ConservationAgreementPrivatePartnershipPlatformCallforproposalsforsite-basedinitiatives

1. Programoverview

TheConservationAgreementPrivatePartnershipPlatform(CAPPP)isafive-yearinitiative(2014–2019)financedbytheGEF’sEarthFundthroughtheUnitedNationsEnvironmentProgramme(UNEP)asImplementingAgency,andexecutedbytheConservationStewardsProgram(CSP)atConservationInternational(CI).ThepurposeofGEFEarthFundplatformsistocatalyzeprivatesectorparticipationinbiodiversityconservationandecosystemservicemaintenance.Todoso,theCAPPPwillfundtheuseofconservationagreementstoestablisheffectivepartnershipsbetweenprivatesectoractorsandlocalcommunitiesorresourceuserswhoexplicitlyagreetoachievebiodiversityconservation,reduceland/seadegradation,supportclimateregulationefforts,andpromotesustainablenaturalresourcemanagement.TheCAPPPwillsupportsite-basedinitiativesthatengagetheprivatesectorinoneormoreofthethreefollowingways:

i. Shapeproduct-sourcingrelationshipsbetweenprivatesectorcompaniesandcommunities(forexample,betweencoffee-farmingcommunitiesandinternationalcoffeecompanies);

ii. Developconservationpartnershipsthatsupportcompliancewithcorporatesocialandenvironmentalresponsibilitycommitments(forexamplewhenaminingcompanyinvestsinabiodiversityoffsetbysupportingcommunity-basedconservation);and,

iii. Buildcapacityofsmall-andmedium-sizedenterprisestopromotecommunityparticipationinproduct/servicesupplychainsthatbenefitconservationandeconomicdevelopment(forexamplebyinvestinginacommunity-basedecotourismventure).

TheCAPPPgoalistoprotectatleast1millionhectaresofhighbiodiversityareas,bysupportingconservationagreementswithatleast30communitiesaroundtheworldandengagingatleast15privatesectorpartners.Aprincipalmetricofprivatesectorengagementwillbeco-financinggeneratedthroughoneofthethreeformsofengagementdescribedabove.

2. Granteeeligibilitycriteria

Eligiblegranteeswillincludelocal,nationalandinternationalNGOsinterestedinusingconservationagreementstocatalyzeprivatesectorparticipationincommunity-basedconservation.Theseorganizationswillimplementconservationagreementswithlocalcommunitiesandlandownerswhocansecuretheconservationofhighbiodiversityareasorareasprovidingecosystemservices.

SuccessfulapplicationswillincludeclearandcompellingjustificationforhowconservationagreementswillsupportinstitutionalstrategyandhelpensuresustainabilityofresultsbeyondthePlatform’simplementationperiod.

Eligiblepartnersmusthaveasoundandtestedfinancialandadministrativesystemthatwillbeassessedthroughtheapplicationprocess.InaccordancewithCIprocedures,applicantsmustdescribeindetailtheirexistingadministrativeandfinancialstructuresandhowthesestructureswillsupporteffectiveandefficientimplementation.

3. Funding

CAPPPgrantswillbeforupto3yearsandupto$250,000(largergrantsmaybeconsideredbutwillbesubjecttoadditionalreviewandapproval).Fundingwillsupportconservationagreementscurrentlyunderimplementationthathavedevelopedoraredevelopingarelationshipwiththeprivatesector.TheimplementationprocessoftheconservationagreementsshouldfollowthestepsandtherequirementsdescribedintheConservationAgreementFieldGuideforImplementers(availableatwww.conservation.org/csp).

4. Applicationprocess

ToapplyforaCAPPPgrantforasite-basedinitiative,NGOsmustsubmitthefollowingdocuments:

• CAPPPProjectproposal(annex1),reflectingmodeldescribedinConservationAgreementFieldGuideforImplementers

