connecticut state department of education bureau of special education american recovery and...

Connecticut State Department of EducationConnecticut State Department of EducationBureau of Special EducationBureau of Special Education

American Recovery and Reinvestment Act (ARRA):American Recovery and Reinvestment Act (ARRA):Creating Educational Opportunity in Creating Educational Opportunity in

Challenging Economic TimesChallenging Economic Times

IDEA Part B-ARRA FundsIDEA Part B-ARRA Funds

Anne Louise Thompson, Chief, Bureau of Special EducationAnne Louise Thompson, Chief, Bureau of Special EducationBrian Cunnane, IDEA Funds ManagerBrian Cunnane, IDEA Funds Manager

Louis Tallarita, McKinney-Vento Grant ManagerLouis Tallarita, McKinney-Vento Grant ManagerRaymond Inzero, Chief, Office of Internal AuditRaymond Inzero, Chief, Office of Internal Audit

March 25 and 26, 2009March 25 and 26, 2009


Part IPart I


American Recovery and Reinvestment Act (ARRA):American Recovery and Reinvestment Act (ARRA):

Creating Educational Opportunity in Creating Educational Opportunity in


ARRA Goals and AssurancesARRA Goals and AssurancesIn order to apply for ARRA funds, the GovernorIn order to apply for ARRA funds, the Governor

must provide USDE with written assurances that CTmust provide USDE with written assurances that CT

has addressed and will continue to improve upon:has addressed and will continue to improve upon:

ARRA GoalsARRA Goals1.1. Academic Standards and Assessments of Student Academic Standards and Assessments of Student

Learning and AchievementLearning and Achievement

2.2. Equitable Distribution of Quality TeachersEquitable Distribution of Quality Teachers

3.3. Data Systems to Track Student PerformanceData Systems to Track Student Performance

4.4. School Improvement Initiatives for Schools and School Improvement Initiatives for Schools and Districts in Need of Improvement Districts in Need of Improvement

Sources of ARRA Funds for Sources of ARRA Funds for 2009 - 20112009 - 2011

Three primary sources of ARRA funds are available to states:Three primary sources of ARRA funds are available to states:SourceSource CT’s AwardCT’s Award

• Stabilization Block GrantsStabilization Block Grants $542 million$542 million• Entitlement GrantsEntitlement Grants $243 million$243 million• Competitive Grants TBD*Competitive Grants TBD*

• Incentive GrantsIncentive Grants• Innovation Grants Innovation Grants

*Distributed at discretion of Secretary of Education*Distributed at discretion of Secretary of Education

Auditing ProcessAuditing ProcessARRA ARRA Accountability Principles Accountability Principles

• States and LEAs should expect to report on how States and LEAs should expect to report on how ARRA ARRA funds were spent and the results of those funds were spent and the results of those expenditures. expenditures.

• States and LEAs are responsible to ensure that States and LEAs are responsible to ensure that the the ARRA ARRA funds are used prudently and in funds are used prudently and in accordance with the law. accordance with the law.

• States and LEAs must maintain records that will States and LEAs must maintain records that will permit the U.S. Department of Education and permit the U.S. Department of Education and other responsible parties to monitor, evaluate, other responsible parties to monitor, evaluate, and audit and audit ARRA ARRA funds effectively. funds effectively.

Auditing ProcessAuditing Process

Audit and Oversight of Audit and Oversight of ARRA ARRA FundsFunds

• Federal Oversight Agencies Federal Oversight Agencies

• New federal whistleblower protection for state New federal whistleblower protection for state and local government employees disclosing and local government employees disclosing waste or fraud relating to stimulus funds. waste or fraud relating to stimulus funds.

• State Oversight AgenciesState Oversight Agencies

• Local Independent Public Accountants Local Independent Public Accountants

Auditing ProcessAuditing Process

Key Grant Compliance Requirements Subject Key Grant Compliance Requirements Subject to Auditto Audit

• Maintenance of Effort (MOE) Maintenance of Effort (MOE)

• Supplement, Not Supplant Supplement, Not Supplant


Part IIPart II





McKinney-Vento Title VII (Part McKinney-Vento Title VII (Part B)B)Homeless EducationHomeless Education

Purpose and Use of FundsPurpose and Use of Funds• To provide children and youth experiencing To provide children and youth experiencing

homelessness: homelessness: School stability;School stability;

School access; andSchool access; and

Support for Academic success.Support for Academic success.

