comprehensive watershed management plan 1w1p rfp final.pdf · 1 cannon river comprehensive...

1

Cannon River Comprehensive Watershed Management Plan

Request for Proposals for

Writing of a Watershed Plan and Facilitation of Input

Issued by: Cannon River One Watershed, One Plan (1W1P) Policy Committee Dated: March 3, 2017

• A qualified respondent should review the attached specifications and submit seven (7)

hard copies proposals and one (1) electronic version on or before March 31, 2017 by 4:00 PM to the attention of:

Ashley Gallagher Dakota County SWCD 4100 220th St W, Suite 102 651-480-7781 Email: [email protected]

• Questions regarding this proposal must be in electronic format (email), received on or

before March 10, 2017 and sent to:

Ashley Gallagher Email: [email protected]

Questions will be collected and responses to questions will be posted as an addendum on the Cannon River 1W1P website (http://www.dakotacountyswcd.org/1w1p.html) within seven (7) days of the question deadline.

http://www.dakotacountyswcd.org/1w1p.html

2

Table of Contents

I. Project Purpose and Background Information………………………………………………………….. 3

II. General Description of Scope of Services…………………………………………………………………. 4

III. Timeline…………………………………………………………………………………………………………………… 8

IV. Instructions for Proposers………………………………………………………………………………………… 9

V. Evaluation of Proposals……………………………………………………………………………………………. 10

VI. Attachments……………………………………………………………………………………………………………. 12

a. Map of Planning Area b. Anticipated Schedule for Requested Services c. BWSR Grant Work Plan

3

I. Project Purpose and Background Information The Cannon River watershed has been awarded a planning grant by the MN Board of Water and Soil Resources (BWSR) for the One Watershed, One Plan (1W1P) program. This program allows counties to transition from county-based water management planning to watershed-based planning. The planning area for the Cannon River 1W1P also includes a portion of the Upper Mississippi River/Lake Pepin Watershed located in Goodhue County, and excludes small portions in Freeborn, Blue Earth and Scott counties (see attachment A) for a total drainage area of 952,933 acres. The County Boards and SWCD Boards in each of the six counties in the watershed, along with Belle Creek Watershed District and North Cannon River Watershed Management Organization, have entered into a Memorandum of Agreement for the sole purpose of undertaking the planning process. A Policy Committee composed of one County Commissioner and one SWCD Supervisor appointed from each of the counties in the watershed plus a manager from the Belle Creek Watershed District and a manager from the North Cannon River Watershed Management Organization will be the decision-making authority for the planning process. An Advisory Committee composed of local, state and federal agency staff, representatives from agricultural and conservation groups, municipalities, and other stakeholder groups will serve to make recommendations to the Policy Committee regarding plan content. A Planning Work Group made up of local governmental staff from the counties and SWCDS in the watershed will guide the logistics of the planning process. Rice SWCD will serve as the fiscal agent for the project. Dakota SWCD staff will serve as the day-to-day contacts for the project. Because of the workload associated with this new effort, a Request for Proposals is being issued to consultants in order to select one consultant to fill these areas of need in cooperation with the committees listed above:

1. Aggregating, analyzing, and mapping watershed data, including the results from watershed models that have been completed.

2. Writing the plan: The plan will be developed within the parameters outlined in Board of Water and Soil Resources (BWSR) One Watershed, One Plan: Plan Content Requirements document.

3. Facilitating meetings: The estimated number of meetings which the consultant will need to attend is estimated to be 30-35. The meeting number may be higher once you evaluate the tasks. Please use your best estimate of the number of meetings to include in your cost. Facilitation may be needed for:

a. Policy Committee meetings b. Advisory Committee meetings c. Planning Work Group meetings d. Public meetings

4

4. The use of modeling is required to assist in determining implementation strategies. Modeling

tools include but are not limited to Hydrologic Simulation Program Fortran-Scenario Application Manager (HSPF-SAM), Prioritize Target and Measure Application (PTMApp), Zonation, N&P BMP Calculators, and Agriculture Conservation Planning Framework (ACPF).