• Detailedbudget(annex2)andaccompanyingbudgetnarrative• Workplan(annex3)• Updatedfeasibilityassessment(areviewofmostrecentfeasibilityassessmentdocumenttoupdate

withrespecttochangesthatmayhavetakenplaceandrevisitconclusions)• Updatedlong-termfundingplan(toberequestedifproposalispre-selected)• Updatedlong-termmanagementplan(toberequestedifproposalispre-selected)• UpdatedinformationforCSPdatabase(annex4,toberequestedifproposalispre-selected)• Letterofsupportfromcommunitiesinvolvedintheconservationagreements,orotherformof

documentingFree,PriorandInformedConsent(FPIC)• Copyofconservationagreementsunderimplementation,inthecaseofsiteswithexisting

conservationagreements

5. Projectselectioncriteria

Tobeselected,aprojectmustmeetthefollowingcriteria:

Proposal MaximumscoreTheprojectproposesvaluableandmeasurableconservationoutcomes 10Thereisalocalresourceowneroruserwhoisinterestedinparticipatingintheinitiatives

10

Thereisaprivatesectorpartneridentifiedoralreadyworkingwiththeresourceowneroruser

20

Thereareclearlong-termmanagementandfinancialstrategiesinplace 20CAPPPfundingwillbeimportanttoconsolidatetheproject 10Thebudgetrequiredisadequatefortheproposedactivities 10TheNGOhasexperienceimplementingconservationagreements 10Theprojectoffersavaluablelearningexperience 10Total 100

6. Selectionprocess

TheproposalwillbereviewedbytheCSPteam,whowillsendcommentswithin14daysafterreceivingtheproposal.BasedonthecommentsthegranteewillsendarevisedproposaltobeassessedbyCSPusingtheCAPPPcriteria.Insomecases,additionalevaluationsmayberequired.Iftheproposalisdeclined,CSPteamwillnotifytheapplicant,explainingtherationale.Ifitisapproved,CSPwillaskthegranteetocompletethefinancialquestionnaireforgrantrecipientsandwillpreparethegrantagreement.Preparationofthegrantagreementcanbeexpectedtotakeatleast3weeks.

7. Proposalsubmission

Proposalsandallaccompanyingdocumentationmustbesentbyemailtocsp@conservation.org.

CAPPPProposalAnnex1:PROPOSALFORMProjectTitle: Organization:

OrganizationInformationOrganizationInformation OrganizationLegalName Organizationshortnameoracronymifany

MailingAddress PhysicalAddress(ifdifferentfromabove)

Country Telephone Fax Websiteaddressifany E-mailAddress–Separatemultipleaddresseswithsemicolons

Organizationtype Local_____Localorganizationsshouldbelegallyregisteredinthecountryoftheproposedprojectandhaveanindependentgoverningstructure

International_____

Projectdescription

Projecttitle ProjectLocation–pleaseincludecountry,province/state,site,etc.Ifpossible,includeamap.

Proposedgrantstartdate(MM/YY) Proposedgrantenddate(MM/YY) ProjectDuration–approximatetimeperiodfortheoverallproject,indicatingwhenactivitiescommencedifalreadyongoing,andtimehorizonforactivitiesbeyondproposedgrantenddate.

ProjectRationale-Describetheconservationneed(keythreatsand/orimportantopportunities)yourprojectaimstoaddressandwhatwouldhappenifthisprojectisnotimplemented(max.250words)

Briefdescriptionoftheproposedconservation

agreement(max.250words)Fundingrequestamount–Entertheamountoffunds(inUS$)requestedforthisproject

Totalprojectbudget–Enterthetotalbudgetforthisprojectfromallfundingsources

Counterpartfunding–Identifytheamountsandsourcesofanyotherfundingalreadysecured,andotherprospectivefunding,forthisproject(thiswillbeareportingrequirement)

In-kindcontributions–Entertheamountofin-kindcontributionsfromyourorganizationandfromcounterpartstobedirectedtothisprojectandexplainhowthesehavebeencalculated(thiswillbeareportingrequirement)

Projectteam

Projectleadcontact–Providethenameandcontactinformationforthepersonresponsibleforcorrespondenceregardingthisproject

OrganizationChiefExecutive-Providethenameandcontactinformationforthechiefexecutiveorpersonwhoisauthorizedtosigncontractsonbehalfofyourorganization.

HistoryandMissionStatement–Provideabriefdescriptionofyourorganization’shistoryandmission,includingexperiencerelevanttotheproposedproject.

YearOrganizationEstablished TotalPermanentStaff KeyProjectStaff-Includetitles,rolesandresponsibilities,andpercentageoftimededicatedtoproject.