• Recommended ARRA Four Priority Areas:Recommended ARRA Four Priority Areas:Expanded learning timeExpanded learning time

Professional development/technical assistanceProfessional development/technical assistance

Increased capacity Increased capacity

Direct services to students and parentsDirect services to students and parents

• Early Childhood programs and activitiesEarly Childhood programs and activities

McKinney-Vento Title VII (Part McKinney-Vento Title VII (Part B)B)Homeless Education cont.Homeless Education cont.ProcessProcess

• No new program elements imposed through ARRANo new program elements imposed through ARRA

• Distribution of funds aligned with existing Distribution of funds aligned with existing competitive grant process (RFP)competitive grant process (RFP)

ARRA funds used to support additional LEAs and/or ARRA funds used to support additional LEAs and/or increase to awardsincrease to awards

• Awarded funds will be budgeted and tracked Awarded funds will be budgeted and tracked separatelyseparately

• LEAs are required to report on use of funds;LEAs are required to report on use of funds;SDE End of year report , andSDE End of year report , and

Additional ARRA reporting is possible.Additional ARRA reporting is possible.

McKinney-Vento Title VII (Part McKinney-Vento Title VII (Part B)B)Homeless Education cont.Homeless Education cont.TimelineTimeline

• Request for Proposals published May 2009 (June Request for Proposals published May 2009 (June 2009 closing date)2009 closing date)

• SDE review and rating of proposals (evaluation SDE review and rating of proposals (evaluation criteria included RFP)criteria included RFP)

• Announce recipients of grant awards (July 2009)Announce recipients of grant awards (July 2009)• All funds distributed to successful applicants All funds distributed to successful applicants

within 120 days of ARRA receipt (August 2009)within 120 days of ARRA receipt (August 2009)SDE reserves the right to negotiate budget SDE reserves the right to negotiate budget

amounts accordingly, andamounts accordingly, andFunding is contingent upon USDE final allocation. Funding is contingent upon USDE final allocation.

IDEA Part BIDEA Part BAges 3-21 (611) and Preschool Ages 3-21 (611) and Preschool

(619)(619)Purpose and Use of FundsPurpose and Use of Funds Excess cost of providing special education & Excess cost of providing special education &

related services to students with disabilitiesrelated services to students with disabilities CEIS-coordinated early intervening services)-15% CEIS-coordinated early intervening services)-15%

to enable staff to deliver academic and behavioral to enable staff to deliver academic and behavioral interventions for non-disabled students who need interventions for non-disabled students who need these additional supports to succeed in general these additional supports to succeed in general educationeducation

Early Childhood programs and activitiesEarly Childhood programs and activities Recommended four priority categories:Recommended four priority categories:

Expanded learning timeExpanded learning time

Professional development/technical assistanceProfessional development/technical assistance

Increased capacityIncreased capacity

Direct services to students and parentsDirect services to students and parents

IDEA Part B cont.IDEA Part B cont.

ProcessProcess Distribution of funds based on same Distribution of funds based on same

calculation as standard IDEA allocationcalculation as standard IDEA allocation Funds budgeted and tracked separatelyFunds budgeted and tracked separately LEAs required to report on use of fundsLEAs required to report on use of funds Normal statutory and regulatory Normal statutory and regulatory

requirements applyrequirements apply IDEA supplement not supplant IDEA supplement not supplant

requirements applyrequirements apply

Application and Award Application and Award Timeline for Timeline for IDEA Part BIDEA Part B• Accepting applications beginning April 15, 2009, Accepting applications beginning April 15, 2009, for 100% of ARRA-IDEA fundsfor 100% of ARRA-IDEA funds

• Awards to LEAs beginning April 30, 2009, for up to Awards to LEAs beginning April 30, 2009, for up to 50% of ARRA-IDEA50% of ARRA-IDEA

• Regular IDEA Grant 2009-10 – Accepting Regular IDEA Grant 2009-10 – Accepting applications on or before May 15, 2009applications on or before May 15, 2009

