applied

Research proposals



2.0 TECHNOLOGY COMMERCIALIZATION

Technology Commercialization is the utilization, adoption, and promotion/marketing

of mature technologies which were generated/developed and tested/verified by

R&D institutions (government or private) with the potential to generate income

through sustainable enterprise development. The grant supports projects in line with

the following:

Production, processing, and packaging of agriculture and fisheries products

Adoption, enhancement and improvement of existing production, processing

and packaging technologies

Promotion and marketing of agriculture and fisheries products

Combination of either production, processing and packaging of agriculture

and fisheries products; and promotion and marketing of agriculture and

fisheries products


Proponents eligible to apply for the grant are NaRDSAF member institutions, LGUs,

Private Sector and NGOs which include farmer/fisherfolk organizations, cooperatives

and associations.

Evaluation of proposals is based on the following criteria:

Technology for commercialization has gone through verification or it is

already a mature technology;

Has the potential to generate income as shown in the Cost and Return

Analysis;

The product derived from technology utilization/adoption/promotion has

gone through market testing and is acceptable in the market;

Majority of the materials and ingredients in the production or processing of

the product are locally available or are not import-dependent;

The proponent is knowledgeable of the technology and is capable to

implement the project (a track record of the proponent entity may be

required);

The proponent is capable of providing the required counterpart in- cash or in-

kind if required; and

The project will be able to contribute to the development and

competitiveness of the agriculture and fishery sector.



Proponents with successful projects may also request for further funding assistance in

terms of upscaling of production or processing activities.

The format for the technology commercialization proposals is the same with the

proposal format for basic and applied researches (Appendices A-D). Only that,

technology commercialization proposals should include the description of the

technology for commercialization and should present a cost and return analysis of

the production/processing technology. The detailed proposal should include the

projected financial statement/cost and return analysis of the enterprise, preferably

for the next five years including the Return on Investment (ROI) per year and a

business plan.

Capsule proposals should first be submitted for screening and evaluation. Detailed

proposal with complete attachments should be submitted ones the capsule

proposal is endorsed for further evaluation. Prior to submission to DA-BAR, capsule or

detailed proposals shall be reviewed at the regional level through the RRDEN. The

proposals approved by the RRDEN shall be recommended for approval by the head

of the agency and endorsed by the RED (agriculture)/RD (fisheries) to the Director of

the Bureau. Six hard copies and one electronic copy of the proposal shall be

submitted to DA-BAR.



Figure 5. Process flow in screening, evaluation and approval of Technology

Commercialization proposals



3.0 INSTITUTIONAL DEVELOPMENT GRANT (IDG)

The Institutional Development Grant is a funding facility administered by DA-BAR to

provide financial assistance to qualified R&D agencies/institutions. The program aims

to enhance capabilities of NaRDSAF member institutions to efficiently and

effectively implement and manage R&D programs/activities in agriculture and

fisheries. Furthermore, the program aims to improve the quality of research outputs

through the provision of state-of-the-art laboratory equipment and facilities within

international standards.

3.1 Research Facilities Development Grant (RFDG) Program

The Research Facilities Development Grant Program supports the upgrading

and development of research facilities of qualified R&D agencies/institutions

such as acquisition of scientific equipment, information technology wares,

renovation of research and development facilities, technology

demonstration facilities (office buildings, laboratories), post

harvest/processing facilities, experimental farms and other basic facilities. The

program also supports the formulation and updating of the Management

and Operations Manual for the DA-Regional R&D centers and Master Station

Development Planning of DA-RIARCs/RFRDCs and DA-National R&D Centers.


Proposals for RFDG shall conform to the following:

DA thrusts and programs

Mandated R&D program of the agencies/institutions,

R&D facility in support to the implementation of the agency’s R&D

program,

Duly approved agency master development plan (for DA National

and Regional R&D Centers)

Optimum utilization of existing equipment is a precondition for the

purchase of additional items and the policy of sharing the equipment

within and with partner institutions must be observed.

Below are the eligible items supported under the RFDG:

Integrated laboratory service facilities are preferred over establishing

individual laboratories



Laboratory equipment directly needed in the performance of R&D

function shall be given priority over office equipment

Farm equipment and machinery

Information Technology (IT)/Communication/office equipment for R&D

centers and stations

Rehabilitation/renovation/upgrading of existing R&D and technology

demonstration facilities

Establishment of priority R&D facilities

Eligible proponents are member agencies/institutions of NaRDSAF, to wit:

DA-Regional Integrated Agricultural Research Centers (RIARCs)

including the Regional Research-Outreach Stations (ROSes)

DA-Regional Fisheries Research and Development Centers (RFRDCs)

DA-National R&D Centers (Attached Agencies and Staff Bureaus)

National and Regional State Universities and Colleges (SUCs) for

agriculture and fisheries

Provincial Research and Development Centers

Provincial Technological Institutes for Agriculture and Fisheries (PTIAFs)

Local Government Units (LGUs)

Private organizations involved in agricultural and fisheries research

The amount of grant is based on the priority needs of the agency that will

complement/support the implementation of agriculture and fisheries R&D

projects.

Proposals maybe submitted to DA-BAR following the prescribed RFDG

proposal format (Appendix M) stating the details and list of the total

requirements of the facility, status of the existing items, and gaps needing

support (i.e. upgrading of laboratory and research equipment and

renovation of R&D facilities). Each of the items being proposed must have a

corresponding justification of its uses and benefits. Six hard copies of the

proposal and one electronic copy with the endorsement letter from the

agency head should be submitted addressed to the Director of the Bureau.



SCREENING, EVALUATION AND APPROVAL OF PROPOSALS

Proposals submitted for the R&D Facilities Development are initially screened

by the assigned Technical Staff of DA-BAR. The process is focused on the

adherence of the proposal to the master development plan of the agency

(for DA-RIARCs/BFAR-RFRDCs and other DA-national agencies). Proposals that

conform with the approved guidelines for RFGD is subjected to in-depth

evaluation of the identified expert from the Experts Pool having the

knowledge and proficiency related to the proposed R&D development.

Revised proposals incorporating the comments and recommendations of the

expert will be endorsed for funding. Figure 6 provides the process flow for the

screening, evaluation and approval of proposals for R&D facilities.

The evaluation of proposals is based on the following criteria:

Acceptability, appropriateness and relevance of the project title

Adherence of the rationale/project background to the AFMA thrusts

and themes and mandated/assigned R&D program

Relationship of the proponent agency to all R&D institutions in the

country

Institutional capability to implement and manage the project

Performance in managing collaborative R&D programs

Relevance and clarity of the objectives, expected output and impact

Relevance of the requested equipment/facilities to the

Regional/National R&D programs

Reasonability of the amount of budget requested

Clarity of justifications for required items in terms of RD utilization,

frequency of use and benefit/usage

Clarity and presentation of activities

Proposals from DA-Regional Agencies are also evaluated based on

their approved master station development plans



Figure 6. Process Flow in screening, evaluation and approval of Research Facilities

Development Grant proposals



3.2 Human Resource Development (HRD) Program

In view of the continuous competitive globalization, the Human Resource

Development Program of the Bureau aims to increase the manpower

capability of the agriculture and fisheries research system of the country. The

program intends to increase the number of post-graduate degree holders for

the improvement of efficiency in the conduct of agriculture and fisheries

researches oriented towards the betterment of the lives of farmers and

fisherfolk.

3.2.1 Degree Scholarship Program

The Degree Scholarship Program is a provision for the pursuit of a

graduate degree (Master’s and Doctorate Degrees) in agriculture,

fisheries and other related fields. Capacity enhancement through

graduate studies increases the manpower credibility in agriculture and

fisheries R&D. Future graduates would greatly contribute to the

improvement of agriculture and fisheries in the country.

SCOPE AND PROGRAM

The program supports Master’s Degree scholarship for graduates of

Bachelor of Science with good academic standing in undergraduate

studies and has commendable performance in current R&D assignment.

Moreover, graduates of Master’s degree with high leadership potentials

and concrete achievements in their areas of specialization may apply for

Doctorate Degree scholarship.

SELECTION AND EVALUATION CRITERIA

Evaluation of applicants is based on the following criteria:

1. Relevance of the course to agriculture and fisheries modernization;

2. Capability of applicant to pursue and successfully complete

graduate studies;

3. Relevance of the trainings attended to his/her R&D responsibilities;

and

4. Number of research projects/studies conducted



The following are the qualifications for the Applicants of Master’s and

Doctorate Degree Programs:

1. Regular R&D employees of the DA and other agencies under

NaRDSAF with at least two years of continuous satisfactory service

as a regular employee in his/her agency or institution and a

performance rating of very satisfactory for the last two rating

periods.

2. Intends to pursue a graduate course related to the core staffing

plan of his/her institutions and/or course directly significant to the

technical requirements of his post.

3. Below 40 years old for MS degree, or 45 years old for PhD degree at

the time of application.

4. Should be admitted by any of the accredited centers of

excellence universities.

REQUIREMENTS

Applicants must submit the requirements below on or before the set

deadline of submission for the given semester:

1. Application form using the prescribed format (Appendix Q);

2. One colored 2”x2” picture;

3. Certificate of admission from any of the accredited

universities/colleges;

4. Five-year HRD plan of his/her institution;

5. Transcript of records for his/her latest degree;

6. Nomination from the agency head;

7. Latest service record duly certified by the chief personnel of his/her

office/agency;

8. List of actual duties and responsibilities duly certified by the

immediate supervisor;

9. Performance rating for the last two rating periods certified by the

personnel officer; and

10. Curriculum vitae



PRIVILEGES

Scholars are entitled of the following privileges:

1. Full basic salary and other benefits to be paid by the mother

agency;

2. Monthly stipend of (a) PhP 12,000.00 for University of the Philippines

Los Baños (UPLB) and other Metro Manila Universities; and (b) PhP

10,000.00 for all other accredited universities

3. Reimbursable economy round trip travel fare to and from place of

official station (for scholars studying outside their region);

4. Matriculation and other school fees;

5. Reimbursable book, photocopying, book binding allowance;

6. Thesis or dissertation support;

7. Allowance for computerization services;

8. Relocation allowance;

9. Graduation fees; and

10. A PhP 20,000.00 financial reward if the degree is completed on

schedule

OBLIGATION AND RESPONSIBILITIES

Grantees of both the Master’s and Doctorate programs have obligations

and responsibilities in order to maintain their scholarship, to wit the

following:

1. Meet the academic standard set by the university/college.

2. Conduct himself/herself in such a manner that will not bring

disgrace or dishonor to his/her agency or institution and DA.

3. Refrain from engaging in any work or accepting other forms of

scholarship or fellowship during the scholarship period.

4. Pursue his/her degree program at the designated

university/college and in the field of specialization indicated in the

MOA.

5. Devote his/her full time to program of study or fields of

specialization.



6. Complete the program of study in not more than 24 months for the

Master’s degree and 36 months for the Doctorate degree.

7. Carry a full academic load for each semester/summer depending

on the full-load definition of the institute involved.

8. Get prior approval from the university/college graduate school and

the DA-BAR NaRDSAF Scholarship Committee before applying for

leave of absence (LOA); if approved, LOA should not exceed one

semester. Financial support shall be suspended during LOA.

9. Submit to DA-BAR NaRDSAF Scholarship Committee and his/her

agency all the required documents.

10. Return to post immediately upon completion or termination of

scholarship and render the corresponding required number of

years or return service to the mother agency based on the Civil

Service Commission (CSC) Memorandum Circular No. 44, series of

1992.

On the other hand, the mother agency of the grantee has obligation and

responsibilities as follows for the duration of the program:

1. Pay the salary and other benefits of the grantee for the duration of

the grant.

2. Relieve the grantee from his/her assignments in the office during

the scholarship period.

3. Assist in monitoring the progress of the grantee.

4. Ensure that the grantee returns to his/her original place of

assignment upon completion of the program.

5. Ensure that the grantee renders his/her return service and remits

immediately financial obligations, if any, to the grantor.



3.2.1.1 Tuition Fee Assistance

The program is open to all qualified employees of the Bureau of

Agricultural Research, all RIARCs, RFRDCs, and Research Division of DA

R&D Implementing Units (Staff Bureau, Attached Agency) who shall

pursue Masters or Doctorate Degree in research and development

courses in agriculture and fisheries within the UP System, or any

Agriculture and Fisheries state college or university accredited under

the DA-BAR NaRDSAF HRD Program or Commission on Higher

Education (CHED)-recognized Regional Center of Excellence (COE).

QUALIFICATIONS OF APPLICANTS

1. Must be a permanent employee of the DA-BAR, RIARC, RFRDC,

or Research Division of DA R&D Implementing Units (Staff

Bureau, Attached Agency) for at least two consecutive years

up to the time of filing;

2. Must be willing to pursue graduate courses (PhD, MSc, MA,

MDM) that will strengthen research and development in

agriculture and fisheries at any campus under the UP System,

SUC accredited under the DA-BAR NaRDSAF HRD Program or

CHED-recognized Center of Excellence (COE) in Agriculture

and/or Fisheries;

3. Must have no pending financial and/or any obligation on

course completion with other local or foreign scholarship

programs. He/she must have also served at least 50 percent of

service obligation with former program/sponsor, if any;

4. Must be endorsed by the head of office.

ENTITLEMENTS

Grantees shall be entitled to reimbursement of tuition and

matriculation fees for the duration of the course. The application and

approval of which shall be on a per semester basis.

REQUIREMENTS AND PROCEDURES

A. Applicants shall submit the following documents for initial review

and evaluation:

1. Application letter with endorsement from the head of office,

or written recommendation from division/unit head, in case

of DA-BAR staff;



2. Certified copy of plan of course work for initial request and

certified copies of registration form and grades for the

semester applied for;

3. Service record;

4. Certificate of no pending administrative case;

5. Latest performance evaluation report and certified

statement of duties and responsibilities;

6. Certificate of no pending financial and/or obligation on

course completion with other foreign or local scholarship

programs and/or at least 50 percent service obligation with

former program/sponsor, if any.

B. Applications with complete attachments shall be submitted to

the IDD which shall serve as the Secretariat for the Program. The

DA-BAR Technical Evaluation Committee (DA-BAR-TEC) shall

evaluate the applications and submit recommendations to the

Director. Approved grants shall be formally communicated with

a corresponding approval notice from the Director.



Figure 7. Process flow of the Degree Scholarship Program



3.2.2 Undergraduate Scholarship Program

To address the increasing need for quality S&T manpower of the country in

agriculture, DA-BAR provides support for outstanding young Filipinos

pursuing a baccalaureate degree either in Agriculture and Agri-

Biotechnology at the University of the Philippines Los Baños.

REQUIREMENTS

Applicants must submit the following requirements on or before the set

deadline of submission for every semester at the UP Los Baños Office of

the Vice Chancellor for Instruction (UPLB-OVCI) or at the College of

Agriculture (CA):

1. Accomplished Application form (available at the UP Los Baños

OVCI)

2. One colored 2”x2” picture

3. Income tax return and BIR form 2316 of the parents/guardian

4. For applicants already enrolled in the University:

a. Form 5 of the current semester

b. True Copy of Grades (TCG) during the previous semester/s

c. Letter of recommendation from adviser/professor

5. For new Freshmen applicants:

a. UPLB Admission slip

b. Principal’s certificate on student’s rank and size of graduating

class

c. Form 138

PRIVILEGES

Scholars shall be entitled to the following privileges:

1. Commutable matriculation & other school fees – PhP 25,000/sem

2. Stipend for five months at PhP 7,000.00/month – PhP 35,000.00/sem

3. Allowance for book & school supplies – PhP 3,000.00/sem

4. Travel allowance – PhP 3,000.00/sem



5. Allowance for field trips (upon submission of certification and all

other related documents to support reimbursement) – PhP

3,000.00/year

6. Allowance for thesis or other equivalent requirements for

graduation – up to PhP 50,000.00

7. Graduation expenses including diploma, alumni fees, and

rent/acquisition of academic costume – PhP 2,000.00 (for last

semester only)

The responsibilities of the grantees of this program are the following:

1. Maintain full course of study; a weighted average of 2.5 or better in

all academic subjects in the preceding semester; with no grade of

“5” or unremoved grade of “4” or “incomplete” or drop any

subject thereby reducing the academic load below the normal

load of at least 15 units.

