completing a successful 2018 recharter - wordpress.com€¦ · completing a successful 2018...
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![Page 1: Completing a successful 2018 Recharter - WordPress.com€¦ · Completing a successful 2018 Recharter Author: glent Created Date: 9/7/2017 6:11:41 PM](https://reader033.vdocuments.net/reader033/viewer/2022042218/5ec474ec89485567171e86d5/html5/thumbnails/1.jpg)
Completing a successful
2018 Recharter
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What’s in the Packet?
● Goldenrod Recharter agreement
● 2 JTE forms
● Overflow forms
● 5 adult, 5 youth applications
● Membership inventory (not required)
● Login and passwords for Troop and Pack
● MLS Instruction Sheet
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Online Recharter does NOT
go “live”until Oct.1, 2017So what do I do until then???
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● 2 Separate forms
troop and pack
● Instructions for scoring
on back
● Total points
● Select award level
(gold, silver or bronze)
● First two signature must
be complete at charter
turn in
Troop and Pack JTE forms
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● Fill in ward and Council info (GSLC)
● Fill in Pack and Troop numbers
● No team, crew or ship
● Bishop needs to sign at the bottom
● ONE FORM for all units
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The last step before the Oct 1 “live”
recharter is to perform an inventory of
your units.
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At this point you can fill out
your optional membership
inventory worksheet if
desired. This serves to help
make sure you have the
required positions filled when
you begin rechartering
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1. Obtain a roster from your internet advancement site for
your Cub Scout Unit and one for your Troop, Venture and
Varsity units
1. Obtain an MLS report from your ward clerk for all boys
ages 8-10 as of 1/1/18 and all boys ages 11-17 as of 1/1/18
The Bishop need to sign the MLS reports to attest that they
are accurate
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Detailed instructions for your ward clerk can be
found at:
https://www.saltlakescouts.org/files/15447/2018-Appendices-pdf
Instructions will also be found in your recharter packet
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● Note any youth in your inventory that need to be added to your units
and any youth that need to be removed from your units
○ All youth ages 14-17 have already been moved over to the
troop automatically
○ Venture and Varsity adults will NOT automatically be moved
over and will require promotion into the troop or a new
application to continue with the troop
○ When in doubt, register the boy. The church has already
agreed to pay fees for ALL boys through 2018, so you’re not
saving the Ward, Troop or Church any money by not registering
a youth member
● You WILL have to enter the youth information in the online recharter
system, but you WILL NOT have to complete a youth application as
long as they are listed on the MLS report. A first time youth
applicant is the exception and will need a new youth application.
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● Note any Adult leaders that need to be added to your unit and any that are
not participating adult leaders at this point
● Adult that are no longer leaders are easily removed later during the recharter
process
● Adults that do not show up on your unit inventories must be promoted into the
unit from another one of your units or complete an online registration
https://d16commish.wordpress.com/registration-links/ and
complete youth protection training. https://my.scouting.org/
● The unit “key 3” must fill out a paper form and include a photocopy of their
completed youth protection (COR, Committee Chair and Unit Leader)
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● Disclosure Form
● 1 signature
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● Application
● 3 signatures
● SSN required
● Answer questions
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● Don’t forget a copy of
Youth Protection
● Keep a copy on file
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Now that you have all of your info, other
forms filled out, and it is Oct 1, you can
start the online recharter system
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Do not Start the Venture or
Varsity recharters!The logins and password have been crossed out and do not
need to be accessed at all. The Council will delete these
units in January.
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https://www.saltlakescouts.org/internet-advancement
Or follow the instructions on the yellow log-in paper
The actual recharter will look slightly different than the
slides that follow due to 2018 updates, but the steps will
remain the same
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Select first
time user if
this is your
first log-in
this year
Complete
the tutorial,
if desired
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● Access Code is
on yellow paper
in your packet
● Start with Troop
● Enter your unit
number
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Select Load
Council
Information
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Change any
info if needed
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Update roster
to insure
correct info
w
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Promote youth
from cubs here
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You will only
need to
promote from
cubs.
Venture and
Varsity boys are
already in the
troop
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If you do not
complete an
online adult
application, the
info must be
entered here and
a paper
application must
be included
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SSN is
Required
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Enter youth that
need to be added
to the unit which
could not be
promoted.
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An online or paper
application will be
required only if
the scout has
never been
registered in any
unit in your ward.
If they have
previously been
registered, enter
the new
information here
and include the
signed MLS report
with the recharter
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The position of
new member
coordinator
(NM) replaces
the positions of
parent
coordinator
(PC) and unit
membership
chair (126U)
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The COR can
also serve as a
committee
member if
additional
positions are
needed and
can’t be filled
to complete the
recharter.
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Check Roster
and evaluate
and fix errors
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The webelos
must be identified
as such. This is
a common error
in rechartering,
but an easy one
to fix at this stage
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Every dropped
boy needs a
reason attached
to the change
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One new function in 2018 will be the electronic
signature immediately before the final step.
Before final submittal of the unit renewal, the
renewal processor will give the chartered
organization representative (or institutional head)
the opportunity to review and approve the renewal
on behalf of the chartered organization. If this is
done, the approval will appear on the Unit Renewal
Application and the recharter will not need a
physical signature.
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If you would like
to review the
information
before
submission,
select
review/print.
If you are done,
select submit
and print your
final recharter
You will now need to complete the pack unit
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Get the proper signatures!!!
1. Executive officer - Bishop
2. Unit leader - Scoutmaster or Cubmaster
3. Council Representative at recharter meeting
At stake recharter meeting
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Final Checklist1. Charter Application –NO Missing Pages! Original NOT DRAFT
2 Signatures: Executive Officer, Unit Leader (scoutmaster, cubmaster)
3 Disclosure Statement with adult applications: Signed, Date, Unit #
4 Applications – 1 for each new person listed on front page of charter
Applications: First Name/Last name, Unit Number
Applications: Address, Date of Birth
Applications: Social Security, References, 5 questions
Applications: 3 Signatures (applicant, COR, CC), and 4
Initials
5 Youth Protection Certificates – 1 for each new adult application
6 Youth Protection Certificates – 1 for each “Adult Without YPT
7 Photo Copies of applications for adults in both units
8 JTE Score Sheets signed (Bishop and Committee Chair) and totaled
9 Recharter Agreement 1 for each Ward signed by Executive Officer
10 Signed MLS reports
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In the event the final unit charter has
already been submitted and there are
changes in youth or adult leadership in a
unit, the changes MUST be submitted to
the registrar's office in paper format with
proper signatures and YPT certificates to
show on the 2018 unit charter.
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Final Recharter turn in:
Thur Nov 30th
Time TBD by each stake
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Any Questions?
Jon Lloyd [email protected]
(801)842-4566
Glen [email protected]
(801)302-2252
We will both be available during the next meeting
block and also be at the next two roundtable
meetings to help with any problems you encounter
(Sept 14th and Oct 12th)
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If you would like to
receive a copy of
this presentation via
text, please sign the
email list at the
podium after the
meeting