II. General Description of Scope of Services

The consultant will be required to furnish all labor, materials, transportation, tools, supplies, equipment, insurance and any other items necessary for completing the work. All costs expected for the tasks below, including those of any sub-consultants, shall be included with the overall costs proposed by the consultant. The scope of the proposed project includes the following tasks: Part 1: Preparation for Plan Writing

Task 1: Aggregate Existing Watershed Physical/Spatial Data Anticipated Start Date: May 4, 2017 Anticipated End Date: September 30, 2017

Task 1A: Create usable, presentation quality project maps • Watershed Scale: Landuse, Drainage, Relief, Public Waters, Sub-watersheds, Pollutant

Loading (from models), Impaired Waters, wetlands, etc. • Resource Concerns: Impaired Waters, Floodplains, High-valued Resources (named creeks,

recreational lakes, critical habitats, etc.), Areas of Special Concern/Natural Resource Value (Biodiversity, etc.)

• Special Interest: Census/demographics, Recreation, Natural Areas, Regulated Land uses, Public Water Suppliers, MDNR Permitted Water Appropriators, etc.

Task 1B: Facilitation of meetings with committees, workgroups and the public that are needed to accomplish Task 1A

• Meetings with the planning workgroup to determine purpose, presentation and use of data • Public Kick-off meeting • Meeting with Advisory Committee to review/discuss data following notifications and the

Kick-off meeting Task 2: Prioritization, Modeling and Targeted Mapping

Anticipated Start Date: July 1, 2017 Anticipated End Date: November 30, 2017

Task 2A: Aggregate priority concerns and input from 60-Day Planning Notice

• Begin to synthesize and group priority concerns

5

Task 2B: Bring together all new and existing plan data and information to create a cohesive watershed priority scheme, including but not limited to:

• Analysis of existing priorities in current plans (County Water Plans, SWCD Plans, etc.) • Stressors identified in WRAPS document • Use of additional mapping, GIS, and other physical/spatial data and methods • Gap ID • State strategies

Task 2C: Use the outputs from modeling tools and/or programs that have been completed for the watershed, such as those listed below, to map and target areas identified through prioritization process

• Hydro-tools (SWAT, ACPF, etc.) • HSPF • Zonation

Task 2D: Facilitation of meetings with committees & workgroups to accomplish Tasks 2A, 2B and 2C

• Meeting with Planning Work Group to review information prior to presentation to Policy and Advisory Committees

• Joint meeting with the Policy Committee and Advisory Committee to facilitate exercises for Task 2B

• Meeting with the Advisory Committee to refine the priorities/categories • Discuss watershed-wide vs. sub-watershed specific priorities • Consider splitting the watershed into logical management areas • Meeting with Policy Committee to review and accept the refined priorities and management

areas Part 2: Development of Draft Plan Task 3: Set Initial Measurable Goals

Anticipated Start Date: November 1, 2017 Anticipated End Date: January 31, 2018

Task 3A: Organize goals into categories based on priorities identified in Task 2, present and gain group consensus Task 3B: Facilitation of meetings with committees & work group needed to accomplish Task 3A


6

• Meetings with the Advisory Committee and/or planning workgroup to discuss and refine goals

• Meeting with the Policy Committee to review and accept initial goals and to introduce concepts for the implementation plan

Task 4: Develop Targeted and Measurable Implementation Plan and Schedule

Anticipated Start Date: December 1, 2017 Anticipated End Date: March 31, 2018

Task 4A: Create a 10-year implementation plan that contains the following elements: 1. Prioritized Resource Concerns

include results from Task 1, Task 2, and Task 3 2. Targeted Implementation Schedule

a brief description of what each action is targeting where the action will occur identification of roles and who is responsible for the action an estimate of cost and potential sources of funding for implementing the action an estimate of when the implementation will occur within the 10-year timeframe how the action will be measured

3. Implementation Programs Plan Administration and Coordination

o Decision-making and Staffing; Collaboration with other Units of Government; Funding; Work Plan; Assessment and Evaluation; Plan Amendments; Formal Agreements

Plan Implementation Programs o Incentive Programs; Capital Improvements; Operation and Maintenance;

Regulation and Enforcement; Data Collection and Monitoring; Information, Outreach and Education Programs

Task 4B: Facilitation of meetings with committees, workgroups and the public that are needed to accomplish Task 4A


• Joint meeting with the Policy Committee and Advisory Committee to review and finalize draft plan for Task 4A

• May include focus groups

7

Part 3: Completed Draft Plan Document

Task 5: Complete the Draft Cannon River Comprehensive Watershed Management Plan and Submit for Local and Public Review

Anticipated Start Date: February 1, 2018 Anticipated End Date: August 31, 2018

Task 5A: The plan document will contain the following required elements, (refer to BWSR’s online document titled One Watershed, One Plan: Plan Content Requirements dated March 23, 2016).