KeyProjectPartners–Listanyotherorganizations,privatesectorpartners,andagenciesinvolvedintheprojectandbrieflydescribetheirroles

ImplementingyourconservationagreementProjectApproach-Describetheproposedstrategyandactionsofyourprojecttoimplementtheproposedconservationagreement.Includetheexpectedresultsofthestrategyandtheexpectedresultsoftheagreementimplemented,particularlyinrelationtothethreatsandopportunitiesidentifiedintheprojectrationale.Alsoincludeanypotentialrisksyoufaceinimplementingthisplan(max.1,000words).

EligibilityQuestionsTheCAPPPfundsmaynotbeusedtodirectlyfundgovernmentagencyactivities.Inadditionfundsmaynotbeusedforthepurchaseofland,involuntaryresettlementofpeople,orthealterationofanyphysicalculturalproperty.Ifyourproposedprojectinvolvesanyofthese,theCAPPPisnotinapositiontofundyourproposal.Wherepossible,youmayreviseyourstrategytoavoidtheseelements.Doyourepresent,orisyourorganizationcontrolledby,agovernmentagency?

Yes______

No______

Doyouplantouseanyofthepotentialprojectfundstopurchaseland?

Yes______

No______

Doestheprojectinvolvetheremovaloralterationofanyphysicalculturalproperty(includesmovableorimmovableobjects,sites,structures,andnaturalfeaturesandlandscapesthathavearcheological,paleontological,historical,architectural,religious,aesthetic,orotherculturalsignificance)?

Yes______

No______

Doestheprojectinvolvetherelocationofpeopleoranyotherformofinvoluntaryresettlement?

Yes______

No______

SafeguardPolicyAspectsIftheanswertooneormoreofthefollowingquestionsismarkedYes,pleasesummarizethepotentialimpactsandhowthesemightbeavoidedormitigated.CAPPPmayaskapplicantsforadditionalinformationandprojectdocumentationiftheprojecthasthepotentialtotriggerSafeguardPolicies.Environmentalassessment:Willtheprojecthaveadverseimpactsontheenvironment?Ifyouansweryes,pleaseprovideadditionalinformationandadescriptionofmitigatingmeasuresyouwilltake.[]Yes[]NoNaturalhabitatsandforests:Willtheprojectcauseorfacilitateanysignificantlossordegradationofforestsorothernaturalhabitats?Ifyouansweryes,pleaseprovideadditionalinformationandadescriptionofmitigatingmeasuresyouwilltake.[]Yes[]NoInvoluntaryrestrictionsofaccesstoresources:Willtheprojectintroduceorstrengtheninvoluntaryrestrictionsofaccesstoresources?Ifyouansweryes,pleaseprovideadditionalinformationandadescriptionofmitigatingmeasuresyouwilltake.[]Yes[]NoIndigenouspeoples:Doestheprojectplantoworkinlandsorterritoriestraditionallyowned,customarilyused,oroccupiedbyindigenouspeoples?Ifyouansweryes,pleaseprovideabriefdescriptionofplannedactivitiesintheselandsorterritories,anyadverseimpactsforeseenontheseindigenouspeoplesandanymitigatingmeasuresyouwilltake.[]Yes[]NoPestmanagement:Willtheprojectinvolveuseofherbicides,pesticides,insecticidesoranyotherpoisonfortheremovalofinvasivespecies?Ifyouansweryes,pleaseprovidethenameofthepesticide,herbicide,insecticideorpoisonyouintendtouse.[]Yes[]No

AdditionalInformation

StakeholderParticipation-Describestakeholdersimportanttoyourprojectandhowyouhaveinvolvedtheminyourplanningandimplementation.PrivateSectorParticipation-Describeprivatesectoractorsimportanttoyourprojectandhowtheywillbeinvolvedintheprojectfinancingand/orimplementation.Proposalswillbestrengthenedwhenaccompaniedbylettersofsupport/commitmentfromprivatesectorpartners.ExternalAssumptions-Describeanyimportantexternalfactorsthatmayaffectyourprojectduringimplementationandhowyouwillmitigatethesepotentialrisks.Long-termSustainability/Replicability–Describehowtheconservationagreementwillcontinueorbereplicatedbeyondtheinitialproject.Listthepotentialsourcesoffundingthatyouidentifiedduringthefeasibilityanalysisforfinancialsustainability.SocialContext–Describethebroadsocio-economiccontextof,andlocalcommunitieslivingin,theareaoftheproposedproject.Describehowtheprojectwillworkinthiscontextandwiththelocalcommunities,ifrelevant.AdditionalInformation–PleaseprovideanyadditionalinformationrelevanttoCAPPP’sevaluationofyourproject.

