contents · 2015-12-04 · contents part a: general information ... [email protected] website...

Contents

Part A: GENERAL INFORMATION..........................................................................................03

1. DEPARTMENT's GENERAL INFORMATION........................................................................................................................4

2 LIST OF ABBREVIATIONS/ACRONYMS INFORMATION...................................................................................................5

3 FOREWORD BY THE MEC..................................................................................................................................................10

4 REPORT OF THE ACCOUNTING OFFICER........................................................................................................................12

5 STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF THE ANNUAL REPORT.................................................19

6 ORGANISATIONAL STRUCTURE.......................................................................................................................................24

Part B: AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES........27

1. OVERVIEW OF DEPARTMENTAL PERFORMANCE..........................................................................................................282 STRATEGIC OUTCOME ORIENTED GOALS......................................................................................................................383 PERFORMANCE INFORMATION BY PROGRAMME.........................................................................................................394 PROGRAMME 1: ADMINISTRATION...............................................................................................................................385 PROGRAMME 2: AGRICULTURE AND RURAL DEVELOPMENT....................................................................................506 PROGRAMME 3: ENVIRONMENTAL AFFAIRS................................................................................................................897 STRATEGIC OBJECTIVES, PERFORMANCE INDICATORS, PLANNED TARGETS AND ACTUAL ACHIEVEMENTS....898 PLANS FOR THE NEW FINANCIAL YEAR 2015/16.......................................................................................................909 PURPOSE STRATEGY TO OVERCOME AREAS OF UNDERPERFORMANCE...............................................................10310 CHANGES TO PLANNED TARGETS................................................................................................................................10411 AGRICULTURE AND RURAL DEVELOPMENT.............................................................................................................10912 TRANSFER PAYMENTS.....................................................................................................................................................11017 CONDITIONAL GRANTS ................................................................................................................................................11618 DONOR FUNDS................................................................................................................................................................12019 CAPITAL INVESTMENTS..................................................................................................................................................120

Part C: GOVERNANCE.............................................................................................................121

1. INTRODUCTION...............................................................................................................................................................1222 RISK MANAGEMENT........................................................................................................................................................1223 FRAUD AND CORRUPTION............................................................................................................................................1234 MINIMISING CONFLICT OF INTEREST...........................................................................................................................1235 CODE OF CONDUCT/ETHICS.........................................................................................................................................1236 HEALTH SAFETY AND ENVIRONMENTAL ISSUES........................................................................................................1247 PORTFOLIO COMMITTEES ISSUES................................................................................................................................1248 SCOPA RESOLUTIONS ...................................................................................................................................................1269 PRIOR MODIFICATIONS OF AUDIT ..............................................................................................................................13510 INTERNAL CONTROL UNIT.............................................................................................................................................13611 OBJECTIVE OF INTERNAL AUDIT .................................................................................................................................13612 GAUTENG PROVINCIAL GOVERNMENT (GPG) ...........................................................................................................140

Gauteng Provincial Government | Department of Agriculture and Rural Development | Annual Report | 2014/20152

Part D: HUMAN RESOURCE MANAGEMENT: ............................................................143

1. INTRODUCTION..............................................................................................................................................................1442 HUMAN RESOURCES OVERSIGHT................................................................................................................................147

Part E: .FINANCIAL MANAGEMENT...................................................................................215

1. REPORT OF THE AUDITOR GENERAL...........................................................................................................................2172. ANNUAL FINANCIAL STATEMENT..................................................................................................................................220

Gauteng Provincial Government | Department of Agriculture and Rural Development | Annual Report | 2014/2015 3

General InformationAPart


1. Department's General Information

NAME OF DEPARTMENT:Gauteng Department of Agriculture and Rural Development

PHYSICAL ADDRESS OF HEAD OFFICE: 11 Diagonal Street

Diamond Building

Newtown

Johannesburg 2000

POSTAL ADDRESS OF HEAD OFFICE: PO Box 8169 Johannesburg 2001

CONTACT TELEPHONE NUMBER: 011 240 2500

FAX NUMBER: 086 420 1000

EMAIL ADDRESS: [email protected]

WEBSITE ADDRESS: www.gdard.gpg.gov.za


2 List of Abbreviations/Acronyms Information

ABET: Adult Basic Education and Training

ABNR: Abey Bailey Nature Reserve

AFASA: African Farmers Association of South Africa

AG: Auditor General

AgriBEE: Agricultural Black Economic Empowerment

AGRISA: Agriculture South Africa

AO: Accounting Officer

ARC: Agricultural Research Council

BAS: Basic Accounting System

BBBEE: Broad-Based Black Economic Empowerment

BBC: Buy Back Centres

BkB: Bontle ke Botho

CARA: Conservation of Agricultural Resources Act, 1983 (Act 43 of 1983)

CAPEX: Capital Expenditure

CASP: Comprehensive Agricultural Support Programme

CBNRM: Community-Based Natural Resources Management

CDM: Clean Development Mechanism

CEO: Chief Executive Officer

CFO: Chief Financial Officer

CITES: Convention on International Trade in Endangered Species of Fauna and Flora

COJ: City of Johannesburg

COH: Cradle of Humankind

CRDP: Comprehensive Rural Development Programme

CSIR: Council for Scientific and Industrial Research

DAC: Departmental Acquisition Council

DCS: Department of Community Safety

DDG: Deputy Director General

DEA: Department of Environmental Affairs

DED: Department of Economic Development

DFA: Development Facilitation Act

DOH: Department of Health

DID: Department of Infrastructure Development

DSD: Department of Social Development

DLGH: Department of Local Government and Housing

DME: Department of Minerals and Energy

DOA: Department of Agriculture

DOL: Department of Labour

DPLG: Department of Planning and Local Government

DRT: Department of Roads and Transport

DSACR: Department of Sports, Arts, Culture and Recreation


DTI: Department of Trade and Industry

DWA: Department of Water Affairs

EAP: Employee Assistance Programme

ECA: Environment Conservation Act

EE: Employment Equity

EIA: Environmental Impact Assessment

EIP: Environmental Implementation Plan

EMC: Environmental Monitoring Committee

EMI: Environmental Management Framework

EMP: Environmental Management Plan

EMPR: Environmental Management Performance Report

EPIA: Environmental Planning and Impact Assessment

EPM: Enterprise Project Management

EPWP: Expanded Public Works Programme

EXCO: Executive Council

FBO: Faith-Based Organisation

FAWU: Food and Allied Workers Union

FSD: Farmer Support and Development

GABP: Gauteng Biodiversity Analysis Project

GADS: Gauteng Agricultural Development Strategy

GAPA: Gauteng Agriculture Potential Atlas

GAPROFU: Gauteng Province Farmers’ Union

GASDS: Gauteng Agriculture Skills Development Strategy

GCRDS: Gauteng Comprehensive Rural Development Strategy

GDARD: Gauteng Department of Agriculture and Rural Development

GDLG: Gauteng Department of Local Government

GDS: Growth and Development Strategy

GEDA: Gauteng Economic Development Agency

GDSHD: Gauteng Department of Health

GDSD: Gauteng Department of Social Development

GDP: Gross Domestic Product

GEIP: Gauteng Environmental Implementation Plan

GEP: Gauteng Enterprise Propeller

GEYODI: Gender, Youth and Persons with Disabilities

GFSP: Gauteng Farmer Support Programme

GG: Government Garage

GIED: Gauteng Institute for Education Development

GIS: Geographic Information System

GPG: Gauteng Provincial Government

GSSC: Gauteng Shared Service Centre

GTA: Gauteng Tourism Authorityz

GTRW: Gauteng Transport and Road Works

GVA: Gross Value Add

GVS: Government Veterinary Service

HFS: Household Food Security

HOD: Head of Department

HR: Human Resources


HRC: Human Rights Commission

HRD: Human Resource Development

HRM: Human Resource Management

ICT: Information Communication Technology

IDP: Integrated Development Plan

IEM: Integrated Environmental Management

IGR: Intergovernmental Relations

IPGA: Indigenous Plant Growers Association

ISO: International Standards Organisation

ITCA: Intergovernmental Technical Committee on Agriculture

IUCN: International Union for Conservation of Nature

LS: Legal Services

LPG: Liquid Petroleum Gas

LRAD: Land Redistribution and Agricultural Development Programme

MA: Management Authority

MAC: Management Advisory Committee

MAFISA: Micro Agricultural Financial Institutions of South Africa

M & E: Monitoring and Evaluation

MEC: Member of the Executive Council

MMC: Member of the Mayoral Committee

MINTECH: Ministers’ Technical Committee

MINMEC: Minister and MEC Meeting

MIS: Management Information System

MOU: Memorandum of Understanding

MPC: Management Plan Committee

MPCC: Multipurpose Community Centre

MPNE: Magaliesburg Protected Natural Environment

MTEF: Medium Term Expenditure Framework

MTSF: Medium Term Strategic Framework

NAETF: National Agricultural Education and Training Forum

NAFU: National African Farmers Union

NAMC: National Agricultural Marketing Council

NARYSEC: National Rural Youth Service Corps

NDP: National Development Plan

NDRDLR: National Department of Rural Development and Land Reform

NEMA: National Environmental Management Act, 1998 (Act 107 of 1998) as amended

NEF: National Empowerment Fund

NGO: Non-Governmental Organisation

NRM: Natural Resources Management

NERPO: National Emerging Red Meat Producers Organisation

NPO: Not for Profit Organisation

OOP: Office of the Premier

OSD: Occupational Specific Dispensation

OVI: Onderstepoort Veterinary Institute

PAEFT: Provincial Agricultural Education and Training Forum

PAM: Protected Areas Management

PFMA: Public Finance Management Act (Act 1 of 1999) as amended


PAIA: Promotion of Access to Information Act (Act 2 of 2000)

PMISA: Programme Information Management System for Agriculture

PIPS: Priority Inorganic Pollutants

PLAS: Pro-active Land Acquisition Strategy

POPS: Priority Organic Pollutants

PPP: Private Public Partnership

PSC: Project Steering Committee

PSD: Production Support and Development

PWD: People with Disability

RAMSAR: The Convention on Wetlands, named after Ramsar, a city in Iran

RMDEC: Regional Mining Development and Environmental Committee

ROD: Record of Decision

RPU: Resource Planning and Utilisation

SAFEC: South African Flower Export Association

SAMIC: South African Meat Industry Com pany

SANAS: South Africa National Accrediting Service

SAHRA: South African Heritage Resource Authority

SANAS: South African National Accreditation System

SANBI: South African National Botanic Institute

SANDF: South African National Defence Force

SANEL: South Africa National Epilepsy League

SAPPO: South African Pig Producers Organisation

SAPS: South African Police Service

SAQA: South African Qualifications Authority

SAVLSF: South Africa Veterinary Laboratory Scientific Forum

SASVEPM: Southern African Veterinary Society for Epidemiology and Preventive Medicine

SBNR: Suikerbosrand Nature Reserve

SBR: Suikerbosrand

SDIP: Service Delivery Improvement Plan

SDP: Spatial Development Plan

SEA: Strategic Environmental Assessment

SEDA: Small Enterprise Development Agency

SETA: Service and Education Training Authority

SLA: Service Level Agreement

SMME: Small, Medium and Micro Enterprise(s)

SONA: State of Nation Address

SOPA: State of Province Address

SRM: Sustainable Resource Management (Directorate)

SUE: Sustainable Use of Environment (Chief Directorate)

TACQA: Technology Advisory Committee on Quality Assurance

TDAC: Training and Development Advisory Committee

TDS: Technology Development and Support

TAU: Transvaal Agricultural Union

TOR: Terms of Reference

UCT: University of Cape Town

R & D: Research and Development

UNESCO: United Nations Educational, Scientific and Cultural Organisation


VSNRM: Veterinary Services and Natural Resource Management

WARD: Women in Agriculture and Rural Development

WESSA: Wildlife and Environment Society of South Africa

WoF: Working on Fire

YARD: Youth in Agriculture and Rural Development


For a continent with the greatest percentage of arable land, Africa is not exploiting

the opportunities presented by agriculture. It is disheartening that only an

estimated 17% of Africa’s trade with the rest of the world was in agriculture and

just less than 15% of agricultural imports are sourced within the continent. There

are few coun tries that source more than half of their food supplies from the

continent.

Only Rwanda imported more than 60% of its food supplies from the countries

within the continent. The same narrative applies to Zambia – the only country

that exports more than 50% of its food within Africa. This account reveals that

there is a huge market for agricultural products in the continent and there are real

possibilities to use agriculture as a launching pad for Africa’s industrialisation.

For a province with limited agricultural land, Gauteng’s focus has to be different.

The past financial year our energies were focused on defining what our niche would

be in the agricultural space whilst also galvanising various sectors of society to

define the economic vision for agriculture in the province. This was done against the back drop of the perceptive decision to

place agriculture at the centre of the intentions to re-industrialise Gauteng and radically transform its economy.

Convened in the previous financial year, the Agro-processing summit was a clear demonstration of the will to steer the ship

towards a new direction. The Summit articulated clear policy steps that the city region should pursue to promote agro-

processing as a vehicle for radical transformation, modernisation and re-industrialisation. Market concentration, declining

levels of re-investments and labour’s share of the income in the sector all came under the spotlight in this summit. Emanating

from the summit was the Agro-processing strategy, whose policy intentions are linked to improving the competetiveness of

the sector, increasing value addition, expanding sustainable, decent jobs and promoting the sector’s transformation and the

integration of black and township based players in the market.

In line with these objectives, the department is assuming a leading role, as a bridge that connects black farmers and township

enterprenuers with opportunties offered by established agribusiness in the form of supermarkets and food retailers.

Engagements with industry leaders and representatives in the retail business was the hallmark of the year under review.

What buttresses these engagements is the need to increase market access for black small holder farmers and ensure that

this happens on grounds that are favourable, long lasting and transformative. What we would like to see is industry reform

induced by a recognition that the current exclusionary patterns of economic development are not sustainable.

In the same light, growing agriculture’s contribution to the Gauteng economy rests on the Southern and Western Corridor –

two regions that are earmarked for the agro-processing, tourism and green industries. We are delighted that the province has

finalised economic plans for both corridors. This work will be important in addressing the skewed and inequitable patterns

of economic development patterns in the city region. It will also be critical for giving these regions a new lease on life in the

face of on-going woes in mining and steel industries.

As part of the testimony for the year under review, the department has made strides in modernising systems to reduce the

cost of doing business in the province. We have introduced an automated Environmental Impact Assessment (EIA) system that

allows prospective investors to submit their applications with supporting documents online and receive electronic feedback

FOREWORD BY THE MEC


about the status of their application as it goes through various phases. This system provides information about zoning and

land use patterns for different areas of the province through the click of a button. It will significantly reduce the turnaround

time for environmental impact assessments and decision-making.

For the 2016/2017 financial year, our focus will be firmly on programmes to support black farmers, to increase the scale of

agricultural activities in the province and to strengthen the weight of agriculture as a s ector of the economy.

Work on agri-parks within our agricultural hubs in various townships across the province will be accelerated. Agri-parks will

increase the volume of economic activities in townships and expose unemployed youths to farming opportunities, provide

economic infrastructure for clustered agricultural production and encourage value-adding activities in townships. Through

these parks, township entrepreneurs in the agricultural space will get a major boost and competitive edge in the production

of high-value agricultural commodities, increase volumes and improve the quality of produce as well as harness their retail

presence and export capability.

In line with the State of the Province Address (SOPA) commitment to build clean and environmentally sustainable

development corridors, we will also spearhead a campaign to mobilise Gauteng residents to green the immediate

environment by engaging in tree planting, the establishment of nurseries in townships, river clean ups, rehabilitation of

dumping sites into outdoor gyms and playgrounds and recycling of waste by sorting at source. This campaign will mobilise

citizens to become champions of environmental protection.

Closely related to this will be a firm focus on the grassroots mobilisation around hunger and food security. This campaign will

tackle food prices, quality and the source of the food.

We also intend strengthening our farmer support systems through collaboration with commodity organisations and initiating

research into innovative technologies that can increase yields and reduce costs.

A combination of these objectives and programmes will go a long way in giving practical expression to the ten-pillar

programme for transformation, modernisation and re-industrialisation. I would like to thank the executive team and staff for

their continued support.

Lebogang Maile

MEC for Economic Development, Environment, Agriculture and Rural Development.


4 Report of the Accounting Officer

Overview of the operations of the department

Gauteng is the fourth biggest economy on the continent, contributing 11%

to Africa’s economy. However, there are significant structural problems that

indeed necessitate the call for radical economic transformation to address the

twin policy imperatives of creating decent employment and greater economic

inclusion. It is for this reason that the Gauteng fifth administration has adopted a

Ten-Pillar programme, entrenched by the National Development Plan (NDP). The

Ten Pillar programme is anchored by Radical Transformation; Modernization and

Re-Industrialisation of the Gauteng economy over the next five to fifteen years in

response to these structural problems. In order to radically change the structure

of the economy and unlock the potential of the different sectors of the economy,

one of the key interventions over the five years is to revitalize and mainstream

the township economy by supporting the development of township enterprises,

cooperatives and SMMEs that produce goods and services that meet the needs of township residents and the country broadly.

Agricultural development and Environmental Management remain key success factors in ensuring that this objective is

attained.

The implementation of the TMR challenged the Department to review its organizational structure and address the required

capacity to implement various programmes as outlined in our strategic plan. All our plans have been successfully aligned to

the new Provincial Pillars on the Transformation, Modernisation and Re-Industrialization.

With the appointment of the Chief Financial Officer there has been remarkable improvement in so far as the Financial

Management of the Department is concerned, achieving 98.6% on the overall budget spent. The Department achieved

95% performance of its planned targets during the year under review. As part of keeping the Departmental partners and

stakeholders informed, a total of 8 stakeholder engagements were held with communities throughout the Province.

Nine thousand nine hundred and eighty five (9 985) homestead food gardens were supported throughout the province.

Focus on farmer training remained a key factor in the capacitation of farmers to position them to be aligned to the strategic

direction and with Gauteng’s economic vision.

48 Farmers were supported with production inputs. The Department issued 6 933 Biodiversity permits and 2 585 hunting and

fishing licences in support of appropriate facilitation of protected and enhanced environmental assets.

During the year under review, the Department undertook 34 criminal enforcement actions for non-compliance with

Environmental Management Legislation. In addition, 222 compliance monitoring inspections were conducted. Furthermore,

the Department registered 10 Environmental Inspectors at Local Authority level and 13 at Provincial level.

Proactive administration of litigated matters resulted in the reduction of litigious matters against the Department and the

avoidance of fruitless litigation costs.