1. Executive Summary: a condensed and concise summary of the contents of the overall plan.

2. Identification and Prioritization of Resources and Issues: summary of the process planning partners used to reach understanding of, and agreement of the watershed issues and priorities that will be addressed in the plan.

3. Establishment of Measurable goals: each priority issue must have associated measurable goals for addressing the issue.

4. Targeted Implementation Schedule: the plan will have a targeted implementation schedule for achieving the goals that: describes each action, the location, roles and responsibilities, estimated costs and potential funding sources, timelines and how the actions will be measured.

5. Implementation Programs: a detailed description of the programs that will be used to implement actions identified in the schedule and how these programs will be coordinated between the local water management responsibilities.

6. Plan Appendix- Land and Water Resources Inventory: an account of the water resources and physical factors affecting the water resources within the watershed.

Task 5B: Complete the internal and formal review process and revise plan accordingly

• Internal review among all committees, counties, SWCDs and the Watershed District • Formal review process with stakeholders • Public meeting(s) and hearing(s)

Task 5C: Facilitation of meetings with committees, workgroups and the public that are needed to accomplish Task 5B


• Meetings with Policy Committee and Planning Work Group to review summary of comments, prepare a formal response and to plan and prepare for public hearings

• May include focus groups • Public meeting(s) and hearing(s)

8

Task 6: Complete the Final Cannon River Comprehensive One Watershed, One Plan Management Plan Anticipated Start Date: May 1, 2018 Anticipated End Date: October 31, 2018

Task 6A: Summarize and incorporate all comments from Public Hearing(s) into final plan • Meeting with Planning Work Group to develop responses to comments from Public

Hearing(s)

III. Timeline for Review and Selection

Friday, March 10, 2017 Deadline for electronic question submittal

Friday, March 17, 2017 Response to all questions posted on website (http://www.dakotacountyswcd.org/1w1p.html) Friday, March 31, 2017 Submission deadline for proposals

Friday, April 7, 2017 Selection of top proposals by Cannon River 1W1P Planning Work Group

Wednesday, April 19, 2017 Presentation by top proposers to Cannon River 1W1P Planning Work Group; selection of project consultant

Tuesday, April 25, 2017 Consultant contract due for legal review

Wednesday, May 3, 2017 Cannon River 1W1P Policy Committee meeting to approve and sign contract with consultant

http://www.dakotacountyswcd.org/1w1p.html

9

IV. Instructions for Proposers

A. Proposal Format

Proposals shall be prepared two-sided on 8 1/2 x 11 papers. Index the proposal and sequentially number all pages throughout. Proposals shall not exceed 30 pages. Resumes and examples of the proposers work do not count towards the 30 page limit. Examples of the proposers work need not conform to the 8 ½ x 11 paper requirement.

B. Components of the Proposal

1. Cover Letter: Include identification of the offering firm(s), contact person during period of proposal evaluation, statement to the effect that proposal shall remain valid for a period of not less than 120 days from the date of submittal, and signature of a person authorized to bind the offering firm to the terms of the proposal.

2. Approach/Methodology: Describe how service will be provided for the tasks outlined in the Scope of Services. Please add tasks that may be necessary based on your experience with other similar planning processes.

3. Role of Staff: a. Identify the assigned staff, their background and experience, and their roles

and responsibilities for the project. b. Indicate measures to be taken to guarantee staff assigned in proposal will

see the project through completion, and will not be substituted with other staff.

4. Experience and Capacity: a. Demonstrate your firm’s ability to provide the required services. b. Show experience in MN watersheds and local water plan development. c. Submit a sample of a similar planning process and completed document. This

document may be electronic or be a link to a website where the document can be viewed.

5. Cost: a. Indicate the proposed cost of services tabulated by Scope of Services Task.

Please include how the cost is determined, hourly rates and total per employee. b. The Cannon River 1W1P Policy Committee, through its grant agreement with the

Board of Water and Soil Resources, will cover the costs of renting meeting facilities and stakeholder notifications.

c. Consultant will provide all large format maps and documents that are not easily reproducible to be used for meetings and public display.

d. Consultant will provide up to 25 draft plans and up to 50 final plans, all color copies printed and bound. Consultant will also provide an electronic copy of the draft and final plans.