CAPPPProposalAnnex2:SUMMARYBUDGET

Category Amount(inUS$)Year1 Year2 Year3 Total

Salaries Benefits Professionalservices RentandStorage Telecommunications PostageandDelivery Supplies FurnitureandEquipment

Maintenance Travel Meetings&Events Miscellaneous Sub-Grants Subtotal Indirectcost(cannotexceed10%ofsubtotal)1

TotalBudgetRequestedfromCAPPP

Co-financingfromothersources(cash)

Co-financingfromothersources(inkind)

GRANDTOTAL

BudgetDetail2

Salaries/Benefits Year1 Year2 Year3 TotalFulltimeemployee#1

Parttimeemployee#1

Comments

ProfessionalServices Year1 Year2 Year3 TotalConsultants Auditfees LegalServices

1Inbudgetnarrative,pleasedescribehowIDCiscalculated.2BudgetdetailonlyrequestedforCAPPPfunding,notexpensescoveredbyotherco-financingsources.

OtherProfessionalServices

PrintingServices Comments

RentandStorage Year1 Year2 Year3 TotalRent Storage

Comments

Telecommunications Year1 Year2 Year3 TotalVoice Data

Comments

Supplies Year1 Year2 Year3 TotalOfficeSupplies FieldSupplies Software BooksandSubscriptions Hardware/ComputerSupplies

Comments

FurnitureandEquipment Year1 Year2 Year3 TotalFurnitureandEquipment<$5,000

FurnitureandEquipment>$5,000

Materials Infrastructure Vehicles

Comments

Maintenance Year1 Year2 Year3 TotalFurnitureandEquipmentMaintenance

VehicleMaintenance SoftwareMaintenance

Comments

Travel Year1 Year2 Year3 TotalLodging,mealsandincidentals

Travelinsurance Airfare LocalTransportation Fuel

Comments

MeetingsandSpecialEvents

Year1 Year2 Year3 Total

MeetingsandSpecialEvents

Training Comments

Miscellaneous Year1 Year2 Year3 TotalMiscellaneous Liabilityinsurance Taxesandlicenses

Comments

Subgrants Year1 Year2 Year3 TotalSubgrant#1 Subgrant#2

Comments

Year1 Year2 Year3 TotalSubtotal IndirectCost(nottoexceed10%)

TOTAL Comments

CAPPPProposalAnnex:BUDGETNARRATIVE

Instructions:Pleaseusethisbudgetnarrativetemplatetoprovidejustificationforproposedprojectcostsandhowprojectcostsarecalculated.Pleasespecifyiftheestimatesarebasedongovernment-providedrates,granteeknowledgeofthelocalmarketand/orhistoricalpaymentrecords,quotesreceivedfromvendors,etc.Pleaseclearlyindicatethetotalforeachcategoryintheheader($Total).

1. COSTINCREASEASSUMPTIONSProvideexplanationforanyperiodiccostincreasesappliedtoexpensesthroughoutthebudget,includingbutnotlimitedtosalarymeritincreasesandinflationrates.Example:• SalaryMeritIncrease:RateisbudgetedasX%peryear,consistentwithlocalcustomandtoaccountfor

annualinflationwhichhasaveragedX%overthepreviousXyears.• Inflation:RateisbudgetedasX%peryear,basedontheCPI-UrbanaverageforthepreviousXyears.

2. SALARIES($Total)

Providedetailedexplanationofkeypersonnelinvolvedandtherole/responsibilitiesinachievingprojectdeliverables.Providedetailedexplanationofsalaryforeachsalariedindividualandlevelofeffortbudgetedfortheproject.Clearlyindicatehowthetotalsalaryperemployeeisderived.Example:• ProgramExpert:ResponsibleforActivitiesX,Y,Z.Positionisbudgetedasafull-timeemployeewitheffort

evenlyallocatedacrosseachoftheaforementionedActivities.Employeeispaid$Xperyear,assumedasa225dayworkingyear.