As part of the Department’s commitment to youth skills development, 70 interns were appointed and we have consistently

exceeded the employment equity target for People with Disabilities, to that extent we have achieved 2.4%.

Key among the highlights of the Department during this period was the successful hosting of the Agro-processing Summit in

Kliptown during March 2015, an initiative that is meant to support the new mandate of the medium term strategic framework

period. The competitive advantage of the City Region is that it is the industrial hub of the country, and a major player in


the continent’s economy. The Department’s agriculture interventions should therefore enhance this natural strength by

ensuring that it increases the competency of the province as the Agro-processing hub. This is a strategic re-positioning of the

Department; and will be fully pursued.

The Summit was therefore an initiative to utilise agro-processing as an epic platform to radically transform the agricultural

sector so as to ensure that the African majority in the agricultural sector unleashes its potential. The Summit created

sustainable targeted interventions to migrate the black and African farmers from being subsistence/emerging farmers

to commercial farmers, contributing a great deal to the GDP of Gauteng and that of the country as a whole. Through this

summit, assessment of the current conditions of the agricultural sector was made. The implementation of the Agro-processing

Strategy and other game changers that the Department has identified as priorities is receiving priority attention and will be

fully monitored and supported. We are proud to announce that during the year under review, the first Gauteng Provincial

Environmental Management Framework in the country was developed. Finally, 250 Atmospheric Emissions Licences (AELs)

have been issued in Gauteng by different AEL Authorities (Metros and Districts in partnership with GDARD. A concerted effort

was made to host vulnerable individuals such as orphaned children, learners with disabilities and the elderly on the provincial

nature reserves in pursuit of increasing accessibility to wider Gauteng citizens.

Overview of the financial results of the department

Departmental receipts

DEPARTMENTAL

RECEIPTS

2014/15 2013/14

ESTIMATE

ACTUAL

AMOUNT

COLLECTED

OVER/UNDER

COLLECTIONESTIMATE

ACTUAL

AMOUNT

COLLECTED

OVER/UNDER

COLLECTION

R’000 R’000 R’000 R’000 R’000 R’000

Sales of Goods

and Services

other than

Capital Assets

1,421 1,748 -327 850 743 107

Interest,

Dividends and

Rent on Land

42 5 37 40 1 39

Financial

Transactions

in Assets and

Liabilities

322 -322 500 285 215

Total 1,463 2,075 -612 1,390 1,029 361


The Department collected R612 thousand more than what was projected to be collected as at the end of March 2015. Project-

ed to be collected was R1,4 million, actual collected R2 million. The main reason for the over collection can be attributed to

the following:

• Sale of goods and services other than capital assets:

The over collection is due to The National Minister of Environmental Affairs signing a new legislation for charging fees for

considering and processing of applications for Environmental Authorities which came into effect from 01 April 2014, this is

demand driven and is difficult to project revenue to be collected on this item.

• Interest, dividends and rent on land:

The under collection in this revenue item can be attributed to the fact that the Department wrote off a huge amount of supplier

debts at the end of March 2013. These were supplier debts which had no prospect of being recovered as all avenues to collect

had been exhausted. Interest charges are R1 thousand for the 2014/2015 financial year.

Financial transactions in assets and liabilities:

This revenue item relates to the recovery of previous year expenditure.

Programme Expenditure:

PROGRAMME

NAME

2014/15 2013/14

FINAL

APPROPRIATION

ACTUAL

EXPENDITURE

(OVER)/UNDER

EXPENDITURE

FINAL

APPROPRIATION

ACTUAL

EXPENDITURE

(OVER)/UNDER

EXPENDITURE

R’000 R’000 R’000 R’000 R’000 R’000

Administration 160,269 158,456 1,813 156,592 155,615 977

Agriculture

and Rural

Development

305,931 302,991 2,940 253,440 253,150 290

Environmental

Affairs

157,802 153,575 4,227 144,145 140,373 3,772

Total 624,002 615,022 8,980 554,177 549,138 5,039

The Department was able to spend 98.9% of its total allocation for the 2014/15 financial year. This included 99.3% expenditure

on Conditional Grants. There is a slight decrease in the trend of goods and services spending, as per the previous financial year

where the department spent 99.4%. The main underspend is under Compensation of Employees amounting to R2,3 million

which can be attributed to the vacancies in the Department, as well as the Payment for Capital Assets amounting to R6,8 million

which can be attributed to upgrading, rehabilitation and refurbishment of infrastructure projects not yet finalised at year end in

addition, the was machinery and equipment which was procured but delivery was not finalised as at end of March 2015.


Programme 1 – Administration: R1,8 million This Programme spent 98.9% of its budget for the 2014/15 financial year. The main underspending was under payment of

capital assets which include machinery and equipment amounting to R1,7 million and delivery of procured equipment that did

not take place at the end of March 2015

Programme 2 - Agriculture and Rural Development: R2,9 million This Programme spent 99% of its budget for the 2014/15 financial year. The main underspending was under payment of capital

assets which include machinery and equipment amounting to R2,6 million and delivery of procured equipment that did not take

place at the end of March 2015

Programme 3 - Environmental Affairs: R4,2 millionThis Programme spent 97.3% of its allocated budget. An amount of R2 million was not spent under the Compensation of

Employees budget because of vacancies not filled at year end. A future 2 million under-spending on building and other fixed

structures occurred due to the service provider not being able to finalise the project by March 2015.

Virements/roll oversVirements:

The Departmental requests for virements and shift submitted to the Gauteng Provincial Treasury for approval are as follows:

• Programme 1 – Administration: R3,2 million was moved to this programme to make enough provision for the departmental

fleet cost and GG vehicles running cots as well as for some injury on duty payments.

• Programme 2 – Agriculture and Rural Development: R2.9 million was moved to this programme to fund shortages

on compensation of employees due to the filling of critical posts and a small amount for travelling costs which was

inadequately funded because the budget for permanent appointed extension officers only included compensation of

employee costs and not operational cost.

• Programme 3 – Environmental Affairs: R1 million was moved to this programme to fund the shortfall on utility cost

(electricity, water etc) at Nature reserves. The programme was underfunded from the start of the budget cycle and

not enough budget was provided for these operational costs.

Roll overs:The Department submitted a roll over request to seek approval from the Gauteng Provincial Treasury and approve the Gauteng

Department of Agriculture and Rural Developments (GDARD) unspent conditional Grant and Payment for Capital assets funds

for the 2014/15 financial year.

• The Conditional Grant requests for rollover amounts to R608 thousand, including R123 thousands of CASP and R485

thousand for Illima/Letsima. The service provider is finalising the project and would still need to invoice the department

the outstanding balances.

• The Payment for Capital assets request for rollover amounts to R5,127,370.62. R2,8 million is for building and other

fixed structures and R2,3million for machinery and equipment. The contractor is finalising the project on rehabilitation

and refurbishment and still needs to invoice the department for buildings and other fixed structure. On machinery and

equipment the service provider delivered in April 2015 and would still needed to be paid.

The Department does not have any unauthorised expenditure to report for the 2014/15 financial year.


Fruitless and wasteful expenditureFor the 2015-2015 financial year the Department did incure some fruitless and wasteful expenditure amounting to R4 thousand

only, this can be attributed to interest charges on service accounts. These interest charges were incurred in the first 5 months

of the financial year. As from October 2014 the Department implemented active measures to eliminate interest charges on

late payments of water and electricity where purchase orders were created and placed on an XML Table and the Department

therefore did not have to submit invoices to GDF any longer but the system automatically printed an Invoice and the original

submitted through mail is then attached to the payment made. This reduced payments to Service Providers from between

14 -21 days to only 3-5 working days and therefore the huge reduction in the interest charges. The fruitless and wasteful

expenditure recorded are unfortunately all the prior months charges were raised, before the new system was implemented. The

Department will continue to ensure that we don’t incur any interest charges.

Future plans of the DepartmentThe Department will continue to implement the Transformation, Modernisation and Re-industrialisation (TMR) targeted

programmes as outlined in the GDARD 2015/16 Annual Performance Plan.

Public Private Partnerships (PPP)The department had not entered into any PPP’s for the current financial year and for the previous year.

Discontinued activities / activities to be discontinued The department had not discontinued any of its activities

New or proposed activities The Agri-Parks are to be planned with the theme of having in place complete agricultural supply/value chain of selected high

value agricultural commodities, intensive production facilities, market access and linkages initiatives in place and incorporation

of innovative financing mechanisms in every agricultural park.

The Agri-Parks will emphasise the concept of a one-stop destination for each specific commodity. Other components, apart from

production, processing, linkage to trade & logistics facilities for agribusiness, research and development will be embedded in

each to ensure an optimal production.

The Province’s overall aim is to develop facilities that house state of art infrastructure facilities for Agro Food Research &

Development, Agro Food Product, Packaging & Quick freezing Marketing linkages and marketing agents, Export facilitation units

for specific commodities such as flowers.

The Department will implement the following game changers:


Mobile veterinary services and abattoirs:This entails one stop mobile service centres within the 50 prioritised townships (there are 50 poorest wards). Benefits

envisaged from the one stop mobile services are local economic development, growing local entrepreneurs & developing

local livelihoods strategies linked to the EPWP and land care Exit Strategy and improved public interface and communication

nexus.

Agro processing

Key focus areas identified for intervention in order to grow the agro-processing in Gauteng are as follows;

• Establishment of Agro-processing infrastructure for smallholder farmers in grain production (3 Milling Plants )in

West Rand and Sedibeng;

• Establishment of Malt Processing Plant partnership with HEINEKEN and support for infrastructure to 90 barley

producers by 2019;

• Establishment of 4 agro processing infrastructure for small holder farmers in horticulture production( herbs and

vegetable production);

• Agro-processing infrastructure for 60 smallholder farmers in livestock production

(3 Abattoirs in Tshwane ,Sedibeng and West Rand )

Aquaculture:The Department is exploring the potential of aquaculture in the Province enhance to enhance job creation and promote access

to high protein food. The Northern parts of the Province have been identified as suitable for these projects. During the period

under review, working with strategic partners like Rhodes University stakeholder consultation took and research on the market

is underway for the tailor-made implementation strategy (2014/15);

Urban agriculture:Availability of land as well as the increasing threat of food insecurity in Gauteng prompted the Department to come up with

more aggressive and progressive programmes to improve food security, hence the focus on Urban Agriculture.

Expected benefits of the programme are increase in food production to ensure availability of food at household lev Increased

food and nutrition security, increase in income generating capabilities in projects, as well as job creation.

Alternative energy:Gauteng is a highly industrialised province, and therefore issues around energy and pollution are central to environmental

management. Pollution levels in remain high, with two areas, Vaal and Highveld declared air quality Priority Areas. The

Department has developed a plan rollout the use of green low technology and low cost alternative energy such as methanol/

ethanol stove. The programme will cover 50 priority townships which are highly dependent on use of coal, wood and paraffin

in order to reduce air pollution exposure. Other related interventions in future will be the creation of a bio-plant (waste to

energy plant),

Turnaround strategy for nature reserves to promote eco-tourism:It is envisaged that this intervention will maximise the income / revenue generation ability of Suikerbosrand Nature Reserve

(SBR NR) based on successful eco-tourism management, whilst managing the natural resources in an ecologically sound manner

as per the constitutional, legal and regulatory framework for Nature Reserve / Protected Area management.


Key Areas of focus in the coming year are:Food Security Campaigns:

These campaigns will be convened with a view of attaining collective consensus on the Programme of Action (PoA) and defining

the Agenda for Gauteng in resolving food and nutrition insecurity challenges. Vulnerable households will be afforded a window

of opportunity to explore agriculture as sustainable livelihood options. This opens doors for communities to step up to the plate

to unleash their potential to generate income while consuming healthy food.

Strengthening Partnerships and Collaboration with the Private Sector:

The strategic partnerships will focus on delivering on programmes along the game changers of the provincial government in

as far as the Transformation, Modernization and Reindustrialization Strategy. Some of these strategic partnerships will also be

focused on programmes that seek to support various other strategies such as Township Economy Revitalization Strategy.

The main objective of these strategic partnerships would be to create an enabling environment for external partners such as

Enterprises, Local Business People, Individuals, Groups (Co-ops), Private Sector wanting to enter into a Strategic Partnership

with GDARD. The partnerships would also provide a broad framework and a conducive environment so that the strength of

Strategic Partners in terms of their efficiencies, flexibility and innovativeness are utilized by the Department to provide better

services at an optimal cost and for better “Value for Money” to the department’s constituent communities.

Key Areas of focus in the coming year are:• Establishing Programme and Contract Management processes

• Addressing capacity gaps in the CFO’s office

• Improving controls and establishing committees that will address financial mismanagement in the department

• Improving asset management and control

Reasons for new activities To align the Departmental agenda to the TMR mandate

Effect on the operations of the department This will require structure alignment to support the implementation of the new mandate and the review of our current

operational practices.

Financial implications of each new activity Implementation of the TMR requires funding which the Department may not necessarily have in its equitable share. However,

innovative ways will be sought to leverage funding from potential funders and the private sector through the Strategic

Partnerships and Collaborations.

Supply chain management • The department has no unsolicited bids for the financial year.

• The department has proper SCM processes and systems in place to prevent any occurrence of irregular expenditure.

• No challenges were experienced within the SCM unit and processes.

• The department obtained no gifts and donations in kind from non-related parties

• The department obtained no exemptions for any deviations from the National Treasury


Gifts and donations received in kind from non-related partiesThe Department has a no-Gifts and Donations Policy in place. However, where gifts cannot be refused such gifts are declared

in the Gifts and Donation Register to be donated to a charitable organisation. In the year under report a gift of 5 packets of

Chinese tea was declared and will be donated to a charitable organisation in line with the Gifts and Donations Policy.

Exemptions and deviations received from the National TreasuryNone

Events after the reporting date The department is in the process of considering the closing the Cost Recovery Trading Entity Account before the end of the 3rd

quarter of the 2015/16 financial year after a final EMT Decision is made. The financial implication of closing the Cost recovery

Trading Entity is that all revenue generated will be accounted for by the Department, increasing the Departmental projection of

revenue generation

OtherNone

Acknowledgement(s) or AppreciationI wish to express my sincere appreciation to MEC Lebogang Maile for his leadership and contributions made to the Department

during the financial year under review. The Department’s senior management, staff of GDARD - a professional team of highly

dedicated individuals remain committed to ensuring excellent service delivery to the people of the Gauteng City Region.

In conclusion our achievement in the last year of the 2009 – 2014 term of office in particular during the year under review

positioned us well of even greater advances in our strategic initiatives as we enter the 5th term of administration. We remain

committed to ensure that the Gauteng City Region Remains becomes a food-secure province and the Agroprocessing Hub of

South Africa and one of the most important contributors to GDP.

___________________

Ms. Thandeka Mbassa

Accounting Officer

5 Statement of Responsibility and Confirmation of the Annual Report Statement of Responsibility for Performance Information for the year ended 31 March 2014.

The Accounting Officer is responsible for the preparation of the department’s performance information and for the judgements

made in this information.

The Accounting Officer is responsible for establishing, and implementing a system of internal control designed to provide

reasonable assurance as to the integrity and reliability of performance information.

In my opinion, the performance information fairly reflects the performance information of the department for the financial year

ended 31 March 2014.


6 Strategic Overview

VISION The Vision of the Department has been revised to reflect the strategic changes and emphasis of the GDARD as mentioned in the

MEC’s Foreword above.

Succinctly, the revised Vision presented below incorporates five (5) main themes; namely Transformation, Modernisation,

Environment, Agriculture and Rural Development that collectively reflects:

• The mandate of the GDARD within the context of the 2014 to 2019 political agenda of national government and

Gauteng Provincial Government (GPG) as expressed in the June 2014 SONA and Premier Makhura’ State of Province

Address (SOPA); and

• The strategic direction provided by the GDARD’s MEC Maile in his keynote address to a Strategic Planning session of

the department held from the 25th to the 27th August 2014.

The revised Vision is:

“An economically transformed agricultural sector, and sustainable environmental management for healthy, food secure,

developed rural and urban communities in Gauteng”.

MISSION The revised Mission of the GDARD speaks to the above-mentioned revised Vision and the strategic outcome oriented goals

explained below in this Strategic Plan. The Mission also articulates the changed strategic approach of the Department and its

focus areas over the next five years.

The revised Mission is:

“To radically modernize and transform agriculture, environment and rural development by:

• promoting environmental protection and management;

• expanding access to agricultural opportunities;

• maximising food security;

• up-scaling rural development;

• promoting the One Health System; and

• supporting sustainable livelihoods and communities.”

VALUES The GDARD’s value driving approach, as shown in the diagram below, focuses on developing synergy and working towards a

common GOAL. The values of the GDARD include:

• Integrity

• Commitment

• Accountability

• Respect


• Empowerment

• Team orientation

• Trend setting

• Responsiveness

7 Legislation and Other Mandates

CONSTITUTIONAL MANDATE The Constitution of the Republic of South Africa, 1996 is the supreme law of the country. Sections of the Constitution applicable

to, and that directly informs the mandate of the GDARD are Chapter 2 on the Bill of Rights; Chapter 3 on Cooperative Governance,

Schedule 4 on Functional Areas of Concurrent National and Provincial Legislative Competence and Schedule 5 on Functional

Areas of Exclusive Provincial Legislative Competence.

Rights mentioned in Chapter 2 of the Constitution that directly speak to the mandate of the GDARD are:

• Equality (Section 9 (1) to (5))

- No one may be subjected to slavery, servitude and forced labour (Section 13)

• Everyone has a right

- to an environment that is not harmful to their health and well-being; and

- to have the environment protected, for the benefit of present and future generations, through reasonable legislative

and other measures that:

› prevent pollution and ecological degradation;

› promote conservation; and

› Secure ecologically sustainable development and use of natural resources while promoting justifiable economic

and social development. (Section 24)

› Everyone has the right to have access to sufficient food and water (Section 27 (1)(b))

As stated above, the GDARD’s competencies, informed by Schedules 4 and 5 of the Constitution are as follows:

• National and Provincial Government share concurrent competencies (Schedule 4, Part A) in respect of:

- Agriculture

- Animal control and diseases

- Disaster management

- Environment

- Soil Conservation

- Tourism

- Trade

- Urban and rural development.

• National and Provincial Government regulate municipal implementation (Schedule 4, Part B) in respect of:

- Municipal planning.

• Provincial Government has exclusive competence (Schedule 5, Part A) in respect of:

- Abattoirs

- Provincial planning

- Veterinary services (excluding regulation of the profession).


• Provincial Government regulates and monitors municipal implementation (Schedule 5, Part B) in respect of:

- Fencing and fences

- Markets

- Municipal abattoirs

The national and provincial legislation that informs the mandate of the GDARD is explained in Table 1 below. The department also

utilises subordinate legislation to address specific Provincial variations in instances when the National legislative framework

does not suffice.

