competitive sensitive 1 roses06/nspires tutorial james green and brenda hanrahan science proposal...
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Competitive Sensitive 3 Outline How did we do in ROSES05? Changes from ROSES05 to ROSES06 NSPIRE Changes: –The good news –The bad to very bad newsTRANSCRIPT
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ROSES06/NSPIRESTUTORIAL
James Green and Brenda HanrahanScience Proposal Support Office
March 15, 2006
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Agenda
1:00 - 1:45 ROSES05-06 & NSPIRES - Jim
1:45 - 3:00 GSFC Template - Brenda
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Outline
• How did we do in ROSES05?• Changes from ROSES05 to ROSES06• NSPIRE Changes:
– The good news– The bad to very bad news
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ROSES FY05 Current Statistics
• ROSES05 had 58 calls with 18 completed• Total submitted: 352 (PI: 318 and CoI: 34)
– Current GSFC win/loss ratio: 28% (36/129)
• Percent of GSFC proposals to the total NASA awarded: 9% (36/398)
• Other important statistics: Number of proposals/scientist
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Code 610 ROSES 05 Proposals87
32
18
6 4 205
1015202530354045505560657075808590
1 2 3 4 5 6Number of Proposals
Num
ber
or S
cien
tist
s
Total # Proposals = 149Proposals/Sci. = 0.70
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Code 660 ROSES 05 Proposals
26
54
21
0123456789
10111213141516171819202122232425262728
1 2 3 4 5Number of Proposals
Num
ber
of S
cien
tists
Total # Proposals = 38Proposals/Sci. = 0.43
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Code 690 ROSES 05 Proposals
21 21
2 2
0123456789
10111213141516171819202122
1 2 3 4
Number of Proposals
Num
ber
of S
cien
tists
Total # Proposals = 46Proposals/Sci. = 0.58
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Current Proposal Environment• Number of opportunities is down
– ROSES05: 58 and ROSES06: 51• Expect a 15% reduction in nearly all R&A funds
– Effects on ROSES05 - fewer winners announced– ADMENDMENTS will be issued with either lower costs,
fewer selections, or cancellations of NRAs– No cuts to R&As tied to MO&DA (ie: Heliophysics GI) – Fewer winners and tougher competitions
• There is plenty of room at the top for MORE winning GSFC proposals– Review process is reasonable and if we write an excellent
proposal we will probably win – We have not saturated the system with excellent proposals
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SPSO Support• Red Teams (call Tim Eastman 6-2899)• New activities:
– Visualization Support - must be scheduled– Budget Support (TBD) - must be scheduled– Technical Editing (TBD) - must be scheduled
• Training:– Storyboarding, Setting up a Red Team, & Writing winning
proposals– All have been posted on VSDE
• Potentially serve on Hq panels– SED will pay for travel expenses to review panel– Give to JLG: Name, Institution, Discipline-1, Discipline-2
• WBS for writing proposals
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Charging Your Time• An SED policy for charging time in writing proposals
is in review – Policy will provide detailed guidance on charging your time– Allowed time is based on total hours per proposal and the
allotment of manpower received from the Center• Use WBS 953033.02.04.04.01.01
– NASA Research Announcement: 60 hours – Other Agency Announcement: 40 hours– Broad Agency Announcement: 10 hours
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ROSES 06 Opportunities
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ROSES Overview• ROSES 2006 was released Tuesday (1/24/06)
– Has 51 proposal calls due from mid-April 2006 through February 2007
• What do you need to get started:– Need an affiliated account on NSPIRES (~days)– Read and follow the NEW ROSES “Guidebook 2006”– Read and follow the “Clarifications to the Guidebook”– Read and note all the “AMENDMENTS” – Read and follow the individual program call
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Number of FY06 ROSES Opportunities
0
1
2
3
4
5
6
7
8
9
10
11
12
April May Jun
eJuly
Augu
st
Septem
ber
Octobe
r
November
Decembe
r
Janua
ry
February TB
D
By Due Dates
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NSPIRES System
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NSPIRES Overview
• GSFC civil servants as PI must use NSPIRES to submit their proposals
• GSFC civil servants as CoI with University or other as PI may use grants.gov– In my opinion grants.gov is a little more difficult
• New NSPIRES budget section – It is more complicated and time consuming
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New NSPIRES Budget Page
“the budget module has been changed to make viewing and entering data easier.”
From 9 to 27 screens for a 3yr budget!
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Major Changes in NSPIRES• The Good News!
– Electronic submission required for all ROSES FY06 proposals
– No hardcopy needed- NASA now accepts electronic signatures
– Complete submission contains:• NSPIRES generated Cover Page, Proposal, Budget
Justification, Current & Pending, CVs, statements of Commitment,
• The Bad News!– NSPIRES will not let us submit late proposals - once
the deadline has passed its over– Electronic submission are due to the submitting official
2 days prior to submission deadline - have to avoid crunch time!
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“Crunch Time”• Proposal submission can not be
guaranteed the last few hours prior to a deadline
• Competing with everyone else in the country submitting late
• Submissions take from 5 to 30 minutes to complete
• Example: 5 NRA Due 6/2– FY05 submitted 24 proposals– Minimum submission time is 2
hours! – It will be a competitive
advantage to submit early
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Changes in “Guidebook 2006”• Everyone needs to register - including CoIs• All proposals will be submitted electronically
– No hardcopy needed (unless the NRA is changed)• (Amendment #3) Submission contains three separate
files (unless individual NRA says something different)– NSPIRES Cover sheets
• Generated by the submitting institution– Complete Proposal w/budget justification (you upload)– Detailed Budget Document (you upload)
• Includes you detailed GSFC and all CoI budgets
• All 3 files must be in character/searchable PDF
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Character Searchable PDFs• No problem for MACs; big problem for PCs• MAC:From a complete Word file go to
Print -> select PDF • PC: Send your file to friend with a MAC or use
Adobe Acrobat• Budgets:
– PI - “Cut” in Excel and a “paste” into Word then Print -> PDF
– CoI - Request character searchable form from your CoI or you will have to retype it yourself!
• Test your PDF by using Adobe Reader or Preview
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Changes in “Clarifications to the Guidebook”
• All statements of commitment should be included in the Proposal Document– This is in conflict with NSPIRE system– Guidebook always takes priority
• Cost sharing should be described in the Budget Justification Document
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Proposal Submitting Process• Upload all the proposal documents• Hit “Release to Org”
– This locks the proposal • Submit package with route sheet• Approved package/route sheet comes to
submitting official for submission• Submitting officials are:
– James Green (6-7354) - 605– Brenda Hanrahan (6-6169) - 603– Bonnie Norris (6-4045) - 101– Peter Hughes (6-2342) - 502
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Final Comments• Latest GSFC spreadsheet is on VSDE
– Go to - https://vsde.nasa.gov/vsde/portal– Apply for an account
• Group: ROSES NRA– Sign physical form
• Code 592: Chris Holtery (6-4455)
• Or contact me or Brenda