2. Obtain a passing grade in all non-academic subjects

3. Submit report of grades at the end of each semester, or graded

and original class cards duly signed by the respective faculty

member for all the subjects enrolled

4. Obtain DA-BAR approval thru the OVCI before taking a leave of

absence

5. Inform DA-BAR thru the OVCI if quitting studies

6. Respond promptly to all communications coming from DA-BAR or

OVCI

7. Regularly update DA-BAR and OVCI of any change in contact

addresses (email and residence) and phone numbers (mobile

phones and land lines)

8. Immediately notify DA-BAR thru OVCI of any personal or academic

problem that is interfering with the ability to continue studies and

maintain passing grades or finish all the academic requirements

within prescribed duration of course program



3.2.3 Post-Doctoral and Senior Scientist Research

Fellowship in Basic Research for Agriculture and Fisheries

In line with the policy direction for agricultural modernization is the

demand for more basic research in natural sciences in order to lay a

better foundation for improved agricultural technologies. Basic research

examines the primary principles involved in the elucidation of agricultural

problems; hence there is a strong need for linking basic to applied

research. Since, the cost for setting up facilities for basic research is quite

high, the program is hosted at the Natural Sciences Research Institute

(NSRI) of the University of the Philippines in Diliman wherein facilities are

available for the conduct of basic research studies.

Local post-doctoral training and senior scientist research fellowship will

allow faculty/researchers from different R&D institutions under NaRDSAF to

conduct their research works in the country.

GENERAL CRITERIA AND SELECTION PROCESS

Applicant for Post-Doctoral and Senior Scientist Research Fellowships

should meet the following qualifications:

Post-Doctoral Fellowship

Ph.D. holder, Filipino citizen with institutional affiliation and a return

service guarantee

Applicants(s) should have obtained the Ph.D. Degree within the last

five years

Senior Scientist Research Fellowship

Applicant(s) should be active in research with at least five refereed

publications within the last ten years.

The screening and selection process for applicants is facilitated by a

Selection Committee composed of the following:

Assistant Director of DA-BAR

Head of IDD-BAR or designated representative

Director of NSRI-UP Diliman



Two members of the NSRI Executive Council (who have the

technical expertise on the research projects that will be proposed)

Head of the proposed host laboratory

The Director of the UP NSRI shall serve as the Chairperson of the Selection

Committee. Prior to the screening process, it is important that an

applicant is well recommended by the host scientist of the Institute.

TYPES OF GRANTS

The grant provided by the Bureau is classified as either short-term or long-

term grants depending on where the proposed work is deem appropriate.

Short-Term Grants

The Short-Term Grant is open to Senior Scientist Researchers with on-going

research project in line with the National RDE agenda and programs but

could not be done at the home institution/department due to lack of

facilities. The grant is limited only for a duration of two to six months. The

grantee is awarded a monthly stipend amounting to PhP 20,000.00 and

the opportunity to use the research facilities. Upon completion, the

grantee must submit a research report written in a research note format

for publication in a reputable journal at the end of the grant period.

Research proposals shall be submitted at the start of each quarter.

Evaluation is conducted based on the set criteria. Grantees are notified

two months before the start of the research fellowship at the latest.

Long-Term Grants

The Long-Term Grant is provided to both Post-Doctoral and Senior Scientist

Researchers. Applicants should submit a proposal on basic research in line

with any of the priority researches of the AFMA as stated in the National

RDE Agenda and Programs. The duration of the research should be for a

period of one to two years only. The grantee is awarded a monthly

stipend amounting to PhP 30,000 for post-doctoral fellows and PhP 40,000

for senior scientist. Likewise, a yearly research fund amounting to PhP

200,000 to PhP 500,000 will be given, depending on the research topic

and the approved proposal, as well as the opportunity to use the

Institute’s facilities for research. Upon completion, the grantee is required

to submit a research report in an original research paper format for

publication in a reputable journal at the end of the grant period.



Proposals for long-term grant should be submitted not later than the last

week of February for the June cycle and the last week of July for the

November cycle. Grantees will be notified at least two months before the

start of the grant period.

APPLICATION REQUIREMENTS

The applicant must submit to DA-BAR the following:

Seven copies of the completed research proposal form (forms are

available at UP NSRI)

Certified copies of BS/MS/Ph.D diploma

A letter acceptance from the host research institution

Three letters of recommendation (one from the head of the

institution where the applicant is affiliated, one from RDE Network

Team Leader, and one from a leading personality in the

applicant’s field of study)

List of actual duties and responsibilities duly certified by the

immediate supervisor

Work plan after the completion of the grant

Physical/medical examination report (to be submitted after the

approval of the application)

Contract of Agreement signed by all parties (to be submitted after

the approval of the application)



Figure 8. Process flow of the Undergraduate Scholarship Program, Post-doctoral and

Senior Scientist Research Fellowship



3.2.4 Non-Degree Assistance Program

The Non-Degree Assistance Program provides funding support for

attendance or participation in agriculture-related R&D short-term

trainings, conferences, symposia, and seminars. This program aims to

support the overall human resource development plan to modernize the

agriculture and fisheries sectors, and to strengthen the DA’s research and

development system.

SCOPE AND PROGRAM

Financial support shall be provided for attendance/participation to short-

term trainings, conferences, symposia, and seminars related to AFMA

themes. Grants are limited to two persons per agency per year and will

only be provided/granted for the purposes of:

Attendance to local/international technical training

Attendance to local/international conference to present R&D

papers (for international conferences, priority will be given to DA-

BAR funded projects)

Participation to local/international training/conference as a

resource speaker or member of a scientific panel

SELECTION AND EVALUATION CRITERIA

The grant is available to R&D personnel of NaRDSAF member

agencies/institutions provided that the following requirements are met:

Permanent employee and actively involved in agriculture or

fisheries R&D

Endorsed by the agency head

Rendered at least one year of continuous satisfactory service

No pending administrative or criminal case

Physically fit

Evaluation criteria for applicants are based on the following:

Relevance of the training/conference to be attended to the

actual duties and responsibilities of the grantee



Training/conference must be within the R&D priority area of the

nominating agency

Counterpart support is provided by the mother agency or

organizing agency

REQUIREMENTS

The following are the requirements both for international and local

trainings/conferences which should be submitted at least one month

before the training/conference:

Letter addressed to the DA-BAR Director indicating the details of

the request (Application form can be found in Appendix S)

Invitation and acceptance from the organizer of the

training/conference

Endorsement from the agency head indicating the counterpart

funding support from the mother agency and other sources

Latest service record duly certified by the Chief of Personnel of

his/her agency

Certification indicating that the applicant has no pending

administrative case

Curriculum vitae including job description and current

responsibilities

Abstract of paper to be presented (if applicant will present a

paper)

Canvass from at least three travel agencies (in case grant is in the

form of airfare), only for local trainings/conferences

Upon approval of the request, the applicant should submit his/her

medical certificate issued by a government physician, approved travel

authority, and canvass from at least three travel agencies (if grant is in the

form of airfare).

PRIVILEGES

The Bureau requires cost sharing with the requesting agency to cover the

financial requirement of the participant for the training/conference. DA-

BAR may provide financial assistance to cover any one of the following:



For International training/conferences:

Registration fee that may or may not include food and

accommodate for the duration of the activity

Daily subsistence allowance (as indicated in the DA Memorandum

Circular Guidelines on Foreign Travels)

Roundtrip economy class airfare (Manila-Country of destination-

Manila)

For Local Trainings/Conferences:

Registration fee that may or may not include food and

accommodation for the duration of the activity

Transportation expenses (roundtrip economy class airfare/ coaster/

bus/ ferry/ ship); grant does not provide payment for car/vehicle

rental

OBLIGATIONS AND RESPONSIBILITIES

Upon approval of the grant the mother agency of the grantee and the

grantee should comply with their obligations and responsibilities, as

provided below.

For the Mother Agency:

1. Provide counterpart fund

2. Pay the salary and other benefits of the grantee for the duration of

the grant

3. Relieve the grantee from his/her assignments in the office during

the training

4. Assist in the monitoring of progress of the grantee

5. Ensure the return of the grantee to his/her original place of

assignment upon completion of the training/conference

6. Ensure that the grantee should render his/her service obligation

required by the international short-term training/conference

attended



For the Grantee:

1. Submit to DA-BAR within 30 days after arrival and/or return to duty two

copies of travel report using the prescribe format of DA-BAR (Appendix

T), together with the following documents:

Pictures (laboratory sites/training sites visited/field visit)

Photocopy of the Certificate of Attendance/Participation

Photocopy of the program of activities

All official receipts accumulated during the training/conference

Used plane tickets and boarding passes (if grant is in the form of

airfare)

Grantees who presented a paper during the conference,

should also submit two copies of the paper presented.

2. Present a paper/report in the DA-BAR’s Seminar Series/Agency Annual

In-House Review

3. Render the corresponding service obligation to the mother agency

required for the grant (international short-term training/conference)

extended to him/her under the contract.



3.2.5 Thesis/Dissertation Assistance Program

The DA-BAR, as part of its effort to strengthen the DA’s R&D System, is

extending assistance on master’s thesis and doctoral dissertation

addressing problems in agriculture, fisheries, and related fields.

SCOPE AND PROGRAM OBJECTIVES

Financial support of up to Php 50,000.00 is provided for the conduct of

thesis/dissertation in the fields of agriculture, fisheries, and allied fields such

as sociology, development communication, statistics, environmental

science, research and development management, computer science,

extension education, economics, and agricultural engineering, among

others. Topic should be consistent with the goals of the AFMA and the

DA’s Medium-Term Development Program (MTDP).

The grant is open to all members of the NaRDSAF.

SELECTION CRITERIA

Grant is made available to the R&D personnel of partner institutions within

the NaRDSAF if the following requirements are met:

Must have completed all the academic requirements and have

passed the comprehensive examination in a CHED accredited

college or state university for agriculture, fisheries or related fields

Must be a permanent employee of a partner institution or

corporation under the NaRDSAF and has rendered at least two

years of continuous satisfactory service

EVALUATION CRITERIA

1. Relevance of thesis/dissertation proposal to AFMA.

2. Reasonability of budget.

3. Potential contribution of the thesis/dissertation to

Agriculture/Fisheries science.

4. Priority is given to those pursuing their graduate degree in identified

Agriculture and Fisheries Centers of Excellence.

REQUIREMENTS

1. Endorsement of the application by the Institution/Agency Head

(Appendix R)

2. Approved Thesis/Dissertation Outline.



3. Research Work Plan and Budgetary Requirement duly signed by

the Applicant, Adviser and Institution/Agency Head (the budgetary

requirement should present a breakdown of the amount requested

from DA-BAR, personal expense, support from mother agency,

scholarship award, etc.)

4. Certificate of completion of academic units or Certificate of

Candidacy

5. Certificate of passing the comprehensive examination

6. Latest service record duly certified by the chief of Personnel of

his/her agency

MODE OF PAYMENT

The amount of grant shall be recommended by the DA-BAR-TEC and

approved by the DA-BAR Director. It shall be released to the Grantee in

two installments. The first 90 percent shall be given after the signing of the

contract. The remaining 10 percent shall be released upon liquidation of

the first release and submission of progress reports duly certified by the

grantee’s adviser. However, if the grant if PhP 20,000.00 or less, it shall be

released in full to the Grantee.

DURATION OF ASSISTANCE

For both masters and doctorate degrees, the thesis/dissertation assistance

support shall cover a period of one year starting from the date of the

release of the first 90 percent of the grant.

OBLIGATIONS AND RESPONSIBILITIES

The Mother Agency must:

1. Maintain the salaries and other benefits enjoyed by the GRANTEE

while on study leave.

2. Relieve the GRANTEE from any job responsibilities while on study

leave.

3. Assist DA-BAR in monitoring the performance of the GRANTEE

during his regular term and after his graduation.

4. Immediately inform DA-BAR of the GRANTEE’s return to work after

the completion of studies.

5. Facilitate payment of all entitlements given by DA-BAR to the

GRANTEE through salary deduction, in case the scholar fails to

complete the course program.



The Grantee must:

1. Abide strictly to the DA-BAR Thesis/Dissertation Assistance Program

Guidelines.

2. Conduct himself/herself in such a manner so as not to bring

dishonor to himself/herself, his/her employer and the country.

3. Keep up and comply with the high standards of the scholarship

and all other requirements thereof.

4. File the required application for extension at least one month

before the end of the requisite school period together with

supporting papers.

5. Conduct the thesis/dissertation in relation to the priorities identified

under the DA MTDP in the AFMA.

6. Report immediately to his office upon the completion or

termination of his thesis/dissertation assistance.

7. Submit to the DA-BAR two hard bound copies and one CD copy of

the thesis/dissertation within 30 days after return to duty.

8. Present his/her research in the DA-BAR R&D seminar series three

months after the submission of the final manuscript to the Graduate

School or in the DA-BAR National Research Symposium (the cost of

per diem and airfare shall be shouldered by DA-BAR).

9. Write the research results and findings in popular form to be

published in DA-BAR publications.

10. Serve office/institution for not less than two years for every year or a

fraction thereof of thesis/dissertation grant.

11. Shall submit to DA-BAR and her mother unit a written explanation

within 30 days from date of discontinuance of the program for any

reason (also applicable in case the grantee accepts employment

in another government agency instead of reporting back to his

mother agency, in which case, the salary deduction shall be made

by the latter and remitted to DA-BAR).



Figure 9. Process flow of Non-Degree and Thesis/Dissertation Assistance Program



4.0 SCIENTIFIC PUBLICATION GRANT

The Scientific Publication Grant (SPG) provides financial grant for the publication of

books, journals, pamphlets, technical papers and proceedings in the field of

agriculture and fisheries R&D. Proposed topics should be consistent and parallel with

the national agricultural and fisheries development thrusts.


Eligible grantees must be a bonafide researcher/scientist of the National R&D

System for Agriculture and Fisheries (NaRDSAF) member institutions and must be

actively involved in agricultural and fisheries research and development activities.

Scientific and professional institutions or associations of agriculture and fisheries [of

which publications or journals are refereed] are eligible to submit proposals

provided that the institutions or associations are registered with the Securities and

Exchange Commission (SEC) and with the capability to issue an official receipt. In

the case said organizations that are not registered with the SEC, shall likewise issue

an official receipt recognized by the Bureau of Internal Revenue (BIR).

The amount of financial assistance is based on the proposal approved by the

Bureau upon the evaluation and recommendation set forth by the Scientific

Publication Grant Technical Evaluation Committee (SPG-TEC) based on a set of

criteria. However, in case the requested amount exceeds the maximum funding

support per publication, the Director decides based on the recommendation of the

SPG-TEC (Figure 10).

The following are the fund support for publications:

Conference Proceedings : PhP 50,000.00

Journals & Pamphlets : PhP 40,000.00

Scientific Literature (Books) : PhP 75,000.00

Technical Papers : PhP 30,000.00

Manuals : PhP 35,000.00

Materials : PhP 25,000.00

Proposals can be submitted to DA-BAR indicating the type of publication, number of

copies, recipients of publication, quality of materials to be used, budgetary

requirements and timetable (Appendix U). The draft copy of the material to be

published must also be included. The Bureau requires six hard copies of the proposal

and one electronic copy with the endorsement letter from the agency head upon

recommendation of the duly accredited editorial board of the agency or the

program network concerned. For professional societies, submission of proposal by

the editor should be endorsed by the institution president/board chairperson.