NATIONAL AND PROVINCIAL LEGISLATIVE MANDATES

The national and provincial legislation that informs the mandate of the GDARD is explained in Table 1 below. The department also

utilises subordinate legislation to address specific Provincial variations in instances when the National legislative framework

does not suffice.

• Conservation of Agricultural Resources Act

• National Environment Management Act, 1998 (Act 107 of 1998) (as amended)

• National Environment Management: Biodiversity Act, 2003 (Act 10 of 2004)

• National Environment Management: Protected Areas Act, 2003 (Act 57 of 2003) (as amended)

• National Environment Management: Air Quality Act, 2004 (Act 39 of 2004)

• National Environmental Management: Waste Act, 2008 (Act 59 of 2008)

• Environment Conservation Act, 1989 (Act 73 of 1989) (as amended)

• National Veld and Forest Fire Act, 1998 (Act 108 of 1998)

• National Heritage Resources Act, 1999 (Act 25 of 1999

• Hazardous Substances Act, 1973 (Act 15 of 1973) ·

• Animal Diseases Act, 1992 (Act 35 of 1992)

• Animal Diseases Act, 1992 (Act 35 of 1992)

• Meat Safety Act, 2000 (Act 40 of 2000)

• Veterinary and Para-Veterinary Professions Act, 1982 (Act 19 of 1982)

• Perishable Products Export Control Act, 1983 (Act 9 of 1983)

• National Water Act, 1998 (Act 36 of 1998)

• Agricultural Products Standards Act, 1990 (Act 1990)

• Conservation of Agricultural Resources Act, 1983 (Act 43 of 1983)

• Conservation of Agricultural Resources Act, 1983 (Act 43 of 1983)

• Plant Breeders’ Rights Act, 1976 (Act 15 of 1976)

• Plant Improvement Act, 1976 (Act 53 of 1976)

• Subdivision of Agricultural Land Act, 1970 (Act 10 of 1970)

• Fertilisers, Farm Feeds, Agricultural Remedies and Stock Remedies Act, 1947 (Act 36 of 1947)

• World Heritage Convention Act, 1999 (Act 49 of 1999)

• NEMA EIA Listing Notice 1, 2010 (Government Notice, R544 of June 2010

• NEMA EIA Listing Notice 2 (Government Notice, R545 of June 2010)

• NEMA EIA Listing Notice 3 (Government Notice, R546 of June 2010

• ACTS


• Nature Conservation Ordinance, 1983 (Ordinance 12 of 1983)

• Noise Control Regulations, 1999

• Nature Conservation Regulations, 1983

• Endangered & Rare Species of Fauna and Flora, 1984

• Waste Information Regulations, 2004

• Gauteng Health Care Waste Management Regulations, 2004

NATIONAL AND PROVINCIAL POLICY MANDATES The national and provincial policies, norms, standards and strategies that inform the mandate and outline the key areas of

responsibility that enable the Department to carry out its functional duties are:

POLICIES• Land and Agrarian Reform Programme (LARP)

• National Comprehensive Rural Development Programme (CRDP)(2009)

• National Comprehensive Rural Development Programme (CRDP)(2009)

• Gauteng Air Quality Management Plan (2008)

• National Biodiversity Strategy and Action Plan

• National Waste Management Strategy

• Land Care guidelines

• Expanded Public Works Programme (EPWP) Guideline

LINKAGES TO OTHER NATIONAL AND PROVINCIAL NORMS, STANDARDS

AND STRATEGIES • Gauteng Employment Growth & Development Strategy (GEGDS)

• New Growth Path (NGP)

• Gauteng Spatial Development Framework

• Gauteng Integrated Cooperatives Strategy

• Social Development Strategy

• Infrastructure Investment Strategy

• National Development Plan (NDP)

• Gauteng Vision 2055

• Norms and Standards for Agricultural Training Institutes of South Africa

• National Education and Training Strategy for Agriculture and Rural Development in South Africa (2005)

• Norms and Standards for Extension and Advisory Services in Agriculture

• National Articulation Framework for Agricultural Training programmes

• National Agricultural Research and Development Strategy

• Integrated Food Security and Nutrition Strategy

• Comprehensive Agricultural Support Programme (CASP)

• Integrated Food Security Strategy


CHIEF FINANCIAL OFFICERMr ABDULLAH ISMAIL


9 Entities Reporting to the Minister/MEC

The following Trading Entity reports to the MEC for Agriculture and Rural Development:

The Cost Recovery Trading Entity came into existence in 2002, with the aim of accounting for the funds generated through

various activities within GDARD.

Funds are generated by the Veterinary Services for issuing import and export certificates, Compliance and Enforcement services

for fines issued in terms of Section 24G of the National Environmental Management Act (NEMA) for fees charged at the Nature

Reserves managed by the Conservation Business Unit. The aim of the Cost Recovery initiative is to ensure that funds generated

should be utilized to fund special projects related to Veterinary Services, Conservation and Compliance and Enforcement.

NAME OF ENTITY LEGISLATIVE MANDATE LEGISLATIVE MANDATE LEGISLATIVE MANDATE

Gauteng Department of

Agriculture and Rural

Development (GDARD) Cost

Recovery Trading Entity

Governed by Regulation

19 of the Treasury

Regulations

The Department Charge

an Administration Fee

form the Trading Entity

to manage Revenue

collection.

The Department’s Cost Recovery

Trading Entity recover costs in the

following areas:

• Veterinary Services and

Conservation – CITES, export

certification and post-import

control revenue and associated

costs.

• Conservation – Visitor services

collections and associated costs

• Compliance and Enforcement –

section 24G NEMA Administrative

fines as stated above


Performance InformationBPart


1 Auditor General’s Report: Predetermined Objectives

Please see paraghaphs 10 -14 on the Auditor-Generals report on page 207 under Part E

2 Overview of Departmental Performance

Service delivery environmentThe GDARD’s performance environment is directly impacted on by the Election Manifesto of the African National Congress

which is ruling party in government; the National Development Plan (NDP) and its outcomes expressed in the Medium Term

Strategic Framework (MTSF) and the SONA and SOPA delivered post the 2014 general elections of the country.

In Gauteng, the performance environment and strategic approach of the GDARD is fundamentally influenced by the GPG’s

Exco decision that the GDARD forms part of the Exco’s economic cluster committee and that the MEC for the GDARD will be the

Department of Economic Development’s (DED) MEC. This decision puts to rest any uncertainty about the economic growth and

development mandate of the GDARD in respect of its core functional areas of agriculture, environmental management and rural

development.

The Medium Term Strategic Framework (MTSF) has 14 outcomes which address the different elements of radical socio-economic

transformation. Prior to the revision of this Strategic Plan, the GDARD was considered as responding to only three (3) of these

outcomes.

• Comprehensive rural development – Outcome 7

• Protect and enhance our environmental assets and natural resources – Outcome 10

• An efficient, effective and development-oriented public service – Outcome 12

As indicated earlier that the Gauteng Provincial Government has listed ten (10) Provincial Pillars which contribute to radical

socio-economic transformation. Based on the new strategic approach of the GDARD, the department responds to six (6) of these

Pillars and several of the pronouncements on actions and interventions that fall within the GDARD’s core functions and areas of

responsibility (i.e. agriculture, environmental management and rural development)

The Pillars are:

• Radical economic transformation – Pillar 1

• Decisive spatial transformation – Pillar 2

• Accelerated social transformation – Pillar 3

• Modernisation of the public service – Pillar 5

• Modernisation of the economy – Pillar 6

• Reindustrialisation of the City Region of Gauteng – Pillar 9

The GDARD has identified the following programmes as potential game changers to be pursued over the 2014–2019 MTSF.

• Agro processing

• Agri Parks

• Urban agriculture

• Mobile veterinary services and abattoirs

• Aquaculture (including the cultivation of prawns)


• Alternative energy mix (reduction of dependence on fossil fuel)

• Turnaround strategy for Nature Reserves for eco-tourism (Suikerbosrand)

• Agritropolis (South-West Development Corridor i.e. Sedibeng/Mogale agriculture development axis)

Service Delivery Improvement PlanMain services and standards

KEY SERVICESERVICE

BENEFICIARYCURRENT STANDARD (baseline) DESIRED STANDARD (by 2016/17) or MTEF

1. Farmer Support

and Development

Establishment

of community,

individual

homestead or

backyard gardens.

To serve

mainly the

resource-poor

communities

`in Gauteng.

The target

group includes

the elderly, the

Unemployed,

women, youth,

the people with

disabilities,

military

veterans and

HIV and AIDS

affected/

infected

households.

Quantity: 11 000 food

gardens

Quantity: 27 000 food gardens

to be supported over

a three year period.

Quantity: Ad hoc

arrangements

Quantity: Number of

complaints received

• Consultation Ad hoc

arrangements

• Consultation By approaching

ward councillor,

ward committees

,community

development

workers, CBOs or

NGOs

Or

By approaching the

staff at GDARD: at

Diamond Building,

11 Diagonal Street

Johannesburg or

contact them on 011

240 2500

Or any of GDARD

Regional Offices

in Randfontein,

Germiston,

Vredehuis


KEY SERVICE

SERVICE

BENEFICIARY

CURRENT STANDARD (baseline)

DESIRED STANDARD (by 2016/17) or MTEF

• Access By

approaching

ward

councillor,

ward

committees

,community

development

workers,

CBOs or NGOs

Or

By

approaching

the

Agricultural

staff at

GDARD: at

Diamond

Building, 11

Diagonal

Street

Johannesburg

or contact

them on 011

240 2500

By

approaching

the

Agricultural

staff at

GDARD: at

Diamond

Corner

Building, 68,

Eloff Street

Johannesburg

• Access By approaching

ward councillor,

ward committees

,community

development

workers, CBOs or

NGOs

Or

By approaching

the Agricultural

staff at GDARD: at

Diamond Building,

11 Diagonal Street

Johannesburg or

contact them on 011

240 2500

Or any of GDARD

Regional Offices

in Randfontein,

Germiston,

Vredehuis

• Courtesy We will

respect you

and assure

you of quality

services

• Courtesy We will respect you

and assure you of

quality services


KEY SERVICE

SERVICE

BENEFICIARY



• Open &

Transparency

Ad hoc

arrangements

• Open &

Transparency

Information on

participants and

areas that have

received tools,

seeds, materials

and equipment is

available and can be

viewed on request.

Please contact 011

240 2500 for further

information.

• Information Ad hoc

arrangements

• Information Monthly feedback

as to the status

of participant

identification,

training and delivery,

• Redress Ad hoc

arrangements

• Redress Please approach

the officer who

assisted you or

their supervisor.

Alternatively you

can email the

departmental

complaints

management line

on: gdardservice@

gauteng.gov.za.

• Value for Money No costs

involved

to the

beneficiaries.

• Value for Money There will be no

costs involved to the

beneficiaries

Time: Ad hoc

arrangements

Time: Commencement of

the implementation

of gardens as soon

as tools, seeds,

materials and

equipment are

delivered at the

warehouse and

training has been

completed.


KEY SERVICE

SERVICE

BENEFICIARY



Cost: (budget) Cost: (budget) Compensation of

Employees and

Comprehensive

Agriculture Support

Programme (CASP)

and Extension

Recovery Programme

(ERP) budget

Human

Resourceuman

Resources:

440 Human Resourceu 58

2.Issuing of

environmental

authorisations in

terms of the National

Environmental

Management

Act(NEMA)-

Developers Quantity: Percentage

of RODs

issued within

timeframes

(91%) of all EIA

applications

received are

finalised within

legislated

timeframes

pending the

quality of

submissions

Quantity: Percentage of

RODs issued within

timeframe (91%)

Quantity: ROD`s contain

accurate

and relevant

information

and

Most queries

attended to

timeously

Quantity: All RODs will

contain accurate and

relevant information

and

All queries will be

attended to within

departmental

timeframes

• Consultation • Free

consultation on

each application

submitted

allowed

• Monthly

meetings with

local authorities

• Quarterly

meetings

• MEC/

Stakeholder

workshops

• Consultation • Free consultation

on each application

submitted

allowed

• Monthly meetings

with local

authorities

• Quarterly meetings

with developers

• MEC/stakeholder

workshops

• Annual MEC EIA

Open Day


KEY SERVICESERVICE


2.Issuing of

environmental

authorisations in


Environmental

Management

Act(NEMA)-

Developers • Access You can apply for

an authorisation

by approaching

the EIA

administration

unit at Diamond

Building, 11

Diagonal Street

Eloff street,

Johannesburg or

contact 011 240

2500

• Access You can apply for

an authorisation by

approaching the EIA

administration unit

at Diamond Building,

11 Diagonal Street

Johannesburg or contact

011 240 2500

• Courtesy We will respect

you and assure

you of quality

services

• Courtesy We will respect you and

assure you of quality

services

• Open &

Transparency

Develop

guidelines for

evaluating

applications

• Open &

Transparency

There are set guidelines

for the issuing of Records

of Decisions (RODs)

which will be used to

evaluate the applications

are available at Diamond

Building , 11 Diagonal

Street, Johannesburg

2000

• Information Your application

acknowledged

timeously.

GDARD will

review and

respond to your

initial application

timeously

• Information Your application will be

acknowledged within 14

days. GDARD will review

and respond to your

initial application within

30 days for all Basic

Assessment applications.


KEY SERVICESERVICE

BENEFICIARYCURRENT STANDARD (baseline) DESIRED STANDARD (by 2016/17) or

MTEF

2.Issuing of

environmental

authorisations in


Environmental

Management

Act(NEMA)-

Developers • Redress Approach the

Department for

assistance

Or

Contact the

EIA Admin Unit

for assistance

at Diamond

Building , 11

Diagonal Street,

Johannesburg

2000

011 240 2500

• Redress Please approach the

officer who assisted

you or their supervisor.

Alternatively you can

email: EIA AdminUnit@

gauteng.gov.za

or

the departmental

complaints management

line on: gdardservice@

gauteng.gov.za

• Value for Money Free service • Value for

Money

Submission of EIAs

is free. However an

Independent consultant

needs to be appointed for

each application

Time: Issues decisions

and attend to

queries timeously

Time: • The issuing of a

decision within 30 days

of the date of submission

of the complete basic

assessment report.

• The issuing of a

decision within 45 days

of approval of the EIA

report.

• Cost: (budget) HR budget Cost:

(budget)

Not specific – based on

number of applications

received


KEY SERVICESERVICE


MTEF

3. Section 24G Developers,

Environmental

Assessment

Practitioners

(EAPs), Companies,

Parastatals and

some government

institutions.

• Quantity: 30 S24G

applications

that have been

finalised.

Quantity: 15 Section 24G

applications that

have been received

15 SG24 fines that

have been paid in

relation to the SG24

applications received

30 S24G applications

finalised

Quality: All applications

are investigated

accurately to

ensure that

decisions issued

are accurate and

relevant to ensure

protection to the

environment.

Quality: Monitor the

frequency of number

of applications

received to ensure

compliance to the

environmental

legislation.

Monitor the

frequency, efficiency

and effectiveness

of the cost recovery

for processing S24G

applications

All applications

will be investigated

accurately to ensure

that decisions issued

are accurate and

relevant to ensure

protection to the

environment.


KEY SERVICE SERVICE


MTEF


Environmental

Assessment

Practitioners

(EAPs), Companies,

Parastatals and

some government

institutions.

• Consultation Ad hoc meetings

with stakeholders

• Consultation • Free consultation

on each application

submitted allowed

• Quarterly

meetings with local

authorities and

other government

institutions

• MEC/stakeholder

workshops

• Access You can apply

for S24G process

by approaching

the Compliance

and Enforcement

Branch at

Diamond

Building, 11

Diagonal street,

Johannesburg or

contact 011 240

2500

• Access You can apply for

S24G process by

approaching the

Compliance and

Enforcement Branch

at Diamond Building,

11 Diagonal street,

Johannesburg or

contact 011 240

2500

• Courtesy We will respect

you and assure

you of quality

services

• Courtesy We will respect you

and assure you of

quality services

• Open &

Transparency

The prescribed

National and

provincial

guidelines will

be followed in

the issuing of

the NEMA S24G

decisions. Please

contact 011 240

2500

• Open &

Transparency

The prescribed

National and

provincial guidelines

will be followed

in the issuing of

the processing of

the NEMA S24G

applications, issuing

of the administrative

fines and finalisation

thereof.

For a copy please

contact 011 240

2500


KEY SERVICESERVICE



Environmental

Assessment

Practitioners

(EAPs), Companies,

Parastatals and

some government

institutions.

• Information Provision of

correct information

regarding

S24G process

requirements

within 48 hours

in a friendly and

efficient manner.

• Information Provision of

correct information

regarding

S24G process

requirements

within 48 hours in a

friendly and efficient

manner.


the officer who

assisted you or their

supervisor who

will guide you with

the NEMA S24G

Process Procedure.

Alternatively you

can email:

the departmental

complaints

management line

on: gdardservice@

gauteng.gov.za


the officer who

assisted you or their

supervisor who

will guide you with

the NEMA S24G

Process Procedure.

Alternatively you can

email:

the departmental

complaints

management line

on: gdardservice@

gauteng.gov.za

• Value for

Money

Costing of Service

is done at a cost

as determined by

GDARD (transport

time included)

• Value for Money Costing of Service

is done at a cost

as determined by

GDARD (transport

time included)

Time: The finalisation of

S24G Application

process within

45 days after the

receipt of the

complete requested

information and

payment of the

administrative fine.

Time: The finalisation of

S24G Application

process within

30 days after the

receipt of the

complete requested

information and

payment of the

administrative fine.


KEY SERVICESERVICE



Environmental

Assessment

Practitioners

(EAPs), Companies,

Parastatals and

some government

institutions.

Cost: (budget) R 3 714 547 Cost: (budget) R 3 934 902 from

Treasury; and

(R 4, 000, 000 from

cost recovery for

Contract Workers and

S24G related Training/

Conferences)

Organisational environment

In the second half of 2014/15 the Department’s implementation was as per the new mandate and Strategic Plan 2014-19. The

successes and challenges of the Department are highlighted in the Accounting Officer’s overview. The Department is making

progressing well towards the achievement of the 5 year targets. GDARD has implemented the approved Strategic Plan and APP

for the period under review and to that extent it has successfully spent 99.9% of its appropriated budget and achieved 94% of

its planned targets.

