competitive solicitation required documents...
TRANSCRIPT
Form: PS025 Create date: 11/15/2007 Revised Date: 02/13/2009
Florida International University Purchasing Services
University Park CSC – 410
Miami, Florida 33199 (305) 348- 2161
(305) 348-3600 Fax http://finance.fiu.edu/purchasing/
Competitive Solicitation Required Documents Checklist
NOTE: IT IS THE SOLE RESPONSIBILITY OF THE VENDOR TO INCLUDE ALL APPROPRIATE DOCUMENTS ALONG WITH THEIR RESPONSE. FAILURE TO SUBMIT ALL REQUIRED DOCUMENTS WILL RESULT IN SOLICITATION RESPONSE BEING DEEMED AS NON-RESPONSIVE. LISTED BELOW ARE THE MOST COMMON AREAS OF MISTAKES MADE BY VENDORS. PLEASE CHECK YOUR RESPONSE CLOSELY PRIOR TO SUBMITTAL BY UTILIZING THIS SELF-CHECKLIST FORM. Please check all that apply:
Completed and signed applicable competitive solicitation form: • Invitation to Bid (Form PS001)
Check FIU Purchasing Website for Addenda(um) at http://finance.fiu.edu/purchasing/ prior to submission of Response
Sign and attach all Addenda(um), to your response, prior to submission of Response
Cost/Price Sheet, if applicable
Appendix I, if applicable
Appendix II, if applicable
Exhibit A, if applicable
Exhibit B, if applicable
Requested references, if applicable
Statement of insurance capability from your insurance carrier on their letterhead
PS001 RD:05/07/07
SUBMIT TO: FLORIDA INTERNATIONAL UNIVERSITY
PURCHASING SERVICES CAMPUS SUPPORT COMPLEX – CSC 411
MODESTO A MAIDIQUE CAMPUS MIAMI, FL 33199 (305) 348-2161
Web Address: http://finance.fiu.edu/purchasing/
INVITATION TO BID
BIDS WILL BE OPENED: July 19, 2010 at 2:00 pm E.S.T. Invitation to Bid NO. ITB01-001
TITLE: FOOTBALL STADIUM GROUND CONCOURSE SYNTHETIC TURF , FM 091208
Purchasing Coordinator: Chandra Nix VENDOR NAME (Vendor also referred to as “Contractor” herein)
REASON FOR NOT SUBMITTING:
VENDOR MAILING ADDRESS
CERTIFIED OR CASHIER’S CHECK I S ATTACHED, WHEN REQUIRED, IN THE AMOUNT OF $ N/A
CITY-STATE-ZIP web / e-mail address:_____________________
POSTING OF TABULATIONS Bid tabulations with recommended awards will be posted for review by interested parties at the Florida International University Bid Board and website- http://finance.fiu.edu/purchasing/ and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
AREA CODE TELEPHONE NUMBER TOLL-FREE NUMBER I certify that this Bid is made without prior understanding, agreement, or connection with any corporation firm, or person submitting a Bid for the same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this Bid and certify that I am authorized to sign this Bid for the Proposer and that the Proposer is in compliance with all requirements of the Invitation to Bid, including but not limited to, certification requirements. In submitting a Bid to an agency for the State of Florida, the Proposer offers and agrees that if the Bid is accepted, the Proposer will convey, sell, assign, or transfer to the State of Florida all rights, title and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the State of Florida. At the State's discretion, such assignment shall be made and become effective at the time the purchasing agency tenders final payment to the Proposer.
______________________________ AUTHORIZED SIGNATURE (MANUAL)
______________________________ AUTHORIZED SIGNATURE (TYPED) TITLE
GENERAL CONDITIONS
SEALED BIDS: All Bid sheets and this ACKNOWLEDGMENT form must be executed and submitted in a sealed envelope to University. (University also referred to as “Purchaser” herein). (DO NOT INCLUDE MORE THAN ONE BID PER ENVELOPE.) The face of the envelope shall contain, in addition to the above University address, the date and time of the Bid opening and the Bid number. Bid prices not submitted on attached Bid price sheets when required shall be rejected. All Bids are subject to the conditions specified herein. Those Bids that do not comply with these conditions are subject to rejection.
b) CASH DISCOUNTS: Cash discounts for prompt payment shall not be considered in determining the lowest net cost for Bid evaluation purposes. c) MISTAKES: Proposers are expected to examine the conditions, scope of work, Bid prices, extensions and all instructions pertaining to the services involved. Failure to do so will be at proposer's risk. In case of mistake in extensions the unit price will govern.
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BID must contain a manual signature of authorized representative in the space provided above. Bid must be typed or printed in ink. Use of erasable ink is not permitted. All corrections made by proposer to his Bid price must be initialed. The company name shall appear on each page of the Bid as required. Complete ordering instructions must be submitted with the Bid.
NO BID SUBMITTED: If not submitting a Bid, respond by returning only this Bid acknowledgement form, marking it "NO BID" and explain the reason in the space provided above. Failure to respond to a procurement solicitation without giving justifiable reason for such failure, non-conformance to contract conditions, or other pertinent factors deemed reasonable and valid shall be cause for removal of the supplier's name from the Bid mailing list. Note: To qualify as a respondent, proposer must submit a "NO BID", and it must be received no later that the stated Bid opening date and hour. Bid Opening: Shall be public, on the date and at the time specified on the Bid form. It is the proposer's responsibility to assure that his Bid is delivered at the proper time and place of the Bid opening. Bids that for any reason are not so delivered, will not be considered. Offers by telegram or telephone are not acceptable. A Bid may not be altered after opening of Bid unless done pursuant to Negotiations. NOTE: Bid tabulations will be furnished upon written request with an enclosed, self-addressed, stamped envelope and payment of a predetermined fee. Bid files may be examined during normal working hours by appointment. Bid tabulations will not be provided by telephone. PRICES, TERMS AND PAYMENT: Firm prices shall be proposed and include all services rendered to the purchaser. a) TAXES: The State of Florida does not pay Federal Excise and Sales taxes on direct purchases of tangible personal property. This exemption does not apply to purchases of services in the performance of contracts for the improvement of state-owned real property as defined in Chapter 192, F.S.
(d) INVOICING AND PAYMENT: The contractor shall be paid upon submission of properly certified invoices to the purchaser at the prices stipulated on the contract at the time the order is placed, after delivery and acceptance of goods, less deductions if any, as provided. Invoices shall contain the contract number, purchase order number and the contractor's vendor number. An original and three (3) copies of the invoice shall be submitted. Failure to follow these instructions may result in delay in processing invoices for payment. PAYMENT: Payment shall be made in accordance with F.A.C. Rule 6C8-7.032 Prompt Payment, which states the Contractor’s rights as a Vendor and the University’s responsibilities concerning interest penalties and time limits for payment of invoices. Vendors providing goods and services to an agency should be aware of the following time frames. Upon receipt, the University has five (5) business days to inspect and approve the goods or services, unless Bid specifications, purchase order or contract specify otherwise. If a payment is not issued within 40 days of receipt of a proper invoice and receipt and inspection and approval of the goods and services, the University will pay to the Vendor, in addition to the amount of the invoice, an interest penalty at the rate established pursuant to Section 55.03(1)F.S., provided, the interest penalty is in excess of one dollar ($1.00). A Vendor Ombudsman has been established within the Office of Business and Finance. The duties of this individual include acting as an advocate for vendors who may be experiencing problems in obtaining timely payment from the University. The Vendor Ombudsman may be contacted at (305) 348-2101. e) ANNUAL APPROPRIATIONS: University's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Legislature. Also attached are the Special Conditions and Supplemental Provisions.
PS001 RD:05/07/07
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INTERPRETATIONS/DISPUTES: Any questions concerning conditions and specifications shall be directed in writing to this office for receipt no later than ten (10) days prior to the Bid opening. Inquiries must reference the date of Bid opening and Bid number. No interpretation shall be considered binding unless provided in writing by the University in response to requests in full compliance with this provision. Any person who is adversely affected by a decision or intended decision concerning a procurement solicitation or contract award and who wants to protest such decision or intended decision shall file a protest in compliance with Chapter 28-110, Florida Administrative Code. Failure to file a protest within the time prescribed in Section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S. NOTICE OF BID PROTEST BONDING REQUIREMENT: Any person who files an action protesting a decision or intended decision pertaining to contracts administered by Florida International University pursuant to Section 120.57(3)(b), F.S., shall post, at the time of filing the formal written protest or within the 10-day period allowed for filing the formal written protest, a bond payable in an amount equal to 1 percent of Florida International University’s estimate of the total volume of the contract or $5,000 whichever is less, which bond shall be conditioned upon the payment of all costs which may be adjudged against him in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. For protest of decisions or intended decisions of Florida International University pertaining to agencies' requests for approval of exceptional purchases, the bond shall be in the amount equal to 1 percent of the requesting agency's estimate of the contract amount for the exceptional purchase requested or $5,000, whichever is less. In lieu of a bond, Florida International University may, in either case, accept a cashier's check or money order in the amount of the bond. FAILURE TO FILE THE PROPER BOND AT THE REQUIRED TIME WILL RESULT IN A DENIAL OF THE PROTEST. CONFLICT OF INTEREST: The award hereunder is subject to the provisions of Chapter 112, F.S. Proposers must disclose with their Bid the name of any officer, director, or agent who is also an employee of the State of Florida or any of its agencies. Further, all proposers must disclose the name of any State employee who owns, directly or indirectly, an interest of five (5%) or more in the proposer’s firm or any of its branches. AWARDS: As the best interest of the State may require, the right is reserved to reject any and all Bids or waive any minor irregularity or technicality in Bids received. Proposers are cautioned to make no assumptions unless their Bid has been evaluated as being responsive. All awards made as a result of this Bid shall conform to applicable Florida Statutes. GOVERNMENTAL RESTRICTIONS: In the event any governmental restrictions may be imposed which would necessitate alteration of the material quality, workmanship, or performance of the items offered on this Bid prior to their delivery. It shall be the responsibility of the successful proposer to notify Florida International University at once, indicating in his letter the specific regulation that required an alteration. Florida International University reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel the contract at no further expense to the University. INSPECTION, ACCEPTANCE AND TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title and risk of loss or damage to all items shall be the responsibility of the contract supplier until accepted by the ordering agency, unless loss or damage results from negligence by the ordering agency. The contract supplier shall be responsible for filing, processing and collecting all damage claims. However, to assist him in the expeditious handling of damage claims, the ordering agency will: a) Record any evidence of visible damage on all copies of the delivering carrier’s Bill of Lading. b) Report damage (visible and concealed) to the carrier and contract supplier, confirming such reports, in writing, within 15 days of delivery, requesting that the carrier inspect the damaged merchandise. c) Retain the item and its shipping container, including inner packing material, until inspections is performed by the carrier, and disposition given by the contract supplier. d) Provide the contract supplier with a copy of the carrier’s Bill of Lading and damage inspection report. ADDITIONAL QUANTITIES: For a period not exceeding ninety (90) days from the date of acceptance of this offer by the buyer, the right is reserved to acquire additional quantities up to the amount shown on the Bid but not to exceed the threshold for category two for commodities at the prices proposed in this invitation. If additional quantities are not acceptable, the Bid sheets must be noted “BID IS FOR SPECIFIED QUANTITY ONLY”. SERVICES AND WARRANTY: Unless otherwise specified, the proposer shall define any warranty service and replacement that will be provided during and subsequent to this contract. Proposers must explain on an attached sheet to what extent warranty and service facilities are provided. SAMPLES: Samples of items, when called for, must be furnished free of expense, on or before Bid opening time and date, and if not destroyed may, upon request, be returned at the proposer’s expense. Each individual sample must be labeled wit proposer’s name, manufacturer’s brand name and number, Bid number and item reference. Request for return of samples shall be accompanied by instructions that include shipping authorization and name of carrier and must be received with your Bid. If instructions are not received within this time, the commodities shall be disposed of by the State of Florida.