Figure 10. Process flow of Scientific Publication Grant



PROJECT MONITORING AND EVALUATION

Monitoring and evaluation provides better means for learning from past

experiences, improving service delivery, planning and allocating resources, and

demonstrating results as part of accountability to key stakeholders. Monitoring and

evaluation of DA-BAR R&D projects is fundamental to ensure their smooth and

effective implementation. In order to implement the monitoring and evaluation of

RDE projects of DA-BAR, the Monitoring and Evaluation Team (MET) is created. Also,

progress and completion reports are submitted by the proponent to DA-BAR for

review to determine if the project achieved its objectives and accomplished the

activities in accordance with the approved workplan of activities. In addition, on-

site/field monitoring is also conducted to validate if the accomplishments written on

the report are consistent with the actual output on-site/in the field. Monitoring of

projects is also necessary to determine if the project is to be continued or

terminated based on the recommendations of MET.

This section covers the Monitoring and Evaluation System of the bureau for Basic and

Applied Research Grants, Technology Commercialization, and Research Facilities

Development Grant.



Monitoring and Evaluation Team

The Monitoring and Evaluation Team (MET) is created to implement the monitoring

and evaluation of the on-going and completed R&D projects supported by DA-BAR.

FUNCTIONS

The MET shall perform the following responsibilities:

Participate in the periodic and completion reviews of R&D projects

Review the progress and completion reports submitted by the project leaders

and recommend/certify their acceptability.

Conduct on-site/field visit of the research project at any point during

implementation to monitor and validate the progress of the report.

Determine if the project achieved the objectives and accomplished the

activities in accordance with the approved workplan of activities (and

business plan for technology commercialization projects).

Recommend the continuation/termination of the project.

COMPOSITION AND SELECTION

The MET is composed of representatives from the following:

1. DA-BAR

For Basic and Applied R&D Projects:

The Project Monitoring and Evaluation Division leads the conduct of

monitoring and evaluation in close coordination with

commodity/program focal persons from the Planning and Project

Development Division (PPDD). For special projects and private

sector/NGO-led, representatives are recommended by the Division

Heads.

For Technology Commercialization Projects:

Representatives are commodity coordinators from the Technology

Commercialization Division (TCD).

For Research Facilities Development Projects:

Representatives are officials and staff from the Institutional

Development Division (IDD) and other divisions/units as needed.



Technical Advisers Group (TAG)

The Technical Advisers Group are experts within the bureau tapped by

the different divisions to assist in the monitoring and evaluation of the

different R&D programs. They are also members of the In-House

Screening and Review Committee who evaluated the proposal prior

to its approval.

2. EXPERTS POOL

The representative/s from the Experts Pool is recommended by the respective

Division Heads coordinating the project/s. The Experts Pool representative

must come from the original team of experts who evaluated the proposal

prior to its approval. The representative must have technical knowledge and

expertise in the specific area of agriculture and fisheries the R&D project is

based on.

The selected members of the Experts Pool are notified by DA-BAR thru a letter

and/or notice of meeting.

ANCILLARY DUTIES

The DA-BAR Coordinator organizes and serves as moderator of the review and

monitoring activities. The DA-BAR Coordinator sends the consolidated evaluation

results and findings of the MET to the project leader. Also, the DA-BAR Coordinator

facilitates the feedback mechanism necessary for the continuous improvement of

the R&D project.



Monitoring and Evaluation Process for Basic and Applied Research

The Project Monitoring and Evaluation Division leads the conduct of monitoring and

evaluation of basic and applied R&D Projects. The monitoring and evaluation

activities are conducted at the start of implementation up to completion of the

project.

ON SITE/ FIELD MONITORING

To ensure whether the project has been implemented accordingly based on the

approved proposal and to validate if the reported accomplishments are consistent

with the actual outputs in the field, on-site/field monitoring is done in accordance

with DA-BAR procedures.

Technical Aspects

Monitoring and validation of the technical aspect of the project is based on

the approved Logical Framework. This is to ensure that the objectives of the

project are met as proposed. The Accomplishment Report and Action Plan,

submitted by the proponent, shall serve as another tool for project monitoring

Management Aspects

Project management is monitored based on the approved Workplan

Schedule. DA-BAR is tasked to assess its actual implementation. This is to

ensure that the proposed activities are undertaken as scheduled. The use of

project inputs vis-à-vis project activities is also monitored to ensure

effectiveness / efficiency of implementation process.

Financial Aspects

Financial management is monitored based on the approved Budget

Summary. The set guidelines of DA-BAR for R&D budget should be followed.

DA-BAR will assess whether the project fund is utilized as proposed.

PROGRESS REPORTS

The Progress Report (Appendix G) shall contain the major accomplishments and/or

findings for the period covered. All project proponents are required to submit six

hard copies and one electronic copy of reports duly endorsed by the agency head.

The report, complete with attachments, is submitted to DA-BAR every six months

from the start of the implementation. The Logical Framework, Workplan Schedule,

Monitoring and Accomplishment Report and Action Plan shall be attached to the

progress report. The Audited Financial Report should also be attached.



COMPLETION REPORT

At the end of the project, the proponent shall submit to DA-BAR six hard copies and

one electronic copy of the completion reports (Appendix I) duly endorsed by the

agency head. The report, complete with attachments shall be submitted within 60

days after the project has been completed or terminated. The Audited Financial

Report reflecting the utilization of project funds should also be submitted. All outputs

indicated in the Logical Framework shall be submitted to DA-BAR within the period

specified. All unexpended funds shall be returned to DA-BAR and an official receipt

shall be properly issued.

The proponent shall also submit a brief write-up of the project summarizing the

accomplishments/significant results in publishable form.

REVIEW

The review is conducted in two stages, during implementation and upon project

completion.

Periodic Review

Periodic review is conducted at mid-implementation depending on the project

duration. The Bureau may also schedule a review whenever deemed necessary

during the period of project implementation. The review evaluates the project’s

actual accomplishments vis-à-vis targets, the proposed work and financial plan

for the succeeding period, and; makes necessary recommendations on the

project. Upon satisfaction of the requirements of the project based on the

presentation and the reports submitted, the MET will recommend its continuation

or termination. The results of the review serve as basis for subsequent fund

release/s.

Completion Review

The completion review is scheduled upon receipt of the report. The review

assesses the project outputs and outcomes for the intended beneficiaries, as well

as, identifies lessons and best practices for the design of future projects.

Representatives from the ACD, TCD, Intellectual Property Rights Section (IPRS)

and the PPDD attend the meeting to assist the MET in the identification of

intellectual property and potential technology of the R&D project. Upon

satisfaction of the requirements of the project based on the presentation and

the reports submitted, the MET will identify intellectual property and potential

technology of the R&D project. Upon satisfaction of the requirements of the

project based on the presentation and the reports submitted, PMED in

coordination with TCD, ACD and PPDD shall identify outputs with potential for

intellectual property, verification, pilot testing, commercialization and

dissemination.



Mechanics of the Review

1. DA-BAR will initiate the conduct of the review based on the agreed schedule

of releases and outputs informing both the proponent and the members of

the MET by Notice of Meeting. The schedule and venue of the review to be

conducted is stated in the Notice of Meeting.

2. During the activity, the proponent will present the significant

accomplishments and plans for the continuation of implementation of the

project in a 30-minute PowerPoint presentation. This presentation will specify

the:

Brief background of the project

If applicable, previous comments of the evaluators vis-à-vis actions taken

Status of activities implemented vis-à-vis approved objectives. This must

be quantified in percent accomplishment

Brief discussion of important results.

Disbursements (audited financial report countersigned by agency

accountant and agency head)

Work and financial plan for the next period of implementation (for

periodic reviews only)

3. At least 30 minutes is allotted for an open forum. The DA-BAR Staff acts as

moderator in this open forum.

4. MET shall provide comments and recommendations during the review. A

copy of the consolidated review results will be sent to the proponent through

the agency head. When applicable, the proponent submits the revised

report with the comments already integrated.



Figure 11. Process flow in Monitoring and Evaluation of Basic and Applied Research projects

Person/

Office-In-

Charge

Process Flow Procedure

Proponent

1. Proponent implements the project as

proposed as soon as DA-BAR issues the

notice to proceed.

Proponent

MET

PMED

2. Proponent submits progress reports duly

endorsed by their agency head to PMED.

PMED conducts table review of the progress

reports including its attachments (Monitoring

/ Accomplishment Report and Action Plan,

and Audited Financial Report).

MET

PMED

PPDD

3. MET and PMED conducts periodic review.

Upon satisfaction of the requirements of the

project based on the presentation and the

reports submitted, MET will recommend its

continuation or termination.

On-site/field visit is conducted at any point

during project implementation to monitor

and validate the progress of the project.

PPDD

PMED

Finance

Unit

4. PMED endorses projects to PPDD for the

processing of succeeding fund release. The

Audited Financial Report and

recommendation for continuation is a

requirement for succeeding fund release.

Proponent 5. Proponents of terminated projects are

expected to submit completion report

including the Audited Financial Report. DA-

BAR issues the Certificate of Acceptability to

endorse the closing of the project accounts.

PMED

METPDD

TCD

ACD

6. MET and PMED conducts Completion

Review upon completion of the project, the

proponent submits the Completion Report

including its attachments. The Audited

Financial Report reflecting the utilization of

project funds should be included.

Unexpended balance should be returned to

DA-BAR.

MET classifies the project output (if it is for

dissemination, IP registration, verification or

commercialization); ACD packages and

disseminates information/technology; and

PPDD identifies future research areas.

Upon the recommendation of MET, DA-BAR

issues a Certificate of Acceptability to the

proponent.

Inform

proponent to

revise report

TER

MIN

ATE

D P

RO

JEC

TS

NO Accepted?

Conduct of

TERMINAL REVIEW

Issuance of Certificate of Acceptability

Endorsement and Submission

COMPLETION REPORT

Continuation

Issuance of Succeeding Fund

Release and Notice of Renewal

YES

NO

YES

TERMINATE?

Conduct of

PERIODIC REVIEW

Implementation

Endorsement and Submission

of

PROGRESS REPORTS

Receiving and Table Review

Passed? NO

YES

Passed?

Inform

proponent to

revise report

TER

MIN

ATE

D P

RO

JEC

TS

YES

NO



Monitoring and Evaluation Process for Technology

Commercialization Projects

The monitoring and evaluation process for technology commercialization projects is

the same with the basic and applied research projects, with the following inclusions:

The on-site/field monitoring shall be done unannounced or with prior notice

depending on the purpose of the activity. On-site monitoring forms specific

for technology commercialization projects can be found in Appendix F.

Unannounced visits shall be conducted if there are irregularities in the reports

submitted specifically the financial aspect of the project.

Semi-annual report (for one-year project duration) and Annual report

(Appendix G) should be submitted to DA-BAR with complete attachments

with inclusions of the Financial Viability (cost and return analysis) and Audited

Financial Report (AFR) towards the end of each year of implementation.

Research findings should also be presented during project reviews.



Monitoring and Evaluation Process for Research Facilities

Development (RFD) Projects

ON-SITE/FIELD MONITORING

Upon implementation of Research Facilities Development projects, a team

composed of IDD staff, identified experts, and selected staff from other

divisions/units conducts the on-site monitoring of newly approved and on-going

projects vis-à-vis the approved proposal, program of works and plans.

REVIEW

After the completion of the project, the proponents are required to submit a

comprehensive completion report using the RFDG Completion Report format

(Appendix N). The terminal report shall be submitted within 30 days upon

completion of the project together with the Audited Financial Report (AFR),

Memorandum Receipts (MR) and photos of equipment purchased and

renovated/construction facilities. En banc evaluation of the submitted terminal

report vis-à-vis approved proposal shall be conducted. The proponent is given an

acknowledgement letter with the result of evaluation and any discrepancies found

on the report.

INSPECTION AND VALIDATION OF COMPLETED PROJECTS

Based on the submitted completion report of the project, a scheduled site

inspection and validation will be conducted on the location of the project using the

monitoring sheet form (Appendix P) for RFDG projects. The form is used specifically

for the procured items and other completed activities. The fund utilization is also

validated during the field visit. Inspection of the equipment/items with affixed RFDG

stickers and permanently displayed commemorative markers (facility and building

signage) (Appendix P) for the renovated/constructed facilities is also being

conducted.



BUDGET REALIGNMENT AND PROJECT EXTENSION

REQUEST FOR BUDGET REALIGNMENT

Requests for budget realignment shall only be considered by DA-BAR if the project is

being implemented for at least six months. The Bureau shall allow only one request

for budget realignment per project per year.

Requests for budget realignment (within items of expenditures, e.g. within MOOE

from supplies to communications) involving less than 30 percent of the original

allocation may be approved by the implementing agency through the unit in-

charge of R&D coordination of the implementing institution/agency. However, copy

of the changes in the project’s budget shall be submitted to DA-BAR for reference

and notation.

Requests for budget realignment involving 30 percent or more of approved budget

and/all requests for realignment (reclassification of funds from one major budget

item to another, e.g. Equipment Outlay to MOOE) must be submitted to DA-BAR for

approval.

The official request for budget realignment indicating reasons/justification shall be

prepared by the project leader and duly endorsed by the head of the

implementing agency/institution. Aside from the latest financial status report, a copy

of the approved original Line Item Budget (LIB) must also be attached.

Changes in LIB such as salary cannot be effected after annual budget has

already been finalized and approved. Therefore, savings on Personnel Services

(PS) cannot be used to augment the salary increment of the regular project

personnel or increase in the additional benefits. The mandatory increase in basic

salaries and other adjustments in benefits may be effected and incorporated in

the detailed financial plan for the subsequent year of the project

implementation.

Retroactive payment of salary increases for the regular project staff is not

allowed throughout the period of project implementation.

Any change in the kind/type of equipment to be purchased for the project

(other than what is specified and approved in the original Budget Summary) is

subject to approval of DA-BAR. The request must be justified.

The rates for technical services/contract of services/labor fee shall be governed

by the existing accounting and auditing rules.

Realignment of budget for payment of honoraria of project staff during the

project extension period shall be disallowed except when the project extension

involves the accomplishment of additional objectives, not allowed in the original

proposal. This shall be reviewed by DA-BAR vis-à-vis proposed program of work

activities.



Savings from equipment purchase may be transferred to MOOE to support

subsequent year project operation.

REQUEST FOR PROJECT EXTENSION

Project extension requiring no additional cost may be granted only for a maximum

period of six months. Honoraria are not allowed within the extension period. Request

for extension requiring additional cost or grant renewals shall be submitted and

considered as a new proposal and shall be evaluated accordingly.