6. Quality: a. Provide information on your firm’s approach to quality control b. Provide examples of client satisfaction and testimonials on quality

10

V. Evaluation of Proposals

Each proposal will be scored and ranked by the Cannon River 1W1P Planning Work Group. Proposals will be scored and ranked based on the criteria developed by the Planning Work Group. The Planning Work Group will then invite the top proposers for interviews. Interviews will consist of a 40 minute presentation by the proposer followed by 20 minutes of questions from the Planning Work Group. The Planning Work Group will make a recommendation to the Policy Committee for their final approval in the selection process.

Evaluation criteria include:

Clarity of Proposal ▪ Addresses all required components of the RFP ▪ Well organized, uses graphics and photos to enhance proposal

Project Understanding ▪ Understands watershed planning in MN and how existing plans tie into 1W1P ▪ Demonstrates importance of public involvement ▪ Articulates concepts of Prioritize, Target and Measure ▪ Understands 1W1P content requirements

Project Approach ▪ Describes role of Consultant and Partnership ▪ Identifies components of the Partnerships implementation programs and demonstrates

that it is focused on prioritized resources ▪ Identifies projects and programs, with estimated cost, that are needed to achieve

measurable goals ▪ Addresses restoration, protection and improvement of surface water and groundwater

resources

Cost and Evaluation of Value of Services ▪ Hours and rates for Staff are identified, and are reasonable in comparison with all RFPs received

Project Manager and Key Staff ▪ Provides org. chart that shows project responsibility and delivery ▪ Project manager and staff are committed for the entire project ▪ Includes detailed resumes for key staff with relevant experience

Project Experience ▪ Demonstrates experience in MN watershed and local water plan development ▪ Demonstrates experience in the interpretation of hydrologic and hydraulic modeling ▪ Demonstrate experience in GIS mapping systems, BMP selection and application, and

development of watershed implementation programs ▪ Demonstrates experience in meeting planning and facilitation

11

Program for Quality ▪ Demonstrates that programs for quality assurance and control are in place ▪ Provides information on corporate approach to quality and the role of quality in the

organization and in service to clients ▪Provides examples of client satisfaction and testimonials on the quality along with

references and contact information

Responsiveness and Schedule ▪ Provides deadlines and deliverables that align with the grant work plan ▪ Addresses time commitments for meetings and travel, and process for adding

commitments

Cannon River Watershed

One Watershed One Plan Planning Area

Cannon River Watershed = 929,475 planning acres

County Percentages: Rice – 28.6%, Steele – 24.6%, Goodhue 20.2%, Dakota – 10.1%, Le Sueur – 9.9%, Waseca – 5.4%

*Freeborn, Blue Earth and Scott combined are approximately 1.2% and not part of the planning process*

Upper Mississippi River-Lake Pepin = 23,458 acres County Percentages:

Goodhue County – 100%

AGSV2

Typewritten Text

Attachment A

Start Date Duration End Date Task Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan FebPre-Planning

11/1/2016 60 12/31/2016 Establish Memorandum of Agreement11/1/2016 90 1/30/2017 Develop Grant Work Plan, Budget, and Timeline12/1/2016 120 3/31/2017 1.1 Process Request(s) for qualifications for plan development consultants*12/1/2016 7/1/2018 2.1 Establish and Maintain Committees, Team & Workgroups*

1/1/2017 1 1/1/2017 Sign Grant Agreement2/1/2017 90 5/1/2017 2.2 Notify Plan Review Authorities & Stakeholders (includes 60-day comment period)4/1/2017 180 9/30/2017 2.3 Aggregate Watershed Information & Review for Commonalities, Conflicts and Gaps*4/1/2017 60 5/31/2017 Plan and Notice Public Information/Kickoff Meeting4/1/2017 1 5/31/2017 2.4 Hold Public Information/Kickoff Meeting

Planning7/1/2017 150 11/30/2017 3.1 Continue to Aggregate Watershed Information8/1/2017 120 11/30/2017 3.2 Analyze and Prioritize Issues

11/1/2017 90 1/31/2018 3.3 Establish Measurable Goals12/1/2017 120 3/31/2018 3.4 Develop a Targeted & Measurable Implementation Schedule and Programs

1/1/2018 90 4/1/2018 3.5 Determine Organizational Arrangement for Plan Implementation2/1/2018 90 5/1/2018 3.6 Write Plan Final Review Draft