Key policy developments and legislative changes

The following key policy developments and legislative changes will require the GDARD to develop adequate institutional

structure/body/organisation/agency with appropriately designed support systems to meet requirements.

a. The Agricultural Policy Action Plan (APAP)

It is aimed at providing strategic direction and ensuring that national targets in the

National Development Plan and Industrial

Policy Action Plan (IPAP) and SIP11 are put into action by provinces, which have to

take into account all the sector-specific priorities for 2014-2019 as outlined in the APAP policy document

b. The National Policy on Food and Nutrition Security and the Household Food and Nutrition Security Strategy (2013)

3 Strategic Outcome Oriented Goals

In line with the new mandate the Department’s strategic outcome oriented goals that cover the three delivery areas of

administration, agriculture and rural development; and environment over the MTSF period are:

• A modernised and transformed agriculture sector increasing food security, economic inclusion and equality

• Sustainable Natural Resource Management

• Enhanced capacity of GDARD to implement effectively


4 PERFORMANCE INFORMATION BY PROGRAMME

PROGRAMME 1: ADMINISTRATION

PurposeThe Programme provides all the corporate support services required by the department’s Programme 2 (Agriculture and Rural

Development) and Programme 3 (Environment). It responds directly to Strategic Outcome Oriented Goal 3 on “Enhanced

Capacity of the GDARD to implement effectively”, and indirectly to Goals 1 and 2 which is “A modernised and transformed

agricultural sector increasing food security, economic inclusion and equality”, and “Sustainable Natural Resource Management”.

Sub-programmes• Finance (CFO)

• Support Services

• Facilities Management

• Communications

• Strategic Support Services

• Legal Services

• Knowledge Management

• Transformation

Strategic objectives• Ensuring effective and efficient governance.

• Provision of effective Planning, M & E, Policy and Research Co-ordination and Security and Risk Management.

• Provision of Sound and Compliant Financial Management.

• Provision of effective Human Resource Management.

• Transformation within GDARD through mainstreaming of women, youth and persons with disabilities.

• Provision of sound and reliable Legal Advice and Support.

• Promote and facilitate effective communications between GDARD and people of Gauteng

• Provision of Information and Communication Technology Support and Services

Strategic objectives, performance indicators planned targets and actual

achievements Financial ManagementThe Finance Branch ensures efficient, effective and transparent financial management fo the department. The strategic objective

of the branch is to ensure the provision of sound, compliant financial and supply chain management, in line with the Public

Finance Management Act (PFMA, 1999 as amended) and other applicable laws and regulations.

During the course of the financial year, the Branch improved on paying invoices within 30 days, clearing the suspense account,

reducing debtors, and the overall quality of financial management. Risk assessment and fraud prevention interventions were

addressed timeously during the year under review and mitigating controls to reduce the impact thereof were implemented.

Support ServicesThe Support Services Branch ensures sound human resource, development support, facilities and fleet management support

services to GDARD’s core function programme areas. The review of the organizational structure was successfully completed in

so far as identification of functions and posts are concerned. A total of one hundred and ten (110) appointments were processed

to fill vacant and critical posts. The turnover rate for the Department was at 5.4%, which is indicative of a stable workforce.


For the period under review, the Department managed to ensure the effective implementation of the scarce skills strategy.

Seven career awareness activities were undertaken, 70 interns were appointed and six bursars assisted to further their studies

in the scarce occupational categories. The Workplace Skills Plan was approved and the implementation of the developmental

interventions were undertaken.

Facilities Management During period under review, Facilities Management provided support to core branches in the following functional areas; Fleet

Management, Building Services and Auxiliary Services. This provided an enabling environment for the Core functionaries to

achieve their deliverables as stated in the APP. The Veterinary services branch was assisted with registration of Mobile Clinics

to ensure ease of access by Communities to animal health. Additional vehicles were procured to enable Agriculture extension

Officers to visit farming Communities and provide advisory services on site.

CommunicationsThe Communication Branch ensures an increased perception of institutional ownership in the Gauteng citizenship through

a programme of outreach, education, capacity building, information sharing campaigns and key messages conveyed through

appropriate channels and languages. It also facilitates dialogue between government and communities and key stakeholders

and relevant government department.

The main achievements for the branch during the period under review have been the successful management for a number of

GDARD events.

Strategic Support ServicesStrategic Support Services provide strategic support to the department. This branch ensures that departmental Strategic

Plans and Annual Performance Plans are developed as well as ensures non-financial performance monitoring on a monthly and

quarterly review. Furthermore the Branch is responsible for the function of Enterprise Risk Management.

During the period under review the Department has, through the Strategic Support Services branch, efficiently met its

performance requirements with regard to non-financial performance planning and reporting. Furthermore the Branch took over

the responsibility of coordinating the departmental self-assessments for the Management Performance Assessment Tool (MPAT)

of 2013/14. As a result of this intervention, the Department’s assessment outcome drastically improved compared to previous

assessments. The audit outcomes for the non-financial performance information have also shown significant improvement from

receiving a disclaimer, qualified and now an unqualified status. The Branch, on behalf of the Department, continues to strive

for improvement in this area of work which requires compliance to regulations and protocols of government for the ultimate

efficient and effective delivery of services to the people of the Gauteng City Region.

Legal ServicesLegal Services provides legal support to the Department. It ensures that the Department is protected from legal risks by

offering legal advisory service to various branches within the Department; contract drafting, vetting legal documents and

appeals administration to ensure legal defensibility and compliance with the Promotion of Administrative Justice Act and the

Promotion of Access to Information Act; commenting on draft legislations and regulations that have a direct or indirect impact

on the operations of the Department; and management of cases instituted by or against the Department.

Proactive administration of litigated matters resulted in the reduction of litigious matters against the Department and the

avoidance of wasteful litigation costs. Several matters were finalised and closed during the year under review through a process

of vigorous negotiations. The process of promulgating the Nature Conservation Bill is still ongoing and it is hoped that the Bill

would be promulgated in the 2015/16 financial year.


Knowledge ManagementThe branch’s function is to improve information and communication technology and systems to enable knowledge creation

and efficiency in information management by the Department. The branch’s main achievements during the period under

review include:

• Implemented new wired and wireless IT network connectivity within budget and on time,

• Ensured that continuous availability of IT systems was maintained at all the time,

• The IT Server Infrastructure of the department was upgraded and capacity was increased by

implementing modern Virtual Server technology,

• Upgraded Telkom data lines at regional office to improve IT system effectiveness, and

• The branch has resolved 88% of IT incidents within 8 hours.

TransformationThe main objective of this branch is to provide support, monitor and evaluate the mainstreaming of women, youth and persons

with disabilities in GDARD. In addition to that, the branch ensures the implementation of the GPG BBBEE Strategy and GDARD’s

development and compliance to its Service Delivery Implementation Plan though external programmes and projects.

During the year under review, the department has consistently exceeded its target of 2, 4% employment target for People

with Disability. The department has also re-launched food a garden at Winnie Madikizela Special School which housed more

than 600 learners. As part of capacity building, 44 sewing machines were handed over to women cooperatives in rural areas,

and 6 of those were allocated to cooperatives of people with disabilities. The department has successfully rolled-out gender

programmes during its WARD road shows in all 5 districts around Gauteng.

The department has also managed to reach more than 300 employees throughout its well-ness sessions. As part of ensuring

employee wellness, 100 employees were registered during the GPG Marathon which took place on the 07th September 2014.

Representation of women in GDARD Senior Management is 41% and 46% across all levels; black people comprise 88% of

the entire GDARD staff complement. The department also support programmes for transformation such as Township Economy

Revitalisation, War Room, Mandela day Commemoration and also Tshepo 500 000 Youth Programme.



achievements

Programme 1

Strategic Objective Actual

Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

1 Efficient and

effective

governance

Provided oversight

support to

the executive

authority on the

implementation

of the GDARD

strategic objectives

and outcomes

Provided oversight

support to

the executive

authority on the

implementation

of the GDARD

strategic objectives

and outcomes

Provided

oversight support

to the executive

authority on the

implementation

of the GDARD

strategic

objectives and

outcomes

None None

2 Efficient and

effective

governance

Prepared and

submitted

legislated plans

and performance

reports to

Legislature, Office

of the Premier,

AG and Provincial

Treasure according

to the set deadlines

Prepare, approve

(by MEC) and

submit legislated

performance

reports to the

MEC within set

timeframes

Prepared,

approved

(by MEC) and

submitted

legislated

performance

reports to the

MEC within set

timeframes

None None

3 Sound

accounting

services

to ensure

accountability

90% of valid

invoices received

per month, paid

within 30 days

(from date of

receipt of invoice,

claim)

92% of valid

invoices received

per month, paid

within 14 working

days (% from

date of receipt of

invoice/ claim by

Finance vs paid)

95% (+3)

(+3.26%)

None


Programme 1


Achievement

2013/14

Planned Target

2014/15Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

4 GDARD

employees

are enabled to

carry out their

respective

mandate

through

sound human

resource

management

and

development

support

services

Reviewed,

Approved, and

implemented

Human Resource

Plan in accordance

with the prescribed

DPSA deadlines

Human Resource

Plan reviewed

and approved (by

MEC) by June 2014

and implemented

quarterly as per

approved action

plan

The HR Plan was

reviewed and

implemented as

per the approved

action plan

None None

5 Improved

service

delivery and

mainstreaming

of designated

groups

1 reviewed and

approved SDIP

report submitted to

OoP and DPSA

1 reviewed and

approved SDIP

report submitted to

OoP and DPSA

1 SDIP report was

reviewed and

submitted to OoP

and DPSA

None None

- 3 quarterly SDIP

performance

reports submitted

3 quarterly SDIP

performance

reports submitted

None None

4 quarterly GEYODI

reports submitted

4 quarterly GEYODI

reports submitted

4 GEYODI

quarterly

performance

reports submitted

None None

6 Strengthen

core

programmes

and integrated

government

initiatives

through

administrative

support in

decision

making

90% of complete

appeals received

finalised within

legislated

timeframe

90% appeals

finalized (based

on the number

received) within

legislated

timeframe

90% appeals

finalized (based

on the number

received) within

legislated

timeframe

None

None


7 To facilitate

dialogue

between

government

and

communities,

as well as key

stakeholders

and relevant

government

departments

23 6 stakeholder

engagements with

communities

8 stakeholder

engagements

were held with

communities

(+2)

(+33%)

2 additional

stakeholder

engagements

were

organised

through the

Office of the

Premier

1 Approved

departmental

Annual Report

for 2014/15

submitted by

end August

2015 Approved

departmental

Citizens Report for

2013/14 submitted

to the Office of the

Premier by end

December 2014

1 Departmental

Annual Report

compiled,

approved and

submitted Annual

Report compiled,

approved and

submitted

None None

8 Information

and

communication

technologies

and systems

for enhanced

capacity of

agriculture,

rural

development,

use of natural

resources and

transversal

functions to

efficiently and

effectively

deliver

services

8 working hours of

system availability

per system per

work day

8 working hours of

system availability

per system per

work day

8 working

hours of system

availability per

work day

None None


Programme 1


Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

Number of

IT incidents

resolved

within 8 hours

in relation

to number

of reported

IT incidents

(expressed as

percentage)

Resolved 87% of IT

incidents within 8

hours

Resolve 88% of IT

incidents within 8

hours

89% IT incidents

resolved within 8

hours

(+1) During the

year the

number of

incidents

resolved by

IT technicians

fluctuated

as a result of

variations in

the stability

of computer

systems,

hardware,

software

and network

which in

turn caused

fluctuation in

the number of

calls logged

by computer

users

9 Improved

service

delivery and

mainstreaming

of designated

groups

1 reviewed and

approved SDIP

report submitted to

OoP and DPSA

1 reviewed and

approved SDIP

report submitted to

OoP and DPSA

1 SDIP report was

reviewed and

submitted to OoP

and DPSA

None None


Programme 1

Performance

indicator

Actual

Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

Number

of system

acquisition

milestones

completed

- 60 system

acquisition

milestones

completed

54 system

acquisition

milestones

completed

(-6)

(-10%)

1) Four milestones

relating to the

migration to the

Fully Managed

Data Centre were

not achieved

because the

project (migration

to Telkom Cloud)

was inadequately

funded (2) Two

milestones relating

to the Microsoft

licences were

not achieved

due to delays in

finalisation of the

software audit

(“true-up”) by

GDF resulting in

no sign-off and no

claim for payment.

MPAT level

1 evidence

documents

compliance

MPAT level

2 evidence

documents

compliance

MPAT level 2

documents were

approved

None None


Programme 1

Performance indicator Actual

Achievement

2013/14

Planned Target

2014/15Actual

Achievement 2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

1.1 Number of MEC

performance

meetings held

All received

parliamentary

matters tracked

and resolved as

per Provincial

Legislature’s

timeframes

4 MEC Quarterly

performance

meetings held

annually

4 MEC quarterly

performance meetings

were held annually

None None

2.1 Number of

quarterly

Legislature

reports prepared,

approved and

submitted to the

MEC within set

timeframes

Prepared and

submitted

4 quarterly

performance

reports to

Provincial

Treasury as

per stipulated

timeframes

4 quarterly

Legislature reports

prepared, approved

and submitted to

the MEC within set

timeframes

4 quarterly Legislature

reports prepared,

approved and

submitted to the MEC

within set timeframes

None None

3.1 Percentage of

invoices received

per month, paid

within working

days 14 days

(% of total

received from

date of receipt of

invoice/claim)

92% of valid

invoices received

per month,

paid within 30

days (from date

of receipt of

invoice/claim)

92% of valid

invoices received

per month, paid

within 14 working

days (% from

date of receipt of

invoice/claim by

Finance vs paid)

95% of valid invoices

received pre month,

paid within 14

working days (%

from date of receipt

of invoice/claim by

Finance vs paid)

(+3)

(+3.26%)

None

4.1 Reviewed,

approved and

implemented

Human Resource

Plan

Reviewed,

approved,

implemented

human resource

plan as per

prescribed DPSA

deadlines

Human Resource

Plan reviewed and

approved (by MEC)

by 30 June 2014

and implemented

quarterly as per

approved action

plan

The HR Plan was

reviewed and

implemented as per

the approved action

plan

None None

5.1 Number of

reviewed and

approved SDIP

submitted

1 1 reviewed and

approved SDIP

report submitted

to OoP and DPSA

1 SDIP report was

reviewed and

submitted to OoP and

DPSA

None None

Performance indicator


Programme 1


Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

5.2 Number of

quarterly SDIP

performance

reports submitted

- 3 3 quarterly SDIP

performance

reports submitted

None None

5.3 Number of GEYODI

performance

reports submitted

to OoP

4 4 quarterly GEYODI

reports submitted

4 GEYODI quarterly

performance

reports submitted

None None

6.1 Percentage of

appeals finalized

within legislated

timeframe

90% of

complete

appeals received

finalized within

legislated

timeframe

90% appeals

finalised (based

on the number

received) within

legislated

timeframe

90% appeals

finalized (based

on the number

received) within

legislated

timeframe.1

None

None

7.1 Number of

stakeholder

engagements with

communities

23 6 stakeholder

engagements with

communities

8 stakeholder

engagements

were held with

communities

(+2)

(+33%)

2 additional

stakeholder

engagements

were organized

through the

OoP

7.2 Departmental

Annual Report

approved and

submitted

1 Approved

departmental

Annual Report for

2014/15 submitted

by end August

2015

1 Departmental

Annual Report

compiled, approved

and submitted

None None


Programme 1

Performance

indicator

Actual

Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

7.3 Departmental

Citizens Report

approved and

submitted to

the Office of

the Premier

- Approved

departmental

Citizens Report for

2013/14 submitted

to the Office of the

Premier by end

December 2014

1 Citizen report

was compiled

and submitted

accordingly

None None

8.1 Number of

working hours

that each

Corporate

Information

System is

available per

work day

8 working hours of

system availability

per system per

work day

8 working hours of

system availability

per system per

work day

8 working

hours of system

availability per

system per work

day

None None

8.2 Number of

IT incidents

resolved

within 8 hours

in relation

to number

of reported

IT incidents

(expressed as a

percentage)

Resolved 87% of IT

incidents within 8

hours

Resolve 88% of IT

incidents within 8

hours

89% (+1)

During the year

the number of

incidents resolved

by IT technicians

fluctuated as a

result of variations

in the stability of

computer systems,

hardware, software

and network which

in turn caused

fluctuation in

the number of

calls logged by

computer users

8.3 Number

of system

acquisition

milestones

completed

- 60 54 (-6)

(-10%)

((1) Four

milestones relating

to the migration

to the


Programme 1


Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

Fully Managed

Data Centre were

not achieved

because

the project

(migration

to Telkom

Cloud) was

inadequately

funded s costs

were greater

than the

available budget

(2) Two

milestones

relating to

the Microsoft

licences were

not achieved

due to delays

in finalisation

of the software

audit (“true-up”)

by GDF resulting

in no sign-off

and no claim for

payment.

8.4 Corporate

governance

of ICT

MPAT level

1 evidence

documents

compliance

MPAT level

2 evidence

documents

compliance

MPAT level

2 evidence

documents

compliance

None None


PROGRAMME 2: AGRICULTURE AND RURAL DEVELOPMENT

PurposeThis Programme area is responsible for two of the major mandate areas of the GDARD, i.e. development of agriculture and rural

areas. Based on the new strategic direction for the 5th term of governance, greater emphasis will be placed on the economic

growth and development elements of both mandate areas. The Programme and its three (3) strategic objectives described

below respond directly to the GDARD’s Strategic Outcome Oriented Goal 1, i.e. “A modernised and transformed agricultural

sector increasing food security, economic inclusion and equality.” It contributes to Goal 2 on Sustainable Natural Resource

Management and indirectly to Goal 3 on Enhanced capacity of the GDARD to implement effectively.

Sub-programmes• Sustainable Resources Management

• Farmer Support and Development

• Agricultural Economics Services

• Research and Technology Development Services

• Veterinary Services

• Rural Development

Strategic objectives

• Enable and support transformation of the agriculture sector to actively contribute to economic growth,

inclusion, equality

and the creation of decent work.

• Boost food security for all and ensure the sustainability thereof

• Ensure comprehensive socio-economic d evelopment in Gauteng’s rural areas


achievements

Sustainable Resources Management

The directorate’s strategic objective is to protect and manage Gauteng’s natural resources and environment.

During the year under review, the department through the SRM component is the lead sector department to coordinate the

environmental and cultural activities in the province. The branch is also responsible for coordinating participation by all relevant

department and municipalities in terms of substantive work and for certain standards. It is also responsible for implementing and

creating work opportunities though water sanitation programmes, wetlands, waste and fire, land care, greening, and gardening

service, investing in culture and people, parks programmes that are implemented by the national and provincial, municipalities

and the public entities.


