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Consortia Costs Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006

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Consortia Costs. Carol Dawe Library Integrated Network Consortium Paul Mills Prairie Area Library System March 8, 2006. Please take a moment to turn off your cell phone, or switch to silent mode . Show me the numbers!. SirsiDynix Consortia Customers:80-100* - PowerPoint PPT Presentation

TRANSCRIPT

Page 1: Consortia Costs

Consortia Costs

Carol DaweLibrary Integrated Network Consortium

Paul Mills Prairie Area Library System

March 8, 2006

Page 2: Consortia Costs

Please take a moment to

turn off your cell phone,

or switch to

silent mode.

Page 3: Consortia Costs

Show me the numbers!• SirsiDynix Consortia Customers: 80-100*• Consortia Active in SIG: 30+• Respondents: 22• Sites represented at SIG Conference 21

in September 2005

*according to SirsiDynix-this is just Unicorn customers and includes about 20-30 in Canada alone.

Page 4: Consortia Costs

What’s is your job title? 16 different titles!What is your job title?

Administrator Associate Director Automation ManagerAutomation Program Manager Automation System Administrator Consortium AdministratorConsortium Manager Coordinator Technical Services Coordinator, Shared Automation Systemdirector Executive Director Head of Automation ServicesManager Network Manager System AdminTechnical Services Supervisor

Page 5: Consortia Costs

We are an experienced group:• Total number of years at our current jobs: 217 years

– Average years at current job: 9.86 years– Median 8.5 years– Mode 5 years

– “Newbies” (Less than 2 years at a job) 3– “Seasoned” (Over 10 years at your job) 10

Page 6: Consortia Costs

Libraries Served:Public: 351 Academic: 43 School: 4 Special: 21Total Libraries 488

0

50

100

150

200

250

300

350

400

450

500

Public: Academic: School: Special: Total Libraries

Page 7: Consortia Costs

Population Served: From 2 thousand to 2 million!

5,000 or less20,000-60,000100,000-249,000250,000-499,999500,000-999,9991,000,000-1,500,000

Page 8: Consortia Costs

0

1

2

3

4

5

6

7

3 or less 3.5 to 5 5.25-8 11-16 20+

Automation StaffTotal Staff

Page 9: Consortia Costs

How do we charge our customers?PORTS

• 8 out of 22 libraries have some sort of annual or monthly fee bases on a port or a user and sometimes other charges were factored in as well– $3,000.00 per year– $1,500.00 per year– $1,000.00 per year– $95,000 per year for unlimited

access.

Other Modelsbased on:

• Population• Circulation• “Library size”• A combination of borrowers,

items, and transactions

Page 10: Consortia Costs

Five cost models

Summaries from the surveyand detailed e-mails

Page 11: Consortia Costs

Four-part Invention• Each library pays an equal share of 50% of the total

budget• The remaining costs are determined proportionately

– 15% is based on Item Count ($0.0423 per item record)– 15% is based on Circulation Count ($0.0191 per charge)– 20% is based on patron counts ($0.9690 per patron)

• Count is determined by resident with valid library card• First 3,000 patrons are free• Helps small libraries keep costs down• Academic library escapes this cost completely

Page 12: Consortia Costs

Three-part Harmony• Three Components

– Flat Charge• Each library pays an equal share of 40% of the budget

– Circulation Charge• 30% of the budget is based on each library’s percentage of 5 year’s

average total circulation– Workstation

• 30% of the budget is based on the number of Workflows sessions at each library

Page 13: Consortia Costs

A Fifty-Fifty approach• Annual costs are comprised of

– Sirsi maintenance costs• including I-Bistro/Content

– Authority maintenance– Training and continuing education– Staff salaries/benefits– 10% contingency fee

• Costs are divided between the members based on:– Each library’s total titles (at least one call number attached)– Each library’s total operating expenditures for the previous fiscal

year

Page 14: Consortia Costs

Building by building

• 75% of the operational budget is divided equally by building (not library but individual buildings)– Built into this cost is 3 simultaneous staff logins for WorkFlows

• 25% of the operational budget is divided by the total number of additional simultaneous staff logins at all the libraries– Each library pays that amount per additional logins

• Each building also contributes a “per building” amount to the Capital Reserve Fund

Page 15: Consortia Costs

Change, Change, Change

Prairie Area Library System’s Fee Structure

Project

Page 16: Consortia Costs

Quick History• 3 regional library systems (RLS) into one• 4 consortia in new RLS (three full and one union-listing)

Page 17: Consortia Costs

Why merge?• Efficiency• Service• Simplicity

Page 18: Consortia Costs

PALS Pre-Merger Cost Models• Model based on ports• Model based on circ, items, patrons, and flat library fee• Model based on ports and flat fees for certain service• Model based on flat fee

Page 19: Consortia Costs

New Formula25% Circulation25% Items25% Patrons25% Flat Library Fee

Page 20: Consortia Costs

The “Why’s” of the Formula• Most fair way to do it• Easily measurable in Unicorn• Wanted Pay to Play aspect

Page 21: Consortia Costs

Transitioning to New Formula• 83 Full Members of existing consortia• 58 costs go down• 6 costs go up less than 10%• 19 costs go up, 9 go up more than 40% and 1 more than

100%

Page 22: Consortia Costs

PALS Next Step Program• Awards for libraries whose increase was more than 10%• 10 % to 40%, 10% added to FY06 costs• 41% to 100%, 15% added to FY06 costs• 100%, 20% added to FY06 costs• Difference between FY06 costs + % increase and

formula paid by PALS Award

Page 23: Consortia Costs

PALS Next Step (cont.)• Awards would be paid until the library’s fee comes within

10% of what the formula calls for• Projected to have formula eased in by FY13

Page 24: Consortia Costs

Questions and Comments

Audience Participation

Page 25: Consortia Costs

Contact Information

• Carol Dawe [email protected]

• Paul Mills [email protected]

Thank you for attending!