Section 4: Appendices

APPENDIX A: Capsule Proposal Format for Basic

and Applied Research and Technology

Commercialization

Appendix A: Capsule Proposal Format for Basic and Applied Research

and Technology Commercialization


Department of Agriculture

Bureau of Agricultural Research RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104

Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

Website: http//www.bar.gov.ph

CAPSULE PROPOSAL FORMAT

A. BASIC INFORMATION

1. Title of the Project

2. Proponent (s)

2.1. Name and Signature

2.2. Designation

2.3. Institution

2.4. Address

2.5. Telephone Number (s)

2.6. Fax Number

2.7. Email Address

3. Implementing Agency

3.1. Lead Agency

3.2. Collaborating Agency (s)

4. Project Duration

5. Project Location

6. Total Budget Requirement

6.1. Budget Requested

6.2. Agency Counterpart

6.3. Other Sources

B. TECHNICAL DESCRIPTION

1. Rationale

2. Objectives

3. General Methodology

4. Expected Output

5. Potential Impact

6. Milestone

7. Users

8. Budget Requirement

8.1. Personnel Services (PS)

8.2. Maintenance and Other Operating Expenses (MOOE)

8.3. Equipment Outlay (EO)

8.4. Administrative Cost

9. Logical Framework

10. Financial Viability (for Technology Commercialization proposals)




C. BRIEF PROFILE OF PROPONENT (S)

1. Education Name and Addresses of Educational

Establishment

Degree(s) Obtained and Area(s) of

Specialization

Month/Year

From To

1. Other Studies (Subject/Place/Date)

2. Publications and Research Experience

SUBMITTED BY:

Proponent’s Name and Signature Date

Agency Designation

(To be filled-up by the Agency Head)

SUBMITTED BY:

Agency

Name and Signature Date

Designation






Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


LOGICAL FRAMEWORK

Project Title: Agency:

Proponent (s): Budget Requested:

Narrative Summary Project Targets – Objectively

Verifiable Indicators Means of Verification Assumptions

Goal:

Purpose:

Project Outputs:

Activities:

Inputs:






Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


National Technology Commercialization Program

FINANCIAL VIABILITY

ITEMS Year 1 Year 2 Year 3 Year 4 Year 5

A. Projected Gross Income

a1. Projected Volume/Yield

a2. Price per unit

Total Gross Income

B. Variable Costs

Material Cost

_______

_______

Sub-Total

Labor Cost

_______

_______

Sub-Total

Overhead Cost

Electricity, Water,

Freight Cost, others (specify).

Sub-Total

Total Variable Cost

C. Fixed Costs

Cash Cost

Rental, Permits, Licenses,

Insurance,

others (specify)

Non Cash Cost

Depreciation, Interest on

Investment, others (specify)

Total Fixed Cost

D. TOTAL COST

E. NET INCOME (A-D)

BREAK-EVEN PRICE (D/a1)

BREAK-EVEN YIELD (D/a2)

RETURN ON INVESTMENT (E/D) x 100%

COST AND RETURN

(Total Sales – Total Cost) = Net Return

APPENDIX B: Guidelines for the Preparation of

Capsule Proposal for Basic and Applied

Research and Technology Commercialization

Appendix B: Guidelines for the Preparation of Capsule Proposal for Basic

and Applied Research and Technology Commercialization


The Capsule Proposal provides the basic information of a particular project that the

proponent would like to implement in his/her/their agency. Upon submission to DA-

BAR, the concerned division will acknowledge the receipt of the proponent’s

proposal by filling-up the acknowledgment receipt form (Appendix E).

The capsule proposal must be prepared in typed form in accordance with the

following guidelines. If the space provided is not enough, use additional sheets with

the same format. If there is more than one proponent, Part C of the capsule

proposal (Brief Profile of Proponent/s), may be reproduced.


1. Project Title

Brief but clear official and distinctive name of the

project that describes the main theme of the

proposed study

2. Proponent (s) Complete name of the project leader and

designation including the agency where he belongs,

office address, contact numbers and email address

3. Implementing

Agency

Collaborating

agency

Lead agency (Research Center / Institution / Bureau

/ College or University where the proponent belongs)

and collaborating agency (s) (Persons/Researchers

and/or their Agencies who will cooperate with the

lead agency) that implements project

4. Project Duration Period that indicates proposed date of start and

completion of the project

5. Project Location Place/area covered by the project or where it will be

conducted

6. Total Budget

Requested

Budget Requested

Agency

Counterpart

Other Sources

Financial requirement of the project in Philippine

peso

The total budget requested from DA-BAR

The contribution/share of the implementing agency

in the conduct of the project

Other fund sources of the project, if any





1. Rationale Definition of research problem, scope and coverage,

significance of the research project as well as the

justification for its conduct. For Technology

Commercialization proposals, technical viability or a

brief description of the technology for

commercialization should be included.

2. Objectives

General and specific aim of the project which should

be consistent with the title

3. General

Methodology

4. Expected Output

Brief discussion of how the project will be conducted

based on the stated objectives

Specific product/information/technology that the

project is expected to produce

5. Potential Impact Broad and long-term effects of the results of the

project. For Technology Commercialization proposals,

include discussions on the specific impact of the

project in relation to empowerment due to increase in

income, food security, job generation,

competitiveness, environment and sustainability.

6. Milestone Yearly expected outputs of the project. For

Technology Commercialization proposals, include

details on the increase in volume and amount of sales

per year, the income generated per year, as well as

the increase in membership of

cooperative/association, if applicable.

7. Users Intended beneficiaries of the project results. For

Technology Commercialization proposals, indicate

also the target market(s)

8. Budgetary

Requirement

(including

counterpart funds or

other sources)

Financial requirement that shall be incurred for the

entire duration of the project broken down into:

1. Personnel Services (PS)

2. Maintenance and Other Operating Expenses

(MOOE)

3. Equipment Outlay (EO)

4. Administrative Cost




9. Logical Framework Presents the main elements of the project, expressed

in terms of objectives for each element and inputs

required to achieve them (Refer to „How to Prepare a

Logical Framework’ in the Guidelines for the

Preparation of Detailed Proposal).

10. Financial Viability

Cost and return analysis of producing a certain

product/process, etc.

C. BRIEF PROFILE OF PROPONENT (S)

1. Education Information about the proponent’s most recent

scientific education including the names and addresses

of the institutions attended, dates courses and

academic degrees were achieved and his area of

specialization

2. Other Studies Other courses or training programs attended by the

proponent relevant to the proposed research project

3. Publications and

Research

Experience

List of major publications, thesis/theses and researches

done by the proponent relevant to the proposed

research project

APPENDIX C: Detailed Proposal Format for

Basic and Applied Research and Technology

Commercialization

Appendix C: Detailed Proposal Format for Basic and Applied





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


DETAILED PROPOSAL FORMAT



2. Proponent (s)


2.2. Designation

2.3. Institution

2.4. Address


2.6. Fax Number

2.7. Email Address


3.1. Lead Agency


4. Project Duration

5. Project Location

6. Total Budget Requirement

6.1. Budget Requested

6.2. Agency Counterpart

6.3. Other Sources


1. Rationale

2. Objectives

3. Review of Literature

4. Methodology

5. Workplan Schedule

6. Budget Summary


8. Potential Intellectual Property

9. Financial Viability (For Technology Commercialization proposals)

10. Business Plan Format (For Technology Commercialization proposals)

Appendix C: Detailed Proposal Format for Basic and Applied Research and Technology Commercialization




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


WORKPLAN SCHEDULE

Starting Date: (yy-mm-dd)

Completion Date: (yy-mm-dd) Duration: (in months)

Objectives Activities Expected

Results/Outputs

Responsible

Person(s)

Resources

Required

Schedule of Activities Budget

Required Year 1 Year 2

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


BUDGET SUMMARY

Source of Fund: Implementing Agency:

Item Year 1

Year 2 Year 3 Total Q1 Q2 Q3 Q4 Total

I. Personnel Services (PS)

A. Salaries and Wages

B. Honoraria

Sub-Total for PS

II. Maintenance and Other Operating

Expenses (MOOE)

A. Travel

B. Communications

C. Supplies

D. Other Services

Sub-Total for MOOE

III. Equipment Outlay (EO)

Sub-Total for EO

IV. Administrative Cost (10% PS+MOOE)

TOTAL





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


WORKSHEET DETAILS FOR PERSONNEL SERVICES (PS)

Personnel Services (PS)

List of Personnel Salary Per Month

Wages/Day

No. of

Persons

No. of Mo.

(Days)

%

Time

Year 1 Year 2

Grand

Total Q1 Q2 Q3 Q4 Total

A. Salaries and Wages

B. Honoraria





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


WORKSHEET DETAILS FOR MAINTENANCE AND OTHER OPERATING EXPENSES (MOOE)

Maintenance and Other Operating Expenses (MOOE)

Item Year 1

Year 2 Year 3 Total Q1 Q2 Q3 Q4 Total

Code 02 – Travel

Local

Code 03 – Communications

Mailing

Telephone Bills

Internet Facilities

Code 07 – Supplies and Materials –

considered as outlay if more than

10,000

a.

b.

c.

Code 29 – Other Services

Emergency Labor

Job Orders





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


WORKSHEET DETAILS FOR EQUIPMENT OUTLAY (EO)

Equipment Outlay (EO) – Minor Equipment Only

Details of Equipment

(Minor Equipment Only)

No. of

Units

Price/

Unit

Total

Year 1 Justification Year 2

Total

Outlay





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


LOGICAL FRAMEWORK


Proponent (s): Budget Requested:



Goal:

Purpose:

Project Outputs:

Activities:

Inputs:






Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


National Technology Commercialization Program FINANCIAL VIABILITY


F. Projected Gross Income


a2. Price per unit

Total Gross Income

G. Variable Costs

Material Cost

_______

_______

Sub-Total

Labor Cost

_______

_______

Sub-Total

Overhead Cost

Electricity, Water,


Sub-Total

Total Variable Cost

H. Fixed Costs

Cash Cost


Insurance, others (specify)

Non Cash Cost



Total Fixed Cost

I. TOTAL COST

J. NET INCOME (A-D)




COST AND RETURN







Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691



SIMPLIFIED BUSINESS PLAN

Executive Summary

I intend to

(state the nature of purpose of the plan).

I hope to achieve this through

____________________

(discuss key features of the plan).

This will lead to

_ (identify highlights of the

plan and how it compliments current business scenario/situation).

The accomplishment of this plan will entail

____________________

(discuss financial highlights and how it is to be sourced and repaid).

Vision Statement

Mission Statement

Core Values (at least three)




A. Business Description

Name of Enterprise: ___

Address: ___

Main Activity

The principal activity of my business is the ___

_____________ ___

______ ____ (production/manufacturing/trading, others)

of ___

______ __________________(product/service).

B. Market Analysis

The current market for the product is comprised of ___ ___

___

(Who the buyers are)

With the following characteristics:

___

___

_________

Market size (volume and value of products); buying motives and behavior

The key players and their marketing strategies are

___

___

___

___

___

The supply and demand situation

___

___

(Past and current supply & demand

situation as well as Projected demand).

The market share of the key players

___

Market shares of

key players past current and projected demand)




C. Marketing Plan

My products are ___

___

___

In

___

___

___

(Product form, size, packaging)

My customers are

___

___

(Customer type: age group, sex, affiliation, qualifying trait, etc.)

My identified competitors are

___

___

I am different from my competitors in terms of

___

___

My marketing strategy is

___

___

___

(price, promo, place, product).

My expected sales volume is

At price

Per (unit)

D. Production Plan

My activities for the (period) are as follows

Activities: Objective(s):




E. Organizational Plan

1. My business type is ____ _________

(sole proprietorship/partnership/corporation/cooperative)

2. With _____number of positions/employees

3. Structured as __ (draw organizational chart)

F. Financial Plan

1. My start up costs is

Comprise of

Cost Items Amount

2. My projected operating expenses

3. My projected operating income

4. My Balance Sheet

A. Assets B. Liabilities

______

______

______

______

______




C. Equity

G. Financing Plan

My business will be funded from (own source)

and/or _ ___________ (outside financing) at a cost

___ (% interest).

I plan to pay my own/borrowed fund from a regular payment schedule of

___ _______within

________ (period of time) on the basis of my projected earnings.

___

___

___

___

___

____________________________(show proof of calculation).

Source: Modified from Manalili, N. M. (2011). Training on Business Planning for the Formulation of the

Municipal Agribusiness Investment Plan in San Isidro, Nueva Ecija.

APPENDIX D: Guidelines for the Preparation of

Detailed Proposal for Basic and Applied


Appendix D: Guidelines for the Preparation of Detailed Proposal for

Basic and Applied Research and Technology Commercialization


The Detailed Proposal contains the detailed information of a particular project to be

implemented by the Research Institution/Agency.

Detailed proposal must be prepared using the format given and in accordance

with the following guidelines:


1. Project Title Brief but clear official and distinctive name of the


proposed study.


designation including the agency where he belongs,

office address, contact numbers and email address.

3. Implementing Agency Lead agency (Research Center/ Institution/ Bureau/

College or University where the proponent belongs)

and collaborating agency (s) (Persons/Researchers

and/or their agencies that will be cooperating with

the lead agency) implementing the project.

4. Project Duration Period that indicates proposed date of start and

completion of the project.

5. Project Location Place or area covered by the project or where the

project will be conducted.

6. Total Budget

Requested

Budget Requested

Agency Counterpart

Other Sources

Financial requirement of the project in Philippine

peso.

The total budget requested from DA-BAR

The contribution/share of the implementing agency

in the conduct of the project

Other fund sources of the project, if any





1. Rationale Definition of research problem, scope and coverage,

significance of the research project and the

justification for its conduct. For Technology

Commercialization proposals, include the technical

viability or a brief description of the technology for

commercialization.

2. Objectives General and specific aim of the project which must be

consistent with the title.

3. Review of Literature Concepts and approaches gathered from recent

literature which indicate gap in existing knowledge to

help determine direction and focus of the proposed

project and avoid possible duplication.

4. Methodology Indicates the project components (if applicable), and

contains the details and procedure to be followed in

conducting the research. This includes:

1. Factors (variables) on the experiment or study.

2. Treatments and lay-out.

3. Experimental design, replications, characteristics of

experimental units (sites, number, area, etc.)

4. Statistical analysis

5. Specific management of the experiment (this

includes specific features about the management

of the experiment that are not included in the

treatments)

6. Cultural practices (i.e. land preparation, pest

control, weed control, fertilization, etc.)

5. Workplan Schedule Itemizes the detailed activities to be undertaken for the

whole duration of the project (See „How to Prepare a

Workplan Schedule‟ for details.)

6. Budget Summary Describes the personnel/staff and material resources

needed by the project; provides information on

human and non-human resource requirement of the

project expressed in budgetary terms. It consists of four

forms: Main Budget Summary, Worksheet Details for

Personnel Services (PS), Maintenance and Other

Operating Expenses (MOOE) and Equipment Outlay

(EO). (See „How to Prepare a Budget Summary‟ for

details.)




7. Logical Framework Presents the main elements of the project, expressed

in terms of objectives for each element and inputs

required to achieve them (See „How to Prepare a

Logical Framework‟ for details).

8. Potential Intellectual

Property

Specifies the expected results from the project that

are patentable such as new inventive steps that

have commercial application.

9. Financial Viability






How to Prepare a Workplan Schedule

The Workplan Schedule or Activity Plan contains the details of the project activities

as well as a detailed listing of sub-activities to be done to achieve the set objectives.

Activities should be determined based on the objectives.

The Workplan Schedule shall be accomplished by the project leader, detailing the

following:

Objectives General and specific aim of the project

Activities Describes the major activity and sub-activities to be

conducted in order to attain the objectives set by the

project. Action words are used to start the statements

(e.g. Conduct training needs survey).

Expected

Results/Outputs

Indicates the projected achievements/ milestones/

significant findings/specific product or services that will

be generated upon completion of a particular activity

Responsible Person (s) Refers to the project staff (e.g. project leader, lab

technician) responsible for the specific activity.

Resources Required Refers to the expertise, equipment, materials and other

resources needed to do the various activities listed.

Schedule of Activities These are the schedules sub-divided into months in a

quarter, weeks in a month and so on, depending on the

choice of time segments as affected by the project life

span and duration of the activities. Use a straight bold

line to run through the specific time segments covering

the planned and end of a particular activity.

