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MARKETING ASSISTANT APPLICATIONApplication can also be downloaded from http://academicservices.berkeley.edu/about/jobs/Dear Applicant,Thank you for your interest in the Marketing Assistant position for the Spring 2008 semester. On this sheet, you will find information about the application process. On the second page, you will find information about the interview and training process. Please read carefully before applying.

INCLUDED IN THIS PACKET

information about the application and selection process (this sheet) a detailed job description a three page application form a schedule grid and personal reference sheet which needs to be submitted with the

application

APPLYING FOR THE POSITION

To be eligible for this position you must: be an enrolled UC Berkeley undergraduate or graduate student have a cumulative GPA of 2.3 or higher Work-Study Students are encouraged to apply.

WHAT TO SUBMIT*

WHEN YOU TURN IN THE PACKET, USE A PAPER CLIP–DO NOT STAPLE!*A complete application packet includes:The Application Print clearly or type using the attached form.

The Essay Respond to the following question on a separate sheet of paper. Your response should not exceed one page. Please type the answer carefully. What experiences and skills do you have that would make you a

successful Marketing Assistant?The Resume The resume should briefly summarize your work, achievements, and

relevant skills.The Transcript Submit a transcript or a Bear Facts copy of your grades that includes your

name. If you are a first-semester Cal student, but previously attended a college, university, or community college, or if your previous educational institution was a high school, then you do not need to turn in a transcript.

Your Schedule You must complete and submit the attached schedule by crossing off all hours when you are NOT available. We will use this schedule to determine interview times.

Your complete application packet is due byThursday, January 24th, 2008 at

5:00pm Submit applications to the ground floor of the Residential and Student Services

building (RSSB), located at 2610 Channing Way, Berkeley, CA, 94720-2272. Only complete application packets will be accepted and considered.

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M A RK ET I NG A S S I S T A NT SP R I NG 2008

HIRING & TRAININGTHE S E LE C T I O N P RO C ES S

Monday, December 3 Applications are available online at http://academicservices.berkeley.edu

Thursday, January 24 Applications are due on the ground floor of the Residential & Student Services Building (RSSB), located at 2610 Channing Way, by 5pm.

Friday, February 1 Interview notifications will be made via telephone or e-mail to all applicants.Monday, February 4 - Thursday, February 7

Individual interviews will be held.

Tuesday, February 12 Candidate hired.Wednesday, February 13

First day of training: 5:00-7:00pm

THE INTERVIEW

Successful applicants will be invited to a 30-45 minute individual interview with two Academic Services staff members. This will give you a chance to follow-up on items from your application packet.

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JOB DESCRIPTIONPOSITION DESCRIPTION

The Marketing Assistant, under the supervision of the Marketing Supervisor and Assistant Director of Academic

Services, is responsible for overseeing the production of all electronic and print media disseminated by

Academic Services. The Marketing Assistant oversees the marketing and publicity of the Academic Services

Centers (ASCs) in the residence halls and across campus, Resident Faculty and other collaborative programs.

The Marketing Assistant is also responsible for the graphic design and layout of projects for the ASCs, including

but not limited to, web page designs, multimedia presentations, newsletter layouts, and designing other publicity

products such as T-shirts, posters, flyers, etc.

QUALIFICATIONS

Required: Previous marketing experience; effective communication skills and the ability to interact

professionally with a diverse group of clients and staff; ability to work productively in teams; demonstrated

success with administrative, management and organizational skills; strong working knowledge of marketing and

design; experience with variety of computer graphics and desktop publishing programs; dependable; attentive to

detail; minimum G.P.A. of 2.3.

Preferred: Experience in marketing materials production; experience designing and developing; expertise in all internet applications, experience with multimedia applications - specifically Adobe Illustrator, Adobe Photoshop, Adobe InDesign, and Microsoft PowerPoint (or equivalent applications).

TERMS OF EMPLOYMENT The period of employment for this position commences upon hire and continues through

the end of the 2007-2008 Academic Year. The Marketing Assistant is paid a wage of $11.25 per hour. The position's classification

title is Assistant II. The Marketing Assistant must be a currently enrolled university student with a minimum GPA of 2.3 (or higher preferred).