• Awards to LEAs beginning July 1, 2009, for regular Awards to LEAs beginning July 1, 2009, for regular IDEA IDEA

• Accepting revisions September 18, 2009, for Accepting revisions September 18, 2009, for remaining 50% of ARRA-IDEA fundsremaining 50% of ARRA-IDEA funds

• All revisions for IDEA regular and ARRA-IDEA due All revisions for IDEA regular and ARRA-IDEA due no later than February 1, 2011no later than February 1, 2011

• All funds for IDEA regular and ARRA-IDEA All funds for IDEA regular and ARRA-IDEA mustmust be be obligated by June 30, 2011*obligated by June 30, 2011*

**End of state fiscal year requirementEnd of state fiscal year requirement


Part IIIPart III





Parentally Placed Private School Parentally Placed Private School Students with Disabilities (ARRA funds)Students with Disabilities (ARRA funds)

• As with regular IDEA funds, an LEA must set As with regular IDEA funds, an LEA must set aside a proportionate share. aside a proportionate share.

• BSE strongly suggests you use 50% of the BSE strongly suggests you use 50% of the proportionate share of the ARRA-IDEA funds proportionate share of the ARRA-IDEA funds in 2009-10 and the remaining 50% in 2010-in 2009-10 and the remaining 50% in 2010-11.11.

• If you need assistance to calculate your LEA’s If you need assistance to calculate your LEA’s proportionate share, call Brian Cunnane at proportionate share, call Brian Cunnane at (860-713-6919)(860-713-6919)

• Please refer to the handout, Please refer to the handout, Appendix B to Part 300 – Proportionate Share Appendix B to Part 300 – Proportionate Share CalculationCalculation from from IDEA – Building the Legacy of IDEA 2004. IDEA – Building the Legacy of IDEA 2004.

LEA excess cost requirementLEA excess cost requirement•Prevents an LEA from using funds Prevents an LEA from using funds provided under IDEA grants to pay for provided under IDEA grants to pay for allall of the costs directly attributable to the of the costs directly attributable to the education of a child with a disability.education of a child with a disability.

•The LEA must spend at least the district’s The LEA must spend at least the district’s average annual per student expenditure average annual per student expenditure on the the education of its children with on the the education of its children with disabilities.disabilities.

Supplement not SupplantSupplement not Supplant ““Supplement, not supplantSupplement, not supplant” - If an LEA ” - If an LEA

maintains (or exceeds) its level of maintains (or exceeds) its level of local, or state and local, expenditures local, or state and local, expenditures for special education and related for special education and related services from year to year (in this services from year to year (in this case 2008-09 to 2009-10), either in case 2008-09 to 2009-10), either in total or per capita, then the IDEA total or per capita, then the IDEA (standard and/or ARRA) funds are, in (standard and/or ARRA) funds are, in fact, supplementing those local, or fact, supplementing those local, or state and local, expenditures and the state and local, expenditures and the LEA has met its maintenance of effort LEA has met its maintenance of effort (MOE) (MOE) andand supplement/not supplant supplement/not supplant requirements requirements

Coordinated Early Intervening Coordinated Early Intervening Services (CEIS)Services (CEIS)

• What is allowed?What is allowed?• Who can receive CEIS?Who can receive CEIS?• What are allowable CEIS activities?What are allowable CEIS activities?• What are the applicable fiscal What are the applicable fiscal

requirements and requirements and considerations?considerations?

CEIS Memo-Introduction, 34 CFR 300.226CEIS Memo-Introduction, 34 CFR 300.2262008 OSEP Leadership Conference2008 OSEP Leadership ConferenceMenlove Doutre & Brown-Clark PresentationMenlove Doutre & Brown-Clark Presentation

What is allowed?What is allowed?

• LEAs, who are not otherwise required, may LEAs, who are not otherwise required, may use up to 15% of IDEA Part B (also the use up to 15% of IDEA Part B (also the ARRA) funds to develop and provide CEIS ARRA) funds to develop and provide CEIS for students who are currently not for students who are currently not identified as needing special education. identified as needing special education.