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NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested and/or inspected for compliance with specifications by the Florida Department of Agriculture and Consumer Services, or by other appropriate testing facilities. Should the items fail testing, the State may require the vendor to reimburse the State for costs incurred by the State in connection with the examination or testing of the commodity including costs relating to transporting the commodity samples to the testing site, actual test costs, personnel costs and other applicable costs. The data derived from any tests for compliance with specifications are public records and open to examination thereto in accordance with Chapter 119, F.S. Items delivered not conforming to specifications may be rejected and returned at vendor’s expense. These items and items not delivered as per delivery date in Bid and/or purchase order may result in Proposer being found in default in which event any and all reprocurement costs may be charged against the defaulting contractor. Any violation of these stipulations may also result in supplier’s name being removed from Florida International University’s vendor mailing list until such time as suppler reimburses the University for all reprocurement and cover costs. LEGAL REQUIREMENTS: Applicable provision of all Federal, State, county and local laws, and of all ordinances, rules, and regulations shall govern development, submittal and evaluation of all Bids received in response hereto and shall govern any and all claims and disputes which may arise between person(s) submitting a Bid response hereto and Florida International University, by and through its officers, employees and authorized representatives, or any other person, natural or otherwise; and lack of knowledge by any proposer shall not constitute a cognizable defense against the legal effect thereof. ADVERTISING: In submitting a Bid, proposer agrees not to use the results therefrom as a part of any commercial advertising. ASSIGNMENT: Any Purchase Order issued pursuant to this request for Bid and the monies which may become due hereunder are not assignable except with the prior written approval of the purchaser. LIABILITY: On any contract resulting from this Bid, the proposer shall hold and save Florida International University, its officers, agents and employees harmless against claims by third parties resulting from the supplier's breach of this contract or the contractor's negligence. This requirement does not apply to contracts between governmental agencies. FACILITIES: Florida International University reserves the right to inspect the proposer’s facilities at any reasonable time with prior notice. CANCELLATION: The State shall have the right of unilateral cancellation for refusal by the contractor to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, F.S. and made or received by the contractor in conjunction with the contract. MANUFACTURERS’ NAMES AND APPROVED EQUIVALENTS: Any manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in specifications are for information and not intended to limit competition. The proposer may offer any brand for which he is an authorized representative, which meets or exceeds the specification for any item(s). Measurements: Customary measurements appearing in these specifications are not intended to preclude Bids for commodities with metric measurements. If Bids are based on equivalent products, indicate on the Bid form the manufacturer’s name and number. Proposer shall submit with his Bid, cuts sketches and descriptive literature, and/or complete specifications. Reference to literature submitted with a previous Bid will not satisfy this provision. The proposer shall also explain in detail the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto. The State of Florida reserves the right to determine acceptance of item(s) as an approved equivalent. Bids which do not comply with these requirements are subject to rejection. Bids lacking any written indication of intent to propose an alternate brand will be received and considered in complete compliance with the specifications as listed on the Bid form. The Purchaser is to be notified of any proposed changes in (a) materials used, (b) manufacturing process, or (c) construction. However, changes shall not be binding upon the State unless evidenced by a Change Notice issued and signed by the purchaser. PATENTS AND ROYALTIES: The Proposer, without exception, shall indemnify and save harmless the purchaser and its employees from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process or article manufactured or supplied by the Proposer. The Proposer has no liability when such claim is solely and exclusively due to the combination, operation or use of any article supplied hereunder with equipment or data not supplied by contractor or is based solely and exclusively upon Florida International University’s alteration of the article. The purchaser will provide prompt written notification of a claim of copyright or patent infringement and will afford the Proposer full opportunity to defend the action and control the defense. Further, if such a claim is made or is pending, the contractor may, at its option and expense procure for the purchaser the right to continue use of, replace or modify the article to render it non-infringing. (If none of the alternatives are reasonably available, the State agrees to return the article on request to the contractor and receive reimbursement, if any, as may be determined by a court of competent jurisdiction.) If the Proposer uses any design, device or materials covered by letters, patent or copyright, it is mutually agreed and understood without exception that the Bid prices shall include all royalties or costs arising from the use of such design, device, or materials in any way involved in the work. PUBLIC RECORDS: Any material submitted in response to this request for Bid will become a public document pursuant to Section 119.07, F.S. This includes material that the responding proposer might consider to be confidential or a trade secret. Any claim of confidentiality is waived upon submission, effective after opening pursuant to Section 119.07, F.S.
NOTE: ANY AND ALL GENERAL CONDITIONS AND SPECIFICATIONS ATTACHED HERETO SHALL HAVE PRECEDENCE.
Form: PS003
CD: 08/18/06 RD: 09/07/06 RD: 09/18/06 RD: 10/20/06 RD: 01/11/07
RD: 03/07/07
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GENERAL CONDITIONS 1. CONTRACTUAL SERVICE PROVISIONS:
Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. The State of Florida's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Legislature. The terms under which the cost may change are as determined in the Competitive Solitation. Renewals shall be contingent upon satisfactory performance evaluations by FIU and subject to the availability of funds.
2. EQUAL OPPORTUNITY STATEMENT:
The State University System believes in equal opportunity practices which conform to both the spirit and the letter of all laws against discrimination and is committed to the non-discrimination because of race, disability, color, sex, age, national origin, or religion. To be considered for inclusion as a contractor, the bidder commits to the following: The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, marital status, age and disability.
3. IDENTICAL TIE RESPONSE:
When multiple responses to a competitive solicitation that are equal in all respects are received, the University will give preference to responses that include commodities manufactured in the State, Florida businesses, business with a drug-free workplace program, or foreign manufacturers located in the state, to determine the contract award, or if those conditions exist or are equivalent between two or more responses, will use toss of coin to determine.
4. TRAVEL:
No travel expense may be paid to any individual in excess of the amount permitted by Section 112.061, Florida Statutes and then only when substantiated by receipts and submitted on the proper State form.
5. WORKERS’ COMPENSATION COVERAGE:
The Contractor shall take and maintain during the life of this agreement, Workers’ Compensation Insurance for all of his employees connected with the work of this Project. In the event any work related to this agreement is sublet or subcontracted, the Contractor shall require the subcontractor similarly to provide Workers’ Compensation Insurance for all of the latter’s employees unless such employees are covered by the protection afforded by
Form: PS003
CD: 08/18/06 RD: 09/07/06 RD: 09/18/06 RD: 10/20/06 RD: 01/11/07
RD: 03/07/07
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the Contractor. Such insurance shall comply fully with the Florida Workers’ Compensation law. In case any class of employees engaged in hazardous work under this contract at the site of the project is not protected under Workers’ Compensation Statute, the Contractor shall provide, and cause each subcontractor to provide, adequate insurance for the protection of such employees.
6. INDEMNIFICATION:
The Contractor agrees to indemnify and hold harmless, assume liability for and defend, the State of Florida, the Florida Board of Governors, the Florida International University Board of Trustees and their officers, employees, and agents, from and against any and all actions, claims, liabilities, assertions of liability, losses, costs and expenses, which in any manner arise or are alleged to have arisen, from the acts, omissions or wrongful conduct of Contractor or Contractor’s officers, employees, agents, guests, patrons, licenses, invites or subcontractors in connection with related to their operations, activities, occupancy or use of the premises.
7. USE OF AGREEMENT BY OTHER GOVERNMENT AGENCIES:
At the option of the contractor, the use of the Agreement(s) resulting from this solicitation may be extended to other governmental agencies, including the State of Florida, it agencies, political subdivisions, counties, and cities. Each governmental agency allowed by the contractor to use this Agreement shall do so independent of any other governmental entity. Each agency shall be responsible for its own purchases and shall be liable only for services ordered, received and accepted
8. COMPETITIVE SOLICITATION INTERPRETATION: Interpretation of the wording of this solicitation` document will be the responsibility of the University, and that interpretation will be final and binding. Any requests for interpretations shall be provided in writing by the University.