Required Budget Total expenditure incurred in the conduct of the activity

Source: Adopted from Talatala, G. 1997. R&DM-D: Research Project Planning and Implementation

Control. UP Open University, Los Baños, pp.143-148.




How to Prepare a Budget Summary

The budgetary requirement has four (4) general categories: Personnel Services (PS),

Maintenance and Other Operating Expenses (MOOE), Equipment Outlay (EO) and

Administrative Cost. For DA-led (RFUs/ROs, Attached Agencies/Corporations and

Bureaus) proposals, only the budget for MOOE is allowed for funding support.


The Personnel Services comprises the salary and wages of the research staff/s and

the honoraria of the project leader and the study leaders. The budget for this

category should constitute no more than 30 to 40% of the total amount of PS +

MOOE.

Each project shall be handled by a project leader who shall oversee the

management and implementation of the project. If in case the project has two or

more studies, the project leader must handle one or more studies within his/her field

of expertise and can involve a study leader as part of the project team. However,

the study to be handled by the study leader should be clearly defined in the

proposal. Other project personnel can be included depending on the need of the

project.

Maintenance and Other Operating Expenses (MOOE)

The different items under MOOE include the following:

1. Traveling Expenses (02) – The allowed expenses include fares for the use of

public utility transport, plane and boat; daily allowance and actual

lodging/hotel bills. Indicate the number of travels to be made, number of

persons involved, places to visit and kind of transport required.

2. Communication (03) – Indicate the items of expenditure such as mailing,

telephone/fax/cell phone bills, etc.

3. Supplies and Materials (07) – Indicate the items such as office supplies, like

paper, computer ink, etc., laboratory or experimental supplies/materials,

gasoline and oil, and other related items. Equipment with a value of more than

PhP 10, 000.00 should be placed under the EO item.

4. Other Services (29) – This includes the following:

Short-term service contracts

Resource person/Technical consultant fee

Wages for farm labor/Utility services

Printing services




Food catering/Rentals for facilities and venues for meetings, workshops and

trainings (in relation to the project)

These services are understood to be for the implementation of the research

project.

Equipment Outlay (EO)

The equipment to be purchased is only those which are essential and directly

needed for the operation of the project. Only minor equipment is/are allowed. If in

case, equipment to be used in the project is readily available in the implementing

agency, this may be considered as the agency’s counterpart. The total amount

should not exceed a total of PhP 500,000.00.




How to Prepare a Logical Framework

The logical framework is a project management tool for the preparation, monitoring

and evaluation of projects. It is also used in analyzing the components of the project

and the logical linkages between the means and ends.

Further instructions on how to fill-up a logical framework is provided below.

Narrative Summary

Brief statements of the project’s goal, purpose, outputs, activities and inputs.

Goal This is the ultimate objective of the program to which the project

contributes.

This is the last cell to be filled up in the Narrative Summary

column.

Purpose The first cell to work on in the Narrative Summary column.

Refers to the new conditions or qualities achieved when the

target groups adopt or utilize the project outputs or what the

project hopes the target groups will do with the project outputs.

The core objective usually becomes the project purpose or

sometimes, it is reformulated to make it more suitable as a

project purpose. However, if it is stated too broadly that it

cannot focus on a particular target group(s), the core objective

is elevated and used as a project goal.

Outputs The results of the listed activities of the project after

implementation

Guide question: “What is the minimum set of results or goods

and services the project has to produce and offer to the target

group (s) for the project to achieve its goal?”

Each output is numbered for quick and easy reference in

relation to its respective sets of activities. A short-term project

usually has three to five outputs but not less than three.

Activities Measures or tasks carried out by the project to obtain the

outputs.

Numbered with reference to the outputs.

Assumptions

Risks and uncertainties beyond the control or direct influence of the project and

should be formulated as positive statements like Objectives (Goal, Purpose or

Outputs). These are specific statements to achieve specific conditions, which in turn

will help the next higher objective.




Not all cells in the Assumptions Column are filled up, some are left blank

especially when a particular candidate assumption has been transferred to

or made an integral part of the whole project strategy.

Not all external factors, which are apparently connected to the project, are

put in the Assumptions Column. Frame conditions such as season and

climate, soil physical attributes or national policies are not considered as

sources of risks to the project.

Objectively Verifiable Indicators (OVI)

Signs or data to be used in determining whether a particular objective has been

achieved through the performance of a certain set of tasks and activities. It gives

the level of successor performance at different points in time.

Must measure what is relevant in an objective.

Must be related closely enough with what needs to be measured, that one

can be confident that the project was a decisive factor in obtaining the

observable results.

Must be specified in terms of quantity, quality, and time (QQT).

Must be independent

Means of Verification (MOV)

Indicate how to acquire evidence to measure whether or not the indicators have

been met. This also pinpoints where to find the proof that will provide data or

information required for each indicator.

If the MOV for a particular OVI cannot be found or established, the OVI has

to be changed because it loses its usefulness as a proof of success.

In some cases, one document used as MOV for a particular OVI can also be

used to verify another indicator.

MOVs are project documents, reports. Documents and reports of other

related agencies and organizations can also be used.

Inputs

Inputs are the resources needed to fuel the activities.

It is usually expressed in terms of financial, human, and non-human resources

(e.g. equipment).

Appendix D: Guidelines for the Preparation of Detailed Proposal for Basic and Applied Research



Example:


Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


LOGICAL FRAMEWORK


Proponent(s): Budget Requested:



Goal: This is the overall rationale for the project. It is a brief

statement of the broad development impact which the

project hopes to contribute (together with other related

programs/policies of government) at the national or

sector level (agricultural and fisheries sector). This means

that the Goal will not be attained by this particular

project alone and that the project in addition to other

interventions or programs of government will contribute

to the attainment of the Goal.

The Goal is written as a brief narrative statement and

stated in the past tense

Ex. Increased income of small farmers/fisheries and their

families

This indicates or measures the extent to

which a contribution to the goal or the

overall objective has been made. It is

used during evaluation. Basically, it is a

statement of the indicators that will

signal that the goal of the project has

been achieved. Also, it is not

appropriate for the project itself to

collect or gather this information

The baseline data and targets are

identified in absolute and in numerical

terms, not solely in percentage. The

indicators (direct or proxy) have

quantity , quality, time, area, and

beneficiary dimensions

Ex. Ave. income of about 50% of the

farm families in Barangay _____ rose

from P ____ /yr in 20__ to P ____ by 20__.

This provides the information as to the

specific source(s) of data and

method(s) of obtaining that would

allow the goal to be measured. It

should be noted that target

performance data of the Goal is not

solely the result of the project.

The performance data of the Goal

are external to the project, and will be

obtained from secondary sources or if

needed from primary sources.

Ex. National statistics/survey report

These are the external conditions that

are essential for the project to realize

its expected contribution to the

national/sector goal.

Ex. Inflation rate within government

target; weather conditions remain

favorable




Purpose: This is a statement of the situation/ development

outcome at the end of the project, more specifically the

expected benefits to the target group or beneficiaries. It

is a statement of the improvements or changes that the

project hopes to bring about to a given community. It is

the essential motivation for the project.

The purpose is a descriptive narrative statement of the

situation that is expected at the end of the project

statue (EOPS) and stated in the past tense.

Ex. Increased yield/productivity of the farm

( End of Project Status, EOS )

This describes the condition or situation

which will exist when the project

achieves its stated purpose. It

designates an identifiable state or point

which will be the logical end of the

project. It represents the results of an

increased level of activity, a different

method of doing things, or change in

behavior by the targeted beneficiaries.

The baseline data and targets are

identified in absolute and in numerical

terms, not solely in percentage. The

indicators (direct or proxy) have

quantity, quality, time, area, and

beneficiary dimensions.

Ex. a. 80% of upland farmers in

Barangay _____increased

yield/ha. by ____% between 20__

and 20__

b.90% of the targeted farmers is

adopting the recommended

technology.

c. 50% of the targeted farm families

are gainfully involved in backyard

piggery.

This indicates the types and sources of

evidence to be used in verifying the

condition marking the end of the

project.

Most purpose level data will be

obtained by special survey and or

delivered from secondary source or

analysis. MOV and frequency should

be stated.

Ex. Project review/evaluation report or

impact study; project completion or

terminal report submitted by the

proponent.

What conditions must exist if the

project is to achieve its purpose. What

are the factors, over which the

project personnel have no or little

control, but which if not present, are

likely to restrict progress from output

to purpose achievement.

Ex. peace and order situations are

normal; natural calamities of grave

proportion d not occur; cost of inputs

does not increase disproportionately

with the price of the products; market

is able to absorb increased

production each harvest.




Project Outputs: These are the direct or tangible results (either goods

and/or services) that the project intends to produce or

deliver. These are the major kinds of deliverables as a

result of the good management of inputs and are

produced in order to achieve the project purpose. The

output or results are guaranteed by the project as a

consequence of its activities and are largely under

project management‟s control.

The output is stated in the past tense that the results had

been delivered or accomplished.

Ex. a. Identified farming system, crop/livestock/ fishery

technology successfully validated and being

implemented in the demonstration farms.

These are the specific targeted

indicators for each planned output. (i.e.,

how much of what, for whom, by when).

It defines the project management‟s the

key areas of responsibility,

This helps answer the question „how will

we know if the results have been

delivered‟ and as such should provide

appropriate details of quantity, quality

and time.

Ex. a. ____ no. of model farms/

established and maintained and

total area (has.) for each year/

cropping.

b. ____no. of farmers trained on the

technology and % of these

farmers/fishers are adopting the

technology for each year/cropping.

Most of the output level data are

obtained through regular reporting,

either, monthly, quarterly, semi-annual

or annual.

Ex. a. Regular monitoring

reports/annual/ semiannual reports;

travel reports of staff: results of field

trials/evaluation.

What external factors must be

realized to deliver/accomplish

planned outputs as scheduled?

Ex. 1. Farmers/fishers find the project

relevant to their needs and willing or

have the time and resources to

participate.

2. LGUs (prov‟l and mun‟l) are

willing to participate and have

committed their counterpart staff as

well as funds for the project.

Activities: These are the tasks that must be achieved to implement

the project and to deliver the identified outputs.

Ex. 1. Briefing of provincial/municipal LGUs on the

program/mobilization of the team for the conduct

of preliminary field investigation.

1. Conduct of participatory rural

appraisal and data gathering

2. Selection/id of technology options and

cooperators/CPAR action planning.

3. Project mobilization/organization of beneficiaries

and project level management.

Inputs: A summary of resources and means is

provided in this box.

Ex. 1. Reference documents such as

Regional agriculture development

plan, local (provincial/municipal

development plan, compendium

or compilation of available

technologies and strategies.

2. CPAR operations manual and

trained DA regional research staff.

3. Approved funding requirement to

include local counterpart funding

support.

4. Manpower support from the

municipal/provincial LGUs.

Ex. DA RFU RIARCS/BFAR Research

records/ data

Ex. 1. Farmer-cooperators and most of

the farmers in the area are

interested and are willing to

accept new methods/

technologies.

2. Requested funding support and

counterpart are released as

scheduled.

3. Prices of inputs are stable and

within the amount allocated.




The business plan is a compilation of component plans detailing the different

aspects of the business. There are numerous variations of business plans, but the

most important parts which are also common to most business plans are the

following:

Executive Summary It is similar to an abstract; it contains the entire

business plan in a nutshell. It discusses the most salient

points that are included in the other portions of the

plan.

Vision, Mission, and

Core Values of the

Enterprise

State the vision, mission, and core values of the

enterprise to be developed

Business/Industry Profile Provide an overview about the business scenario.

Include the general information on market share,

trends, industry data and the like.

Market Analysis Analysis of the market key players and determination

of possible courses of action to improve sales and

profitability

Component Plans Refer to the different functional areas of the business

and the specific strategies that will be employed

along the various areas of the business. In general

terms, these are as follows:

i. Marketing Plan: tackles strategies on selling the

product or service

ii. Production/Technical Plan: discusses the

technical operations employed in the business

iii. Organizational Plan: outline the business set-up or

structure, including aspects involving personnel

iv. Financial Plan: includes accounting and other

financial considerations for the business

Preparing the Marketing Plan

Describing the product/service that you will offer. Be as vivid and concrete

about the concept of the product or service. Define your unique selling

proposition: how your product or service will stand out from among those

already existing.

Matching the product/service with the potential market. After studying the

extent of competition and the characteristics of the competing products,

show which segments of the market you intend to address. You should be

able to explain your choice of the market to pursue.

Considering the pricing policy. Study how pricing of the product or service is

done in the industry, then decide on which approach you will employ.




Forecasting sales performance. Estimate the volume of sales that you can

realistically target. Relating this with the price, you can forecast your volume

of sales. This will be an important assumption in the financial plan.

Determining marketing methods. These refer to the promotional efforts you

will employ to make your product/service known in the market.

Preparing the Production/Technical Plan

Identifying the material requirements and sources of supply. Be familiar with

the materials to be used in producing the product or service and be able to

itemize these materials. At this point, it pays to know the costing for the

materials. This will be useful for the financial plan.

Determining the production process and equipment needed. It is important

to visualize the layout of the production floor, and identify costs whenever

possible.

Selecting the site for business. This is a production concern, as much as it is

also a marketing consideration. Location, location, location!

Estimating costs and production scheduling. Put together the cost

considerations as well as the scheduling. The use of mathematical tools will

be helpful here.

Preparing the Organizational Plan

Choosing the legal form of the business. A start-up business normally doesn’t

register immediately, but an awareness of the various options in the legal

form of the business should be an important consideration.

Determining personnel requirements. Decide how you will go about the

personnel requirements of the business. Will you be doing most of the tasks

initially? Who will be helping you? Will you involve family members? These are

just some of the items to consider.

Registering with government. If you decide not to register yet, set a target

date for eventually registering your business. If you want your business to

succeed, you cannot be part of underground economy forever!

Preparing the Financial Plan (this part is best done with the help of an accountant or

bookkeeper)

Computing total project cost and financial requirements. You must be able

to establish how much capital you would need initially. You must be able to

establish sustain the business while it is still not earning.

Understanding and appreciating financial statements: Income statement,

balance sheet, cash flow statement

Identifying financial options. Determine your sources of cash. Do you borrow

from family? From Friends? Or have you saved enough to finance your

operations.

APPENDIX E: Acknowledgment Receipt

Appendix E: Acknowledgment Receipt




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


ACKNOWLEDGMENT RECEIPT

Date: __________________

Project Title:

Proponent:

Lead Agency:

Items Received: Capsule Proposal

Detailed Proposal

Signed MOA

Attachment B (Workplan Schedule)

Attachment C (Budget Summary)

Attachment D (Logical Framework)

Others (Please Specify): _____________________

Remarks:________________________________________________________________________

RECEIVED BY:

Staff, PPDD/TCD

NOTED BY:

Head, PPDD/TCD

APPENDIX F: On-Site/Field Monitoring Form for

Technology Commercialization Projects

Appendix F: On-Site/Field Monitoring Form for Technology





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691



`ON-SITE CROPS MONITORING FORM

Project Title: _______________________________________

Proponent: _______________________________________

Position: _______________________________________

Lead Agency: _______________________________________

Address: _______________________________________

Proposed Date of Project Implementation: __________

Actual Date of Project Implementation: __________

CRITERIA REMARKS

Goals 1. Is the promotion/adoption/commercialization

of the technology conducted/followed? ___________________________________

(e.g. by users, beneficiaries)

2. If applicable, are the technology demonstration

farms for technology dissemination utilized for the

said purpose? ____________________________________

3. Is the target financial viability attained? ____________________________________

4. Are the IEC materials developed and disseminated? ____________________________________

5. Is the market established/developed/expanded? ____________________________________

6. Are the linkages among technology generators,

users and LGUs developed and strengthened? ____________________________________

Administrative

1. Are the recording systems of the farm established and maintained? ____________

a. □ Attendance Sheet/log book

b. □ Organizational structure and staffing

c. □ Procurement Record

d. □ Sales Record

e. □ Plant/farm record

2. What management issues and concerns were addressed/resolved? _________________________

Financial

1. Are the project funds released and utilized as scheduled if not why? ____________________

Are personnel paid on time? ____________________

Are suppliers paid on time? ____________________

2. Are the equipment/ supplies purchased

according to the approved resource budget/specs, if not why? ____________________

3. Are the facilities constructed according to budget/design, if not why? ____________________

4. Benefits and Losses Ratio/ Cost and Return Analysis (please refer to production output,

financial performance)

5. Are there problems/issues/concerns encountered and resolved?




Methodology

1. Are the set programs/activities/business plan followed? _____________________________________

If yes, what is the status? If not, why?