CEIS Memo-Introduction, 34 CFR 300.226CEIS Memo-Introduction, 34 CFR 300.226

2008 OSEP Leadership Conference2008 OSEP Leadership Conference

Menlove Doutre & Brown-Clark PresentationMenlove Doutre & Brown-Clark Presentation

Who can receive CEIS?Who can receive CEIS?

• CEIS may be provided to students:CEIS may be provided to students:

in kindergarten through grade 12 (with a particular in kindergarten through grade 12 (with a particular emphasis on students in grades K through 3).emphasis on students in grades K through 3).

who are not currently identified as needing special who are not currently identified as needing special education or related services; andeducation or related services; and

who need additional academic and behavioral who need additional academic and behavioral supports to succeed in a general education supports to succeed in a general education environment.environment.

CEIS Memo-Questions 2, 34 CFR 300.226(a)CEIS Memo-Questions 2, 34 CFR 300.226(a)2008 OSEP Leadership Conference2008 OSEP Leadership ConferenceMenlove Doutre & Brown-Clark PresentationMenlove Doutre & Brown-Clark Presentation

Who can receive CEIS?Who can receive CEIS?

• An LEA determines which students need An LEA determines which students need additional support.additional support.

• Other funds must be used to fund school-wide Other funds must be used to fund school-wide intervention for children with disabilities and intervention for children with disabilities and students who do not need additional support.students who do not need additional support.

• An LEA may not limit comprehensive CEIS solely An LEA may not limit comprehensive CEIS solely to members of the racial or ethnic group for to members of the racial or ethnic group for which significant disproportionality was identified.which significant disproportionality was identified.

CEIS Memo-Questions 2, 34 CFR 300.226(a)CEIS Memo-Questions 2, 34 CFR 300.226(a)2008 OSEP Leadership Conference2008 OSEP Leadership ConferenceMenlove Doutre & Brown-Clark PresentationMenlove Doutre & Brown-Clark Presentation

What are allowable activities What are allowable activities under CEIS?under CEIS?

• Professional development for teachers and Professional development for teachers and other school staff to enable such personnel other school staff to enable such personnel to deliver scientifically based academic to deliver scientifically based academic and behavioral interventionsand behavioral interventions

• Educational and behavioral evaluations, Educational and behavioral evaluations, services and supports. services and supports.

CEIS Memo-Questions 3, 34 CFR 300.646(b)(2)CEIS Memo-Questions 3, 34 CFR 300.646(b)(2)2008 OSEP Leadership Conference2008 OSEP Leadership ConferenceMenlove Doutre & Brown-Clark PresentationMenlove Doutre & Brown-Clark Presentation

CEIS AND SRBI/RtICEIS AND SRBI/RtI

• CEIS funds may be used to support SRBI/RtI CEIS funds may be used to support SRBI/RtI as long as the CEIS funds are used for as long as the CEIS funds are used for services to nondisabled students in need of services to nondisabled students in need of additional academic or behavioral support additional academic or behavioral support and supplement, not supplant, other funds and supplement, not supplant, other funds used to implement SRBI/RtI. used to implement SRBI/RtI.

CEIS Memo-Question 10CEIS Memo-Question 10

2008 OSEP Leadership Conference2008 OSEP Leadership Conference

Menlove Doutre & Brown-Clark PresentationMenlove Doutre & Brown-Clark Presentation

What must be reported to CSDE?What must be reported to CSDE?

• Each LEA that implements CEIS must report to Each LEA that implements CEIS must report to the CSDE on:the CSDE on:– the number of children who received CEIS andthe number of children who received CEIS and– the number of those children who subsequently received the number of those children who subsequently received

special education and related services under Part B special education and related services under Part B during the subsequent two-year period (i.e. the two during the subsequent two-year period (i.e. the two years after receiving CEIS).years after receiving CEIS).

