conferencing service

© 2007 ReadyTalk 800.843.9167 www.readytalk.com 1598 Wynkoop, Denver, CO 80202

Conferencing Service

You shouldn’t need a degree in computer science

to hold a web conference. Audio and Web

Audio only

Web only

1-866-740-1260

www.ReadyTalk.com

1-866-740-1260

www.ReadyTalk.com


Audio Conferencing

Use any time without the need for reservations Include up to 96 participants per conference Phone Number is always the same Unique, consistent access code and passcode for both

audio and web

International toll-free calling

Chairperson needs to enter an Account Key


Telephone Commands

Managing Your Conference * 1 - Dial out to connect a new participant to your conference call * 2 – Record your conference for someone who cannot attend * 8 – Allow a conference call to continue without you

Security Set one time security code * 4 – Lock your conference/*5 Unlock your conference * # - to obtain a count of the number of call participants * 9 – to Obtain a Roll Call of Participants

Other features # # - Chairperson mutes all conference lines 9 9 - Chairperson Unmutes all conference lines * 6 – Participant mutes their individual line * 7 – Participant unmutes their individual line * 0 – Ask for a private conversation with a conference operator

Use Web Moderator to view conference participants


Web Conference Functionality

Integrated Audio and Web Controls

Present PowerPoint slides

Show specific applications (Excel, Word, Websites)

Show your entire desktop

Appoint a Co-Presenter to share presentation responsibility

Grant Control of your applications or desktop to another participant.

Create and manage conference recordings


Participating in a Conference

• Go to www.readytalk.com • First Time Users

You may need to load the Java plug-in, if not already installed. This is a one-time download

Click on the browser check located under the participant login box.


Java Browser Test Results

System already has correct

version of Java installed

Click link to install the correct

version of Java.


Joining a Conference

Go to www.readytalk.com Participants login with the unique

access code you provide them

Chairperson logs in with their unique access code and must enter a passcode


Participant Lobby


Participant Slide View


Conference Center

Go to www.readytalk.com

Log in using your unique Access Code and Passcode

• Invitation Emails• Custom Registration• Reports• Manage Recordings• Podcasting


Create Meeting Invitations

Fill out all thenecessary info forparticipants andclick “Next”


Choose to send your invitation, or edit it after previewing it

Review Your Invitation


1. Enter the emailaddresses of theparticipants you wishto invite

OR

2. Upload a CSV filecontaining the emailaddresses of theparticipants you wishto invite

OR

3. Use the preview screen to copy and paste into an email client

Send Your Invitation


Start Your Web Conference

Click to starta conference

Use thesetools to planfor futureconferences


Upload Slides Before The Conference Begins

Select the File you want to upload


View the thumbnails on your screen

Slide Preview


Slide Preview


Participant Window

Integrated Audio and Web Controls

Chat Slide Controls

Chairperson Screen


Conference Controls

Start Web Conference Select Action Dropdown Participants List Conference Management Phonebook Options Reports Chat


Participant List

Icons display each users connectivity Telephone = audio participant Computer = web participant Hourglass = in lobby or dialing

Participant arrow dropdown list allows for chairperson to perform various actions: Disconnect Chat Assign as Co-Presenter Grant Control


Conference Management

Chairperson Audio Functions: Mute All: Mute all participants to block

out background noise

Unmute All: Unmute participants

Operator: Dials out to an operator for assistance

Record: Records the web and audio portions of your conference

Listen Only: Places all participants in listen only mode

Continuation: Allows the conference to continue if the chairperson drops out

Lock Audio: Prevents additional participants from joining conference


Options

Chat: enables the chat window

Application Showing Slider: allows you to optimize for better performance

Entry Announcement: sets the announcement heard when participants join

Quick Start: allows conference to start before chairperson has

joined


Chat

Allows you to communicate and ask questions through the web interface

The chairperson can chat to co-presenters, a single participant, or the entire conference


Show Desktop Mode

Share your entire desktop with participants

Chat is disabled by default

Participants’ displays are maximized

To stop this mode, select another Presentation Mode from the dropdown box, or end your conference


Show Applications Mode

Show any application that is open (word documents, spreadsheets, websites, software)

Find application from in the

selection box


Grant Control

Grant Control of your desktop or applications to another participant

Grant Control from Select Action Dropdown or the Participant Action Arrow.


Appoint a Co-Presenter

A chairperson can appoint a co-presenter to share responsibility

Multiple co-presenters can be appointed by the chairperson


Showing Button

When showing applications, you will notice a “Showing” button on the window.

The “Showing” button allows you to manage your conference from multiple

windows.


Recording a Conference

Click the Record checkbox

Audio Conference must be started

The Recorder will appear in your participant list and you will hear “this conference is being recorded”

Click the Reports button to access and manage your recordings


Manage Recordings

Play: This will play the recording using a Flash player Download: Allows you to download the audio portion or both the

audio and visual Email: Allows you to e-mail the recording link to a participant Rename: Changes the name of the recording


Recording Player

The video portion is synchronized with the audio. This allows you to fast forward or rewind while

keeping the slides in sync with the audio.

Slides, desktop, and application sharing modes are all captured


ReadyTalk Support Page

http://support.readytalk.com

Look up International Toll-free numbers

Access our Help Guides

Contact ReadyTalk Customer Care

Manage your Recordings

Sign up for Training


Questions?

conferencing service

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