The Marketing Assistant must be available to work an average of 10 hours per week and is required to attend weekly meetings on Wednesdays from 5:00-7:00pm.

Continued employment beyond the end of the Spring 2008 semester will require a full re-application process.

The Marketing Assistant is expected to serve as a role model for all residential policies and procedures. Failure to serve as a positive role model may result in personnel action up to and including dismissal.

Q U E S T I O NS ?If you have any questions about the application process, please contact Erin Wixson, Training and Staff Development Specialist for the Office of Student Development at (510) 643-8565, or selectioninterns@berkeley.edu.

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DUTIES50% A. Graphic Design and Publications Production

1. Create promotional material including, but not limited to, flyers, signs, posters, and T-shirts.

2. Work closely with Web Developer team on website designs. 3. Oversee Academic Services Center (ASC) bulletin boards in the residence halls. 4. Design layouts for promotional materials.

25% B. Marketing1. Develop and oversee production of Academic Services marketing materials and

procedures for disseminating them. 2. Collaborate with the Residential Living Staff to market Academic Services

programs and services including attending Hall Association and Hall Staff meetings as directed.

3. Work with Academic Program Coordinators and Student Supervisors to market the Academic Services brand.

4. Edit and create promotional materials for large Academic Services programs including Welcome Week events, VIP Luncheons, Career Center programs, Resident Faculty and Academic Services student staff hiring.

5. Post flyers and other materials in residence halls, the ASCs and dining halls.

15% C. Administrative Duties1. Maintain marketing materials archive. 2. Communicate regularly with the Student Supervisor team, Peer Advisors,

Tutors, Academic Services Assistants and Academic Program Coordinators to coordinate dissemination of materials.

3. Attend and actively participate in weekly Marketing Assistant Staff meetings on Wednesdays, 5-7pm.

10% D. Duties as Assigned1. Maintaining the Academic Center databases.2. Serving as an information source, when appropriate, for all Academic Services

programs and services.3. Represent Academic Services at residence hall and campus programs and

events.

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M A RK ET I NG A S S I S T A NT S P R I NG 2 0 0 8B I O G R A P H I C A L I N F O R M A T I O N S H E E T APPLICATION FORMFull Name: ________________________ Current Positions Applying For: ______________________SID #: __________________________ Position(s) Previously Applied For: ____________________If this is your first application for a position in Residential Living or Academic Sercvices, please completely fill out the biographical information sheet. If you have previously applyied for any position through Residential Living or Academic Services, please only fill in the biographical information below which has changed since your last application and sign under the Statement of Truth and Consent section. Make sure to cpmlete the other portions of the application fully. Even if you have submitted this form before, you need to turn in this signed sheet with your application.

SID #: ______________ Last Name: ___________________ First Name: ________________ Middle Initial: ____

Campus/Local Address: ________________________________________________________________________Street Address City State Zip

Permanent Address: ___________________________________________________________________________Street Address City State Zip

Campus/Local Phone: _____________________________ Permanent Phone: _____________________________

E-Mail Address: __________________________________ Cell Phone: __________________________________

Major(s): ____________________________________________ Minor(s): ________________________________

Current Class Status (circle one): Freshman Sophomore Junior Senior Graduate/Law

Semesters Enrolled including current – (circle one): 1 2 3 4 5 6 7 8 9+

Cumulative GPA* – Latest Transcript Available: ______________ Are you a Transfer Student? Yes No*Note: Applicants must have the minimum cumulative G.P.A. to be eligible for a position. If you do not have the position’s required G.P.A., you will be automatically dropped from the process. No exceptions. Specific requirements can be found on the job descriptions for the positions you are interested in. Individuals without a UC Berkeley GPA should leave this space blank.

Are you eligible to work in the United States? Yes No If no, why not? _______________________Note: Proof of eligibility will be required prior to employment if position is offered. No exceptions.

Have you ever been convicted of a felony/misdemeanor? Yes No Note: A background check may be required for this position.