– this is reported on the LEAs IDEA grant application under this is reported on the LEAs IDEA grant application under Section 5 Section 5

CEIS Memo-Questions 6, 34 CFR 300.226(d)CEIS Memo-Questions 6, 34 CFR 300.226(d)2008 OSEP Leadership Conference2008 OSEP Leadership ConferenceMenlove Doutre & Brown-Clark PresentationMenlove Doutre & Brown-Clark Presentation

Maintenance of Effort (MOE)Maintenance of Effort (MOE)

With certain exceptions, Part B funds must With certain exceptions, Part B funds must not be used by an LEA to reduce the level of not be used by an LEA to reduce the level of expenditures for the education of children expenditures for the education of children with disabilities made by the LEA from local with disabilities made by the LEA from local funds below the level of those expenditures funds below the level of those expenditures for the preceding year for the preceding year

U.S. Department of EducationU.S. Department of Education

Office of Special Education ProgramsOffice of Special Education Programs

Building the Legacy : Retrieved March 23, 2009 from Building the Legacy : Retrieved March 23, 2009 from http://www.ed.gov/results.html?cx=017789009494528204701%3Auzmeqn9qqxo&cof=FORID%3A9&hqhttp://www.ed.gov/results.html?cx=017789009494528204701%3Auzmeqn9qqxo&cof=FORID%3A9&hq=-archived%3A&ie=UTF-8&q=Fiscal+Accountability#884=-archived%3A&ie=UTF-8&q=Fiscal+Accountability#884

http://www.ed.gov/results.html?cx=017789009494528204701%3Auzmeqn9qqxo&cof=FORID%3A9&hq=-archived%3A&ie=UTF-8&q=Fiscal+Accountability#884


MOE (cont.)MOE (cont.)LEA application standard:LEA application standard: With certain exceptions, an LEA budgets for With certain exceptions, an LEA budgets for

the education of children with disabilities, the education of children with disabilities, at least the same at least the same totaltotal or or per capitaper capita amount of either:amount of either:– local funds only; orlocal funds only; or– State and local fundsState and local funds

as it spent from those same sources in the as it spent from those same sources in the most recent prior year for which the most recent prior year for which the information is availableinformation is available

U.S. Department of EducationU.S. Department of EducationOffice of Special Education ProgramsOffice of Special Education ProgramsBuilding the Legacy : Retrieved March 23, 2009 from Building the Legacy : Retrieved March 23, 2009 from http://http://www.ed.gov/results.html?cxwww.ed.gov/results.html?cx

=017789009494528204701%3Auzmeqn9qqxo&cof=FORID%3A9&hq=-archived%3A&ie=UTF-8&q=Fi=017789009494528204701%3Auzmeqn9qqxo&cof=FORID%3A9&hq=-archived%3A&ie=UTF-8&q=Fiscal+Accountability#884scal+Accountability#884





MOE (cont.)MOE (cont.)

Do not include as state or local Do not include as state or local funds any federal funds for which funds any federal funds for which the SEA or an LEA is required to the SEA or an LEA is required to account to the federal governmentaccount to the federal government

U.S. Department of EducationU.S. Department of EducationOffice of Special Education ProgramsOffice of Special Education ProgramsBuilding the Legacy : Retrieved March 23, 2009 from Building the Legacy : Retrieved March 23, 2009 from http://http://www.ed.gov/results.html?cxwww.ed.gov/results.html?cx=017789009494528204701%3Auzmeqn9qqxo&cof=FORID%3A9&hq=-archived%3=017789009494528204701%3Auzmeqn9qqxo&cof=FORID%3A9&hq=-archived%3A&ie=UTF-8&q=Fiscal+Accountability#884A&ie=UTF-8&q=Fiscal+Accountability#884





MOE Adjustments MOE Adjustments

Availability of maintenance of effort (MOE) as it relates to Availability of maintenance of effort (MOE) as it relates to offsetting local budgets using 50% of the district’s increase offsetting local budgets using 50% of the district’s increase of IDEA funds - of IDEA funds - . If an LEA does maintains (or exceeds) its . If an LEA does maintains (or exceeds) its level of local, or state and local, expenditures for special level of local, or state and local, expenditures for special education and related, the LEA can, by an amount equal to education and related, the LEA can, by an amount equal to 50% of the increase to their IDEA funds, decrease their 50% of the increase to their IDEA funds, decrease their local special education/related services expenditures and local special education/related services expenditures and use that same amount of local funds for activities allowable use that same amount of local funds for activities allowable under the Elementary and Secondary Education Act (ESEA). under the Elementary and Secondary Education Act (ESEA). OSEP’s second clarification involves OSEP’s second clarification involves whichwhich LEAs can use LEAs can use that same 50% of the district’s increase of IDEA funds to that same 50% of the district’s increase of IDEA funds to off-set MOE. Unless an LEA has been identified as “Meet off-set MOE. Unless an LEA has been identified as “Meet Requirements” on its IDEA Determinations of the State Requirements” on its IDEA Determinations of the State Performance Plan, it is prohibited from reducing its MOE Performance Plan, it is prohibited from reducing its MOE under IDEA section 613(a)(2)(C) for the fiscal year in which under IDEA section 613(a)(2)(C) for the fiscal year in which it did not achieve the “Meets Requirements” category. it did not achieve the “Meets Requirements” category.