9. AWARD OPTION:
Florida International University reserves the right to award the commodity specified or service detailed in this competitive solicitation either in its entirety or in any part thereof all to the advantage of the Florida International University.
10. INSURABILITY:
Should this competitive solicitation, see attached specification documents, require the successful vendor to supply proof of insurance, vendor responding
Form: PS003
CD: 08/18/06 RD: 09/07/06 RD: 09/18/06 RD: 10/20/06 RD: 01/11/07
RD: 03/07/07
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to this solicitation must submit with their formal response a letter from the vendor’s insurance carrier stating that should the vendor be awarded this competitive solicitation the insurance carrier will be able to supply all insurance requirements as stated herein. Should any vendor take exception to the stated insurance requirements, such will be grounds for disqualifying that vendor’s response to this competitive solicitation.
11. GENERAL DUTY CLAUSE:
In accordance with the requirements of the Occupational Safety and Health Act of 1970(OSH ACT), Florida International University seeks to furnish its students and employees with a place of work and study that is free from recognized hazards that are causing or are likely to cause death or serious physical harm, and one which complies with occupational health and safety standards promulgated under this Act. Therefore, the University requires that each contractor/vendor/supplier comply with the occupational safety and health standards and all rules, regulations, and orders issued pursuant to the OSH ACT, while on University premises.
12. SMALL BUSINESS MINORITY ENTERPRISE (SBME) REPORTING: It is the policy of Florida International University (consistent with state and federal law), to optimize opportunities for business contracting with small, minority and disadvantaged business enterprises in the areas of commodities, construction, contractual services, and architectural and engineering services. It is the intent of the program to reach out to the small, minority, and disadvantaged business community and to give responsive and responsible suppliers an opportunity to compete for University business. Vendors are encouraged to use the small, minority and disadvantaged business community and to have a business diversity program in place. Successful vendor may be required to provide a report to FIU listing the small, minority and disadvantaged businesses used during the course of the awarded competitive solicitation.
13. GROUNDS FOR DISQUALIFICATION:
Failure to complete and return all required documents of the competitive solicitation will be grounds for disqualification of any vendors response.
Form: PS003
CD: 08/18/06 RD: 09/07/06 RD: 09/18/06 RD: 10/20/06 RD: 01/11/07
RD: 03/07/07
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14. EVALUATION OR SELECTION COMMITTEE:
Any person with a conflict of interest shall not be appointed to any procurement evaluation or selection committee, or shall be removed from the committee if the conflict arises after appointment to the committee. A conflict of interest is defined as any circumstance in which the personal interest of a committee member in a matter before him or her in his or her official capacity may prevent or appear to prevent him or her from making an unbiased decision with respect to the matter. The Attestation of No Conflict form shall be signed by all individuals selected to the evaluation committee before the evaluation process begins. This document shall become part of the competitive solicitation document folder.
FLORIDA INTERNATIONAL UNIVERSITY
INVITATION TO BID NUMBER: ITB01-001
FOR
FOOTBALL STADIUM GROUND CONCOURSE SYNTHETIC TURF, FM 091208
TABLE OF CONTENTS 1.0 INTRODUCTION ............................................................................................................... 1 1.1 Statement of Objective ................................................................................................... 1 1.2 Contract Award ............................................................................................................... 1 2.0 GENERAL CONDITIONS ................................................................................................. 2 2.1 Authorized FIU Representative/Public Notices/FIU Discretion ................................... 2 2.2 Calendar of Events .......................................................................................................... 2 2.3 Vendor Communications and/or Inquiries .................................................................... 3 2.4 Vendors’ Conference and Site Visit .............................................................................. 4 2.5 Written Addenda ............................................................................................................. 4 2.6 Competitive Solicitation Response Due Date............................................................... 4 2.7 Solicitation Response Opening Date ............................................................................ 5 2.8 Posting of Recommended Selection ............................................................................. 5 2.9 Solicitation Response Validity Period ........................................................................... 5 2.10 Disposition of Solicitation Responses .......................................................................... 5 2.11 Economy of Presentation ............................................................................................... 6 2.12 Restricted Discussions/Submissions ........................................................................... 6 2.13 Verbal Instructions Procedure ....................................................................................... 6 2.14 State Licensing Requirements ....................................................................................... 6 2.15 Parking ............................................................................................................................. 7 2.16 Definitions ........................................................................................................................ 7 2.17 Procurement Rules ......................................................................................................... 7 2.18 Liaison .............................................................................................................................. 8 2.19 Taxes ................................................................................................................................ 8 2.20 Insurance ......................................................................................................................... 8 2.21 Cancellation/Termination of Contract .......................................................................... 9 3.0 REQUIRED SOLICITATION RESPONSE FORMAT ........................................................ 9 3.1 Introduction ..................................................................................................................... 9 3.2 Response Sections ......................................................................................................... 9 ATTACHMENT(S) ATTACHMENT A – PROJECT INFORMATION
Project Information Sheet dated 06-24-10. Project Manual and Specifications dated 06-24-10.
Construction Documents / Drawings dated 06-29-10 (Sections 20880 & 20890).
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1.0 INTRODUCTION 1.1 Statement of Objective
The project consists of the furnishing of all labor, material and equipment required for the installation of 26,366 sq. ft. of synthetic turf system in sand areas of the Ground Floor Concourse at the Florida International University Football Stadium. Work includes the removal of existing grade material, and the installation of permeable subgrade material. For all purposes herein, “Vendor(s)” shall mean all proposers who submit a timely solicitation response to this Competitive Solicitation. For additional definition, see Section 2.16, below. 1.1.1 DELIVERABLES FIU will consider pricing in the context of the overall proposals. Specifically, the University requests that proposals provide the following information to assist FIU in the selection and evaluation process. Vendors should organize their proposals to separately respond to the following criteria: SEE ATTACHMENT (A): Project Information Sheet dated 06-24-10. Project Manual and Specifications dated 06-24-10.
Construction Documents / Drawings dated 06-29-10 (Sections 20880 & 20890). 1.2 Contract Award
1.2.1 FIU intends to award a contract or contracts resulting from this competitive solicitation to the successful vendor(s) whose solicitation response represents the best value after evaluation in accordance with the criteria in this competitive solicitation.
1.2.2 FIU may reject any or all solicitation responses if such action is in FIU’s best
interest. 1.2.3 FIU may waive informalities and minor irregularities in solicitation responses
received. 1.2.4 FIU reserves the right to make an award on any item for a quantity less than the
quantity offered, at the unit cost or prices offered, unless the Vendor specifies otherwise in the solicitation response.
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1.2.5 A written notice of award will be sent to the successful vendor(s), followed by a contract to be signed by successful vendor(s) and FIU.
2.0 GENERAL CONDITIONS 2.1. Authorized FIU Representative/Public Notices/FIU Discretion
Vendor’s response to this competitive solicitation and any communications and/or inquiries by Vendor during this competitive solicitation process must be submitted in writing to the individual and address stated below. Inquiries must be made via email only. FIU will consider only those communications and/or inquiries submitted in writing to the individual below on or before the date and time specified in Section 2.2, “Calendar of Events.” To the extent FIU determines, in its sole discretion, to respond to any communications and/or inquiries, such response will be made in writing and mailed and/or transmitted by facsimile to all Vendors. FIU will not accept or consider any written or other communications and/or inquiries (except solicitation response) made between the date of this deadline and the posting of an award, if any, under this competitive solicitation.
Chandra Nix FLORIDA INTERNATIONAL UNIVERSITY PURCHASING SERVICES DEPARMENTS CAMPUS SUPPORT COMPLEX – CSC 411 11200 SW 8th Street Modesto A. Maidique Campus MIAMI, FL 33199
Email address: [email protected] Telephone: (305) 348-2161 Fax: (305) 348-3600
In addition, any inquiries relating to the objective and the scope of services requested by this competitive solicitation must be emailed to Chandra Nix at [email protected]. Advance notice of pre-proposal meetings, if applicable, regarding this competitive solicitation, or of evaluation committee meetings will be in writing and posted in FIU’s Purchasing Services Department website, http://finance.fiu.edu/purchasing (the “Website”). It is Vendor’s sole responsibility to check the Website periodically in order to verify whether any such meetings are scheduled to take place. FIU reserves the sole discretion over the conduct of such meetings and the extent, if any, that public attendees may participate in such meetings. FIU also reserves the right and sole discretion to REJECT any solicitation response at any time on grounds that include, without limitation, either that a response is nonresponsive to the competitive solicitation or is incomplete or irregular in any way, or that a solicitation response is not in FIU’s best interest.
2.2. Calendar of Events
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Unless otherwise revised by a subsequent addendum to this competitive solicitation, the dates and times by which stated actions should be taken or completed are listed below. If FIU determines, in its sole discretion, that it is necessary to change any of these dates and times, it will issue an Addendum to this competitive solicitation and issue a Notice of Addendum on the Website. All times listed are eastern standard time (EST).
Date/Time Action 07/01/10 Competitive Solicitation advertised and released 07/08/10 A Mandatory Site Visit will be held at 10:00 a.m. on Thursday, at
Florida International University Football Stadium. The physical address for the Football Stadium is 11310 S.W. 17th Street, Miami, FL 33199. Meet inside the Stadium by Gate 4. The sole purpose of the Site Visit is for potential bidders to take measurements of the facilities outlined in the specifications of the Invitation to Bid. Vendors must attend in order for their proposals to be considered. Any questions asked by vendors must be emailed to the Purchasing representative by the Inquiry Deadline Date.