Farmer Support and Development The directorate’s strategic objective is to enable and support the agriculture sector to actively contribute to economic growth,

inclusion, equality and the creation of work opportunities.

During the year under review, a total of 142 smallholder farmers were assisted with production inputs and agricultural

structures. Thirty (30) Farmers were provided with piggery production inputs (i.e. starter, creep feeds, grower feeds, boar

feeds, 6 x pregnant gilts/sows and 1 x boar) and thirty (30) smallholders were provided with poultry production inputs (i.e.

starter ration, grower ration and finisher ration as well as a 1000, day old chicks for each farmer), a total of forty five (45)

smallholder farmers were supported with maize production (fertilizers, seeds, pesticides), a total of seven (7) smallholder

farmer were supported with poultry structures, sixteen (16) with drilling and equipment of boreholes and a total of twelve

(12) smallholder farmers were supported with hydroponics structures.

The Department has also supported Nine thousand nine hundred and eighty five (9985) homestead food gardens in various

areas of the Province. Thirty six (36) school food gardens were also supported by providing garden tools, seeds, compost

and watering cans. The gardens were established in order to complement the food provided by the Department of Education

as part of the school nutrition feeding programme. Thirty nine (39) community food gardens were supported and they were

provided with infrastructure such as fences and gates, irrigation equipment, boreholes and storage containers as well as

production inputs such as poultry feeds, organic and inorganic fertilizers, seeds, and watering cans.

Farmer training remains a key factor in the capacitation of farmers to engage in meaningful and productive farming. One

thousand four hundred (1400) farmers have been trained in various disciplines of the agricultural field. Five multi-year

agro-processing projects have been initiated i.e. Bantu Bonke (milestones – pack house, training facility, admin block and 21

Greenhouses); Randfontein Milling, Emfuleni Cold Room and De Deur Piggery Facility and Midvaal Pack house. Twenty five

(25) coops received support in the form of on & off farm infrastructure, production inputs and training and capacity building.

Agricultural Economics & Marketing ServicesThe strategic objective of the Branch is to enable and support the transformation of the agriculture sector to actively

contribute to economic growth, inclusion, equality and the creation of decent work. The branch is also responsible for

ensuring the implementation of agribusiness support through entrepreneurial development, marketing services, value adding,

and production and resource economics.

GDARD has committed to establish the milling plants in Gauteng in conjunction with DTI. Phase 1 of the milling plants have

been completed in Randfontein and commenced with Phase 2 i.e. building of the milling factory and staff hall. More than 20

casual jobs have already been created through this major intervention.

A related project to this one is the Super Grand Milling plant which was the first milling project which GDARD assisted

to establish. Additional investment of R17m from the DRDLR has already been made towards this project. The last major

commitment which is an agro-processing project is the establishment of the Barley production in Sedibeng, whereby thirty

two (32) farmers across regions of Gauteng have already been profiled for the barley production and ready for planting

Barley in the forthcoming season. In terms of Farmer Support and Development , the department has supplied and delivered

production inputs to 48 small holder farmers in Sedibeng (Emfuleni), Lesedi and Tshwane. This intervention has enhanced

economic opportunities and Job Creation, and more than 250 jobs have been created throughout Gauteng.


Research and Technology Development Services

The branch’s strategic objective is to enable and support the transformation of the agricultural sector to actively contribute to

economic growth, inclusion, equality and the creation of decent work

During the year under review, The RTDS component hosted the Agricultural Annual Research Symposium on the 04th of June

2014 at the Reitvallei Hotel in Kammelsdrift, Pretoria. The symposium was attended by 260 researchers, officials and selected

farmers who participated in the research projects. At the Gala Dinner of the Symposium, A book titled “A Concise guide to

vegetable pests in Gauteng Province was launched”. The Department has also conducted an Oyster Mushroom Demonstration

Trial which was held on the 04th of July 2014 at Winterveldt, and 70 people attended the demonstration and the feedback

received was good. In addition, the Department held and awareness on Pesticide and Demonstrations on the Safe Handling and

Use of Pesticides which took place on the 5th March 2015 at ARC-VOPI in Roodeplaat. Thirty nine (39) participants including

farmers, agriculture advisors and the production scientists attended the demonstration and training.

The Department has successfully accelerated the implementation of the Gauteng Biotechnology Strategy, the highlight of which

was the launch of the Gauteng Biotech Science Park at The Innovation Hub (TIH), and this was implemented in collaboration with

Department of Economic Development. The RTDS component in collaboration with The Innovation Hub Management Company

(TIHMC) successfully hosted the 4th Gauteng Biotech Fundi Awards on the 21st August 2014.

Veterinary ServicesThe strategic objective of the Branch is to provide veterinary services to clients in order to ensure healthy animals, safe animal

products and welfare to the people of South Africa, for a modernised and transformed agricultural sector.

The animal disease situation in the province remained favorable in the fourth quarter as no major infectious diseases were

reported in Gauteng. This situation enabled the maintenance of optimal conditions for livestock farming as well as the minimum

requirements by importing countries for the exports of animals and animal products. February was an unseasonal dry month

which would have impacted negatively on arable agriculture, but the condition of the veld and pastures was maintained which

bodes well for the coming dry and cold winter season.

Animal healthThe Department reached a major milestone when it employed eight newly qualified veterinary graduates under the Primary

Animal Health program. They have been deployed across the province. Some of the graduates operate directly from the

Hammanskraal Animal Clinic, thus enabling the department to offer services to the surrounding communities on a daily basis.

Their presence is also strengthening Primary Animal Health Care support to developing farmers.

The process of development of a provincial Aquaculture Strategy has also commenced. During the course of the quarter, terms

of reference (TOR’s) were published for a study which will cover the following areas:

• Phase 1: Industry analysis (location of existing farms, aquatic species farmed, production yields, current

challenges, etc.)

• Phase 2: Market study (market demands and species preference, current source of supply, retailer requirements, etc.)

• Phase 3: Stakeholder analysis in areas of financing of enterprises, skill development programs, etc.

The Gauteng IDC Nguni Cattle Development Trust completed and concluded the final selection process for qualifying farmers

for the first phase of the project. A total of five farmers qualified, however, one of them withdrew from participation. Three of

the farmers are located in Rust de Winter and the fourth in the West Rand District.

The farmer whose cattle tested positive was paid the final amount for compensation and no new cases have been detected

since, even from farms neighboring the infected herd.


Export facilitationThe number of Veterinary Export Certificates issued exceeded the target due to the fact that a number of animal diseases in the

country were brought under control as a result of export bans being lifted by our trading partners giving our exporters access

to these export markets and thereby increasing the need for veterinary export certification. International financial aspects came

to play with favorable exchange rates which boosted exports. The same factor accounted to increased demand for export facility

registrations and the number of inspections in facilities processing animal and animal byproducts.

During the year under review, the following were achieved by the department:

• The predicted level for the quarter was 3 000 and 4198 veterinary health certificates were issued.

• The number of export establishments registered is reported annually and has no quarterly figures but the

fourth quarter/

annual target is 120 with 122 facilities registered for the financial year.

• The predicted level for inspections to facilities processing animal products and by-products was 90 and 129 export

facilities were inspected and registered.

Veterinary Public Health:The predicted level for the number of abattoir inspections for the quarter was exceeded while ensuring that meat is produced

hygienically and safe for public use. The predicted level was exceeded by 4.6%. Hence 575 abattoir inspections were completed

in all abattoirs in Gauteng. However we also completed 12 abattoir registrations for the quarter, therefore 39 for the year with a

target of 41 (underperformed by 4.9%) The reason for this is that 4 abattoirs have closed and 1 new abattoir has opened.

Closed abattoirs include:Inca meat poultry abattoir (Low throughput)

Hillside Poultry abattoir (Low Throughput)

Kellerman poultry abattoir (Low throughput)

Van Zyl’s game abattoir (Low throughput)

New abattoir opened:Venison Meat SA (Mobile Low throughput game)• The Sub-component has filled all technical post but still has a vacant senior Admin post at Germiston service center.

• During this quarter significant process has been made with the tendering of the mobile abattoir as directed

by the MEC. The possible provision of mobile abattoirs is in line with the Departmental pillars and

is a Provincial Township revitalization Project where the terms of reference and business plans has been submitted,

tender has been advertised and we await the tender adjudicating process.

Progressively, the Department is still engaging with Municipal managers and development managers to identify

possible location of these structures once procured.


Rural Development

The branch’s strategic objective is to enable and support the transformation of the agriculture sector to actively contribute to

economic growth, inclusion, equality and the creation of decent work.

During the year under review, GDARD continued to coordinate and lead rural development programmes with special focus on

the four rural nodes of Hekpoort, Bantu Bonke/ Mamello, Devon and Kwa-Sokhulumi. The national focus on Outcome 7 has

shifted from ward-based rural nodes to a district focus whereby 27 Districts have been identified nationally. Westrand District

Municipality is included as one of the districts.


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

1.

Farmers and

communities

are supported

through

agricultural

development

programmes to

produce food

80 farm

assessments

80 farm

assessment

completed

82 farm

assessments were

conducted for the

year.

(+2)

(+2.5%)

The planned

quarterly target was

exceeded as a result

of additional request

received from the

farmers

140

smallholder

farmers

supported

140 smallholder

farmers

supported

142 smallholder

farmers were

supported for the

year.

(+2)

(+1.42%)

None

1150

attended non-

accredited

courses

1400 farmers

completing non-

accredited short

courses

1402 farmers

have been trained

on non-accredited

(+2)

(+0.14%)

Training on

vegetable

production, weed

control, pest control,

soil sampling,

farm management,

and animal

production, piggery

management,

poultry production,

water and sanitation,

Marketing and

record keeping

400 farmers

who attended

accredited

400 farmers

completing

accredited skills

programmes

460 farmers have

been trained for

the year.

(+60)

(+15%)

None

Strategic Objectives


Programme 2


Achievement

2013/14

Planned Target

2014/15Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

2

Farmers and

communities are

supported through

agricultural

development

programmes to

produce food

-

4 agricultural

demonstration

facilitated

4 agricultural

demonstration

facilitated

None

None

24 commodity

groups

supported

18 commodity

groups supported

18 commodity

groups supported

None

None

3 Farmers and

communities are

supported through

agricultural

development

programmes to

produce food

4 food security

status reports

compiled

4 food security

status reports

compiled

4 food security

status reports

compiled

None

None

11825 food

insecure

households

supported

9000 verified

food insecure

households

supported

9817 verified

food insecure

households

supported

(+817)

(+9.07%)

Availability of

seeds, tools,

fertilizers

and watering

cans in the

Departmental

Warehouse

to support

establishment

of food gardens

and a service

provide willing

to deliver to the

additional items

to participants

needing support

when requested


Programme 2


Achievement

2013/14

Planned Target

2014/15Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

2

Farmers and

communities are

supported through

agricultural

development

programmes to

produce food

-

4 agricultural

demonstration

facilitated

4 agricultural

demonstration

facilitated

None

None

24 commodity

groups

supported

18 commodity

groups supported

18 commodity

groups supported

None

None

3 Farmers and

communities are

supported through

agricultural

development

programmes to

produce food

4 food security

status reports

compiled

4 food security

status reports

compiled

4 food security

status reports

compiled

None

None

11825 food

insecure

households

supported

9000 verified

food insecure

households

supported

9817 verified

food insecure

households

supported

(+817)

(+9.07%)

Availability of

seeds, tools,

fertilizers

and watering

cans in the

Departmental

Warehouse

to support

establishment

of food gardens

and a service

provide willing

to deliver to the

additional items

to participants

needing support

when requested

Programme 2


Achievement

2013/14

Planned Target

2014/15Actual

Achievement

2014/15

Devia-

tion from

planned

target to

Actual

Achievement

2014/15

Comment of

deviations

4 Farmers and

communities are

supported through

agricultural

development

programmes to

produce food

12000 homestead

food gardens

supported

9000 homestead

supported with

both training and

production packs

9817 verified

food insecure

households

supported

(+817)

(+9.07%)

Availability of

seeds, tools,

fertilizers and

watering cans in

the Departmental

Warehouse

to support

establishment

of food gardens

and a service

provide willing

to deliver to the

additional items

to participants

needing support

when requested

60 school

food gardens

established

36

school food

gardens supported

36

school food

gardens

supported

None None

60 community

food gardens

supported

36 community food

gardens supported

39 community

food gardens

supported

(+3)

(+8.3%)

The demand

for support was

higher than was

expected and

there were seeds,

tools, fertilizers

and irrigation

materials in the

Departmental

Warehouse that

could be used

to support the

community gardens


Programme 2


Achievement

2013/14

Planned Target

2014/15Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

Initiate the Audit

with GAS

The Audit of Food

gardens by GAS

was completed in

February 2015

None None

5 Sustainable

environmental

management

11 awareness

campaigns

conducted on

LandCare

12 awareness

campaigns

conducted on

LandCare

Awareness

campaigns were

successfully

conducted on the

12 CBNRM projects

to plan

None None

6 capacity

building exercises

conducted within

approved LandCare

projects

6 capacity

building exercises

conducted

within approved

LandCare projects

All six (6) Junior

LandCare school

vegetable gardens’

designs and

plantations were

completed

None

None

800ha of farm

land hectares

improved through

conservation

measures

800ha of farm

land improved

through

conservation

measures

1840ha of farm

land improved

through

conservation

measures

(+1040)

(+130%)

The alien

vegetation

eradication

EPWP projects

number of jobs

increased due

to the EPWP

Integrated

Grant and

this allowed

for greater

productivity

and the

exceeding of

this target


Programme 2


Achievement

2013/14

Planned Target

2014/15

Actual

Achieve-

ment

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

710 682 Beneficiaries

adopting practicing

sustainable

production

technologies and

practices

778 (+96)

(+14.07%)

Original targets were based

on funded training plans for

beneficiaries. The LandCare

CBNRM team was able to

undertake further training

and awareness initiatives

based on the skills in the SRM

team allowing us to reach

additional beneficiaries

356 green jobs

created through

LandCare

515 WO 613 (+98)

(+19%)

The annual target has been

exceeded due to receiving the

EPWP Integrated Grant and

EPWP project staff turnover

allowing for additional

appointments

175 FTE 276 FTE 266 (-10)

(-3.62%)

The Merafong alien vegetation

eradication EPWP project has

been approved for roll-over

and advertising of the tender

by the Merafong City Local

Municipality and will be


Programme 2


Achievement

2013/14

Planned Target

2014/15Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

implemented in

their 4th quarter

(GDARD’s 1st quarter

of 2015/16). The

CoJ Soweto portion

river clean-up EPWP

projects has been

relocated by the

CoJ to Diepsloot to

ensure the project is

implemented in the

municipal 4th quarter

(GDARD’s 1st quarter

of 2015/16)

150 LandCare

Conditional Grant

funded jobs (QPR)

127 LandCare

Conditional Grant

funded jobs

127 None None

6 Junior LandCare

youth camps

undertaken for

schools from

Gauteng priority

townships

6 Junior LandCare

youth camps

undertaken for

schools from Gauteng

priority townships

6 Junior LandCare

youth camps

undertaken for

schools from

Gauteng priority

townships

None None

30km of waterways

surveyed

30km of waterways

surveyed

35.31 km of

waterways

surveyed

(+5.31)

(+17%)

An additional 5.31km

was surveyed due to

favourable conditions


Programme 2


Achievement

2013/14

Planned Target

2014/15 Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

100 Kilometres of

firebreaks burned

as working on fire

EPWP project

100 Kilometres of

firebreaks burned

as working on fire

EPWP project

236 Kilometres of

firebreaks burned

as working on fire

EPWP project

(+136)

(+136%)

The additional 136

km of firebreaks

burned were

due to increased

productivity

required to manage

the risk of fires

from outside the

Gauteng province.

This was with the

support of the two

Dinokeng Working

on Fire (WoF)

teams allowing us

to synergise our

efforts

1266 hectares of

alien vegetation

removed through

EPWP projects

1280 hectares of

alien vegetation

removed through

EPWP projects

1348 hectares of

alien vegetation

removed through

EPWP projects

(+68)

(+5.3%)

The EPWP projects

exceeded the target

due to follow up

treatments allowing

for achieving more

hectares

1 Wetland

rehabilitated

through EPWP

projects

1 Wetland

rehabilitated

through EPWP

projects

2 Wetland

rehabilitated

through EPWP

projects

(+1)

(+100%)

The Sokhulumi

and Doornrandjies

Wetland

Rehabilitation

EPWP Working for

Wetlands Projects

were completed

to plan. Both

wetlands included

interventions

such as gabion

structures, sloping,

re-vegetation, and

rock packing


Programme 2


Achievement

2013/14

Planned Target

2014/15Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

300 Tonnes of

waste removed

from rivers

through EPWP

projects

350 Tonnes of

waste removed

from rivers

through EPWP

projects

397 Tonnes of

waste removed

from rivers through

EPWP projects

(+47)

(+13.4%)

The additional 136

km of firebreaks

burned were

due to increased

productivity

required to

manage the risk of

fires from outside

the Gauteng

province. This

was with the

support of the two

Dinokeng Working

on Fire (WoF)

teams allowing us

to synergise our

efforts

11 LandCare

CBNRM projects

implemented

Implement 12

LandCare CBNRM

projects

12 Community

Based Natural

Resource

Management

(CBNRM) projects

were implemented

to plan

None None

6 Sustainable

Agriculture

Reform with a

Thriving Small

and Large

Farming Sector

20

recommendations

made on

subdivision/

rezoning change

of agricultural

land use

20

recommendations

made on

subdivision/

rezoning change of

agricultural land

use

24

recommendations

made on

subdivision/

rezoning change of

agricultural land

use

(+4)

(+20%)

More requests

were received

from the

public through

environment

section


Programme 2


Achievement

2013/14

Planned Tar-

get 2014/15 1 Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

7

Agricultural

disaster risks are

managed through

support services to

clients or farmers

12 early warning

reports

12 early

warning

reports

15 early warning

reports

(+3)

(+25%)

15 early warnings

were disseminated

as issuing of

warnings is

influenced by

climatic conditions

1 disaster relief 1 disaster

relief schemes

managed

1 disaster

relief schemes

managed

None None

8 To provide

veterinary services

to clients in order

to ensure healthy

animals, safe

animal products

and welfare

of people of

South Africa for

a modernized

and transformed

agricultural sector

294884

Veterinary services

rendered

1960 abattoir

inspections

247 960

Veterinary

services

rendered

2000 abattoir

inspections

411 051

Veterinary

services rendered

2092 abattoir

inspections

conducted

163 091

(+65.8%)

(+92)

(+4.6%)

Various reasons

provided in the

Performance

Indicators’ table

here below.