2. Are the programs/activities conducted on time? ____________________________________________

3. Are there programs/activities added/changed? Why? ______________________________________

4. Are there programs/activities cancelled? Why? ____________________________________________

5. Are the data/process well documented? ___________________________________________

6. What problems/issues/concerns were encountered/addressed? _____________________________

____________________________________________________________________________________________

FARM PROFILE

LOCATION

LAND AREA

TYPE OF LAND CULTIVATED FALLOW RAINFED

TYPE OF SOIL

SOURCE OF

WATER

CROPPING SYSTEM

CROP VARIETY AREA SOWN PRODUCTION EXCESS

PROJECT DETAILS 1. What outputs were expected during monitoring period?(based on the Work Plan)

2. List the project achievements as of monitoring period.

3. Are there supplemental activities necessary done in the project not indicated in the project

proposal? If yes, why?

4. Has the project encountered unexpected events and delays? If yes, what are those

events/delays?




ENVIRONMENTAL ISSUES

YES NO

Created a risk of soil degradation

Affected soil salinity and alkalinity

Affected the quality of water

SOCIO-ECONOMIC ISSUES

Have Increased the income of people in the

community

Have helped reduce the unemployment rate

in the community

Involved Indigenous People (IP)

Promoted Public-Private Partnerships (PPP)

PESTICIDE AND AGRICULTURAL CHEMICALS

Applied chemical pesticides and/or fertilizers

Organic fertilizers and pesticides

RECOMMENDED ACTION:

The project is doing very well and should continue its implementation as planned

Technically, the project is doing well but administrative procedures can be improved as

follows:

Please specify

As indicated above, changes in project implementation have been made and the proponent

should justify reasons for these:

Based on the negative evaluation findings, the project implementation should be

terminated:

OTHER COMMENTS:

Noted by:

_________________________________ ___________________

Project leader/proponent Date

Evaluated by:

_________________________________ ___________________

Commodity Coordinator Date

Recommended by (optional):

_________________________________ ___________________

Chairperson, MET Date






Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691



`ON-SITE FISHERIES MONITORING FORM

Project Title: ________________________________

Proponent: ________________________________

Position: ________________________________

Lead Agency: ________________________________

Address: ________________________________



CRITERIA REMARKS

Goals 1. Is the promotion/adoption/commercialization

of the technology conducted/followed? ___________________________________

(e.g. by users, beneficiaries)

2. If applicable, are the technology demonstration

farms for technology dissemination utilized for the

said purpose? ____________________________________

3. Is the target financial viability attained? ____________________________________

4. Are the IEC materials developed and disseminated? ____________________________________

5. Is the market established/developed/expanded? ____________________________________


users and LGUs developed and strengthened? ____________________________________

Administrative 1. Are the recording systems of the farm established and maintained? ____




d. □ Sales Record


2. What management issues and concerns were addressed/resolved?__________________________

Financial 1. Are the project funds released and utilized as scheduled if not why? ____________________






4. Benefits and Losses Ratio/ Cost and Return Analysis (please refer to production output,

financial performance)





Methodology 1. Are the set programs/activities/business plan followed? _____________________________________


2. Are the programs/activities conducted on time? ____________________________________________

3. Are there programs/activities added/changed? Why? ______________________________________

4. Are there programs/activities cancelled? Why? ____________________________________________

5. Are the data/process well documented? ___________________________________________

6. What problems/issues/concerns were encountered/addressed? ____

____

____

____

____

____

____________

FISHFARM PROFILE

LOCATION

AREA

TYPE OF

FISHFARM

POND CAGE/PEN MARICULTURE

PROJECT DETAILS

1. What outputs were expected during monitoring period?(based on the Work Plan)

2. List the project achievements as of monitoring period.

3. Are there supplemental activities necessary done in the project not indicated in the project

proposal? If yes, why?

4. Has the project encountered unexpected events and delays? If yes, what are those

events/delays?




ENVIRONMENTAL ISSUES

YES NO

Created a risk of soil degradation

Affected soil salinity and alkalinity

Affected the quality of water

SOCIO-ECONOMIC ISSUES

Have Increased the income of people in the

community

Have helped reduce the unemployment rate

in the community

Involved Indigenous People (IP)

Promoted Public-Private Partnerships (PPP)

PESTICIDE AND AGRICULTURAL CHEMICALS

Applied chemical pesticides and/or fertilizers

Organic fertilizers and pesticides

Antibiotics

RECOMMENDED ACTION:

The project is doing very well and should continue its implementation as planned

Technically, the project is doing well but administrative procedures can be improved as

follows:

Please specify

As indicated above, changes in project implementation have been made and the proponent

should justify reasons for these:

Based on the negative evaluation findings, the project implementation should be

terminated:

COMMENTS:

Noted by:

_________________________________ ___________________


Evaluated by:

_________________________________ ___________________



_________________________________ ___________________







Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691



ON-SITE LIVESTOCK MONITORING FORM

Project Title: _______________________________________

Proponent: _______________________________________

Position: _______________________________________

Lead Agency: _______________________________________

Address: _______________________________________



CRITERIA REMARKS

Goals 1. Is the promotion of the technology generated

conducted (e.g. by users, beneficiaries) ___________________________________

2. Are the technology demonstration farms for technology

dissemination utilized for the said purpose? ___________________________________

3. Is the target financial viability attained? ___________________________________

4. Are the IEC materials developed and disseminated? ___________________________________

5. Is the market established/developed/expanded? ___________________________________


users and LGUs developed and strengthened? ___________________________________

Administrative 1. Are the recording systems of the farm established and maintained? ____________________




d. □ Sales and Expenses Record


2. What management issues and concerns were addressed/resolved? ____________________

Financial 1. Are the project funds released and utilized as scheduled if not why? ____________________






4. Cost and return analysis (please refer to production output, financial performance)





Methodology

1. Are the set programs/activities/business plan followed? ____________________________


2. Are the programs/activities conducted on time? ________________________________

3. Are there programs/activities added/changed? Why? _____________________________

4. Are there programs/activities cancelled? Why? ________________________________

5. Are the data/process well documented? _______________________________

6. What problems/issues/concerns were encountered/addressed?

_________________________________________________________________________ ___

___

___

___

___

______________________________________________

Production Output

I. Total/over-all Farm Financial Performance

Swine Broiler Pullet Layer

Poultry

Breeder

Dairy

Cattle

Beef

Cattle Goat TOTAL

Farm Sales, PhP

Direct Cost

Feeds/Concentrates

Consumed, kilos

Feed/ Concentrates

Cost, PhP

Medication &

Vaccination Cost, PhP

Labor Cost, PhP Water and Electricity,

PhP

Maintenance & other

expenses, PhP

Other Supplies (office

supplies), PhP

Gas and oil, PhP

Miscellaneous, PhP

Farm Income, PhP




I. Broiler Production Output

YEAR 1 YEAR 2

Cycle 1 Cycle 2 Cycle 3 Cycle 1 Cycle 2 Cycle 3

Beginning Population

Mortality

Total Recovery, head

count

Total Weight, kilos.

Ave. Live Wt., kilos.

Feed Conversion Ratio

Market Age, days

II. Pullet Production Output

YEAR 1 YEAR 2

Production

1

Production

2

Production

1

Production 2

Population of Day Old Pullets

Weight before transfer, kilos

Age before transfer, in weeks

Cumulative Feed Intake, in

kilos

Livability, %

Ending Population of Pullets

III. Layers Production Output

YEAR 0 YEAR 1 YEAR 2

Population of Layers

Total Egg Num. Hen Housed

Age at 50% production, in weeks

Age at Start of Peak Production, in

weeks

Age at End of Peak Production, in

weeks

Laying Period, in weeks

Culling Age, in weeks

Livability during laying, %

# of Culls

Ending Population of Layers




IV. Poultry Breeders Production Output


Population of breeders

Male

Female

Avg. Feed Consumption at Laying,

grams

Total Eggs Hen Housed

Hatching Eggs Hen Housed

Average Hatchability, %

Chicks Hen Housed

Avg. Body Weight During Laying,

kilos

Laying Period, in weeks

Livability during laying, %

Culling Age, weeks

Number of Culls Layers

Ending Population

* Peak Production: Stage at highest egg production; Hen Housed: Cumulative # of eggs/chicks during

production period

V. Swine Production Output

Sow Performance YEAR 0 YEAR 1 YEAR 2

Population of Sow, head count

Farrowing Index

Pigs Weaned Per Sow Per Year

Pigs Sold Per Sow Per Year

Average Litter Size - Born Alive, head

count

Average Litter Size at Weaning, head

count

Piglet Performance

Population of Piglets, farrowing and

nursery pen

Average Weaning Weight, kilos

Average Weaning Age, days

% Mortality Before Weaning

% Mortality After Weaning

Grower Pig Performance

% Mortality at Growing Stage

Average Weight of Market Pigs, kilos

Average Age of Market Pigs, days

Number of Market Pigs, head count




VI. Dairy Cattle


Beginning Inventory

Ending Inventory

Lactation period

Dry period

Calving Interval

Cows in the milking line

Post-Partum Breeding

Average days open

1st breeding weight

Age at first calving

Productive Life

Annual Culling Rate

Non-genetic culling rate

Calf mortality

Cow mortality

Incidence of Clinical Mastitis

VII. Beef Cattle


Beginning Inventory

Ending Inventory

Average Weaning Weight, kilos

Average Weaning Age, days

% Mortality Calf Mortality

% Mortality at Growing Stage

Average Weight at Market , kilos

Average Age at Market, days




VIII. Goat


Beginning Inventory

Ending Inventory

Weaning age (months)

Age at 1st estrus (months)

Estrous Cycle (days)

Estrus Period (days)

Occurrence of Estrus after Parturition

(postpartum)

Average Age of Gestation (kilos)

Suitable age for Breeding (months)

Male

Female

Male to Female (pasture mating)

Conception Rate (%)

Kidding Interval (months)

Kidding Size (per kidding)

Disposal Age

Annual Replacement Rate (%)

Livability (%)

Other Comments

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

Recommended Action

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

Noted by:

_________________________________ ___________________


Evaluated by:

_________________________________ ___________________



_________________________________ ___________________


APPENDIX G: Progress Report Format for Basic

and Applied Research and Technology


Appendix G: Progress Report Format for Basic and Applied Research

and Technology Commercialization Projects




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


PROGRESS REPORT FORMAT A. BASIC INFORMATION


2. Proponent (s)


2.2. Designation

2.3. Institution

2.4. Address


2.6. Fax Number

2.7. Email Address


3.1. Lead Agency


4. Funding Agency (s)

5. Project Duration

6. Project Covered by This Report

7. Project Location

8. Project Funding

a. Total Approved Budget

b. Actual Released Budget

c. Actual Expenses

d. Balance to Date

e. Budget Requirement for the Following Year


1. Rationale

2. Objectives

3. Methodology

4. Activities Undertaken

5. Results and Discussions

6. Problems Encountered, Action Undertaken and Recommendations

7. Accomplishment Report and Action Plan

8. Financial Viability (for Technology Commercialization projects only)

C. PROJECT MANAGEMENT

1. Justification for Continued Implementation

2. Audited Financial Report

Appendix G: Progress Report Format for Basic and Applied Research and Technology





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


ACCOMPLISHMENT REPORT AND ACTION PLAN

Project Title: Period covered:

Proponent: Agency:

Activities

Objectively

Verifiable Indicators

(Targets)

Actual

Accomplishments

/ Output

Problem/s

Issue/s and

Constraints

Action/s

Taken

Plans/ Strategies

Remarks

PREPARED BY:

NOTED BY:

Project Leader

Agency Head

Date Date

Appendix G: Progress Report Format for Basic and Applied Research and Technology





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


AUDITED FINANCIAL REPORT

_______________________________

(period covered by the report)

Project Title:

Proponent:

Lead Agency:

Address:

Check No. / Amount / Date

Expense Code

(Particulars)

Approved

Budget

(A)

Amount Released

(B)

Cumulative

Expenditures

(C)

Balance To Date

(B-C)


Maintenance and Other

Operating Expenses (MOOE)


Administrative Cost

TOTAL

PREPARED BY:

CERTIFIED CORRECT: NOTED BY: VERIFIED BY:

Project Leader

Chief Accountant Agency Head Auditor

Date Date Date Date


Projects and Technology Commercialization Projects




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


ACTION SHEET Project Title:

Proponent:

Lead

Agency:

COMMENTS and

RECOMMENDATIONS

ACTION TAKEN Page

number

PREPARED BY:

Name & Signature

(Proponent)

Date


Projects and Technology Commercialization Projects




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


National Technology Commercialization Program FINANCIAL VIABILITY


A. Projected Gross Income


a2. Price per unit

Total Gross Income

B. Variable Costs

Material Cost

_______

_______

Sub-Total

Labor Cost

_______

_______

Sub-Total

Overhead Cost

Electricity, Water,


Sub-Total

Total Variable Cost

C. Fixed Costs

Cash Cost


Insurance,

others (specify)

Non Cash Cost



Total Fixed Cost

D. TOTAL COST

E. NET INCOME (A-D)




COST AND RETURN


APPENDIX H: Guidelines for the Preparation of

Progress Report for Basic and Applied Research


Appendix H: Guidelines for the Preparation of Progress Report for Basic and

Applied Research Projects and Technology Commercialization Projects



Provide the basic information based on the approved proposal except for the

Period Covered by this Report, and Project Funding.



proposed study. If applicable, the revised project

title should also be reflected enclosed in

parenthesis.

2. Proponent (s) Complete name(s) of the project leader and

designation including the agency where he/she

belongs, office address, contact numbers and e-

mail address.

3. Implementing Agency Lead agency (Research Center/Institution/Bureau/

College or University where the proponent

belongs) and collaborating agency (s)

(Persons/Researchers and/or their Agencies

cooperating with the lead agency) implementing

the project.

4. Funding Agency (s) Indicate funding source(s) of the project.

5. Project Duration Period indicating approved date of start and

completion of the project. If applicable, the

revised date of implementation should also be

reflected. (i.e. January 2010-December 2012).

6. Project Location Place or area covered by the project. The

respective geographical coordinates should also

be provided.

7. Period Covered by

this Report

Period under review.(i.e. January 2010 to June

2010 only)




8. Project Funding

Total Approved

Budget

Actual Released

Budget

Actual Expenses

Balance to Date

Budget Requirement for

the Following Year

The total budget approved for the whole project

as indicated in the approved MOA and proposal

Indicate the total amount released for the whole

duration of the project

Indicate the amount expended for the period

covered by the report.

Indicate the remaining or unexpended amount

from the total budget released (as reflected in the

audited financial report)

Indicate the remaining amount for release


1. Rationale (As indicated in the approved proposal)

2. Objectives General and/or specific aim of the project as

indicated in the approved proposal.