07/12/10 Last Day for FIU to receive communications and/or inquiries from Vendors regarding the competitive solicitation via email to Authorized FIU Representative at [email protected] by 2:00 PM EST. (“Inquiry Deadline Date”).
07/14/10 FIU will respond to inquiries and requests for clarifications by posting an Addendum on the Website.
07/19/10 Deadline for FIU to receive solicitation responses from Vendors at 2:00 p.m. (“Solicitation Response Due Date”) and solicitation response opening at 2:00 p.m. (Note: Any solicitation responses received after the Solicitation Response Due Date and time shall be deemed non-responsive.)
2.3. Vendor Communications and/or Inquiries
2.3.1 FIU is not liable for interpretations/misinterpretations or other errors or omissions made by the Vendor in responding to this competitive solicitation. The Vendor shall examine this competitive solicitation document to determine if FIU’s conditions and requirements are clearly stated. If Vendor has any questions regarding this competitive solicitation, the Vendor may submit a written request for clarification. The Vendor must provide the Section(s), Subsection(s), Paragraph(s), and page number(s) that identify the conditions or requirements questioned by the Vendor. Requests for clarification to this competitive solicitation must be received by FIU on or before the Inquiry Deadline date. The Vendor’s failure to communicate, inquire, or request changes by the date described above shall be considered to constitute the Vendor’s acceptance of all of FIU’s conditions and requirements, and any concern or question raised after the Inquiry Deadline date shall not provide any basis for any negotiation of or change to any of the terms or conditions of this competitive solicitation. Failure to accept said conditions and requirements is grounds for rejection of that solicitation response as non-responsive. FIU shall in its sole discretion determine what requested changes to this competitive solicitation are acceptable. FIU shall issue an Addendum reflecting the acceptable changes to this competitive
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solicitation, if any, which shall be sent to all known Vendors as specified in Section 2.1. It is Vendor’s sole responsibility to periodically check the Website to verify whether any such addendums were issued and to ensure Vendor obtains a copy of any such Addendum.
2.4. Vendors’ Mandatory Site Visit A Mandatory Site Visit will be held at 10:00 a.m. on Thursday, July 8, 2010 at Florida International University Football Stadium. The physical address for the Football Stadium is 11310 S.W. 17th Street, Miami, FL 33199. Meet inside the Stadium by Gate 4. The sole purpose of the Site Visit is for potential bidders to take measurements of the facilities outlined in the specifications of the Invitation to Bid. Vendors must attend in order for their proposals to be considered. Any questions asked by vendors must be emailed to the Purchasing representative by the Inquiry Deadline Date.
2.5. Written Addenda
Written Addenda to this competitive solicitation along with an Addenda Acknowledgment Form will be mailed to all known Vendors. The Addenda Acknowledgment Form shall be signed by an authorized representative of the Vendor, dated and returned with the solicitation response. It is Vendor’s sole responsibility to periodically check the Website to verify whether any such addendums were issued and to ensure Vendor obtains a copy of any such Addendum. Copies of addendums should be requested from the Purchasing Services Competitive Solicitation Unit. Downloaded copies are NOT official copies and will not be accepted. Submission of “Unofficial” documents will result in disqualification of solicitation response.
2.6. Competitive Solicitation Response Due Date Vendor’s response to this competitive solicitation shall be prepared in accordance with Section 3.0., “Required Response Format”. Solicitation responses are due at the time and date specified in Section 2.2., “Calendar of Events” and must be received by FIU’s Authorized Representative on or before the Competitive Solicitation Response Due Date in FIU’s Purchasing Services Department, CAMPUS SUPPORT COMPLEX, CSC 411, MODESTO A. MAIDIQUE CAMPUS, 11200 SW 8th Street, MIAMI, FL 33199, no later than 2:00 p.m. on July 19, 2010 according to the time clock in FIU’s Purchasing Services Department. Solicitation responses or amendments to responses that arrive after the Competitive Solicitation Response Due Date will be considered as non-responsive and not accepted. Telephone, including facsimile and electronic mail, and telegraphic solicitation responses and/or amendments to responses will not be accepted at any time. At 2:00 p.m. on July 19, 2010, all timely solicitation responses will be opened for the sole purpose of recording the names of the Vendors submitting written responses. If the Vendor elects to mail in their solicitation response package, the Vendor must allow sufficient time to ensure FIU’s proper receipt of the response package by the time specified above. Regardless of the form of delivery, it is the responsibility of the Vendor
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to ensure that the response package arrives at FIU’s Purchasing Services Department no later than 2:00 p.m. on July 19, 2010.
Solicitation responses will be accepted up to, and no responses may be withdrawn after, the Competitive Solicitation Response Due Date. Solicitation responses must be delivered in sealed envelopes clearly marked: ITB01-001 FOOTBALL STADIUM GROUND CONCOURSE SYNTHETIC TURF, FM 091208. The solicitation response must be submitted in one (1) original and three (3) copies. The copy containing the original signature must be marked “ORIGINAL.”
2.7. Solicitation Response Opening Date
Solicitation Responses will be opened in FIU’s Purchasing Services Department on the date and at the time shown in Section 2.2., “Calendar of Events.” FIU is not obligated to make an award under or as a result of this competitive solicitation or to award such contract, if any, on the basis of lowest cost or highest commission proposed. FIU reserves the right to award such contract, if any, to the Vendor(s) submitting a solicitation response that FIU, in its sole discretion, determines is in FIU’s best interest.
2.8. Posting of Recommended Selection 2.8.1 The Intent to Award, if any, to a vendor(s) to this competitive solicitation will be
posted for review by interested parties on the Purchasing Services Department’s website, and will remain posted for a period of seventy-two (72) rolling hours; excluding weekends, holidays, and University holidays.
2.8.2 Failure to file a protest in accordance with the Florida Board of Governors' BOG
Regulation 18.002, or failure to post the bond or other security as required in BOG Regulation 18.002, shall constitute a waiver of protest proceedings.
2.8.3 In addition to all other conditions and requirements of this competitive solicitation,
FIU shall not be obligated to pay for information obtained from or through the Vendor.
2.9. Solicitation Response Validity Period
Any submitted solicitation response, shall in its entirety, remain a valid solicitation response for 90 calendar days after the response submission date.
2.10. Disposition of Solicitation Responses All solicitation responses become the property of Florida International University, and Florida International University shall have the right to use all ideas, and/or adaptations of those ideas, contained in any solicitation response received in response to this competitive solicitation. Any parts of the solicitation response or any other material(s)
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submitted to FIU with the response that are copyrighted or expressly marked as “confidential”, “proprietary”, or “trade secret”, will be exempted from the “open records disclosure requirements” of Chapter 119, Florida Statutes, but only to the extent expressly authorized by Florida law. FIU’s selection or rejection of a solicitation response will not affect this exemption.
2.11. Economy of Presentation Each solicitation response shall be prepared simply and economically, providing a straightforward, concise description of the Vendor’s capabilities to satisfy the conditions and requirements of this competitive solicitation. Fancy bindings, colored displays, and promotional material are not desired. Emphasis in each solicitation response must be on completeness and clarity of content. To expedite the evaluation of solicitation response, it is mandatory that vendors follow the format and instructions contained herein. FIU is not liable for any costs incurred by any vendor in responding to this competitive solicitation including, without limitation, costs for oral presentations requested by FIU, if any.
2.12. Restricted Discussions/Submissions From the date of issuance of this Competitive Solicitation until FIU takes final agency action, the Vendor must not discuss the solicitation response or any part thereof with any employee, agent, or representative of FIU except as expressly requested by FIU in writing. Violation of this restriction will result in REJECTION of the Vendor’s solicitation response.
2.13. Verbal Instructions Procedure No negotiations, decisions, or actions shall be initiated or executed by the vendor as a result of any discussions with any FIU employee. Only those communications that are in writing from the authorized FIU representative identified in Section 2.1 of this Competitive Solicitation shall be considered as a duly authorized expression on behalf of FIU. Only communications/inquiries from the vendor that are signed in writing and delivered on a timely basis, i.e., not later than Inquiry Deadline Date will be recognized by FIU as duly authorized expressions on behalf of the vendor.
2.14. State Licensing Requirements To the extent applicable, all corporate entities or partnerships seeking to do business with FIU shall have all appropriate licenses to conduct business in the State of Florida and Miami-Dade County at or prior to award of the contract resulting from this competitive solicitation. A copy of the registration/application must be furnished to FIU as a condition of award. If this contract contemplates for the use of subcontractors, as a condition of award the Vendor recommended for award must certify that all of its subcontractors are registered with the State of Florida in accordance with Chapter 607 or 620, Florida Statutes, and such statement will include any subcontractors’’ corporate charter numbers. For additional information, the Vendor shall contact the Florida Secretary of State’s Office at (904) 488-9000.
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2.15. Parking
The successful Vendor, if any is selected by FIU, shall ensure that all vehicles parked on campus for purposes relating to work resulting from this Competitive Solicitation shall have proper parking permits. All vehicles must be registered with FIU’s Parking Services Department, and Vendor must purchase parking permits. Vendor’s vehicles shall observe all parking rules and regulations. Failure to obtain parking permits, properly display them, and otherwise comply with all FIU’s parking rules and regulations could result in tickets and/or towing at the expense of Vendor or Vendor’s employee. For additional parking information, contact FIU’s Department of Parking and Transportation at (305) 348-3615.
2.16. Definitions FIU’S Contract Administrator: The University’s designated liaison with the Vendor. In this matter FIU’s Contract Administrator will be Kenia Durañona, Manager of Competitive Solicitations & Contracts. Vendor: Anyone who submits a timely solicitation response to this Competitive Solicitation.
Successful Vendor: The firm or individual who is the recommended recipient of the award of a contract under this Competitive Solicitation.