Plan review5/1/2018 120 8/31/2018 4.1 Formal Review

8/31/2018 1 8/31/2018 4.2 Public Hearing9/1/2018 60 10/31/2018 4.3 Write Final Plan

11/1/2018 90 1/31/2019 5.1 Plan Approval by BWSR1/31/2019 60 2/28/2019 6.1 Local Adoption

7.1 Annual Grant Reporting (deadline = February 1)2/1/2019 30 2/28/2019 7.2 Final Grant Reporting

*work that occurs before the 1W1P grant agreement is signed is not reimbursable with grant dollars.dark boxes indicate the start and end of the main planning process.

2016 2017 2018

Cannon River One Watershed, One Plan PartnershipPlan Development Timeline

2019

AGSV2

Typewritten Text

Attachment B

Cannon River Watershed Plan Development: Work Plan

This Work Plan outlines tasks and a budget for the development of a watershed-based plan consistent with the One Watershed, One Plan vision and program grant requirements adopted by the Board of Water and Soil Resources (BWSR). This Work Plan cannot be finalized until the participating local water management entities have adopted the Memorandum of Agreement. The tasks are listed in sequential order according to Completion Dates. Suggested Start Dates may not be in sequential order, due to the overlapping nature of the tasks. A budget and timeline must be attached with the completed work plan document. The BWSR Board Conservationist can provide resources for Partnership members to use in developing the work plan:

• Sample agendas for initial Planning Work Group meetings • Timeline template • Budget template

An eLINK work plan, which is consistent with but condensed from this document, is required in order to process the grant agreement and begin grant payments. Grant Title: Cannon River One Watershed, One Plan Development Grant

Grant ID: [will be provided by BWSR]

Fiscal Agent Organization: Rice SWCD Contact: Steve Pahs

Grant Agreement Day-to-day contact: Dakota SWCD Contact: Brian Watson

AGSV2

Typewritten Text

Attachment C

AGSV2

Typewritten Text

One Watershed One Plan - Plan Development Work Plan January 2017

2

1. Selection of Plan Consultant(s) (if applicable)

Task No. 1.1: Process request for proposals (RFP) for plan development consultant(s) Manage the RFP process for selection of consultants/professionals to complete various products/services required throughout plan development. The plan development process has many elements, some of which are best provided by professional planning or other types of consultants. In addition to plan development consultants, a watershed partnership may contract for the services of a professional facilitator, public involvement consultant and/or other professionals to assist in developing a plan.

Lead: Administrator/Sub-Work Group

Support: Planning Work Group Suggested Start

Date: After work plan approved (and execution of grant agreement)

Completion Date:

Subtasks: .1 Planning Work Group and/or Policy Committee determines what planning tasks will be completed “in-house” by the partners and what tasks will be contracted to entities “outside” of the partners,

.2 Planning Work Group write RFP content for professional consultant tasks

.3 RFP sent to consultants

.4 Develop Qualification Rating method and process

.5 Manage the process of reviewing and ranking consultant responses according to method. If needed, interview consultants based on ranking.

.6 Policy Committee selects and negotiates contract with selected consultant(s)

Outcomes: ✓ Consultant(s) selected to develop the comprehensive watershed

management plan, and assist in the facilitation of the planning process.

2. Committees, Notifications, and Initial Planning Meeting

Task No. 2.1: Establish and maintain committees, teams and workgroups Establish, make meeting arrangements, prepare/send meeting notices and agendas, support the Policy and Advisory Committees, Planning Work Group and any teams/subcommittees, for successful development of the plan.


3

Lead: Planning Work Group Support: BWSR Staff

Suggested Start Date:

December 1, 2016

Completion Date:

End of Planning process

Subtasks: .1 Establish Policy Committee with approved by-laws .2 Advisory Committee established by Policy Committee .3 Establish Planning Work Group (may occur prior to final grant

agreement) .4 Roles and responsibilities explained for each committee, team,

or workgroup .5 Membership, roles, responsibilities, and expectations for

participation in committee, team, or workgroup explicitly described

.6 Coordinate all committee meetings, including preparation and maintenance of distribution lists, preparation and distribution of meeting notices and agendas, publication of required legal notices, recording of meeting notes/minutes

Outcomes: ✓ Broad range of stakeholder participation to ensure an integrated

approach to watershed management ✓ Met goals and requirements identified in statute for public and

stakeholder participation for existing local water plans

Task No. 2.2: Notify plan review authorities and other stakeholders Prior to the development of the plan, notify the plan review authorities of plan initiation. The notification may also be sent to other stakeholders, or alternative methods for receiving input may be used for these interested parties. This is a statutory requirement.