• ProgramCoordinator:Providesgeneraladministrativesupportacrossallactivities.Positionisestimatedtowork10daysperactivity(outofapossiblefull225dayworkingyear),atarateof$Xperdayforatotalof$X.

3. FRINGE($Total)

Providedetailedexplanationofhowfringebenefitsarecalculatedandthetypeofcostinputintotheformula.Example:• FringeBenefitsarecalculatedasX%ofbasesalaryperemployee.Fringebenefitsincludeemployer

contributionstosocialsecurity,healthinsurance,retirement,paidleave,etc.

4. PROFESSIONALSERVICES($Total)Providedetailedexplanationofhowcontractualservicesarecalculated.Provideexplanationofprocessandpolicyforselectingprofessionalservicesinexcessof$5,000(i.e.,competitivebid,solesourcejustifications).

5. OCCUPANCY($Total)Providedetailedexplanationofhowoccupancycosts(rent,storage,buildingmaintenance,etc.)arecalculated.

6. TELECOMMUNICATIONS($TOTAL)Providedetailedexplanationofhowtelecommunicationcosts(office,etc.)arecalculated.

7. SUPPLIES($Total)Providedetailedexplanationofhowsuppliescostsarecalculated.ProvideexplanationofprocessandpolicyforpurchaseofequipmentinexcessofUSD$5,000(i.e.,competitivebid,solesourcejustifications).

8. FURNITURE&EQUIPMENT($Total)Providedetailedexplanationofhowequipmentandfurniturecostsarecalculated.ProvideexplanationofprocessandpolicyforpurchaseofequipmentinexcessofUSD$5,000(i.e.,competitivebid,solesourcejustifications).

9. MAINTENANCE($TOTAL)

Providedetailedexplanationofhowmaintenancecostsarecalculated,includingbutnotlimitedtofurnituremaintenance,equipmentmaintenance,softwaremaintenance,andvehiclemaintenance.

10. POSTAGE&DELIVERY($TOTAL)

Providedetailedexplanationofhowpostageanddeliverycostsarecalculated.

11. TRAVELANDTRANSPORTATIONCOSTS($Total)Providedetailedexplanationofunitcosts,numberofunits,andbasisforthedetermination.Associatetheexpensetotheappropriateprojectactivity/objective/deliverable.Example:• TotaltraveliscalculatedatXnumberoftrips,inclusiveofYnumberofindividuals.Eachtripcontains$X

amountforairfare/train,$Xamountforlodging,$Xamountformeals&incidentals,and$Xamountforlocaltransportationforeachindividual.TheseratesarebasedontheUSStateDepartmentperdiemguidance.

12. OTHERANDMISCELLANEOUSDIRECTCOSTS($Total)Providedetailedexplanationofhowotherdirectcostsnotdescribedinothersectionsarecalculated.Providedetailedexplanationofunitcosts,numberofunits,andbasisforthedetermination.Associatetheexpensetotheappropriateprojectactivity/objective/deliverable.

13. SUB-GRANTS($Total)Providedetailedexplanationofsub-grantsarecalculatedandentityallocationamount.ProvideexplanationofprocessandpolicyforpurchaseofequipmentinexcessofUSD$5,000(i.e.,competitivebid,solesourcejustifications).

14. INDIRECTCOSTS($Total)Providedetailedexplanationofhowindirectcostsarecalculated.IftheprojectisfundedbytheUSGthenthegrantee’sproposedIndirectCostRatemustbebasedonaNegotiableIndirectCostRateAgreementknownasNICRAapprovedbythegrantee'scognizantagency.IfthegranteehasnoapprovedNICRAthentheindirectcostoroverheadrateshouldbebasedonadocumentedmethodologyandshouldnotexceed10%oftotaldirectcosts.Ifthegranteehasnodocumentedmethodologythenalladministrative/overheadcostsshouldbedirectcharged.

15. RELATIONSHIPWITHGOVERNMENTOFFICIALS/ENTITIESExplainanycurrentoranticipatedrelationships,payments,arrangements,transactions,etc.withgovernmentofficialsand/orentitiesandhowthisiscriticaltothesuccessoftheproject.