Despite a few

dormant abattoirs

(due to economic

challenges)

which are not

inspected, we have

had to intensify

inspection to

ensure that

hygienic standards

are maintained

and abattoirs do

not close up


Programme 2


Achievement

2013/14

Planned Target

2014/15 1 Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

32 abattoirs

registered

41 abattoirs

registered

38 abattoirs

registered

(-3)

(-7.3%)

4 abattoirs closed

due to and among

others economic

reasons. However

1 new mobile

game abattoir was

registered

-

1 approved

strategy

TOR’s for

feasibility study

advertised,

awaiting

adjudication

TOR’s for

feasibility

study

advertised,

awaiting

adjudication

Strategy could

not be done

before study was

completed. Tender

only advertised on

13 March 2015.

Complexity of

project requires

proper scientific

study to ensure

sustainability and

viability

- Launch & pilot

implementation

Final selection

of farmers

completed

Final selection

of farmers

completed

The launch was

postponed by Nguni

Cattle Trust. Two

out of four farmers

received animals

9

To provide a

transformed

expert and

needs based

agricultural

research,

development

and technology

transfer services

as well as

infrastructure

support

44

presentations at

scientific events

40

presentations at

scientific events

48

presentations at

scientific events

(+8)

(+20%)

46 presentations

were made at a

Scientific event

and the extra two

at a conference in

Australia


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

5 scientific papers

5 scientific papers

5 scientific papers

None

None

12 research projects

implemented

6 research projects

Implemented

which address

specific production

constraints

8 research projects

Implemented

which address

specific

production

constraints

(+2)

(+33%)

There were

savings on the

research projects

from Universities

and additional

two projects

were motivated

and funded

10

Radically

Improved

employment

opportunities

and economic

livelihoods

86 students/

interns or

companies

supported in the

advancement of

the biotechnology

strategy

75 Biotech

students/Interns

supported in the

advancement of

the biotechnology

strategy

75 Biotech

students/Interns

supported in the

advancement of

the biotechnology

strategy

None

None

-

GAP Training

initiated

GAP Training

initiated and

completed

None

None

1 Approved

departmental

Annual Report

for 2014/15

submitted by

end August

2015 Approved

departmental

Citizens Report

for 2013/14

submitted to

the Office of the

Premier by end

December 2014

1 Departmental

Annual Report

compiled,

approved and

submitted Annual

Report compiled,

approved and

submitted

None None


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

To improve

agri-food

productivity

through

disseminating

information on

research and

technology

developed to

clients, peers

and scientific

community

8 presentations at

technology transfer

events

8 presentations

at technology

transfer events

8 presentations

at technology

transfer events

None None

12 articles in

popular media

8 articles in

popular media

8 articles in

popular media

None None

5 information packs 3 information

packs

3 information

packs

None None

5 demonstration

trials conducted

3 demonstration

trials conducted

3 demonstration

trials conducted

None

None


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/15

Devia-

tion from

planned tar-

get to Actual

Achievement

2014/15

Comment of

deviations

3 Agri-Expos

organised by

GDARD

3 Agri-Expos

organised by

GDARD

3 Agri-Expos

organised by

GDARD

None None

800 farmers are

assisted to attend

the Agri-Expos

800 farmers are

assisted to attend

the Agri-Expos

855 farmers

are assisted to

attend the Agri-

Expos

(+55)

(+6.8%)

855 farmers were

assisted to attend

Agri-expo

12 To provide

and maintain

infrastructure

facilities for the

line function

to perform

their research

and improve

agricultural

productivity

6000 (ha)

ploughed;

2500 (ha) ploughed 5110 (ha)

ploughed

(+2610 ha)

(+104%)

5110 hectors

were ploughed by

allocated tractors

for the year

13 Improved

employment

opportunities

and economic

livelihoods

through Agri-

parks

4 Agri-Parks

established

1 township Agri-

Park established

1 township Agri-

Park established

None

None

14 Job creation

and promoting

economic

livelihoods

20 Agri-Business

supported to access

markets

25 Agri-Business

supported to

access markets

38 Agri-Business

supported to

access markets

(+13)

(+52%)

Target exceeded

due to additional

requests received

from farmers and

partnership with

local retailers


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

90 clients

supported with

agricultural

economic advice

70 clients

supported with

agricultural

economic advice

102 clients

supported with

agricultural

economic advice

+32)

(+45.7%)

Target exceeded

due to additional

requests received

from farmers

80 agricultural

economic studies

conducted

80 agricultural

economic studies

conducted

80 agricultural

economic studies

conducted

None None

5 Agro-Processing

projects

implemented in the

Maize Triangle areas

5 Agro-Processing

projects

implemented

5 Agro-Processing

projects

implemented

None None

- Gauteng Agro

processing Strategy

revised

1 Gauteng Agro

processing

Strategy revised

None

None


Programme 2


Achievement

2013/14

Planned Target

2014/15 1 Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

45 farmers in the

Maize Triangle

supported through

production

inputs such as

mechanization

services

40 farmers in the

Maize Triangle

supported through

production

inputs such as

mechanization

services

48 farmers in the

Maize Triangle

supported through

production

inputs such as

mechanization

services

(+8)

(+20%)

Forty eight (48)

farmers were

supported with

production

inputs such as

fertilizers, maize

seeds and chop

feed. Additional

requests were

received from

farmers

25 emerging

farmers assisted

to access funding

from Development

Financial

Institutions

25 emerging

farmers assisted

to access funding

from Development

Financial

Institutions

45 emerging

farmers assisted

to access funding

from Development

Financial

Institutions

(+20)

(+80%)

45 emerging

farmers assisted

to access

funding.

15 Sustainable

Agriculture

Reform with a

Thriving Small

and Large

Farming Sector

60 existing

agricultural

cooperatives

supported

70 agricultural

cooperatives

supported

109 agricultural

cooperatives

supported

(+39)

The annual

target exceeded.

109 agricultural

cooperatives

were supported

with training and

capacity building

and technical

support.

16 Upscale rural

development

coordination

for increased

to quality basic

infrastructure

and services

500 Requests

responded to on

macroeconomic

information

400 Requests

responded to on

macroeconomic

information

456 Requests

responded to on

macroeconomic

information

(+56)

(+14%)

456 requests

were responded

to on

macroeconomic

information


Programme 2


Achievement

2013/14

Planned Target

2014/15 Actual

Achievement

2014/15

Devia-

tion from

planned

target to

Actual

Achievement

2014/15

Comment of

deviations

17 Upscale rural

development

coordination for

increased to quality

basic infrastructure

and services

4 Council of

Stakeholders

supported annually

through training

and logistical

support

4 Council of

Stakeholders

supported

annually with

training and

logistical

support

4 Council of

Stakeholders

supported

annually with

training and

logistical support

None None

18 Upscale rural

development

coordination for



and services

2 signatories

(Stakeholders)

supported to

implement the

Social Compact

4 Stakeholders

supported to

implement the

Social Compact

4 Stakeholders

supported to

implement the

Social Compact

None None

19 Upscale rural

development

coordination for



and services

443 Learners

attended career

Expo

400 Rural

leaners

(from Devon,

Hekpoort,

Bantu Bonke/

Mamello and

Kwa-Sokhulumi)

attend Open

Days at Tertiary

Institutions

412 Rural

leaners (from

Devon, Hekpoort,

Bantu Bonke/

Mamello and

Kwa-Sokhulumi)

attend Open

Days at Tertiary

Institutions

(+12)

(+3%)

Additional

learners

from grades

other than

12 were also

accommodated.


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

4 Rural

Development

Steering

Committee

planning,

monitoring

and evaluation

forums held

4 Rural

Development

Steering

Committee

forums held

4 Rural

Development

Steering

Committee forums

held

None None

Transformation

of ownership

of agriculture /

agro-processing

industries and

links to market

10 SMME linked

to enterprise

development

10 SMME linked

to enterprise

development

20 SMME linked

to enterprise

development

(+10)

(+100%)

More SMMEs

were encouraged

to register by

the Council of

Stakeholders of

Kwa-Sokhulumi

to in order to

increase the

number of local

SMMEs who can

benefit from

preferential

procurement


Performance indicators

Programme 2


Achievement

2013/14

Planned Target

2014/15Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

1.1 Number of farm

assessment

completed

80 80 92 (+12) The planned

quarterly target was

exceeded as a result

of additional request

received from the

farmers

1.2 Number of

smallholder

farmers

supported

140 140 142 (+2) A total of one

thousand four

hundred and two

(1402) farmers

has been trained

on non-accredited

training on vegetable

production, weed

control, pest control,

soil sampling, farm

management, and

animal production,

piggery management,

poultry production,

water and sanitation,

Marketing and record

keeping

11825 food

insecure

households

supported

9000 verified

food insecure

households

supported

9817 verified

food insecure

households

supported

(+817)

(+9.07%)

Availability of seeds,

tools, fertilizers and

watering cans in

the Departmental

Warehouse

to support

establishment of

food gardens and

a service provide

willing to deliver

to the additional

items to participants

needing support

when requested


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

1.3 Number of farmers

completing non-

accredited short

courses

1 150 1400 1402 (+2)

(+0.14%)

A total of one

thousand four

hundred and

two (1402)

farmers has

been trained on

non-accredited

training on

vegetable

production,

weed control,

pest control, soil

sampling, farm

management,

and animal

production,

piggery

management,

poultry

production, water

and sanitation,

Marketing and

record keeping


completing

accredited skills

programmes

400 400 460 (+60)

(+15%)

460 farmers have

been trained for

the year

2.1 Number of

agricultural

demonstration

facilitated

- 4 4 None

None


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations


days held

5 4 4 None None

2.3 Number of

commodity groups

supported

24 18 18 +4 None

3.1 Number of food

security status

reports compiled

4 4 4 None

None

3.2 Number of verified

food insecure

households

supported

11825 9000 9985 (+985)

(+10.9%)



watering cans in

the Departmental

Warehouse to support

establishment of

food gardens and

a service provide

willing to deliver

to the additional


needing support when

requested


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

4.1

Number of

homestead

supported with

both training and

production packs

12000

9000

9817

(+817)

(+9.07%)



watering cans in

the Departmental

Warehouse

to support

establishment of

food gardens and

a service provide

willing to deliver

to the additional


needing support

when requested

4.2 Number of

community food

gardens supported

60 36 36 None None

4.3 Number of

community food

gardens supported

60 36 39 (+3)

(+8.3%)

The demand for

support was higher

than was expected

and there were seeds,


irrigation materials

in the Departmental

Warehouse that could

be used to support

the community

gardens


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

4.4 Conduct a food

garden audit

- Initiate the Audit

with GAS

Initiation of the

Audit with GAS

complete

None None

5.1 Number of

awareness

campaigns

conducted on

LandCare

11 12 12 None None

5.2 Number of capacity

building exercises

conducted within

approved land care

(Junior LandCare

Schools projects)

6 6 6 None

None

5.3 Number of farm

land hectares

improved through

conservation

measures

800ha 800ha 1840ha (+1040)

(+130%)

The alien

vegetation

eradication EPWP

projects number

of jobs increased

due to the EPWP

Integrated Grant

and this allowed

for greater

productivity and

the exceeding of

this target


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

5.4 Number of

Beneficiaries

adopting practicing

sustainable

production

technologies and

practice

710 682 778 (+96)

(+14.07%)

5.5 Number of green

jobs created

through LandCare

356 EPWP

green jobs

515 WO 613 WO (-98)

(+19%)

A total of 613 WO have

been created through

alien vegetation control,

working on fire, working

on wetlands, LandCare

and river clean-up

projects+-

175 FTE 276 FTE 266 FTE (-10)

(-3.62%)

The Full Time Equivalent

(FTE) target has

substantively been meet

(266 FTE) with only

10 FTE not met due to

insufficient total EPWP

projects operating for a

full 12 month period in

this financial year

150 LandCare

Conditional

Grant funded

jobs

127 LandCare

Conditional

Grant funded

jobs

127 LandCare

Conditional

Grant funded

jobs

None None


Programme 2


Achievement

2013/14

Planned

Target

2014/15 1

Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

5.6 Number of Junior

LandCare youth

camps undertaken

for schools from

Gauteng priority

townships

6 6 6 None None

5.7 Number of

Kilometres of

waterways and

contours surveyed

on farms

30 30 35.31 km (+5.31)

(+17%)

An additional 5.31km

was surveyed due to

favourable conditions

5.8 Number of

kilometres of

firebreaks burned

as working on fire

EPWP project

100 100 236 (+136)

(+136%)

The additional 136 km

of firebreaks burned

were due to increased

productivity required to

manage the risk of fires

from outside the Gauteng

province


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

5.9 Number of hectares

of alien vegetation

removed through

EPWP projects

1266 1280 1348 (+68)

(+5.3%)

The EPWP projects

exceeded the

target due

to follow up

treatments

allowing for

achieving more

hectares

5.10 Number of green

jobs created

through LandCare

1 1 2 (+1)

(+100%)

Extra funding was

received from the

EPWP Incentive

5.11 Number of Tonnes

of waste removed

from rivers through

EPWP projects

300 350 397 (+97)

(+13.4%)

397 tonnes

of waste was

removed through

the Working for

Water River

Clean-up EPWP

projects in the City

of Johannesburg

5.12 Number of

LandCare

community based

natural resource

management

projects

implemented

11 12 12 None None


Programme 2


Achievement

2013/14

Planned Target

2014/15 1

Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

6.1 Number of

recommendations

made on

subdivision/

rezoning change of

agricultural land

use

20 20 24 (+4)

(+20%)

24 Recommendations

were done for the

financial year. More

requests were received

from the public

through environment

section

6.2 Number of farm

plans completed

80 80 98 (+58)

(+145%)

More requests

were received from

regional offices

7.1 Number of early

warning advisory

reports issued

12 12 15 (+3)

(+25%)

issuing of warnings

is influenced by

climatic conditions

7.2 Number of disaster

relief scheme

managed

1 1 1 None None

8.1 Number of animal

vaccinations

against controlled

animal diseases

97,000 110 000 131 277 (+21277)

(+19.3 %)

Individual Chief

Animal Health

Technicians put

in an extra last

effort to reach their

individual goals for

the year

8.2 Number of primary

animal health

(PAHC) interactions

held

80 80 80 None None


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

8.3 Number of

official veterinary

movement

documents

issued

500 1000 3912 (+2912)

(+291%)

The number of

permits issued

is dependent on

trade conditions

which can either

be favourable or

unfavourable.

It was as for

the rest of the

year favourable

Compartment

permits (890) were

like always in high

demand.

8.4 Number

of animals

sampled/tested

for diseases

surveillance

purposes

35,000 30 000 48239 (+18239)

(+60.7%)

Five new outbreaks

had to be attended

to and additional

herds were tested

for Nguni project

applicants.

8.5 Number of animal

inspections

for regulatory

purposes

1550 1200 1675 (+475)

(+39.5%)

Stock sale pen

and road stall

inspections

are included in

the number of

inspections done

8.6 Gauteng

Aquaculture

strategy

developed

- 1 approved

strategy

Strategy

completion will be

delayed till end

of March 2016

as it needs to be

informed by results

of study.


Programme 2


Achievement

2013/14

Planned Target

2014/15 1Actual

Achievement

2014/1

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

8.7 Nguni cattle

project launched

and piloted

- Launch & pilot

implementation

Final selection of

farmers completed

Final selection of

farmers completed

The launch was

postponed by

Nguni Cattle

Trust. Two out

of four farmers

received

animals.

Challenges

in obtaining

suitable

disease free

animals.

Launch

deferred to May

2015

8.8 Number of

veterinary export

certificates issued

10,000 12,000 18153 (+6153)

(+51.2%)

The number

of veterinary

health

certificates

issued is

determined by

international

trade and

financial factors

8.9 Number of export

establishments

registered

60 120

122 (+2)

(+4.6%)

The number

of export

establishments

registered is

determined by

international

trade and

financial factors

8.10 Number of abattoir

inspections

conducted

1960 2000 2092 (+92)

(+4.6%)

Inspections

intensified

to ensure

that hygienic

standards are

maintained and

abattoirs do not

close


Programme 2


Achievement

2013/14

Planned Target

2014/15 1

Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

8.11 Number of

inspections

to facilities

processing animal

products and by-

product

124 360 493 (+133)

(+36.9%)

The number of

inspections to

export facilities

is determined

by the numbers

of facilities

registered for

export which in

turn is influenced

by international

trade and

monetary

factors.

8.12 Number of

abattoirs registered

32 41 38 ((-3)

(-7.3%)

4 abattoirs

closed due to

and among

others economic

reasons

8.13 Number of

specimens tested

39000 35000 49967 (+14967)

(+42.7%)

Higher disease

incidence

8.14 Number of tests

performed

75000 60000 155003 (+95003) Higher disease

incidence

9.1 Number of

presentations

made at scientific

events

43 40 48 (+8)

(+20%)

We had more

researchers

presenting than

it was initially

planned.