3. Review of Related

Literature

(As indicated in the approved proposal)

4. Methodology Procedure of project component/phase covered

within the period under review. Indicate changes in

the procedure if any and cite reasons for the

change. Cite references.

5. Activities Undertaken Major and sub-activities listed in the Work Plan and

other activities for the semester indicated.

6. Results and Discussions Work accomplished during the period under

review. Relevant tables and figures should be

included. Cite references.

7. Problems

Encountered, Action

Undertaken &

Recommendations

All the problems encountered in the

implementation of the project and actions taken to

solve the said problems during the period under

review and other recommendations for smooth

implementation of the project.




8. Accomplishment

Report and Action

Plan

9. Financial Viability (for

Technology

Commercialization

projects only)

Indicate the activities to be undertaken for the

succeeding implementation period. Issues or

constraints to be addressed for the next year,

objectives to be attained, activities to be done

and key measurable targets. Any changes in the

approved proposal should be discussed and

justified. (See “How to Prepare the

Accomplishment Report and Action Plan” for

details).




1. Justification for

Continued

Implementation

Reasons to continue the implementation of the

project; summary of accomplishments based on

the Project Summary

2. Audited Financial

Report

Provides information on the financial status of the

project (See “How to Prepare an Audited Financial

Report” for details).

3. Approval of Project

Extension / Budget

Realignment

For projects with approved project extension

and/or approved budget realignment, a copy of

the approval letter should be attached.

4. Action Sheet For projects recommended for revisions, an action

sheet should be attached upon submission of

revised reports.




How to Prepare the Accomplishment Report and Action Plan

Accomplishment Report and Action Plan will be prepared by the proponent and

duly endorsed by the Agency Head submitted to DA-BAR as attachment to the

progress reports. This report shall be submitted every six months for progress

reporting.

Activities As indicated in the Logical Framework, this column

describes the measures or tasks carried out by the

project to obtain the outputs. It is numbered with

reference to the outputs.

Objectively Viable

Indicators (OVI)

As indicated in the approved Logical Framework,

these are signs or data to be used in determining

whether a particular objective has been achieved

through the performance of a certain set of tasks and

activities

Actual Accomplishments

Tangible changes observed in the field

Problem/s, Issue/s and

Constraint/s

Are the causes/reasons why the proposed change was

not achieved

Action/s Taken

Adjustments/Provisions to solve the problems

encountered during project implementation

Plans / Strategies Recommended activities to supplement actions

taken/anticipative approach to avoid encountered

problems




How to Prepare the Audited Financial Report

The audited financial report will be prepared by the proponent, certified correct by

the Agency Accountant, duly endorsed by the Agency Head, and verified by a

representative from COA. The period covered by the report should also be

indicated in the space provided. Individual check numbers, amount and date of

check should also be reflected in the space provided.

Expense Code

(Particulars)

Particulars as reflected in the Approved Budget

Summary

Approved Budget (A)

Total budget approved (as reflected in the MOA) for

the whole duration of the project.

Amount Released (B) Actual amount received by the proponent for the

whole duration of the project. Indicate total amount

received for multiple-tranche fund release.

Cumulative

Expenditures (C)

Amount of expenditures incurred from the start of the

project up to the present date (please indicate cut-

off date).

Balance to Date (B-C) Remaining or unexpended balance after deducting

the Cumulative Expenditures from the Approved

Budget for the whole duration of the project.




How to Prepare the Action Sheet

For semi-annual/annual/terminal reports that are recommended for revision, a copy

of the Action Sheet should be prepared. The action sheet shall serve as a summary

of the actions taken, as required by the comments and recommendations of the

evaluators. This form will be prepared by the proponent.

Comments and

Recommendations

Particulars as reflected in the review and evaluation

provided by DA-BAR at the end of the review

Actions Taken

Adjustments/Provisions reflected in the revised report

in response to the comments and recommendations

of the evaluator.

Page Number

Indicate the page number where the action taken is

incorporated.

APPENDIX I: Completion Report Format for

Basic and Applied Research and Technology


Appendix I: Completion Report Format for Basic and Applied Research





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


COMPLETION REPORT FORMAT


1. Project Title

2. Proponent (s)


3.1. Lead Agency

3.2. Collaborating Agency

4. Funding Agency

5. Project Duration

6. Project Location

7. Project Funding

6.1. Total Approved Budget

6.2. Total Amount Released

6.3. Total Expenses

6.4. Balance to Date


1. Preliminaries

1.1. Title Page

1.3. Acknowledgment

1.4. Table of Contents

1.5. List of Tables, Figures, etc.

1.6. Abstract

2. Text

2.1. Introduction

2.2. Review of Related Literature

2.3. Methodology

2.4. Results and Discussion

2.5. Summary and Conclusion

2.6. Bibliography

2.7. Appendices


1. Summary of Comments of Evaluators and Actions Taken by Researcher

2. Problems Encountered and Recommendations

2.1. Technical

2.2. Administrative

3. Summary of the Project


Appendix I: Completion Report Format for Basic and Applied Research





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691

Email:[email protected] Website: http//www.bar.gov.ph

AUDITED FINANCIAL REPORT _______________________________

(period covered by the report)

Project Title:

Proponent:

Lead Agency:

Address:

Check No. / Amount / Date

Expense Code

(Particulars)

Approved

Budget

(A)

Amount Released

(B)

Cumulative

Expenditures

(C)

Balance To Date

(B-C)


Maintenance and Other

Operating Expenses (MOOE)


Administrative Cost

TOTAL

PREPARED BY:

CERTIFIED CORRECT: NOTED BY: VERIFIED BY:

Project Leader

Chief Accountant Agency Head Auditor

Date Date Date Date

mailto:[email protected]

APPENDIX J: Guidelines for the Preparation of

Completion Report for Basic and Applied


Projects

Appendix J: Guidelines for the Preparation of Completion Report for Basic

and Applied Research and Technology Commercialization Projects





proposed study.


designation including the agency where he

belongs, office address, contact numbers and

email address.

3. Implementing Agency Lead agency (Research Center/Institution/Bureau/

College or University where the proponent

belongs) and collaborating agency (s)

(Persons/Researchers and/or their Agencies

cooperating with the lead agency) implementing

the project.

4. Funding Agency(s) Indicate funding source(s) of the project.

5. Project Duration Period indicating proposed date of start and

completion of the project.

6. Project Location Refers to the place or area covered by the

project.

7. Project Funding

Total Approved Budget

Total Released Budget

Total Expenses

Balance to Date

The total budget approved for the whole project

as indicated in the approved MOA and proposal

Indicate the total amount released for the whole

duration of the project

Indicate the amount expended for the period

covered by the report.

Indicate the remaining or unexpended amount

from the total budget released (as reflected in the

audited financial report)


1. Preliminaries

1.1. Title Page Contains the project title, proponent (s),

implementing (lead and collaborating agencies)

and funding agencies, and year of Terminal

Report completion.




1.3. Acknowledgment Indicates key persons, agencies/institutions which

contributed to the completion of the project.

1.4. Table of Contents Outlines the major topics covered with the

corresponding pages.

1.5. List of Tables, etc. Contains the tables, figures, pictures, graphs, and

abbreviations/acronyms if there is any.

1.6. Abstract Summarizes the highlights of the project; a

maximum of 450-word single paragraph which

includes brief statements on background of the

study, methodology, results and significance.

2. Text

2.1. Introduction Presents an overview of the research undertaken

and includes the objectives and significance of

the project.

2.2. Review of Related

Literature

Explains concepts and approaches relevant to

the proposal which indicate gap(s) in existing

knowledge; helps determine direction and focus

of the proposed project, and avoid possibility of

duplication. Cite references.

2.3. Methodology Describes the details and procedure in

conducting the research. This includes the

factors/variables in experiment; treatments used

and lay-out procedures: experimental design

replications and characteristics of experimental

units (sites, number, area, etc.); statistical

analysis; specific management of the experiment

(i.e., specific features on the management of the

experiment that are not included in the

treatments); and cultural practices (i.e. land

preparation, pest control, weed control,

fertilization, etc.). Cite references.

2.4. Results and

Discussion

Presents gathered data, analysis and

interpretation of the results supported by graphs,

figures, tables, etc.




2.5. Summary and

Conclusion

Restates briefly the main points of the

project’s results and provides inferences

and conclusion from these results.

2.6. Bibliography Lists all the references reviewed and

consulted.

2.7. Appendices Contains raw data, statistical formula and

analysis, sample questionnaire, Audited

Financial Report, list of personnel involved,

list of equipment, report of income

generated, and photo documentation.


1. Summary of Comments of Evaluation and Actions Taken by

Researcher

Refers to the comments of the evaluators during the implementation

of the project and actions done by the researcher.

2. Problems Encountered and Recommendations

Includes problems encountered in implementing the project, whether

technical or administrative/financial and recommended solutions.

3. Summary of the Project

Translates the project technical write up into laymanized format, for

public dissemination and publication


Provides information on the status of the total amount released, total

expenditure, and remaining balance of the project.




How to Prepare the Audited Financial Report

The audited financial report will be prepared by the proponent, certified correct by

the Agency Accountant, duly endorsed by the Agency Head, and verified by a

representative from the COA. The period covered by the report should also be

indicated in the space provided. Individual check numbers, amount and date of

check should also be reflected in the space provided.

Expense Code

(Particulars)

Particulars as reflected in the Approved Budget

Summary

Approved Budget (A)

Total budget approved (as reflected in the MOA) for

the whole duration of the project.

Amount Released (B) Actual amount received by the proponent for the

whole duration of the project. Indicate total amount

received for multiple-tranche fund release.

Cumulative

Expenditures (C)

Amount of expenditures incurred from the start of

the project up to the present date (please indicate

cut-off date).

Balance to Date (B-C) Remaining or unexpended balance after deducting

the Cumulative Expenditures from the Approved

Budget for the whole duration of the project.

APPENDIX K: Review and Evaluation Sheet for

Basic and Applied Research Projects

Appendix K: Review and Evaluation Sheet for Basic and Applied

Research Projects




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


REVIEW AND EVALUATION SHEET Project Title:

Proponent:

Lead Agency:

AREAS OF CONCERN COMMENTS RECOMMENDATIONS

1. Objectives

2. Methodology

3. Results and Discussion


5. Workplan Schedule

6. Budget Summary

7. Others

Kindly tick the box most appropriate for the project evaluated

For revision(s)

Recommended for continuation

Not recommended for continuation

Endorsed for completion

Classification of completed report:

Output for Dissemination

Intellectual Property

Technology for Verification

Technology for Commercialization

EVALUATED BY:

Name & Signature

(Evaluator)

Date

APPENDIX L: Certificate of Acceptability

Format for Basic and Applied Research

Projects

Appendix L: Certificate of Acceptability Format for Basic

and Applied Research Projects




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


CERTIFICATE OF ACCEPTABILITY

This is to certify the acceptability of the terminal report and that the proponent has

satisfied the following requirements of the project entitled:

(Project Title)

Implemented by: ________________________________________________________________

(Lead Agency)

under the leadership of: __________________________________________________________

(Project Leader)

This also serves as the MET’s and PMED’s endorsement for the completion/closing of the

above project.

SIGNED:

Evaluator

Date

Evaluator

Date

Division Head, PMED

Date

Coordinator, PMED

Date

APPENDIX M: Proposal Format for Research

Facilities Development Grant

Appendix M: Proposal Format for Research Facilities Development Grant




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


Research Facilities Development Grant (RFDG) Program

PROJECT PROPOSAL FORMAT I. PROJECT TITLE

II. Proponent

Position

Address

Contact Numbers

III. Total Project Cost

IV. Duration

V. Source (s) of fund

VI. Project description

A. Rationale/Background

B. Objectives

C. Major Activities

D. Expected Output

E. Project Implementation Plan or Schedule of Activities

F. Monitoring and Evaluation Plan

VII. ATTACHMENTS

A. BUDGETARY REQUIREMENT FORM

B. EXISTING NEEDS – GAP ANALYSIS MATRIX

C. COMPLETE LIST OF EXISTING FACILITIES AND EQUIPMENT (NO REQUIRED

FORMAT)

D. PHOTOS OF EXISTING FACILITIES

Note: For construction/renovation of building, irrigation and drainage, fencing, road

network, etc., please attach the following:

A. Master plan/site development plan (for DA-RIARC/BFAR-RFRDC and other

DA-National Centers) – for evaluation purposes

B. Program of works

C. Working drawings

D. Detailed Budget Estimates





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691



BUDGETARY REQUIREMENT FORM

Project Title:

Mandated R&D

Project/Responsible

Unit

Gaps/Needs for

Improvement of Facilities

and Equipment

Budgetary Requirement

Year _________ Justification (RD Utilization/

Frequency of Use/ Benefits) Description/

Specification Qty./Unit

Estimated Amount

DA-

BAR

Agency

Counterpart Total

Prepared by: Recommended by:

Research Manager Agency Head

Approved by:

Director, DA-BAR





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691



EXISTING NEEDS – GAP ANALYSIS MATRIX

Project Title:

R&D Project

Component

Basic Requirement

(1)

Existing

(2)

Gaps/Needs

(1-2)

Remarks Facility/

Equipment

Description

No. of

Units

Facility/

Equipment

Description

Qty. Year

Acquired

Facility/

Equipment Qty.





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691



PROGRAM OF WORKS

Project Title:

Name /Location of Project:

Source of Funds:

Classification:

Project Description:

Calendar Days to Complete:

Minimum Technical

Personnel Required:

Minimum Equipment Requirement:

SCOPE OF WORK TO BE DONE

Item

No.

Description % of

Total

Qty. Unit Direct

Cost

Unit Cost Total

Amount

TOTAL

Prepared by:

Checked and Reviewed by:

Approved by:





Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691



DETAILED ESTIMATES

Project Title:

Item

No. ITEM DESCRIPTION QTY. UNIT UNIT COST TOTAL COST

SUB-TOTAL

TOTAL DIRECT COST =

LABOR COST =

CONTINGENCIES =

VAT (12%) =

TOTAL PROJECT COST =

APPENDIX N: Guidelines for the Preparation of

Proposal for Research Facilities Development

Grant

Appendix N: Guidelines for the Preparation of Proposal for Research



Project proposal must be prepared using the format given and in accordance with

the following guidelines.


Project Title Specify if it is for upgrading or for the improvement of

Research Facilities

Proponent

Location

Name of the proponent institutions/responsible persons

Complete Address of the proponent and contact

numbers

Specific project location

Total Project Cost In pesos from all sources, including the counterpart cost

Duration Duration should be at most within one (1) year only

Source (s) of Fund Mention sources of projects funding other than DA-BAR,

including the proponent institution

B. PROJECT DESCRIPTION

Rationale/Background 1. Role and importance of the industry/sector being

addressed by the project (i.e. of vegetable and fruit

industry in the service area of the institution, etc.)

2. Its relation to mandate of the institution in AFMA

3. Relation to mandated/assigned R&D programs by the

National/Regional Commodity RDE Network

4. Focus of institutional R&D enhancement being

addressed

5. Needs and requirement of R&D of the proponent

institution based on requirements – existing capacity

gap/needs analysis

6. Institutional capability (trained manpower, physical

resources, etc.) to fully utilize additional or improve

capacity in R&D

Major Activities 1. Identify and describe strategic and/or major activity

or activities needed to achieve each of the specific

objectives

2. Identified activities should lead to accurate

determination of project inputs and project output

3. Identified activities should lend themselves to

schedule of work in the implementation of the project

(the plan of work may be presented in this section if it

is long, it should be included as an attachment)




Expected Output 1. When activities are undertaken using some inputs

these result in something called output(s)

2. Identify, describe and present the expected outputs

of the proposed project. This can be accomplished

by identifying the output(s) every major activity of the

project. (i.e. Activity – Fencing the Experimental

Station, Output – 25 hectares of protected and

secured land for hundreds of experimental plots and

two hectares of abaca germplasm.)