Contract: The formal bilateral agreement signed by a representative of the University and the Vendor which incorporates the requirements and conditions listed in this Competitive Solicitation and the Vendor’s solicitation response. Project Manager: After contract award, a liaison from the user department will oversee the Vendor’s performance and report as needed to the contract administrator. The Project Manager is Danny Paán, Senior Project Manager.
2.17. Procurement Rules
2.17.1 FIU has established for purposes of this Competitive Solicitation that the words “shall”, “must”, or “will” are equivalent in this Competitive Solicitation and indicate a mandatory requirement or condition, the material deviation from which shall not be waived by FIU. A deviation is material if, in FIU’s sole discretion, the deficient response is not in substantial accord with this Competitive Solicitation’s mandatory conditions requirements.
2.17.2 The words “should” or “may” are equivalent in this Competitive Solicitation and
indicate very desirable conditions, or requirements but are permissive in nature. Deviation from, or omission of, such a desirable condition or requirement will not in and of itself cause automatic rejection of a solicitation response, but may result in the response being considered as not in the best interest of FIU.
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2.17.3 The Vendor must agree to abide by each mandatory condition and requirement included in this Competitive Solicitation.
2.17.4 The Vendor is solely responsible for the accuracy and completeness of its
solicitation response. The Vendor’s errors or omissions, if any, are solely at the risk of the Vendor and may be grounds for FIU’s consideration of the solicitation response being non-responsive.
2.18. Liaison
FIU’s liaison with the Successful Vendor, if any, shall be Danny Paán, Senior Project Manager.
2.19. Taxes The State of Florida is a tax-immune sovereign and exempt from the payment of all sales, use and excise taxes. The Vendor shall be responsible to pay any such taxes imposed on taxable activities/services under the contract, if any, resulting from this Competitive Solicitation.
2.20. Insurance
REFER TO ATTACHMENT A: PROJECT INFORMATION, ITEM 15.
2.20.1 Indemnification The successful Proposer awarded a contract (“Contractor” or “Vendor”) agrees that Contractor shall be responsible for its performance under this Agreement. Contractor agrees to release, indemnify, defend and hold harmless Florida International University, the FIU Board of Trustees, the Florida Board of Governors, the State of Florida and their respective trustees, officers, employees and agents of and from any and all liability, fines, royalties, fees, taxes, suits, claims, demands and actions, costs, attorneys fees and expenses of any kind or nature whatsoever (“Losses”) for any loss of life, personal, bodily or economic injury or damage or loss to property which may be sustained by reason of, based upon, or in any way arising under the Agreement or any other obligations of Contractor, its officers, agents, employees and contractors set forth in this Agreement, and from and against any orders, judgments or decrees which may be entered pursuant thereto. This obligation shall survive the termination of this Agreement The procuring of the insurance required under the Contract shall not relieve the Vendor of any obligation or liability assumed under this Contract, including specifically the indemnity obligations stated herein. The Vendor may carry at his own expense such additional insurance, as he may deem necessary. The University recommends that the Vendor obtains and maintains a policy of business interruption insurance to insure against losses that may be suffered through acts of nature, such as hurricanes and other perils. The Vendor shall assist and cooperate in every manner possible in connection with the
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adjustment of all claims arising out of Vendor’s operations within the scope provided for under the Contract, and shall cooperate in all litigated claims and demands, arising from said operations, which its insurance carrier or carriers are requested to respond.. Vendor shall do nothing that will adversely affect the University, in any way, including increasing risks, insurance premiums or liability.
2.21. Cancellation /Termination of Contract Any Contract established as a result of this ITB may be terminated according to the following terms and conditions: FIU may terminate this Contract for Due Cause and/or at any time during the period of the contract by giving sixty (60) days notice, in writing, of its intention to do so, by registered or certified mail to the Vendor. Due Cause shall be defined as a Contract breach of a material provision by the Vendor that remains substantially uncured after thirty (30) days’ advanced written notice to the Vendor, which notice describes the breach in detail sufficient to permit cure by the Vendor.
3.0 REQUIRED SOLICITATION RESPONSE FORMAT 3.1. Introduction
The Vendor shall not alter the Competitive Solicitation in any way and shall not reproduce all or any part of the Competitive Solicitation in its solicitation response document. The contract, if any, resulting from this Competitive Solicitation shall attach the entire Competitive Solicitation and incorporate the Competitive Solicitation by reference. To facilitate analysis of its solicitation response, the Vendor must prepare their response in accordance with the instructions outlined in this section. If Vendor’s response deviates from these instructions, such response may, in FIU’s sole discretion, be REJECTED. FIU EMPHASIZES THAT THE VENDOR CONCENTRATE ON ACCURACY, COMPLETENESS, AND CLARITY OF CONTENT. The Vendor must use sections and tabs that are clearly identified and also must number and label all parts, pages, figures, and tables in its solicitation response. Additional tabs may be appended which contain any other pertinent matters that the Vendor wishes FIU to take into consideration in reviewing the solicitation response. Vendor’s response to this Competitive Solicitation must be sent to FIU’s Authorized Representative at the address listed in Section 2.1 above.
3.2. Response Sections
The Vendor shall organize their solicitation response following the outline in Section 1.1.1 of this ITB document. The University requests that proposals provide this following information to assist FIU in the selection and evaluation process.
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• COMPLETED AND SIGNED INVITATION TO BID (FORM PS001) • STATEMENT OF INSURANCE CAPABILITY FROM YOUR INSURANCE CARRIER ON
AGENT’S LETTERHEAD • SIGNED PROJECT INFORMATION – ATTACHMENT A: ITEM 10. SUB-CONTRACTORS. • COST SHEET (See ATTACHMENT A: Project Information Page 6) • ADDENDA ISSUED PRIOR TO BID OPENING
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Number: ITB01-001 Title: FOOTBALL STADIUM GROUND CONCOURSE SYNTHETIC TURF, FM 091208
ATTACHMENT A
Table of Contents Project Information
Project Manual and Specifications dated 06-24-10. Construction Documents / Drawings dated 06-29-10 (Sections 20880 & 20890).
FOOTBALL STADIUM GROUND CONCOURSE SYNTHETIC TURF
FM 091208 DATE: 06-24-10
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PROJECT INFORMATION 1. PROJECT NAME: FOOTBALL STADIUM GROUND CONCOURSE SYNTHETIC TURF 2. PROJECT NUMBER: FM 091208
3. LOCATION:
FLORIDA INTERNATIONAL UNIVERSITY. MODESTO A. MAIDIQUE CAMPUS 11200 S.W. 8TH STREET MIAMI, FLORIDA 33199
4. BUDGET:
THE ESTIMATED CONSTRUCTION COST IS $150,000.
5. CONSTRUCTION DOCUMENTS WERE PREPARED BY: FLORIDA INTERNATIONAL UNIVERSITY FACILITIES MANAGEMENT – CONSTRUCTION DIVISION
6. OWNER REPRESENTATIVE:
DANNY PAÁN FLORIDA INTERNATIONAL UNIVERSITY FACILITIES MANAGEMENT – CONSTRUCTION DIVISION MODESTO A. MAIDIQUE CAMPUS, CSC 251 MIAMI, FLORIDA 33199 TEL: 305-348-4005 FAX: 305-348-4010
7. SCOPE OF WORK:
Base Bid – The project consists of the furnishing of all labor, material and equipment required for the installation of 26,366 sq. ft. of synthetic turf system in sand areas of the Ground Floor Concourse at the Florida International University Football Stadium. Work includes the removal of existing grade material, and the installation of permeable subgrade material. Contractor shall be responsible for verifying actual quantities and shall include complete cost for actual quantities required. The Contract Documents, which constitute the entire Contract between the Owner and the Contractor, consists in the following: a) Cover Agreement, drafted by FIU. b) Invitation to Bid document which includes:
Project Information Sheet date 06/24/2010. Project Manual and Specifications dated 06/24/2010. Construction Documents / Drawings dated 06/29/2010 (Sections 20880 & 20890). Addenda issued prior to the bid opening.
c) Successful Vendor’s response.
8. LIQUIDATED DAMAGES / CONSTRUCTION TIME:
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The work to be performed under this contract shall begin with the issue of a Purchase Order. This is your notice to proceed. Please note your contract completion time of forty (40) calendar days. In as much as failure to complete the work within the above stated time will result in substantial injury to the owner, and as damages arising from such failure cannot be calculated with any degree of certainty, it is hereby agreed that if the work is not completed by specified date the contractor shall pay to the owner as Liquidated Damages for such delay and not as a penalty $200 for each and every calendar day elapsing between the date of specified completion and the date of Contractors actual completion.
9. CONTRACTORS LICENSE: All applicants must be licensed to do business in the State of Florida at the time of application.
10. SUB-CONTRACTORS:
All sub-contractors must be currently licensed in the appropriate trade they are performing on campus. It is the responsibility of the Contractor or successful bidder to verify and certify all sub-contractors on their projects are in compliance. You must sign this special condition as verification will comply with this requirement.
__________________________ To be signed by Authorized
Company Representative
11. CONTRACTOR IDENTIFICATION: Contractors shall assure that all their employees and sub-contractors assigned to work at Florida International University are readily identifiable, by company issued picture ID that clearly displays the person’s name and company name.
12. STORAGE AND WORK AREAS:
At the start of the operations the Contractor shall make arrangements with the Owner’s authorized representative for the assignment of storage and work areas. During construction the Contractor shall maintain the areas in a neat condition.
13. COLLEGIATE LOGOS:
Except for Florida International University logos or insignia, no other collegiate name, logo, or insignia shall be displayed at the project site, including: on the workers’ clothing, safety equipment or apparel; or on the Contractor’s construction equipment, tents, materials or vehicles.
