content model for sap records management

8/9/2019 Content Model for SAP Records Management

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2010 SAP AG 1

Content Model for SAP RecordsManagement

Applies to:

SAP Records Management.

Summary

This article gives an overview of the Content Model for SAP records management. It also offers an insight asto how these content models are linked to the records management using the Registry and the usage ofcontent models in records management.

Author: Poonam Assudani

Company: SAP Labs India

Created on:31 March 2010

Author Bio

Poonam Assudani is working with the SAP Labs India for the past 3.5 years .She is workingas Senior Consultant - Development with SAP Custom Development team which offerscustomized solutions to customers.


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Content Model for SAP Records Management


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Table of Contents

Applies to: ........................................................................................................................................................... 1

Summary............................................................................................................................................................. 1

Author Bio ........................................................................................................................................................... 1

Table of Contents ............................................................................................................................................... 2

Introduction ......................................................................................................................................................... 3

Overview of Content Model for Records Management ...................................................................................... 3

Assignment of Element type to Content Model: ................................................................................................. 4

Example of standard content models for Records Management models ........................................................... 5

Records ........................................................................................................................................................... 5

Record models/types ...................................................................................................................................... 5

File plans ......................................................................................................................................................... 5

Electronic as well as paper documents ........................................................................................................... 5

Additional attributes in a customer Content Model: ............................................................................................ 5

Tips: ............................................................................................................................................................................. 8

Related Content ................................................................................................................................................ 10

Copyright........................................................................................................................................................... 11


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Introduction

This article assumes that the reader has some knowledge on the content model concept and how tocreate/copy content model classes.

The article focuses on the content model for records management and its usage to enhance attributes.

Content Model:A content model is a definition for documents with a common structure.

In general content models describe the manner in which documents of a certain type are stored, which

Attributes are maintained for the documents and what relationship the documents have with each other.

Content models are maintained in the document modeling workbench (transaction DMWB).

More Information can be obtained for content models in Reference Document section of this article.

Overview of Content Model for Records Management

While configuring records management, additional attributes for Documents & records can be configuredusing the content model.

Element Type for Record

Content Model forrecords (attributes)

RECORD

Record Model (structure)

Element Type for DocumentsContent Model forDocuments (attributes)


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Assignment of Element type to Content Model:

Content models are linked to the records management using the Registry using the parameterDOCUMENT_CLASS of element type for records.

Registry

Data Modeling Workbench (DMWB)


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Example of standard content models for Records Management models

Records

_ SRM_REC00 (PHIO: SRM_RCDP00)

_ SCMG01 Case Records (PHIO: SCMGP01)

_ SRM_REC01 Demo records transportable (PHIO: SRM_RECP01),cross-client

Record models/types

_ SRM_MOD02, record model transportable (PHIO: SRM_MODP02),cross-client

File plans

_ SRM_FPL03 (PHIO: SRM_FPLP03), cross-client

Electronic as well as paper documents

_ SRM_DOC04 (PHIO: SRM_DOCP04)

_ SRM_DOC05 demo documents transportable

(PHIO: SRM_DOCP05), cross-client

The standard content models should be viewed as examples or templates.

You find client-dependent content models in the area SRMSAP Records Management; cross-client content models are found in the area SRMUSAP Records Managementcross-client.

All documents for these content models are stored in the database of the SAP system

Additional attributes in a customer Content Model:

In screen shots below I have shown additional attributes added to a document by using a Content modelClass /SCUK12.

-> SRM_GENERIC_PH_V

-> SRM_DOCUMENTS_PH_V

-> RPR_DOCUMENTS_PH_V

-> RPR_DOC_PRO_PH_V

-> /SCUK/_DOC_PRO_PH_V

-> /SCUK/_DOCP12_V

Additional Attributes in document class /SCUK12: Business Partner First Name, Business Partner LastName, Business Partner no., CRM Activity ID, Form Type.


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This same concept can be extended to Record classes as well. See below example for Record class/SCUKP14

->SRM_RECORD_PH_V Template Class for Records

-> RPR_CONTAINER_PH_V

-> RPR_CONT_PRO_CLASS_PH_V PRO

-> /SCUK/_CONT_PRO_CLASS_PH_V

-> /SCUK/_CONP14_V


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Tips:

Check the document class for a record / document from the SCASEPS or SCASE transaction

1. From the History tab select the document/record and right click to get the context menu.

2. From the menu select Information


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Related Content

BIT 640 trainingGeneric Records Management

IPS650 trainingPublic Sector Management

RM on SAP Helphttp://help.sap.com/saphelp_nw04/helpdata/en/6e/3a7c3aea33410be10000000a11402f/frameset.htm

SDN ArticleIntroduction to SAP Records Management public sector

http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/80fdf318-f813-2d10-5799-8c85cff31a6a SAP Note for reference :947722
http://help.sap.com/saphelp_nw04/helpdata/en/6e/3a7c3aea33410be10000000a11402f/frameset.htmhttp://help.sap.com/saphelp_nw04/helpdata/en/6e/3a7c3aea33410be10000000a11402f/frameset.htmhttp://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/80fdf318-f813-2d10-5799-8c85cff31a6ahttp://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/80fdf318-f813-2d10-5799-8c85cff31a6ahttps://service.sap.com/sap/support/notes/947722https://service.sap.com/sap/support/notes/947722https://service.sap.com/sap/support/notes/947722https://service.sap.com/sap/support/notes/947722http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/80fdf318-f813-2d10-5799-8c85cff31a6ahttp://help.sap.com/saphelp_nw04/helpdata/en/6e/3a7c3aea33410be10000000a11402f/frameset.htm


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