Project Implementation

Plan or Schedule of

Activities

1. Implementation organization and implementers

2. Implementation resource requirements

3. Implementation calendar of work or time table

Monitoring and

Evaluation Plan

1. General plan of Monitoring and Evaluation of the

project

2. Identify and describe the parameters to be

monitored and those to be evaluated

3. Resource requirements/provision for monitoring and

evaluation

4. Schedule of monitoring and evaluation activities

C. ATTACHMENTS

1. Budgetary Requirement Form

This form should be filled-up based on the result of the gaps/needs from the

matrix. Administrative cost, honorarium, and items that cost below Ten

Thousand (PhP 10,000.00) pesos should not be included in the requirement.

Mandated R&D

Project/

Responsible Unit

This refers to the agency assigned or mandated RD

Projects in support to the National or Regional RD

Agenda and Program. It includes the specific place,

location and intended user(s) of the center. (i.e. White

Potato Breeding and Germplasm Collection Project -

NOMIARC - Rootcrop Research Section, Malaybalay,

Bukidnon).




Description/

Specification

This refers to the definite and complete

characteristics/statement of each required item, be it

equipment or facility improvement of the project or

unit. Administrative cost, project TEV, supplies ,and

other MOOE should not be included (i.e. equipment

for white potato breeding: Power Sprayer 1HP, US

Model, 5 liters capacity; Facility improvement:

renovation of 100 sqm research management office

building with glazed flooring and modular work

stations).

Quantity/Unit Refers to total requirement per item in number,

volume, or other unit of measurement.

Budgetary

Requirement

DA-BAR – Refers to the amount to be requested for

each required item from the Bureau of Agricultural

Research.

Agency Counterpart – Refers to the amount for each

required item to be shared by the agency or region. It

should be at least 10%-50% of the total cost of the

project. This excludes existing land and equipment of

the agency.

Total – Sum of DA-BAR fund and agency counterpart

fund.

Justification RD Utilization – Refers to the

need/usage/purpose/urgency of procurement of

each item in support of the mandated RD project (i.e.

Power Sprayer - to replace the old backpack sprayer

and enhance the crop protection and maintenance

of germplasm collection)

Frequency of Use – Specify the degree of use or

optimum usage (i.e. Power Sprayer - needed every

other day for wet and dry season studies).

Benefits – Specify the cost efficiency and impact of its

usage to the RD program (i.e. power sprayer - cost-

effective in terms of usage and man-hour utilization

Appendix N: Guidelines for the Preparation of Proposal for Research Facilities Development Grant


2. Existing Needs Gap Analysis Matrix

Example:

3. List of Existing Facilities and Equipment (no required format)

4. For construction/renovation activities:

Program of works, working drawings layout plans, etc.

Project Title: Rehabilitation of Soils Laboratory

R&D Project

Component

Basic Requirement

(1)

Existing

(2)

Gaps/Needs

(1-2)

Re-marks Facility/

Equipment

Description

No. of

Units

Facility/

Equipment

Description

Qty. Year

Acquired

Facility/

Equipment Qty.

Flame

Photometer

w/

compressor

3 Flame

Photometer

w/

compressor

1 1999 Flame

Photometer

w/

compressor

2 Existing unit is already

out of calibration. Will

be subjected for

repair.

Appendix N: Guidelines for the Preparation of Proposal for Research Facilities Development Grant


Example:

PROGRAM OF WORKS


Name /Location of Project:

SOIL LABORATORY

San Fernando, Pampanga

Source of

Fund:

DA-BAR

Classification:

Repair

Project Description:

Rehabilitation of Soils Laboratory

Calendar Days to Complete: 45 days

Minimum Technical Personnel Required:

6 Skilled Worker

14 Unskilled/Laborer

Minimum Equipment Requirement:

Welding Machine

SCOPE OF WORK TO BE DONE

Item

No.

Description % of

Total

Qty. Unit Direct

Cost

Unit Cost Amount

I

II

Replacement of Flooring

Masonry

ETC

30.36

4.62

36

20

Sq.m.

Sq.m.

235,549.88

35,844.54

10,928.55

2,995.80

393,428.00

59,916.00

TOTAL 100% 775,856.00 1,295,678.00

Prepared by:

Checked and Reviewed by:

Approved by:




Example:

DETAILED ESTIMATES

TOTAL DIRECT COST = 775,856.00

LABOR COST = 310,342.00

CONTINGENCIES = 116,378.00

VAT (12%) = 93,102.00

TOTAL PROJECT COST= 1,295,678.00


Item

No. ITEM DESCRIPTION QTY UNIT UNIT COST TOTAL COST

I

Replacement of Flooring

Portland Cement

Fine Aggregates

ETC

17

12

Bag

Cu.m.

200

350

3,400.00

4,200.00

II

Masonry

Portland Cement

Hollow blocks 4”

ETC

35

500

Bag

Pcs.

200

8.50

7,000.00

4,250.00

SUB-TOTAL 775,856.00

APPENDIX O: Completion Report Format for

Research Facilities Development Grant

Projects

Appendix O: Completion Report Format for Research Facilities

Development Grant Projects




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691



TERMINAL REPORT FORMAT I. PROGRAM TITLE

II. PROJECT TITLE

III. PROPONENT AND ADDRESS

IV. IMPLEMENTING UNIT

V. PROJECT DURATION

A. Date project started

B. Expected date of completion

VI. PROJECT FUNDING

A. Amount approved

B. Amount released Date(s): 1st __________, 2nd __________

C. Balance for the year

D. Amount disbursed

1st Year ____________ requirement: PhP ____________________________

VII. PROJECT BACKGROUND

VIII. OBJECTIVES (Indicate % Objective Attained)

IX. ACCOMPLISHMENTS PER PROJECT COMPONENT

X. PLAN OF ACTIVITIES FOR THE REMAINING YEAR

XI. ATTACHMENTS

A. Audited financial report (duly certified by the resident auditor, and in triplicate

copies)

B. Memorandum receipts of equipment purchased)

C. Pictures of old equipment/facilities and newly purchased equipment/renovated

facilities as per approved list)

D. List of equipment purchased indicating the amount and complete descriptions/

specifications

E. List and description of newly constructed/renovated facilities

F. Justifications for any discrepancies vis-à-vis approved proposal (specifications,

quantity, quality, etc.)

Prepared by: Approved by:

RIARC Manager (for DA-

RIARCs)/

Research Director (SUCs)

Agency Head Date

Note: The Terminal/accomplishment reports should be submitted on a yearly basis and at least 30 days

after completion of the projects.

APPENDIX P: Monitoring and Validation Form

for Research Facilities Development Grant

Projects

Appendix P: Monitoring and Validation Form for Research Facilities Development Grant Projects




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691



MONITORING SHEET

Agency:

Amount of Grant:

Project Title:

Items Per Approved List

Quantity

Checklist

Location

Remarks

Purchased/Repaired Memorandum Receipt

Based on

status

report

submitted

Actual Others Submitted Responsible

Person

Appendix P: Monitoring and Validation Form for Research

Facilities Development Grant Projects


FACILITY MARKER

Appendix P: Monitoring and Validation Form for Research

Facilities Development Grant Projects


BUILDING MARKER

APPENDIX Q: Application Format for Degree

Scholarship Program

Appendix Q: Application Format for Degree Scholarship Program




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


Degree Scholarship Program

APPLICATION FORM

Instructions: Complete the application form and affix you signature where

required. Place NA where not applicable. Check appropriate box.

Date of Application:

1. Degree: M.S. Ph.D.

2. Course/Field of

Specialization:

3. Institution: UP Los Baños USM LSU

UP Diliman MSU – Naawan CLSU

UP Visayas De la Salle University Siliman University

Ateneo de Manila San Carlos, Cebu BSU

4. Date Admitted: Target Date of Enrollment:

Target Date of Completion:

5. Type of Scholarship Grant

Application:

Full Support

Additional Support (for those who have availed

support from other agency) For those who are presently/ previously enrolled, please answer question no. 6

6. School Year Started: Graduate Units Earned:

Graduate Units to be Completed:

7. Name of Applicant:

8. Date of Birth: Age:

9. Home Address:

Phone/Mobile No. Email

10. Sex: Male Marital Status: Single Married

Female Widowed Separated

11. Tertiary Educational Background: (List chronologically starting with the most recent, use extra sheet when necessary.)

School/University Date Graduated Degree/Course

Picture

2” x 2”



12. Degree Scholarship(s) enjoyed (Local and Foreign)

Name of Scholarship/Country Degree Duration

13. Work Experience: (Start with the latest, except for the present employer. Please use extra sheet when necessary.)

Employer/Address Position Held Duties and Percent Time

Devoted to Each* Inclusive Dates

* Research(R ), Development/Extension (DE), Administration(A), Instruction (I) others

14. Present Employer:

Employer/Address Position Held Duties and Percent Time

Devoted to Each* Inclusive Dates

* Research(R ), Development/Extension (DE), Administration(A), Instruction (I) others

Nature of Appointment:

15. Office Address:

Phone No.: Fax:

Email:

16. Short Description of Duties and Responsibilities:

17. Please describe briefly how this scholarship will be useful in your work:



18. Proposed study plans: (Proposed major Field of study and specific areas of specialization)

19. Training/Workshop/Conference Attended:

(Use extra sheet for additional entries, using the same format below.)

Title Nature of

Participation ** Location

Inclusive

Dates No. of Hrs

** Resource person or trainee



20. On-Going and Completed Researches/Publications: (Use extra sheet for additional entries, using the same format below.)

Title Designation *** Date

*** Study leader or researcher

I declare under penalties of perjury that the answers given above are true and

correct to the best of my knowledge and belief.

Signature of Applicant

ATTACHMENTS: 1. Certificate of admission from the accredited university 2. Transcript of records

obtained from the latest degree 3. Nomination from the Agency Head indicating that the

course/degree is a priority need of the agency/ in line with the HRD plan of the agency and the

applicant is entitled receive salary and other benefits during the scholarship 4. HRD Plan of

the Agency 5. Latest service record certified by the Chief of Personnel of the Agency 6. List

of actual duties and responsibilities certified by immediate supervisor 7. Certification of

performance ratings for the last 2 rating periods 8. Curriculum Vitae. For those who are already

enrolled: Include program of course work-indicate the subjects taken and to be taken in all

semester/summer NOTE: Attachments should be in short (8.5” x 11”) bond paper; documents can

be reduced if necessary; Application Form has 4 pages. FOR DETAILS: Call (02) 920-0219.

APPENDIX R: Application Format for

Thesis/Dissertation Assistance Program

Appendix R: Application Format for Thesis/Dissertation Assistance Program




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


Thesis/Dissertation Assistance Program (TDAP)

APPLICATION FORM



1. Name:

Surname Given Name Middle Name

2. Office: 3. Station/Division: 4. Office Address:

Phone No.: 5. Home Address: Phone No.: 6. Place of Birth: Date of Birth: Barangay/Municipality/City/Province Day/Month/Year



8. Assistance Applied for:

9. Field of Study:

(i.e. Agronomy, Soils, Economics, etc.)

10. University/College Enrolled in:

11. Address:

12. Present Position: Division/Section:

13. Length of Government Service (No. of years): Length of Service at the DA (No. of years): No. of years in present position:

14. Nature of Appointment: 15. Educational Background:

(List chronologically starting with the most recent, use extra sheet when necessary.)


Picture

2” x 2”

Appendix R: Application Format for Thesis/Dissertation Assistance Program


16. Work Experience: (Begin with your more recent employer. Please use extra sheet when necessary.)

Employer/Address Position Held Job Description Inclusive Dates

17. Brief description of duties and responsibilities of your present job:




ATTACHMENTS: 1. Endorsement of the application by the agency head 2. Approved

Thesis/Dissertation outline 3. Research work plan approved by Adviser and agency head 4.

Budgetary requirement approved by Adviser and agency head (kindly give breakdown of the

amount requested from BAR, personal expense, support from mother agency, scholarship award,

etc.) 5. Certificate of completion of academics units 6. Certificate of passing the comprehensive

exam 7. Certification as to whether or not the applicant has received any financial support for the

conduct of the thesis/dissertation (provide copies of award letters) duly signed by the applicant and

concurred by the head of mother agency/institution FOR DETAILS: Call (02) 920-0219.

APPENDIX S: Application Format for Non-

Degree Assistance Program

Appendix S: Application Format for Non-Degree Assistance Program




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


Non-Degree Assistance Program

APPLICATION FORM



1. Name:

Surname Given Name Middle Name

2. Office:

3. Station/Division:

4. Office Address:

Phone No.:

5. Home Address:

Phone No.:

6. Place of Birth: Date of Birth: Barangay/Municipality/City/Province Day/Month/Year



8. Type of Assistance

Requested:

(i.e. Airfare, registration fee, daily subsistence allowance, etc.)

9. Field of Study: (i.e. Agronomy, Soils, Economics, etc.)

10. Present Position:

Division/Section

11. Length of Government Service (No. of years):

Length of Service at the DA (No. of years):

No. of years in present position:

12. Nature of Appointment:

13. Educational Background: (List chronologically starting with the most recent, use extra sheet when necessary.)


Picture

2” x 2”

Appendix S: Application Format for Non-Degree Assistance Program


14. Work Experience: (Begin with your more recent employer. Please use extra sheet when necessary.)

Employer/Address Position Held Job Description Inclusive Dates

15. Brief description of duties and responsibilities of your present job:




ATTACHMENTS: 1. Endorsement of the application by the agency head 2. Invitation and

acceptance from the organizer of the training/conference 3. Latest service record duly certified

by the Chief Personnel of his/her agency 4. Certification indicating that the applicant has no

pending administrative case 5. Curriculum vitae including job description and current

responsibilities 6. Abstract of paper to be presented (if applicant will present a paper) 7. To be

submitted upon approval of the request: medical certificate issued by a government physician,

approved travel authority, and canvass from at least 3 travel agencies (if grant is in the form of

airfare). FOR DETAILS: Call (02) 920-0219.

APPENDIX T: Travel Report Format for Non-

Degree Assistance Program

Appendix T: Travel Report Format for Non-Degree Assistance Program




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


Non-Degree Assistance Program

TRAVEL REPORT FORM

Name of Grantee:

Institution/Agency:

Duration and Venue of Travel:

Purpose of Travel:

Type of DA-BAR Support:

Date and Place Visited Activities

Observations and Issues Discussed

(Narrative)

Recommendations:

Submitted by: Attested by:

Grantee

Institution/Agency Head

NOTE: To be submitted together with 1. Pictures (laboratory sites/training sites visited/field visit); 2. Photocopy of

the Certificate of Attendance/Participation; 3. Photocopy of the Program of Activities; 4. All official receipts

accumulated during the training/conference; and 5. Used plane tickets and boarding passes (if grant is airfare)

APPENDIX U: Proposal Format for Scientific

Publication Grant

Appendix U: Proposal Format for Scientific Publication Grant




Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691


Scientific Publication Grant

PROJECT PROPOSAL FORMAT


1. Title of the Publication

2. Proponent (s)


2.2. Designation

2.3. Institution

2.4. Address


2.6. Fax Number

2.7. Email Address


1. Rationale

2. Objectives

3. Type of Publication

4. Number of Copies

5. Quality of materials to be used

6. Budget Requirement

7. Timetable

Appendix U: Proposal Format for Scientific Publication Grant


SUBMITTED BY:

Proponent’s Name and Signature Date

Agency Designation

(To be filled-up by the Agency Head)

ENDORSED BY:

Agency

Name and Signature Date

Designation