14. PRE CONSTRUCTION CONFERENCE: Before beginning work at the site the successful Contractor shall attend a preconstruction conference and be accompanied by the superintendent employed for the Work. This conference will be scheduled by the Owner’s representative who will arrange for all interested parties to be present. At this time all
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parties concerned will discuss the Work and prepare a program of procedure in keeping with requirements of the Contract Documents. The superintendent shall thereafter make every effort to expeditiously coordinate all segments of the Work, including the required reporting procedure, to obtain the end result within the full purpose and intent of the plans and specifications for the Work.
15. INSURANCE REQUIREMENTS:
The Contractor shall provide and keep in full force and effect during the term of this agreement, at the contractor’s own cost and expense, the following insurance policies for the joint benefit of said contractor and FIU, with an insurer reasonably acceptable to FIU:
Commercial General Liability $2,000,000 General Aggregate (minimum) (a)Bodily Injury & Property Damage $1,000,000 Each Occurrence (minimum) (b)Products/Completed Operations $1,000,000 (c)Advertising & Personal Injury Optional (d)Contractual Liability $1,000,000 (e)Medical Payments Optional
Automobile Liability $500,000 (minimum) (owned/non-owned/leased) Workers’ Compensation Statutory Limits The Contractor shall deliver to the FIU Purchasing Department, at 11200 SW 8th Street, Miami, Florida 33199, true and correct copies of certificates of such insurance within seven (7) days of the execution of this agreement.
The certificates shall indicate that the policy carries an endorsement (no more restrictive than CG 20 10) which names The Florida International University Board of Trustees, Florida International University, the State of Florida, The Florida Board of Governors, and their respective trustees, directors, officers, employees and agents, are additional insureds. The contractor’s policy shall be primary and that any insurance carried by FIU shall be noncontributing with respect thereto.
Each policy shall provide for thirty (30) days prior written notice to FIU in the event of cancellation or reduction in coverage or amount. If the Contractor fails to secure and maintain insurance policies complying with the provisions of this agreement, FIU may terminate this agreement.
*In addition to the insurance required to be obtained and maintained by the Contractor, if the Contractor assigns any portion of the duties under this agreement in accordance with the terms, hereof, each subcontractor or assignee will purchase and maintain the same insurance coverage required hereunder.
The Contractor shall immediately notify FIU if the Contractor's Commercial General Liability insurance contains any restrictive endorsements other than those restrictive endorsements normally included on standard ISO Commercial General Liability occurrence or claims made forms.
The absence of a demand for any type of insurance certificates or policy or insurance condition, or for higher coverage limits shall not be construed as a waiver of the Contractor’s obligations to carry and maintain the appropriate types of insurances at limits that are appropriate to the liability exposure
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associated with this Agreement. FIU does not represent that coverage and the limits specified herein will necessarily be adequate to cover Contractors’ liability. Florida International University reserves the right to cancel any award made if successful contractor fails to supply and or maintain required coverage(s).
16. PERFORMANCE AND PAYMENT BOND:
Within ten (10) days after notification of award, the Contractor shall furnish the University with a State of Florida 100% Labor and materials Payment Bond and a Performance Bond written by a Surety Company acceptable to the Owner and authorized to do business in the State of Florida and signed or countersigned by a Florida Licensed Resident Agent who holds as current Power of Attorney from the Surety issuing the bond. Projects of $100,000 or less are exempt from the requirement to provide such a bond.
The cost of the Bond shall be borne by the Contractor. The bonds shall be accompanied by a duly authenticated certified document, evidencing that the person executing the Bonds in behalf of the Surety had the authority to do so on the date of the Bonds. In the usual case the conferring of that authority has occurred prior to the date of the Bonds, and the document showing the date of appointment and enumeration of powers of the person executing the Bonds is accompanied by a certification that the appointment and powers have not been revoked and remain in effect. The date of that certificate cannot be earlier than the date of the Bonds. The Bonds shall not be dated earlier than the Agreement. To be acceptable as Surety for Performance and Labor and Materials Payment Bonds, a Surety Company must meet the following requirements at the time the Invitation to Bid is Bonds is accompanied by a certification that the appointment and powers have not been revoked and remain in effect. The date of that certificate cannot be earlier than the date of the Bonds. The Bonds shall not be dated earlier than the Agreement.
To be acceptable as Surety for Performance and Labor and Materials Payment Bonds, a Surety Company must meet the following requirements at the time the Invitation to Bid is issued: d) Be in good standing with the Florida Department of Insurance.
e) Authorized or approved to do business in the State of Florida. f) Authorized to write Surety Bonds in the State of Florida. g) For projects for which the contract amount of $500,000 or less:
1) Have twice the minimum surplus and capital required by the Florida Insurance Code. 2) Be in compliance with all other provisions of Florida Insurance Code (No violation). 3) Hold a current valid certificate of authority issued by the United States Department of Treasury
under SS 31 USC 9304-9308 h) For projects for which the contract amount of $500,000 or greater.
1) The Surety Company shall have been in business and have a record of successful continuous operation for at least five (5) years, unless this provision is expressly Deleted by addendum or by the Special Conditions to this project Manual; and
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2) Except for asbestos contracts, for which a B rating is acceptable, the Surety Company shall we have at least the following minimum ratings:
Contract Amount Best Rating Required Financial Size
500,000 to 749,999 A Class V 750,000 to 999,999 A Class VI 1,000,000 to 1,499,999 A Class VII 1,500,000 to 9,999,999 A Class VIII 10,000,000 or more A Class IX
17. WORK EXEMPT FROM BOND REQUIREMENTS:
Any person or corporation entering into a formal contract with any University or with the Board of Regents for the construction of a public building, for the prosecution and completion of a public work, or for repairs upon a University building or University work the cost of which is less than $100,000 shall be exempt from Payment and Performance Bonds in accordance with the provisions of provisions of Section 255.05, F.S. provided that the contract requires the contractor may be paid periodically only upon compliance with the applicable provisions of Section 255.05 and any rules adopted thereunder.
18. CONTRACTOR’S AFFIDAVIT AND CERTIFICATE OF COMPLETION: Every request for payment (whether partial or final in excess of $500.00) must be accompanied by a “Certificate for Payment Request.” The successful bidder will receive a blank certificate with the Purchase Order. Additional copies of the certificate may be obtained from the Project Manager.
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COST SHEET FOOTBALL STADIUM GROUND CONCOURSE SYNTHETIC TURF
(FM 091208)
COMPANY:
1. Base Bid – $
Date:
Type or Print name:
Signature:
SECTION 02880 PERMEABLE BASE FOR SYNTHETIC TURF SYSTEM
PART 1 - GENERAL
1.01 GENERAL REQUIREMENTS
A. Conform to the General Conditions, Supplementary Conditions, and Division 1.
1.02 DESCRIPTION OF WORK
A. The scope of the work shall include, earthwork, sub-grade, drainage work, permeable base rock, concrete curbing and turf anchor. All work shall include, but is not limited to all materials and labor to design, permit, furnish and install.
1.03 RELATED SECTIONS
A. Section 02890 – Synthetic Turf system
1.04 CONTRACTOR QUALIFICATION REQUIREMENTS
A. Synthetic turf base contractors foreman must have 3 years experience building synthetic turf bases. Contractor shall provide a complete list of the past 5 projects in which the foreman held the lead position. Contractor must supply the following information for each listed project: foreman’s role in those projects, contact information, including phone numbers.
B. Synthetic turf base contractor shall supply a complete list of the past 5 projects in which the Contractor’s company was involved in specifics comparable to this project. Contractor must supply the following information for each listed project: Owner, contact information, including phone numbers.
1.05 SUBMITTALS
A. Contractor shall supply (2) copies of all testing data, and product materials data, concrete mix design, rebar shop drawings if applicable, and any product cut sheets, and performance data.
B. Contractor shall submit a two-pound sample of stone with sieve and permeability data to the Owner for approval prior to delivery to the site. The sieve and permeability analysis must be by an independent testing lab and to the sieve sizes specified below.
C. Contractor shall supply (2) two copies of all maintenance and operations manuals to the owner prior to substantial completion of the project.
D. Sample Warranty of all applicable materials and products.
1.06 QUALITY ASSURANCE (Test and Inspection Requirements)
A. Notification - No site work shall be performed without notifying the Owner at least 48 hours prior to commencement of work.
B. Contractor to notify the Owner 72 hours prior to completion of finish grade to have their representative on site to approve and or reject the finish grade work. Turf Contractor to have final approval of finish grade.
1.07 DELIVERY, STORAGE AND PROTECTION
A. Permeable aggregate shall be delivered to site in proper trucks so as to not segregate product.
B. Aggregate shall be delivered with proper moisture content and must be protected for weather events that will wash out the fines in the product.
C. Properly protect aggregate and sub-grades to be in compliance with approved TESC requirements of governing jurisdiction.
1.08 FIELD VERIFICATION
A. A representative, designated by the turf system manufacturer, will be present intermittently to observe the Contractor’s operation, to perform tests and measurements, and to adjust the work as necessary to meet field conditions. Such observations, tests, measurements and work adjustments shall not alter the requirements of the drawings or specifications nor imply any superintendence or control of the Contractor’s operation, nor warranty the Contractor’s work.
1.09 WARRANTY
A. Contractor shall supply a one year warranty on all labor and workmanship of the base and materials required to install all items within the specifications, and shown on schematic drawings.
B. All product warranties by all suppliers or product manufacturers shall be included and provided within the maintenance and operations manual.
PART 2 – PRODUCTS
2.01 TURF ANCHOR NAILER
A. Nailer shall be a recycled plastic 2 x 4 type material and provided on all edges of concrete slab adjacent to proposed turf.
1. Product shall be grey in color, and shall be aTrex like, or approved equal product.
B. Nailer shall be anchored with an approved concrete wedge anchor. Anchor shall be installed at each end and every 2’.
1. Product shall be a ¼ x 4” drive anchor, made by Powers, model 043-211-1, or approved equal.
2.02 CRUSHED STONE
A. Permeable material used for permeable base construction shall conform to the following specifications:
B. RESTRICTIONS
1. Fragmentation must be at 100% 2. Depending on the type of rock present in the crushed stone mix, other mechanical
characteristics might be necessary for approval.