Local Operating Budget FY 2010Total $9.0 MESEA - $2.1MTotal $6.9MMeets 2010 MOE requirement of $9.0M

Local Operating Budget FY 2011 (Level Funded)

Total $6.9MMeets 2011 MOE requirement of $6.9M

Special Education Special Education

2010[(B + C) – A] X 50% = $2.1 M Increase $2.1M over 2009

2011D – (B + C) = -$3.8M ($0) No increase over 2010

Maintenance of Effort Sample Calculation:Use of 50% of the difference between fiscal year allocations

A B C D E

IDEAStandard

’09

IDEAStandard

‘10

IDEAARRA

‘10

IDEAStandard

‘11

IDEAARRA

‘11

$3.0 M $3.2 M $4.0M $3.4M -0-

If you are going to offset your local budget by 50% of the increase and use the CEIS allowance, check the rules related to the use of CEIS funds.

Connecticut State Department of EducationARRA-IDEA Presentation

March 25 and 26, 2009

Ongoing ARRA InformationOngoing ARRA Information• All documents from today’s presentation will be All documents from today’s presentation will be

posted to the Special Education page, at posted to the Special Education page, at RFPRFP link on link on the CSDE website (the CSDE website (www.ct.gov/sdewww.ct.gov/sde).).

• Additional documents from the Commissioner’s Additional documents from the Commissioner’s meeting with the Superintendents on March 17meeting with the Superintendents on March 17 thth are are posted at posted at Commissioner’s UpdateCommissioner’s Update link on the CSDE link on the CSDE website (website (www.ct.gov/sdewww.ct.gov/sde).).

• Additional information and guidance from USDE will Additional information and guidance from USDE will be posted to the be posted to the Commissioner’s UpdateCommissioner’s Update link as it link as it arrives. arrives.

http://www.ct.gov/sde

http://www.ct.gov/sde

USDOE LinksUSDOE Links

• http://www.ed.gov/policy/gen/leg/recovery/factshhttp://www.ed.gov/policy/gen/leg/recovery/factsheet/idea.htmleet/idea.html

For information on the ARRA-IDEA fundsFor information on the ARRA-IDEA funds

• http://idea.ed.gov/explore/view/p/%2Croot%2Creghttp://idea.ed.gov/explore/view/p/%2Croot%2Cregs%2Cappendix%2Cs%2Cappendix%2C

For information on excess cost, MOE, CEIS, For information on excess cost, MOE, CEIS, proportionate shareproportionate share

(Appendices to IDEA Part B regulations)(Appendices to IDEA Part B regulations)

http://www.ed.gov/policy/gen/leg/recovery/factsheet/idea.html

http://www.ed.gov/policy/gen/leg/recovery/factsheet/idea.html

http://idea.ed.gov/explore/view/p/%2Croot%2Cregs%2Cappendix%2C

http://idea.ed.gov/explore/view/p/%2Croot%2Cregs%2Cappendix%2C

Contact InformationContact Information

Anne Louise Thompson, Chief, Bureau of Anne Louise Thompson, Chief, Bureau of Special Education 860-713-6912Special Education 860-713-6912

Brian Cunnane, IDEA Funds Manager,Brian Cunnane, IDEA Funds Manager,Bureau of Special Education 860-713-Bureau of Special Education 860-713-

69196919

Louis Tallarita, Homeless Education Consultant, Louis Tallarita, Homeless Education Consultant, Bureau of Health/Nutrition, Family Services Bureau of Health/Nutrition, Family Services and Adult Education 860-807-2058and Adult Education 860-807-2058

connecticut state department of education bureau of special education american recovery and...

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