Lead: Administrator/Sub-Work Group


Date: February 1, 2017

Completion Date:

May 1, 2017

Subtasks: .1 Compile a list of review authorities / stakeholders (i.e.: Drainage authorities, federal and state agencies, tribal governments, lake or river associations, citizen-based environmental group(s), sporting organization(s), farm organization(s) and agricultural groups, other interested and technical persons such as current and former county water plan taskforce members)


4

.2 Write and send a formal notification of intent to prepare a watershed plan, which includes an invitation to submit priority issues and concerns to be addressed in the plan, and establishes a 60-day comment period

.3 Implement method(s) to obtain public input determined by the Work Group and approved by the Policy Committee (or its delegate): such as, but not limited to web survey, workshops with specific interest groups, citizen surveys, etc. (not required)

Outcomes: ✓ Input received from stakeholders ✓ Input received from public

Task No. 2.3: Aggregate watershed information and review for commonalities, conflicts, and gaps Aggregate watershed information (e.g., existing local water plans, input received from review agencies, TMDL studies, WRAPS, and other local and agency plans); identify gaps; identify current priorities/goals/strategies/actions for the watershed; prepare a plan outline for public information meeting . The assessment and aggregation of plan information is not intended to be exhaustive, but rather a compilation for the purposes of understanding current priorities and goals for the watershed. If this task is not performed by the plan development consultant, it should be completed in a manner that makes the information compatible with the plan development process.

Lead: Consultant


Date: April 1, 2017

Completion Date:

September 30, 2017

Subtasks: .1 Aggregate data, issues, goals, strategies, actions, etc. .2 Identify gaps in existing data .3 Complete an outline of what the plan will contain for use in

public information/input process

Outcomes: ✓ Better watershed orientation, understanding, discussion, and prioritization


5

Task No. 2.4: Hold “public information meeting” or “kickoff meeting” Plan, organize and conduct initial public information meeting(s). The meeting(s) should follow the 60-day comment period in Task 2.2 and present the information compiled in Task No. 2.3, including the proposed plan outline.

Lead: Planning Work Group

Support: Consultant and Policy Committee Suggested Start Date: April 1, 2017

Completion Date: May 31, 2017 Subtasks: .1 Publish legal notice for meeting to meet requirements of

MN Statutes §103B.313, Subd. 3 .2 Prepare materials and handouts for the meeting .3 Attend and conduct the meeting .4 Record meeting minutes and post to web page .5 Summarize comments/input for use in plan development

Outcomes: ✓ Meeting minutes and attendance used to document public involvement process

3. Draft Plan

Task No. 3.1: Draft Plan - Continue to aggregate watershed information Continue to aggregate watershed information as in Task 2.3 above. Any gaps in resource inventory information should be listed as implementation action(s) to acquire needed data. One Watershed, One Plan plans are to be based on existing data and resource inventory information rather than delaying the planning process to generate new data.

Lead: Consultant

Support: Advisory Committee and Planning Work Group Suggested Start Date: July 1, 2017

Completion Date: November 30, 2017 Subtasks: .1 Compile input/comments received at the initial planning

meeting(s) (Task 2.4), from existing local water plans, from agencies, TMDL studies, WRAPS, and other local and agency plans for use in draft plan

.2 Review information for commonalities, conflicts, and gaps

.3 Aggregate data, issues, goals, strategies, actions, etc.

.4 Incorporate resource data and inventory information in plan by reference, with a general description and


6

information on where to find the data and inventory information (see Plan Content Guidance Document Item II.6.)

Outcomes: ✓ Better watershed orientation, understanding, discussion, and prioritization

✓ Data Gaps filled by planned implementation actions ✓ Project remains on track

Task No. 3.2: Draft Plan- Analyze and Prioritize Issues (Plan Content Requirement II.2) Conduct a thorough analysis of issues using available science and data. Manage a process of issue prioritization to determine which issues will be addressed in the 10-year plan timeframe; some items will be addressed before others.