PART 3 -EXECUTION
3.01 GENERAL
A. Excavating and grading shall be performed in conformance with the existing grade and as required to provide slopes toward catch basins.
3.02 TURF NAILER
A. The contractor shall install the nailer, prior to final placement of the topstone rock for synthetic turf base.
B. Nailer shall be installed using concrete anchors as specified.
C. Nailer shall be anchored at both ends of board, and every 2’ along entire length of product installed.
D. Nailer shall be installed to an approved dimension below grade, as specified by the synthetic turf carpet supplier. Contractor shall verify finish grade of nailer with turf contractor.
Gradation Sieve Size
Percent Passing Base Stone
Percent Passing Top Stone
1 ¼” 100 1” 90 ¾” 80 ½” 50-80 100 3/8” 40-60 95 ¼” 75 No. 4 mesh 20-40 62 No. 8 mesh 15-30 35 No. 16 mesh 20 No. 30 mesh 5-20 10-20 No. 100 mesh 2-10 2-10 No. 200 mesh 2-6 2-6
E. Any anchors that do not fully drive into concrete shall be removed and new anchor installed adjacent on either side of the previous anchor that failed to install fully.
3.03 PERMEABLE CRUSHED ROCK BASE
A. Top stone layer to be placed above existing sand shall have a minimum 2” depth.
3.04 SITE PREPARATION
A. The Contractor shall strip all debris and organic matter from areas to be graded for the synthetic turf base.
B. All spoils shall be removed from subgrade and all subgrade areas shall be rolled and compacted.
3.05 SUBGRADE SLOPES AND FINAL GRADES
A. Final grades shall conform to the existing lines and grades with positive slope towards existing drainage structures.
B. All subbase grades shall be completed by the Contractor and inspected by the Owner.
END OF SECTION
SECTION 02890 SYNTHETIC TURF SYSTEM
PART 1 - GENERAL
1.01 GENERAL REQUIREMENTS
A. Conform to the General Conditions, Supplementary Conditions, and Division 1.
B. All Division 2 and related technical specification sections.
1.02 DESCRIPTION OF WORK
A. Design, permitting, furnish and install Synthetic Turf System, to include all fabrication, shop drawing documents, submittals, labor, materials, and associated items to meet the performance criteria as outlined in the construction documents. The installation of the new synthetic turf field shall conform in strict accordance to these specifications, manufacturer’s instructions, and the approved design documents.
B. The project shall consist of a Synthetic Turf System, attachment to a nailer board, infill, and associated construction and materials to install a fully functional, and operable synthetic turf system.
C. The synthetic turf shall be attached to the nailer that will be provided by the Synthetic Turf System Contractor.
D. The scope of work for the synthetic turf system installer shall be as shown on the design documents to include, but not fully limited to the following items;
1. Modify existing sand sub base system. Remove and dispose of sand as required, provide rock or granular material as required for top stone layer of Synthetic Turf System, grading, compaction, and testing as required by manufacturer.
2. Installation of new infill for synthetic turf system. This shall include, but is not limited to, all labor, materials, equipment, adhesives, and items required for the new synthetic turf system.
3. Furnish two copies of appropriate maintenance manual. 4. Provide additional synthetic turf materials as outlined in section 2 for future repairs.
1.03 RELATED SECTIONS
A. Section 02880 – Permeable Base for Synthetic Turf
1.04 RELATED DOCUMENTS
A. Synthetic Turf Council (STC) – Minimum Standards for Synthetic Turf
B. American Society of Testing and materials (ASTM)
C. Consumer Product Safety Commission (CPSC)
1.05 CONTRACTOR QUALIFICATIONS
A. Manufacturer Qualifications: Manufacturer must have at least three years of experience in the design and manufacture of infilled turf systems with a record of successful in-service performance. Provide a list to Owner with bid.
B. Superintendent Qualifications: Installer’s job foreman shall have installed a minimum of 5 turf systems using the in-filled turf systems and whose work has resulted in construction with a record of successful in-service performance. Provide resume for the Superintendent with Name, information, and list of projects as Superintendent shall be provided with the bid.
C. Install Crew Qualifications: The synthetic turf surface installation crew whether subcontracted, or employed by the turf company shall have the following competent workmen skilled in the specific type of infill synthetic turf install on site daily during the complete synthetic turf install process.
1. One Foreman/lead installer on site who has individually installed a minimum of 5 synthetic turf surfaces as foreman similar in size and scope of 5,000 sqft or greater.
2. Two additional crew members onsite who have individually installed a minimum of 5 synthetic turfs surfaces each as a crew member similar in size and scope of 5,000 sqft or greater.
3. The install crew personnel qualifications shall include the individuals resume, project list and contact information (mobile phones) to allow owners representatives the opportunity to verify employment and or subcontractor status at any time leading up to and during the installation of the project. Substitution of installation crew personnel shall be approved by the Owner’s Representative and shall meet the minimum qualifications specified above.
4. At any time after award of the contract and before the completion of the project, should any member of the approved crew or subcontractor discontinue their relationship with the synthetic turf crew or subcontractor the Owner shall be notified. Failure to provide installation crew personnel meeting the minimum qualifications shall be considered in default of the contract requirements.
5. The designated Foreman shall be certified, in writing by the Synthetic Turf provider, as competent in the installation of this synthetic surface, including all seams, either glued or sewn, and proper installation of infill materials.
6. The Synthetic Turf Provider shall have a representative on site to certify the installation and Warranty compliance.
D. Any Synthetic Turf surface installation crew that does not meet the minimum specifications above, shall submit a statement of considerations that may qualify him/her as a qualified bidder. Items include, but are not limited to:
1. Resumes of personnel allocated for the project
2. Listing of type of equipment to be used on construction
3. Proposed Schedule for the project
4. Note that this list may be altered as deemed appropriate by the Owner’s Representative or Owner.
5. The Owner’s Representative shall review this information, and make a recommendation to the Owner as to accept or reject the qualifications of the proposed contractor. The Owner’s decision shall be final.
E. The synthetic turf surface, including yarn and carpet backing shall be supplied by a single manufacturer, supplier, or vendor. Provide additional components including anchoring materials, seaming products, binders, adhesives, resilient underlayment (where applicable) from single sources.
1.06 JOB CONDITIONS
A. Synthetic Turf installation shall not occur under the following conditions
1. Conditions exist, or are pending, that will be unsuitable to the installation of the synthetic turf system or any of its components.
2. Excessive rainy or wet conditions have occurred so as application of adhesives will not properly cure or set as per manufacturer’s recommendations and instructions, or project specifications.
1.07 SUBMITTALS
A. SHOP DRAWINGS: Within 5 calendar days after issuance of “Notice to Proceed”, submit to the Owner complete and detailed drawings showing all component parts of the synthetic turf system including curbing, nailer, base section, rock depths, seam details, seam layouts, and glue patterns (as applicable).
B. PRODUCT DATA AND TURF SAMPLES: Within 5 calendar days after “Notice to
Proceed”, submit to the Owner: 1. 2 Copies of bid products cut sheets, and testing data. 2. 2 Copies of documentation as to sources of component materials and related
characteristics. 3. Two 12” x 12” sample of turf showing backing with perforations, and seam makeup sewn
or glued. 4. Two filled samples in boxes showing in-fill and turf after installation. 5. Two pound samples of each of the proposed In-fill material, rubber and/or sand.
1.08 DELIVERY, STORAGE AND PROTECTION
A. Synthetic Turf carpet shall not be authorized for delivery to the project site until all approvals of the Synthetic Turf Carpet are obtained.
B. Shipping of synthetic Turf product prior to shop drawing approval shall result in all products being rejected and remanufacture of new carpet shall be at the expense of the manufacturer, and further expenses incurred by the Owner shall be paid in full by the manufacturer, to include contractor damages as outlined within the general conditions of the project.
C. Deliver materials to the project site in original, unopened containers or wrapping from production with proper tags, and labels of product manufactured for this specific project.
D. Provide storage for all materials in such a manner as to prevent contamination of infill
materials, or exposure from heat, wind, rain, UV. Ensure infill materials are maintained in a dry condition as such to allow for proper install of project without delays. Handle all materials in accordance with manufacturer’s recommendations, and requirements of the warranty.
1.09 FIELD VERIFICATION
A. A representative of the Synthetic Turf Manufacturer shall be present intermittently to observe and inspect the contractors work for conformance to the standards, and requirements for warranty of the synthetic turf. Such observations, testing, measurements, and approvals shall be completed in writing and provided to the Contractor and the Owner prior to installation of the synthetic turf product.
1.10 WARRANTY
A. The manufacturer shall warrant the synthetic turf system for a minimum period of 8 years against all defects in workmanship and premature wear and tear.
B. The synthetic turf system shall be further warranted for a minimum period of 8 years from ultraviolet degradation due to normal exposure to the sun.
C. Contractor warrants to the Owner that its synthetic turf materials shall not fade, fail, shrink, or reflect excessive wear. Contractor shall, at their sole expense and cost, replace such areas of the synthetic turf system not performing to these standards for the life of the warranty, at no additional cost to Owner.
D. The fabric seams shall not separate or become unglued or unattached during the 8-year warranty period.
E. A principal of the applicable firm, duly authorized to make contracts shall sign the synthetic turf warranty. Warranty period shall be a minimum of eight years from date of final acceptance of the installed system by the Owner.
1.11 DEFINITIONS:
A. The term “not fade” in the context of this warranty shall mean that the synthetic turf material shall remain a uniform shade of green with no significant loss of color.