9.2 Number of

scientific papers

published

5 5 5 None None


Programme 2


Achievement

2013/14

Planned Target

2014/15 1

Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

9.3 Number of

research projects

implemented

which address

specific production

constraints

12 6 6 (+2)

(+33%)

There were

savings on the

research projects

from Universities

and additional

two projects

were motivated

and funded

10.1 Number of Bio-tech

students/interns

supported

86 75 75 None None

10.2 Global GAP

Training initiated

- GAP Training

initiated

GAP Training

initiated and

completed

None

None

11.1 Number of

presentations

made at technology

transfer events

8 8 8 None None

11.2 Number of articles

in popular media

published

12 8 8 None

None

11.3 Number of

information packs

developed

5 3 3 None None

11.4 Number of

demonstration

trials conducted

5 3 3 None None

11.5 Number of Agri-

Expos organised

3 3 3 None None


Programme 2


Achievement

2013/14

Planned Target

2014/15 1

Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

11.6 Number of

smallholder

farmers attending

Agri-Expos

800 800 855 (+55)

(+6.8%)

More farmers

were interested

to the attend

the Agri-Expo

than planned

12.1 Number of hectares

ploughed by

allocated tractors

6000ha 2500ha 5110ha (+2610ha)

(+104.4%)

There was

more demand

for cultivation

due to the

Letsema

and Fetsa

Tlala related

campaigns

13.1 Number

of township

Agri-Parks

established(multi-

year projects)

4 1 1 None None

14.1 Number of Agri-

Business supported

with agricultural

economic services

towards accessing

markets

20 25 38 (+13)

(+52%)

Target

exceeded due

to additional

requests

received from

farmers and

partnership

with local

retailers

14.2 Number of clients

supported with

agricultural

economic advice

90 70 102 (+32)

(+45.7%)

Target

exceeded due

to additional

requests

received from

farmers

14.3 Number of

agricultural

economic studies

conducted

80 80 80 None None


Programme 2


Achievement

2013/14

Planned Target

2014/15 1

Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

14.4 Number of

Agro-Processing

infrastructure

projects

implemented in

the Maize Triangle

areas linked to the

GEGDS

(multi-year

projects)

5 5 5 None None

14.5 Review agro-

processing strategy

- Gauteng Agro

processing

Strategy revised

1 None None


in the Maize

Triangle supported

through production

inputs such as

mechanization

services (harvester,

access to tractors

and supply with

fuel)

45 40 48 (+8)

(+20%)

Additional

requests were

received from

farmers

14.7 Number of

emerging farmers

assisted to access

funding from

Development

Financial

Institutions

25 25 45 (+20)

(+80%)

15.1 Number of

agricultural

cooperatives

supported

60 70 109 +39

None


Programme 2


Achievement

2013/14

Planned Target

2014/15 1

Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

16.1 Number of requests

responded to on

macroeconomic

information

500 400 456 (+56)

(+14%)

Target

exceeded due

to additional

requests from

farmers and

agribusinesses

16.2 Number of

Macroeconomic

reports developed

5 5 5 None None

17.1 Number of Council

of Stakeholders

supported with

training

4 4 4 None None

18.1 Number of

stakeholders

supported to

implement Social

Compact Plan

2 4 4 None None

19.1 Number of rural

leaners attending

Open Days at

Tertiary Institutions

400 400 412 (+12)

(+3%)

Additional

learners

from grades

other than

12 were also

accommodated

19.2 Number of Rural

Development

Steering

Committee forums

held

4 4 4 None None


Programme 2


Achievement

2013/14

Planned Target

2014/15 1

Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

19.3 Number of SMMEs

supported through

registration in

the GPG vendor

database

10 15 20 (-1)

(-50%)

More SMMEs were

encouraged to register

by the Council of

Stakeholders of Kwa-

Sokhulumi in order to

increase the number

of local SMMEs

who can benefit

from preferential

procurement

19.4 Number of AgriBEE

/FWES project

supported to

access the AgriBEE

Fund.

2 2 1 (-1)

(-50%)

Floralush (Pty) Ltd

was facilitated but

application was not

approved by DAFF’s

AgriBEE Fund


PROGRAMME 3: ENVIRONMENTAL AFFAIRSPurposeTThe Programme area is responsible for the sustainable resource management mandate area of the GDARD, i.e. protection

and management of Gauteng’s natural and environmental resources and ecosystems. Based on the new strategic direction

for the 5th term of governance, greater emphasis will be placed on the economic growth and development elements e.g. eco-

tourism, development of alternate energy sources/supply to provide long term energy security, waste management and the

development of green technologies and processes for agriculture and other key economic sectors.

The Programme and its four (4) strategic objectives described below, respond directly to the GDARD’s Strategic Outcome

Oriented Goals 1 and 2, i.e. “A modernised and transformed agricultural sector increasing food security, economic inclusion

and equality” and “Sustainable Natural Resource Management”. It contributes indirectly to Goal 3 on Enhanced capacity of the

GDARD to implement effectively.

Sub-programmes• Environmental Policy, Planning and Co-ordination

• Compliance and Enforcement

• Environmental Quality Management

• Biodiversity Management

• Environmental Empowerment Services

Strategic objectives• Protect and manage Gauteng’s natural resources and environment.

• Advance eco-tourism in the Province.

• Support sustainable development including waste management, recycling and the development and utilisation of

green technologies and processes.

• Boost energy security including through the development of suitable energy mix solutions.

STRATEGIC OBJECTIVES, PERFORMANCE INDICATORS, PLANNED TARGETS AND ACTUAL ACHIEVEMENTS

Environmental Policy, Planning and Co-ordinationThe strategic objective of the branch is to protect and manage Gauteng’s natural Resources and the Environment. During the

year under review, the Directorate developed the first Gauteng Provincial Environmental Management Framework in the country.

The Gauteng Provincial Environmental Management Framework (GPEMF) key objective is to streamline legislation towards the

improvement of natural resource management. The GPEMF will guide sustainable land use management within the Gauteng

Province and it will determine geographical areas where certain activities can be excluded from an EIA process. The Department

has also reviewed 12 inter-governmental sector tools to promote cooperative governance and enhance transformation of the

state and governa


Compliance and EnforcementThe strategic objective of the branch is to protect and manage Gauteng’s natural resources and the environment.

During the year under review the Department has undertaken a total number of 34 criminal enforcement actions for non-

compliance with environmental management Legislation. In addition, a total number of 222 compliance monitoring inspections

were conducted. Furthermore, the Department has registered 10 Environmental Inspectors at Local Authority level and 13 at

Provincial level.

Environmental Quality ManagementDuring the year under review, key success on Air Quality Management 2014/15, included an alignment of air quality

activities with municipalities in terms of air quality functions such as appointment of GDARD Air Quality Officer as required

by Air Quality Act and appointment of Specialized officers in areas like ambient air monitoring and Atmospheric Emission

Licensing of listed activities. More than 250 Atmospheric Emission Licenses have been issued in Gauteng by different

AEL Authorities (Metros and Districts) including GDARD.

Air Quality Forums consisting of municipalities are up and running focusing on areas where air quality is lacking. GDARD

Air Quality Plan is under implementation with focus areas around air quality reduction programmes like Alternative energy

awareness, joint compliance and enforcement inspections with municipalities and use of cleaner technologies by the industries.

Technical training on stack monitoring and ambient monitoring using relevant equipment’s were conducted in upgrading

employees technical skills.

Plans for New Financial Year 2015/16The Department formed a joint audit of all ambient air monitoring stations with municipalities in Gauteng to ensure that more than 50%

accreditated and reporting their data to the South African Air Quality Information System. Air quality data is important for development

planning, EIA comment process, assessment of human health exposure and for design of mitigation measures.

GDARD intends to roll out alternative energy within informal settlements in trying to reduce the use of fossil fuel (coal, wood etc.).

The Implementation of other Regulatory functions such as Controlled Emitters and Dust Regulations, and in collaboration with other

departments in terms of awareness around air quality reduction has been conducted, taking into cognisance that Gauteng has 2 Priority

Areas (meaning an area with heavy polluted air).

Biodiversity ManagementThe strategic objective of the branch is to protect and manage Gauteng’s natural resources and the environment.

During the year under review, a total of 103 environmental capacity building activities were undertaken inside and outside of

the provincial nature reserves. A concerted effort was made to host vulnerable individuals such as orphaned children, children

with disabilities and the elderly on the provincial nature reserves in aid of facilitating access to these spaces to the citizens

of Gauteng Province, and in aid of enabling decisive spatial transformation. The Department has also achieved and issued a

total of 6933 Biodiversity permits (e.g. capture, import, export, pick, etc.) and a total of 2585 hunting and fishing licenses were

issued in support of facilitating appropriately protected and enhanced environmental assets and natural resources in aid of

decisive spatial transformation.

.


Programme 3


Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

1 Enhanced

governance

systems and

capacity in

pursuance of

decisive spatial

transformation and

Modernisation of

Public Service

12 inter-

governmental

sector tools

reviewed

12 inter-

governmental

sector tools

reviewed

12 inter-

governmental

sector tools

reviewed

None None

2 Enhanced

governance

systems and

capacity in

pursuance of

decisive spatial

transformation and

Modernisation of

Public Service

2 legislative tools

developed

1 legislative tool

developed

1 legislative tool

developed

None None

3 Enhanced

governance

systems and

capacity in

pursuance of

decisive spatial

transformation and

Modernisation of

Public Service

1 environmental

research projects

undertaken

1 environmental

research projects

undertaken)

1 environmental

research projects

undertaken

None

None

4 Enhanced

governance

systems and

capacity in

pursuance of

decisive spatial

transformation and

Modernisation of

Public Service

3 functional

environmental

information

management

systems maintained

(GIS, NEAS, WIS

3 functional

environmental

information

management

systems

maintained (GIS,

NEAS and WIS)

3 functional

environmental

information

management

systems

maintained (GIS,

NEAS and WIS)

None None


Programme 3


Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

5 An effective

climate change

mitigation

and adaption

response in

order to promote

smart green

knowledge

based cities.

1 climate change

response tool

developed

1 climate change

response tool

developed (GHG

1 climate change

response tool

developed (GHG)

None None

- prefeasibility study

on alternative

energy for targeted

communities

Two proposal

were received and

evaluate at the end

of March

Two proposal

were received

and evaluate

at the end of

March

No responses to

the initial RFPs.

The study will be

conducted and

completed in Q1

(2015/16)

6 Ensure

protection and

management of

environmental

resources

28 criminal

enforcement

actions finalized

for non-

compliance with

environmental

legislation

30 criminal

enforcement

actions finalized

for non-compliance

with environmental

legislation

34 criminal

enforcement

actions finalized

for non-compliance

with environmental

legislation

(+4)

(+13%)

Fewer

transgressions

were detected

than what was

planned

80

administrative

enforcement

actions finalized

for non-

compliance with

environmental

legislation

80 administrative

enforcement

actions finalized

for non-compliance

with environmental

legislation

122 administrative

enforcement

actions finalized

for non-compliance

with environmental

legislation)

(+42)

(+52.5%)

This output is

dependent on

the number of

non-compliances

discovered.

200 compliance

inspections

conducted

200 compliance

inspections

conducted

222 compliance

inspections

conducted

(+22)

(+11%)

Target exceeded

due to more

complaints and

referrals from

the Legislature,

MEC and the

public


Programme 3


Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

7 Ensure protection

and management

of environmental

resources

25 S24G

applications

finalized

30 S24G

applications

finalized

37 S24G

applications

finalized

(+7)

(+23%)

Fewer applications

were received

than expected as

applications are

done voluntarily by

the affected.

8 Sustainable built

environment in

pursuance of

decisive spatial

transformation

340 EIA

applications

finalised within

legislated

timeframes

200 EIA

applications

finalised within

legislated

timeframes

246 EIA

applications

finalised within

legislated

timeframes

(+46)

(+23%)

Target exceeded due

to increased demand

for services

0 EIAs with

no agriculture

component on

high potential

agricultural land

approved

0 EIAs with

no agriculture

component on

high potential

agricultural land

approved

0 EIAs with

no agriculture

component on

high potential

agricultural land

approved

(+46)

(+23%)

Target exceeded due

to increased demand

for services

9 Promote

environmental

sustainability

of low carbon

economy in

pursuance of

a modernized

economy.

1 air emission

licence

application

finalised within

legislated time-

frames

1 air emission

licence

application

finalised within

legislated time-

frames

1 air emission

licence

application

finalised within

legislated time-

frames

None None

10 Sustainable built

environment in

pursuance of

decisive spatial

transformation

8 waste license

applications

finalised within

legislated

timeframes

12 waste license

applications

finalised within

legislated

timeframes

13 waste license

applications

finalised within

legislated

timeframes

(+1)

(+8%)

More licences

applications were

received than

planned for


Programme 3


Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations


environment in

pursuance of

decisive spatial

transformation

Clean up 10

illegal waste

dump sites within

residential areas

and rehabilitate

them into mini-

parks

Clean up

10 illegal

waste dump

sites within

residential areas

and rehabilitate

them into mini-

parks

Clean up 10

illegal waste

dump sites within

residential areas

and rehabilitate

them into mini-

parks

None None


environment in

pursuance of

decisive spatial

transformation

Support 3 buy

back centres

with recycling

equipment

Support 3 buy

back centres

with recycling

equipments

Support 9 buy

back centres

with recycling

equipment

(+6)

(+200%)

Over and above

the 3 sites

planned to receive

bailing recycling

equipment, a need

was identified for

personal protective

equipment to be also

provided.

13 Ecosystems

sustained and

natural resources

used efficiently in

order to contribute

to radical economic

transformation;

136 job

opportunities

created through

environmental

programmes

136 job

opportunities

created through

environmental

programmes

141 job

opportunities

were created

through

environmental

programmes

(+5)

(+3.6%)

Additional jobs were

created to reduce

the deterioration

of closed tourism

facilities

11 environmental

capacity building

activities

39

environmental

capacity building

activities

(Biodiversity and

Waste)

103

environmental

capacity building

activities

(Biodiversity and

Waste)

(+64)

(+164%)

More Organised

Groups approached

GDARD for

environmental

activities due to

GDARD being part

of the Gauteng

Environmental

Alliance

- Approved

Suikerbosrand

turnaround

strategy by the

MEC

Exco has granted

an in-principle

approval of the

strategy subject to

the improvement

of the financial

model

Improved

financial

model is to be

submitted by

DED in May

2015

The strategy has

been provisionally

approved


Programme 3


Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

13 Ecosystems

sustained and

natural resources

used efficiently

in order to

contribute to

radical economic

transformation;

2 environmental

awareness

activities

conducted

3 environmental

awareness

activities

conducted

3 environmental

awareness

activities

conducted

None None

14 Promote

environmental

sustainability

of low carbon

economy in

pursuance of

a modernized

economy.

5 designated

organs of state

with approved

and implemented

AQMP’s

5 designated

organs of state

with approved

and implemented

AQMP’s

5 designated

organs of state

with approved

and implemented

AQMP’s

None None

15 Ecosystems

sustained and

natural resources

used efficiently

in order to

contribute to

radical economic

transformation;

26109ha of

conservation

estate

26109ha of

land under

conservation (

private & public)

73756ha of

land under

conservation (

private & public

(+47647ha)

(+182%)

The number

of hectares

of land under

conservation

(both private

and public)

were audited

and verified

as 73 756ha

(i.e. 4.45%

of Gauteng

Province). This,

for example,

includes

Provincial

Nature Reserves,

Municipal

Nature Reserves

and Private

Conservation

areas


Programme 3


Achievement

2013/14

Planned Tar-

get 2014/15

Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

16 Ecosystems

sustained and

natural resources

used efficiently

in order to

contribute to

radical economic

transformation;

1 River system

assessed to

determine

ecosystem health

1 River system

assessed to

determine

ecosystem

health

1 River system

assessed to

determine

ecosystem health

None None

4 Priority

wetlands

identified,

mapped and

management

plans developed

across GP

2 Priority

wetlands

management

plans

developed

across GP

2 Priority wetlands

management plans

developed across

GP

None Concurrence was

granted for 2

bioregional plans,

consequently the

West Rand District

Municipality

and Ekurhuleni

Metropolitan

Municipality

Bioregional Plans

were gazetted

17 Ecosystems

sustained and

natural resources

used efficiently

in order to

contribute to

radical economic

transformation;

1 Biodiversity

Spatial Plan

published

1 Biodiversity

Spatial Plan

published

2 Biodiversity

Spatial Plan

published

(+1)

(+100%)


created to reduce

the deterioration

of closed tourism

facilities

11

environmental

capacity building

activities

39

environmental

capacity

building

activities

(Biodiversity

and Waste)

103 environmental

capacity building

activities

(Biodiversity and

Waste)

(+64)

(+164%)

More Organised

Groups approached

GDARD for

environmental

activities due to

GDARD being part

of the Gauteng

Environmental

Alliance


Performance indicators

Programme 3


Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

1.1 Number of inter-

governmental

sector tools

reviewed

12 12 12 None None

2.1 Number of

legislative tools

developed

2 1 1 None None

3.1 Number of

environmental

research projects

undertaken

1 1 1 None

None

3.2 Impacts of AMD

managed in

Gautenge

Conduct

research

AMD passive

treatment pilot

Implementation

of AMD

recommendations

Implementation

of AMD

recommendations,

submitted hand

over letter to

DWAS

Implementation

of AMD

recommendations,

submitted hand

over letter to

DWAS

A meeting between

GDARD and DWAS

was held on 21

October where

it resolved that

GDARD handover

the provincial

AMD plan to

DWAS. GDARD

subsequently

handed over the

provincial plan to

DWAS


Programme 3


AchiWevement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation

from planned

target to

Actual

Achievement

2014/15

Comment of

deviations

4.1 Number of

functional

environmental

information

management

systems (GIS, NEAS,

WIS)

3 functional

environmental

information

management

databases

maintained

(GIS, NEAS and

WIS )

3 functional

environmental

information

management

systems (GIS,

NEAS and WIS)

3 functional

environmental

information

management

systems (GIS,

NEAS and WIS)

None None

5.1 Number of climate

change response

tools developed

1 1 1 None None

5.2 Conduct a

prefeasibility study

on alternative

energy for targeted

communities

- Pre-feasibility

report

Two proposals

were received

and evaluated at

the end of March

No pre-

feasibility

report

No responses to

the initial RFPs.

The study will be

conducted and

completed in Q1

(2015/16)

6.1 Number of criminal

enforcement

actions finalized

for non-compliance

with environmental

legislation

28 30 34 (+4)

(+13%)

Fewer

transgressions

were detected than

what was planned.

6.2 Number of

administrative

enforcement

actions taken for

non-compliance

with environmental

legislation

80 80 122 (+42)

(+52.5%)

This output is

dependent on

the number of

non-compliances

discovered.


Programme 3


Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

6.3 Number of

compliance

inspections

conducted

200 200 222 (+22)

(+11%)

Target exceeded

due to more

complaints and

referrals from the

legislature, MEC

and the public

7.1 Number of S24G

applications

finalized

25 30 37 (+7)

(+23%)

Fewer applications

were received

than expected as

applications are

done voluntarily by

the affected.

8.1 Number of EIA

applications

finalised within

legislated

timeframes

340 200 246 (+46)

(+23%)

Target exceeded

due to increased

demand for

services

8.2 Number of

EIAs with no

agriculture

component on

high potential

agricultural land

approved, using

GAPA version 4

0 0 0 None None

9.1 Number of air

emission licences

applications

finalised within

legislated

timeframes

1 1 1 None None


Programme 3


Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

10.1 Number of

Waste Licenses

applications

finalised within

legislated

timeframes

8 12 13 (+1)

(+8%)

More licences

applications were

received than planned

for

11.1 Number of

illegal waste

dump sites

cleaned

up within

residential areas

and rehabilitated

into mini- parks

10 10 10 None None

12.1 Number buy

back centres

supported

with recycling

equipment

3 3 9 (+6)

(+200%)

Over and above

the 3 sites planned

to receive bailing

recycling equipment,

a need was identified

for personal protective

equipment to be also

provided

13.1 Number of job

opportunities

created through

environmental

programmes

136 136 141 (+5)

(+3.6%)


created to reduce the

deterioration of closed

tourism facilities

13.2 Number of

environmental

capacity building

activities

conducted

- Approved

Suikerbosrand

turnaround

strategy by the

MEC

Exco has

granted an

in-principle

approval of

the strategy

subject to the

improvement

of the financial

model

Improved financial

model is to be

submitted by DED

in May 2015

Exco’s in-principle

approval of the

Turnaround Strategy


Programme 3


Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation from

planned target to

Actual

Achievement

2014/15

Comment of

deviations

14.1 Number of

designated

organs of state

with approved

and implemented

Air Quality

Management

Plans (AQMP’s

5 5 5 None None

15.1 Number of

hectares of

land under

conservation (

private & public)

26109 26109 73756 (+47647)

(+182.4%)

The number

of hectares

of land under

conservation (both

private and public)

were audited

and verified as

73 756ha (i.e.