Lead: Consultant

Support: Policy Committee and Planning Work Group Suggested Start Date: August 1, 2017

Completion Date: November 30, 2017 Subtasks: .1 Review, aggregate and summarize Priority issues from

existing local plans, studies, and information; feedback received from initial notifications to the plan review authorities and stakeholders, and the initial planning meeting; informed by local knowledge

.2 Identify and draft a summary of the issues and resource concerns into the plan

.3 Create, apply, and document in plan the method(s) used to prioritize the identified issues. If the Consultant implements a tool for issue identification and prioritization, it must be documented in the plan.

.4 Manage Policy Committee agreement on the watershed issues and priorities that will be addressed within the plan timeframe.

Outcomes: ✓ List of agreed upon priority issues for the watershed for the ten year timeframe of the plan, drafted into plan.

✓ Consultant provides Advisory Committee and Work Group with draft BMP management goals/plan to achieve water quality goals as prescribed by the WRAPS and other prioritizing information as determined in planning process.


7

Task No. 3.3: Draft Plan- Establish Measurable Goals (Plan Content Requirement II.3) Develop measurable goals to address the priority issues over the ten-year life of the plan. Goals may be watershed-wide; most will be subwatershed or natural resource specific. Goals can be for both restoration and protection of watershed resources.

Lead: Consultant

Support: Policy Committee and Planning Work Group Suggested Start Date: November 1, 2017

Completion Date: January 31, 2018 Subtasks: .1 Develop measurable goals to address priority issues and

indicate an intended pace of progress

.2 Establish goals with Policy Committee

Outcomes: ✓ Goals drafted in the plan that clearly describe where the planning partners want to be or what they want to achieve within the 10-year timeframe of the plan

Task No. 3.4: Draft Plan - Develop a targeted and measurable implementation schedule and programs (Plan Content Requirements II.4 and 5) Based on the priority issues and goals, identify cost-effective, targeted, and measurable actions necessary to achieve the goals. Use of technical evaluation tools is recommended. Use a schedule or table to describe actions, lead and supporting entities, timeframe and budget. Implementation Programs include plan administration / coordination, funding, work planning, assessment / evaluation, amendments, formal agreements, incentive programs, capital improvements, operation and maintenance, regulation / enforcement, data collection / monitoring, and information / education.

Lead: Consultant

Support: Planning Work Group Suggested Start Date: December 1, 2017

Completion Date: March 31, 2018 Subtasks: .1 Create an Implementation Plan and Schedule that

describes local water management, activities, assigns responsibilities and timeframe for implementation over the 10-year plan period.

.2 Describe the Implementation Programs and related responsibilities and schedule required to implement the plan.

.3 Describe the structures that will be implemented in a Capital Improvement Plan with responsibilities, funding sources and schedule for construction.


8

Outcomes: ✓ Implementation plan drafted that describes the coordination and programs necessary for achieving the actions in the schedule

✓ Implementation schedule drafted into plan with targeted and measurable actions and capital improvements including a description of each action/project, location, responsibility, cost, schedule, potential funding sources of the action, and how the action will be measured

Task No. 3.5: Draft Plan - Determine organizational arrangements for plan implementation (Plan Content Requirement II.5.A.vii.) Policy Committee is responsible for determining the on-going organizational structures or arrangements among partner entities for plan implementation. Management of the process for making this decision should start early in plan development. The Minnesota Counties Intergovernmental Trust (MCIT) and/or legal counsel of the participating organizations may be consulted to assist in this determination if new organizational structures are proposed.

Lead: Consultant

Support: Policy Committee and Planning Work Group Suggested Start Date: January 1, 2018

Completion Date: April 1, 2018 Subtasks: .1 Manage assessment of and Policy Committee decision

regarding organizational options. .2 Draft any required formal agreement documents (e.g. joint

powers agreement), if necessary .3 Manage review of formal agreements by MCIT and/or local

legal counsel Outcomes: ✓ Agreements necessary to implement the actions in the

plan, are identified, agreed upon, and described

Task No. 3.6: Draft Plan- Write Plan Final review draft Compile drafted sections into a completed written draft document for internal and external review. Write Executive Summary (Plan Content Requirement II.1), compile Appendices, etc. Conduct /coordinate internal (i.e., Partnership entities, Advisory Committee member organizations and individuals) review of draft plan.

