configuration management benchmarking group seattle, june 2014 configuration backlog reduction –...

Configuration Management Configuration Management Benchmarking GroupBenchmarking Group

Seattle, June 2014Seattle, June 2014

Configuration Backlog Reduction –Configuration Backlog Reduction –

There and Back AgainThere and Back Again

Susan Atkin, Wolf Creek N.O.C.Susan Atkin, Wolf Creek N.O.C.

Configuration Backlog Reduction

• In May 2013, there were 1521 packages open.– 319 in Development phase– 506 with Fieldwork, in phases of Planning,

Implementation, and Program Updates– 528 Document Change Only, released from

Engineering and waiting for Closeout to begin– 151 in Engineering Closeout phase– 9 held at Document Services due to problems– 8 “ongoing” packages


• Of 1521 packages, 1202 packages had drawings, manuals, and calculations that potentially did not match the plant configuration (packages released from Engineering)

• If we estimate approximately 10 documents affected per package on average, then…

• 1202 packages = 12,020 documents with fidelity uncertainty


• Essential Control Room Drawings are revised within 24 Normal Working Hours

• Significant Drawings (Clearance Orders/ Personnel Safety) are revised within 15 days

• Document Backlog DID NOT include these.

• Document Backlog DID include

– Calculations, Vendor Manuals, Design Drawings, Specifications


• Culture in which Design Engineering wasn’t allowed to say “no” created:– No appetite suppression– 319 packages in Development phase (May 2013)– 30 Design Engineers– Approximately 300 packages developed per year– Each engineer had over a year’s worth of work

waiting for him/her (packages, CR evaluations, training, level of effort work)

– No time for “low priority” work like Closeouts


• Money allocated for Closeouts was re-directed to special projects yearly

• Design Change Process excludes Engineering from post-implementation turnover to Operations (engineer didn’t know when modification was implemented)

• Maintenance had heavy workload implementing 300 packages/ year on top of PMs and broke/fix work

• Engineering and Maintenance Supervisors didn’t schedule time for Closeouts


• How did we get there?

Culture

Configuration Backlog ReductionHow do we get back again?


• Remedial– Close packages at all stages, end goal of 100 open– Create Closeout Team– Make Closeout process easier

• Preventive– Create a front-end filter to say “No”– 20/40 List– Revise Development process– Stakeholders process– Communicate and Hold Accountable


• Remedial, Close packages at all stages– Design Engineering provided list of packages from

Development through Planning to System Engineering– System Engineering force ranked packages by system– Maintenance, Operations, Design, and Systems culled

the list of packages (Managers)– Packages cancelled or approved– Packages approved for development prioritized

• Need to work now vs. Nice to have eventually• dropped 304 to 161


• Remedial, Close packages at all stages– Packages in Planning, Implementation stages

• Scheduled Work

– Packages in Program Updates stage (Implementation Complete)

• Maintenance Closeout Team (3 coordinators)

– Packages in Engineering Closeout• Engineering Closeout Team (3 coordinators, 6 drafters,

2 checkers, 3 engineers, 1 project manager, 1 supervisor)• Configuration Management Drafters working Closeout

exclusively 1 week/month each


• Remedial, Make Closeout process easier

– Procedure changes• Allow up to 5 DDCNs per document• Allow up to 5 Final CCNs per calculation• Created Closeout Procedure• Engineers trained on new procedure

– Closeout Coordinators helping with forms


• Preventive, Front End Filter– Managers as front-end filter

• Packages must have manager approval before being initiated

– PHC as front-end filter• Non-Emergent Fieldwork Packages must have PHC

approval before being initiated• Funding must be committed before Engineering

work is initiated• Modification Impact Summary created to help PHC

make informed decisions


• Preventive, 20/40 List

• 20 Outage / 40 Online Fieldwork Packages

• Current 20/40 List has 161 Packages

• Strategy: Attrition and Front-end Filter


Preventive, Revise Development Process* 36 Procedures changing, mid-July roll out *Changes include moving activities from end of Design Change Process to Development stage

• PM development• Procedure change

identification• Fieldwork• Spare parts levels• Simulator changes

• RWO reviews• Identification of problems

or concerns• Post Mod Testing• Training• ERDS data points


• Preventive, Stakeholders Process

– Design Change Packages

• Function, failure mode, bounding parameters

• 10%, 30%, 50%, 90% meetings

• Impacts form required for mandatory stakeholders for meetings


• Preventive,

Communicate & Hold Accountable

• Email notices twice monthly to engineers

– Packages in Closeout

– Packages ready for Closeout – NFW

– Packages with Implementation Complete, currently in Program Updates stage – FW

• Escalate as needed, CRs after 90 days at AP7


So how are we doing so far?


13Q1 13Q2 13Q3 13Q4 14Q1 14Q2 GOALDevelopment 304 319 330 303 174 161 30Implementation FW 503 479 398 382 337 315 30Ready for Closeout NFW 530 534 179 176 162 184 5Closeout 168 180 302 283 248 188 30Complete 8 11 15 6 14 13 5Ongoing 8 8 8 8 8 8 0TOTAL 1521 1531 1232 1158 943 869 100


• Questions?

• Comments?

• Thank you.

configuration management benchmarking group seattle, june 2014 configuration backlog reduction –...

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