B. The term “not fail” or “excessive wear” as used in the context of this warranty shall mean that the length and weight of the face yarn or pile material in the synthetic turf surface shall not have been decreased by more than 10% per year according to ASTM D418, nor exceed 50% during the warranty period. In the event that the synthetic turf system does not retain its fiber height or shock absorbency and is consequently no longer serviceable during the warranty period, the Contractor shall, at their sole expense, replace such portion of the system that is no longer serviceable, at no additional cost to Owner.
C. Defects, product failure and impact attenuation failure shall result in the synthetic turf
being replaced by the manufacturer at no additional cost to the Owner.
D. Lead Compliant, shall mean that the products and synthetic turf shall meet all applicable standards for the CPSC requirements of lead within the synthetic turf system.
PART 2 – PRODUCTS
2.01 SYNTHETIC TURF SYSTEM
A. Permeable and infilled synthetic turf which provides the look and feel of natural grass.
B. The entire system shall be resistant to weather, insects, rot, mildew, and fungus growth, and be non-allergenic and non-toxic. The entire system shall be constructed to maximize dimensional stability, to resist damage and normal wear and tear from its designated use, and to minimize ultraviolet degradation.
C. All adhesives used in bonding the system together shall be resistant to moisture, bacterial and fungus attacks, and resistant to ultraviolet rays at any location upon installation.
D. All proposed synthetic turf systems shall be a true monofilament system, monotype, or mono filament like system. All monofilament fibers shall be polyethylene or co polymer fiber tufted into a permeable backing system, with a secondary backing.
2.02 PERMEABILITY REQUIREMENTS OF THE SYNTHETIC TURF SYSTEM
A. The synthetic turf system shall be vertically draining and utilize a prepared permeable base as the primary means of collecting and diverting rainwater falling within the limits of the surface. The permeability of the synthetic turf system shall be at least 15 inches/hour. The primary carpet backing shall not have any perforations with a diameter larger than 1/2 inch.
2.03 SYNTHETIC TURF PILE SURFACE
A. The surface shall provide reasonable traction in all types of weather.
2.04 SYNTHETIC TURF FABRIC SURFACE
A. The fabric surface shall be constructed and installed in minimum 15 foot widths with no longitudinal or transverse seams, except for head or tee seams at surface boundaries. The seams shall be 15’-0” spacing. Rolls that do not lay evenly and with full dimension width will be rejected. No fitted pieces will be allowed to straighten alignment. Turf panels that do not meet these requirements will be rejected and must be removed from the site.
2.05 SYNTHETIC TURF COLOR
A. Synthetic turf shall be green for all the surface areas.
2.06 SUITABILITY
A. The synthetic turf system shall be suitable for spectator foot traffic, merchandising tent situations, debris, and food and beverage spillage associated with Football Stadium venues. Synthetic turf system will not be exposed to food preparation or food sales carts. Synthetic
turf system shall allow field application and removal of painted sponsorship logos. 2.07 MINIMUM SPECIFICATIONS FOR INFILLED SYNTHETIC TURF SURFACE
A. The minimum material will be verified and enforced. Material that fails to meet theses minimum specifications will be rejected. In-fill material must be submitted for approval by the Owner prior to installation.
B. Synthetic Turf shall utilize shorter thatching fibers within tall fibers.
C. Yarn Pile: Shall be a polyethylene or polyethylene/polypropylene combination quality yarn designed specifically for outdoor use and stabilized to resist the effects of ultra-violet breakdown, heat, wear, water and airborne pollution. Fiber shall be tufted into a backing.
1. Color – Green 2. Linear Density (Denier) – Minimum 7,500 3. Pile Height – Minimum 1 -1/4” 4. Fiber / Pile Weight – Minimum 40 oz. per sq. yd. 5. Primary Backing – Stabilized woven product 6. Primary Backing Weight – Minimum 7 oz. per sq. yd. 7. Secondary Backing – Polyurethane Coating 8. Secondary Backing Weight – Minimum 20 oz. per sq. yd. 9. Drainage Perforations – Minimum 3/6” diameter at four inches or less on-center
both axis 2.08 INFILL MATERIAL
A. The infill material shall be a combination of black acrylic coated silica and sand as recommended by the manufacturer of the Synthetic Turf. The maximum rubber content shall not exceed 30% by volume. Sand infill or sand/rubber infill combination shall not float or migrate with the expected water flow across the top of the surface given the installation location.
B. The silica sand shall have a turbidity of less than 100%.
C. Infill depth shall be 1/2” below maximum pile height.
2.09 ADDITIONAL BULK PRODUCTS
A. Synthetic Turf contractor shall provide an additional 450sqft of synthetic turf carpet for repairs and or replacement of excessive wear areas.
B. Two (2) bags of black acrylic coated silica and one (1) bag of sand infill materials shall be left as maintenance materials for the Owner.
C. Two (2) additional containers of 2 parts green, epoxy, or approved equal adhesive, shall be left for repairs and or maintenance needs.
2.10 ACCESSORIES
A. Provide all necessary materials, equipment and accessories for a complete installation as
recommended by the manufacturer. This includes all glue, adhesives, backings, extra turf materials, tools, labor, equipment, and site protection of adjacent amenities as needed.
PART 3 - EXECUTION
3.01 CERTIFICATION OF BASE
A. The Contractor is responsible for inspecting, verifying, and accepting the final grade of the base.
B. Synthetic turf contractor shall coordinate with the Owner for final walk-through inspection of grade.
3.02 INSTALLATION
A. Perform all work in strict accordance to the drawings, shop drawings and manufacturer’s specifications and instructions.
1. Verification: The Contractor is responsible for inspecting, verifying, and accepting all installed work of this section.
2. Environmental Conditions: Do not apply adhesive materials or infill material when rain is falling or pending and/or conditions exist, or are pending, that will be unsuitable to the installation of the system.
3. Immediately prior to application of the synthetic turf, the base shall be thoroughly cleaned of all foreign material, soil, or any other substances that may be detrimental to permeability and the installation of the turf system.
3.03 INSPECTION OF MATERIALS
A. Prior to installation, and immediately upon delivery of synthetic turf system materials to the project site, the Synthetic Turf Surfacing Contractor and the Owner shall inspect material as follows:
1. Damaged or defective items 2. Measure turf pile height and thickness of each roll 3. Inspect alignment of turf panel sides 4. Reject damaged materials and all materials out of tolerance with this specification.
B. After installation, inspect project area for acceptable seaming, adhesive bonding, for
uniformity of color of turf, bubble-free surface smoothness as laid, surface depressions, edge details. Remove and/or repair deficient workmanship prior to requesting the Owner and Landscape Architect’s inspection pursuant to completion and acceptance of the work.
3.04 TURF INSTALLATION
A. Turf shall be attached to the nailer as installed for the entire outside perimeter. Use of 1 ½” minimum galvanized staples on all nailer locations.
B. Bonding of Material Surfaces: The bonding or fastening of all system material components
shall provide a permanent, tight, secure and hazard-free surface. System material components include:
1. Bonding all seams.
2. Bonding and seaming must maintain their integrity for total length or warranty period.
C. Seams (Joint):
1. All seams for panels shall have open mesh or be perforated from the top after installation backing with adhesive bonding.
2. Seams are to be at 5 yard, 15 foot intervals only, unless area does not allow such placement.
3. Seams for all main turf panels are to be sewn or glued with approved adhesive.
4. All seams shall be brushed to provide full coverage of fiber over the seam.
3.05 INFILL INSTALLATION
A. The infill material shall be applied in an oven dry condition and when the synthetic turf is dry. The infill material shall be applied in uniform layers with a minimum of 8 - 10 applications. After application of each layer the synthetic turf shall be dragged or brushed to distribute the infill material uniformly to the backing.
B. The infill shall be at a minimum as specified by manufacturer.
C. Infill depth will be measured and inspected and approved by Owner
D. Infill depth shall be 1/2” less than maximum yard pile length at completion of installation.
E. Finish off layer shall be provided consisting of black acrylic coated sand only. 3.06 CLEANING
A. Remove all excess materials of all types, equipment, debris, etc., from the site immediately after completion of the work. Remove all stains and other blemishes from all finished surfaces. Leave work in clean, new appearing condition, ready for use by Owner.
3.07 PROTECTION
A. Adequate protection of materials and work from damage will be the responsibility of the installer during installation and until acceptance of their work. Synthetic Turf Surfacing Contractor will be responsible for protection after the acceptance of the work until final acceptance of all contract work by the Owner.
B. All material damaged prior to acceptance by the Owner shall be replaced at no cost to the Owner.
3.08 EXTRA MATERIALS
A. Deliver to Owner all extra materials and equipment herein specified. Receive Owner’s written receipt for all materials. Deliver receipt to Owner.
B. Turf for future repairs: Material may be roll ends or cutoffs; however, each piece of fabric shall be at least 5’ x 10’. Provide minimum of 450 sf of turf carpet.
C. Provide two(2) additional bags of black acrylic coated silica and one (1) additional bag of
sand (if used) infill materials for owner to use in maintenance procedures. D. Provide two additional cans of seam adhesive, and four rolls of scrim backing for seaming
to be left on site for repairs. 3.09 DEMONSTRATION AND OWNER TRAINING SESSION
A. Contractor shall provide Owner with a maintenance manual and operations manual prior to substantial completion of the project.
B. Contractor shall train all Owner staff, as the Owner deems necessary, and provide a schedule for this training. Training shall include all items applicable to the warranty of the product, manufacturers recommended practices of daily, weekly, monthly, quarterly and annual care to the facility.
C. Contractor shall include sample infill additions, gum removal, seed removal, and normal trash/sweeper equipment operation. Grooming operation, directions and frequency of such activities.
D. Contractor shall provide to the Owner in written format a sample of a typical maintenance log to be kept for maintenance of the synthetic turf system.
E. All testing and training shall be completed by the contractor with the Owner prior to substantial completion of the project.
END SECTION