Lead: Consultant

Support: All Stakeholders Suggested Start Date: February 1, 2018

Completion Date: May 1, 2018


9

Subtasks: .1 Compile drafted sections of the plan; complete all plan content elements

.2 Manage internal review among watershed partner entities, committee members. (Internal review may be continuous as plan sections are drafted.)

.3 Prepare final draft for formal review

.4 Manage Policy Committee approval of final draft for formal review

Outcomes: ✓ Final plan draft prepared for informal and formal

review.

4. Formal Plan Review and Public Hearing

Task No. 4.1: Formal review The formal review process will follow procedures described in the Memorandum of Agreement and in state statute and rule.

Lead: Consultant

Support: Planning Work Group Suggested Start Date: May 1, 2018

Completion Date: August 31, 2018 Subtasks: .1 Submit plan to plan review authorities for 60-day

formal review; submit draft electronically (or) submit paper copies if requested; provide website copy of draft for review

.2 Develop and provide process for stakeholder comments

.3 Write responses to comments received during 60-day review

.4 Provide BWSR, other state review agencies, and Policy Committee with a summary of comments received in the review period and responses to comments. Comments must be made available to all others on a website or upon request.

Outcomes: ✓ Draft plan reviewed by review authorities and/or local governments

✓ Input received ✓ Comment summary and responses made available as

required


10

Task No. 4.2: Public hearing Schedule and hold a public hearing(s) on the draft plan on behalf of the Policy Committee. Depending on the Memorandum of Agreement, the participating local governments may need to hold individual public hearings.

Lead: Consultant

Support: Planning Work Group and Policy Committee

Suggested Start Date: [no sooner than 14 days after the close of the 60-day comment period]

Completion Date: August 31, 2018 Subtasks: .1 Schedule hearing date, location; send notice with

agenda .2 Send summary of comments and responses and

handouts for hearing at least 10 days before hearing date

.3 Policy Committee members: Attend, conduct, and present plan and review comments summary at hearing

.4 Post hearing minutes to web page

Outcomes: ✓ Meeting minutes used to document public involvement

Task No. 4.3: Write Final Plan Write and approve Final Plan based on 60-day review and public hearing comments.

Lead: Consultant

Support: Planning Work Group Suggested Start Date: September 1, 2018

Completion Date: October 31, 2018 Subtasks: .1 Make final plan revisions

.2 If required by the Memorandum of Agreement, support the approval of plan by each local government participant

.3 Manage Policy Committee approval of final plan for BWSR review

Outcomes: ✓ Final plan draft prepared for final review and approval.

5. Approval by BWSR


11

Task No. 5.1: Plan Approval by BWSR Support the review process for BWSR approval, which includes staff review and recommendation to a BWSR Regional Committee, presentation to the BWSR Board, and any appeals and dispute of plan decision following existing authorities and procedures of BWSR Board.

Lead: Consultant

Support: Planning Work Group and Policy Committee Suggested Start Date: November 1, 2018

Completion Date: January 31, 2019 Subtasks: .1 Submit the final plan to BWSR in required format,

content and distribution .2 Attend BWSR Regional Committee, Board Meeting,

and other meetings as required to support BWSR plan review

Outcomes: ✓ Board approves or disapproves a plan based on

determination of compliance with plan content and operating procedures.

6. Local Adoption

Task No. 6.1: Local adoption Support the final plan adoption by the local plan authority(ies) within 120 days of BWSR Board approval.

Lead: Policy Committee

Support: Planning Work Group Completion Date: Within 120 days of BWSR approval

Subtasks: .1 Send copies of resolutions to adopt the plan to BWSR in order to be eligible for grants for plan implementation

Outcomes: ✓ Plan adopted for implementation by all participating

local units of government 7. Grant Reporting


12

Task No. 7.1: Annual Grant Reporting (during grant) Track and report the progress towards tasks in the work plan.

Lead: Administrator Support: Fiscal Administrator

Completion Date: Annual: February 1st Subtasks: .1 Submit required grant reports in eLink

.2 Prepare and submit audit as required by MOA

.3 Provide reports to Policy Committee

Outcomes: ✓ Documented progress towards work plan tasks Task No. 7.2: Final Grant Reporting Submit final grant report.

Lead: Administrator Support: Fiscal Administrator

Completion Date: Post grant completion Subtasks: .1 Submit final grant report in eLink and other formats

as required

Outcomes: ✓ Grant agreement requirements met

comprehensive watershed management plan 1w1p rfp final.pdf · 1 cannon river comprehensive...

Documents