Personal Information

Academic Information

Employment Eligibility

M A RK ET I NG A S S I S T A NT S P R I NG 2 0 0 8B I O G R A P H I C A L I N F O R M A T I O N S H E E T

Have you ever been employed by Residential Student Services Programs (which includes Housing & Dining Services) before? (circle one): Yes NoIf yes, please list your current or previous positions:

Position Supervisor Dates Employed Reason for Leaving____________ __________________ ________________ ______________________________

____________ __________________ ________________ ______________________________

____________ __________________ ________________ ______________________________

____________ __________________ ________________ ______________________________

Have you ever been employed by any other department of UC Berkeley (circle one): Yes NoIf yes, please list your current or previous positions:

Position Department Dates Employed Reason for Leaving____________ __________________ ________________ ______________________________

____________ __________________ ________________ ______________________________

____________ __________________ ________________ ______________________________

____________ __________________ ________________ ______________________________

Do you have Work Study? Yes, I have $_______________ in Work Study funds. No.

Work Study is preferred for hourly paid positions, but not required.

I certify that I have carefully read the terms of employment included in this job application packet. I also certify that all statements on this application are true and complete to the best of my knowledge and belief. If employed, I understand that any falsification of this record may be considered cause for employment termination. Additionally, I give authorization to The Office of Student Development to access my academic records to ensure that I meet the minimum G.P.A. requirement for employment. I understand that, if selected, this access to my academic records will continue throughout my employment and that I may be placed on job probation and/or subject to dismissal if I fail to remain a full-time student in good standing with the University.

The University of California is an Equal Opportunity Employer.

Applicant’s Signature ________________________________________ Today’s Date ___________________

Statement of Truth and Consent

UC Employment Information

Work Study

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P E RS O NA L RE FERE NC EName of Reference (Preferably a former supervisor or someone who can attest to your ability to do the Marketing Assistant job)

Relationship to you Phone Number

Length of time you have known the reference

YOUR WEEKLY SCHEDULE

Please place an “X” in all the boxes when you are NOT available (you are in class, you are working, etc.). When you are finished, double-check your schedule for accuracy. We will be using this schedule form to help in scheduling interviews.

Mondays Tuesdays Wednesdays

Thursdays Fridays

9–10 am10–11 am11 am –12 pm12–11–22–33–44–55–66–77–88–99–1010–11

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Supplementary Information PageInformation on this page will NOT be considered during the selection process (this page will be separated from the rest of your application after submission), but is important information for us to track that we are best serving all of our students.

SID: _________________________________

Date of Birth: ______________ Gender: ___________________

Check all that apply.

Ethnic Category

E – Mexican/Mexican-American/Chicano 5 – Latin-American/Latino W – Other Spanish/Spanish American (please

specify: _________________) 2 – Chinese/Chinese-American R – East Indian/Pakistani Z – Middle Eastern/Persian B – Japanese/Japanese-American L – Filipino/Pilipino/ Filipino/Pilipino American

D – Korean/Korean-American Y – Pacific Islander G – Vietnamese/Vietnamese-American X – Other Asian (please specify: _________________) A – Black/African-American (not of Hispanic origin) C – American Indian or Alaskan Native F – White/Caucasian (not of Hispanic origin) J – Not Listed (please specify: _________________) M – Decline to State

Please check all that apply. If there was another source of information that we didn’t list, please be as specific as possible in adding it.

A. Signs at the Dining Commons B. Residence Hall Bulletin Board C. On-Campus Flyer D. Academic Center Website E. OSD Leadership Opportunities F. Academic Services Center G. Cal Jobs H. Information Session I. Peer Advising Table J. Mail-box Advertisement K. Hall Association Announcement L. Student Organization Announcement (group: _________________________)

M. Tabling on Sproul N. Recommendation of a Friend O. Recommendation of a Staff Member Name: ___________________

Position: _______________ P. Email from your RA Q. Academic Services Email R. Email from an Academic Department S. Facebook Advertisement T. Theme Program Presentation U. Classroom Announcement V. Greek or Coop Presentation W. Not Listed ______________________

How Did You Learn About This Position?