4.45% of Gauteng

Province). This,

for example,

includes Provincial

Nature Reserves,

Municipal

Nature Reserves

and Private

Conservation

15.2 Number of

provincial

protection areas

with approved

management

plans

6 6 6 None

None

16.1 Number of river

systems assessed

to determine

ecosystem health

1 1 1 None None

16.2 Number of

priority wetlands

developed across

GP

4 2 2 None None


Programme 3


Achievement

2013/14

Planned Target

2014/15

Actual

Achievement

2014/15

Deviation from

planned target

to Actual

Achievement

2014/15

Comment of

deviations

17.1 Number of

Biodiversity Spatial

Plans published

1 1 2 +1)

(+100%)

Concurrence was

granted for 2

bioregional plans;

consequently

the West

Rand District

Municipality

and Ekurhuleni

Metropolitan

Municipality

Bioregional Plans

were gazetted


Purpose Strategy to Overcome Areas of Underperformance

Gauteng Aquaculture Strategy The completion of the Gauteng Aquaculture Strategy was delayed till end of March 2016 as it needed to be informed by the

results of a feasibility study. However, currently the tender has been advertised and the process now awaits adjudication.

Nguni Cattle Project The launch of the project was hampered by the lack of compliance by Nguni Cattle Breeders regarding biosecurity issues.

However, four (4) Nguni Cattle applications have been approved and the project was launched during the first quarter of the

2015/16

financial year.

Abattoirs RegisteredThis target could not be reached as four abattoirs were closed due to and among others economic reasons. However one new

mobile game abattoir was registered.

AgriBEE / FWES Projects Supported The Department had done everything from its side to assist the business, however, approval for funding from the AgriBEE fund

was declined as the business was no longer viable due to a disaster it had earlier encountered.

Prefeasibility Study on Alternative Energy

The prefeasibility study was delayed by the fact that no responses were received to the initial Request for Proposals. However,

two proposals were received and evaluated at the end of March 2016. This therefore, means that the study will be conducted

and completed in the first quarter of 2015/16.

System Acquisition MilestonesOur milestones relating to the migration to the Fully Managed Data Centre were not achieved because the project (migration

to Telkom Cloud) was inadequately funded. Additionally, two milestones relating to the Microsoft licenses were not achieved

due to delays in the finalisation of the software audit (“true-up”) by GDF resulting in no sign-off and no claim for payment


Changes to Planned TargetsIndicator and target adjustments to the Approved APP 2014/15

Indicator

Number

Old Indicator New Indicator/Target Motivation

1.1 Number of MEC business

performance review sessions

held

Number of MEC performance

meetings held

Indicator reworded to make it SMART

3.1 Percentage of invoices

received per month, paid

within working days 30 days

( from date of receipt of

invoice/claim)

Percentage of invoices

received per month, paid

within working days 14 days

(% of total received from

date of receipt of invoice/

claim)of invoice/claim

PFMA requires we pay suppliers within 30-

days however the MEC called for the payment

of suppliers within 14-days to improve

service delivery.

4.1 Prepared, approved and

implemented Human Resource

Plan

Reviewed, approved and im-

plemented Human Resource

Plan


5.1 Review and approve MTEF

SDIP submitted to the Office of

the Premier

Revised Indicator: Number

of reviewed and approved

SDIP submitted

Old Target: Review and sub-

mit approved (by MEC) MTEF

SDIP to the Office of the

Premier by 30 April 2014

Revised Target: 1 reviewed

and approved SDIP submit-

ted to OoP and DPSA

Indicator and target reworded to make it

SMART


Indicator

Number


5.2 Number of quarterly

SDIP performance

reports submitted

Initial Target: Quarterly

SDIP reports prepared and

submitted

Revised Target: 3

The SDIP Plan was approved in the second quarter

hence no submission of Quarter 1 progress report as

the plan was still not yet approved.

7.1 Number of stakeholder

engagements with communi-

tiesnpt of invoice/claim

Added to streamline departmental activities

7.2 Departmental Annual Report

approved and submitted


7.3 Departmental Citizens Report

approved and submitted to

the Office of the Premier


8.1 Number of working hours that

each Corporate Information

System is available per work

day

New ICT indicator introduced to align with TMR

strategic priorities of new administration.

8.2 Number of IT incidents

resolved within 8 hours in

relation to number of reported

IT incidents (expressed as a

percentage)



8.3 Number of system acquisition

milestones completed



8.4 Corporate governance of ICT New ICT indicator introduced to align with TMR

strategic priorities of new administration


Indicator

Number



completing non-accredited

short courses

Brought back from previous APP

1.5 Number of farmers com-

pleting accredited skills

programmes


4.4 Conduct a food garden

audit


5.1 Number of designs

with specifications for

agricultural engineering

solutions provided

Removed No qualified and accredited engineers, indicator

will be moved to the new SRM Directorate

5.2 Number of clients

provided with engineering

advice during official visits

Removed New ICT indicator introduced to align with TMR


8.6 Gauteng Aquaculture strat-

egy developed

Added to be in line with the new departmental

mandate

8.7 Nguni cattle project

launched and piloted

Added to be in line with the new departmental

mandate

10.2 Global GAP Training initi-

ated

This is an indicator necessary for equipping

farmers with Good Agricultural Practices (GAP)

skills so that they will be accredited and be able to

access to formal markets. GAP accreditation is an

advantage for market access

14.5 Review agro-processing

strategy

Removed

Initially planned for 2015/16

Moved to operational plan


Indicator

Number


16.2 Number of new agricultural

cooperatives supported

Duplication, included as coops supported

16.3 Number of new agricultural

cooperatives supported

e Duplication, included as QPR indicator

22.2 Number of Rural Development

Steering Committee forums

held

Moved to Development

Planning

Moved from Rural Development to align it

with the Sub Unit where it is more relevant.

Number of learners completing

non-accredited courses

Removed Moved to operational plan

Number of learners completing

accredited skills programmes

Removed Moved to operational plan

Number of farmers trained in

water saving technologies

New ICT indicator introduced to align

with TMR strategic priorities of new

administration.

3.2 Pilot on AMD passive treatment

conducted

Impacts of AMD managed in

Gauteng


4.1 Number of functional

environmental information

management databases

maintained

Number of functional

environmental information

management systems (GIS,

NEAS, WIS)


5.2 Conduct a prefeasibility

study on alternative energy

for targeted communities

Added as a game changer during Strategic

session in order to make more impact towards

improvement of air quality


Indicator

Number


11.1 Number of illegal waste

dump sites cleaned up

within residential areas and

rehabilitated into mini- parks

New Indicators based on POA work

12.1 Number buy back centres

supported with recycling

equipment

New Indicators based on POA work

13.3 Suikerbosrand turnaround

strategy developed

The Suikerbosrand Nature Reserve Turnaround

strategy / repositioning plan was developed by

DED (GTA) in partnership with GDARD. It was

recommended that the financial modelling be refined

in 2015/16.

Linking performance with budget

ADMINISTRATION

2014/15 2013/14

Sub -Programme

Name

Final

Appropriation

Actual

Expenditure

(Over)/Under

Expenditure

Final Appro-

priation

Actual

Expenditure

(Over)/Under Expend-

iture

R’000 R’000 R’000 R’000 R’000 R’000

Corporate Services 94,053 92,418 1,635 90,330 92,020 -1,690

Financial

Management

25,751 25,718 33 22,489 22,008 481

Office of the MEC 5,822 5,744 78 6,797 6,795 2

Senior

Management

34,643 34,576 67 36,976 34,792 2,184

Total 160,269 158,456 1,813 156,592 155,615 977

Programme 1 Administration was able to spend 89,9% of a total budget of R94 million. The impact on service delivery is minor, 7% of the total non-financial performance not achieved.


AGRICULTURE AND RURAL DEVELOPMENT

2014/15 2013/14

Sub -Programme

Name

Final

Appropriation

Actual

Expenditure

(Over)/Under

Expenditure

Final

Appropriation

Actual

Expenditure

(Over)/Under

Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Agricultural

Economics

24,600 24,539 61 26,602 26,600 2

Farmer Support and

Development

139,733 140,860 -1,127 114,950 114,671 279

Research, Technology

and Development

Services

35,881 33,172 2,709 22,614 22,673 -59

Rural Development

Coordination

7,546 7,618 -72 5,465 5,465 0

Sustainable Resource

Management

36,393 36,190 203 30,151 30,157 -6

Veterinary Services 61,778 60,612 1,166 53,658 53,584 74

Total 305,931 302,991 2,940 253,440 253,150 290

Programme 2 - Agriculture and Rural Development where able to spent 99% of a total budget of R306 million. The impact on service delivery is minor, 5% of the total non-financial performance not achieved.

ENVIRONMENTAL AFFAIRS

2014/15 2013/14

Sub -Programme

Name

Final

Appropriation

Actual

Expenditure

(Over)/Under

Expenditure

Final

Appropriation

Actual

Expenditure

(Over)/Under

Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

Environmental

Policy, Planning &

Coordination

13,673 13,350 323 17,286 17,284 2

Environmental

Quality Management

35,064 34,982 82 30,129 29,891 238

Compliance and

Enforcement

35,881 34,804 661 33,573 33,571 2

Biodiversity

Management

73,600 70,439 3,161 63,157 59,627 3,530

Total 157,802 153,575 4,227 144,145 140,373 3,772 Programme 3 – Environmental Affairs where able to spent 97,3% of a total budget of R158 million. The impact on service delivery is minor 4% of the total non-financial performance not achieved.


Transfer Payments

No Transfer payments to Public Entities were made The table below reflects the transfer payments made for the period 1 April 2014 to 31 March 2015

Name of

Transferee

Types of

organisation

Purpose for which

the funds were

used

Did the Dept.

comply with

S 38 (1)(j) of

the PFMA

Amount

transferred

(R’000)

Amount

Spent by

entity

(R’000)

Reasons for the funds

unspent by entity

Merafong Municipality Alien vegetation

eradication

Yes 1279 484 Project stopped by

Merafong due to

misunderstanding of

the Implementation

Protocol (Agreement),

which led to a dispute

between Merafong &

its service provider.

Merafong has

confirmed a process to

get spending back on

track.

Lesedi Municipality Alien vegetation

eradication

Yes 1430 1328 Misalignment

of municipal &

provincial financial

year results in under

expenditure in the

provincial reporting

setup whilst we are

still on track to spend

within implementer’s

(municipal) financial

year

City of

Johannesburg

Municipality River clean-up Yes 2680 1953 Implementation

Protocol (Agreement)

signed late due

change of plans,

municipal process

(section 80

Committee Meetings)

& tender processes

also delayed. Will

spend within the

municipal financial

year.


Name of

Transferee

Types of

organisation

Purpose for

which the funds

were used

Did the Dept.

comply with

S 38 (1)(j) of

the PFMA

Amount

transferred

(R’000)

Amount

Spent by

entity

(R’000)


unspent by entity

City of Tshwane Municipality Maintenance of

mechanization

inputs

Yes 893 893 Funds are committed as

repairs and maintenance

are ongoing

City of

Johannesburg

Municipality Maintenance of

mechanization

inputs



are ongoing

Sedibeng Municipality Municipality Yes 818 818 Funds are committed as


are ongoing

West Rand Municipality Maintenance of

mechanization

inputs



are ongoing

Mogale Municipality Waste recycling

project

Yes 480 0 The Municipality is

in the procurement

process for buying the

equipment as per MOU

signed between GDARD-

Municipality

Midvaal Municipality Waste recycling

project


in the procurement




Municipality

Randfontein Municipality Waste recycling

project


in the procurement




Municipality


Name of

Transferee

Types of

organisation

Purpose for which

the funds were

used

Did the Dept.

comply with

S 38 (1)(j) of

the PFMA

Amount

transferred

(R’000)

Amount

Spent by

entity

(R’000)


unspent by entity

West Rand Municipality Waste recycling

project

Yes 480 0 The Municipality is in the

procurement process for

buying the equipment as

per MOU signed between

GDARD-Municipality

Lesedi Municipality Waste recycling

project

Yes 490 0 The Municipality is in the

procurement process for

buying the equipment as

per MOU signed between

GDARD-Municipality

Merafong Municipality Agri-youth project Yes 1579 1534 Awaiting installation of

drinking trough to be

connected to the drilled

borehole

Rand water

foundation

Public

corporations

Agro processing Yes 10573 4000 The Multi-year Agro-

processing Project on

Maize Milling plant phase

1 has been completed (

i.e. fencing, site clearance

and security guard

house). The second phase

is in progress awaiting for

the approval of plans by

the Municipality.

Rand water

foundation

Public

cooperation

Agro processing Yes 9051 9051 100% expenditure


Name of

Transferee

Types of

organisation

Purpose for which

the funds were

used

Did the Dept.

comply with

S 38 (1)(j) of

the PFMA

Amount

transferred

(R’000)

Amount

Spent by

entity

(R’000)


unspent by entity

IDC Public

cooperation

Nguni cattle pro-

ject

Yes 3100 0 The first expenditure

will be incurred

during the month

of May 2015 as the

animals have just

been procured.

The IDC will

provide reports on

expenditure

Agricultural

Research

Council

Departmental

Agencies

Farmer training

and capacity

building

Yes 5127 5127 Four hundred and

sixty (460) Farmers

were trained by the

ARC on Hydroponics,

Animal production,

Poultry production

and Vegetable

production.

Thirty nine (39)

Extension officials

were trained on

Facilitation training

skills by the ARC.

Funds are further

committed to have

three hundred (300)

farmers and sixty

four (64) Extension

officials to be trained

by the ARC using the

transfered allocated

amount.

Agricultural

Research

Council

Departmental

Agencies

Diagnostic labora-

tory services

Yes 1500 1500 The budget

transferred was used

to cover laboratory

diagnostic services

as detailed in the

memorandum of

understanding (the

contract)


Name of Transferee Types of

organisation

Purpose for which

the funds were

used

Did the Dept.

comply with

S 38 (1)(j) of

the PFMA

Amount

transferred

(R’000)

Amount

Spent by

entity

(R’000)

Reasons for the

funds unspent by

entity

Agricultural

Research Council

Departmental

Agencies

Research Agenda

projectst

Yes 1469 1469 Funds are already

committed in the

various research

projects

SANBI Departmental

Agencies

Wetlands

rehabilitation

Yes 2300 2300 Working for

Wetlands Project

implemented to

plan.

SETA’S Higher

Education

and

institutions

Skill Develop-

ment Levy

Yes 969 969 Money transferred

have been

untelised

as per Skills

Development Levy

as per directive of

DPSA

UJ Higher

Education

and

institutions

Research Agenda

and Bursaries


committed in full

VUT Higher

Education

and

institutions

Research Agenda

and Bursaries


committed in

UP Higher

Education

and

institutions

Research Agenda

and Bursaries


committed in full

WITS Higher

Education

and

institutions

Research Agenda

and Bursaries


committed in full


Table below reflects the transfer payments which were budgeted for in the period 1 April 2014 to 31 March 2015, but no transfer payments were made.

Name of Transferee Types of

organisation

Purpose for

which the funds

were used

Amount

Budgeted for

(R,000)

Amount

transferred

(R’000)

Reasons why funds are not

transferred

City of

Johannesburg

Municipality Waste recycling

project

470 0 City of Joburg promise to signed

MOU in October 2014 but couldn’t

sign and they also promise to sign

in around January 2015 but in vain.

The Department then enquired with

Treasury and was advised to do

shifting so the the Department can

procure equipment on behalf of CoJ.

By the time they finalised the shifting

process, it was already late for the

Department to do procurement

because Finance had already been

closed on the issuing of order

number for procurement of Goods

and Services. Treasure has retained it

money

Ekurhuleni Municipality maintenance of

mechanization

inputs

446 0 The contract was not signed by

Municipality. GDARD raised concern

over the management of tractors

by the municipality. There are

discussions to finalise the matter for

the new financial year.

Mogale city Municipality Agri-parks 1000 0 The Department experience problem

signing the Agreement with the

Municipality and at year end it was

still not signed and therefore the

Transfer payment could not be made


5 Conditional Grants

Conditional grants and earmarked funds received The table/s below details the conditional grants and ear marked funds received during for the period 1 April 2014 to 31 March

2015.

Conditional Grant: Comprehensive Agricultural Support Program

Department to whom the grant has been transferred Department to whom the grant has been transferred

Purpose of the grant • To provide effective agricultural support services, promote

and facilitate agricultural development by targeting

beneficiaries of land reform’s restitution and redistribution;

and other black producers who have acquired land through

private means and are engaged in value-adding enterprises

domestically, or involved in export.

• To address damage to infrastructure caused by floods

Expected outputs of the grant • Farmer supported per category (subsistence, smallholder

and black commercial)

• Youth, women and farmers with disabilities supported

through CASP

• On-and-off farm infrastructure provided and repaired

• Beneficiaries of CASP trained on farming methods

• Beneficiaries of CASP accessing markets

• Jobs created

• Extension personnel recruited and maintained in the system

• Extension officers upgrading qualifications at various

institutions

• Successful partnerships created to support farmers

• Hectares of land ploughed and planted


Department to whom the grant has been transferred Department to whom the grant has been transferred

Actual outputs achieved • 2 140 ha for Land Cultivation- Grain production

• Support 60 Community Food Gardens

• Support to 12 000 homestead food gardens

• 4X 12 hydroponics structures

• 21 sow carrying capacity piggery unit S

• 5000 capacity layer structures

• 30 x 150m deep

• Capacity of 3 tons per hour

• Farmer supported per category (subsistence, smallholder

and black commercial)

• Youth, women and farmers with disabilities supported

through CASP

• On-and-off farm infrastructure provided and repaired – 3

X 50 sow carrying piggery units, 3 X 5000 carrying capacity

broiler structures, maize storage and milling, 16 drilling

and equipment of boreholes,

• Beneficiaries of CASP trained on farming methods- 450

farmers received training on various commodities

• Beneficiaries of CASP accessing markets

• Jobs created

• Extension personnel recruited and maintained in the system

(67 Agric Advisors appointed)

• Extension officers upgrading qualifications at various

institutions

• Successful partnerships created to support farmers

• Hectares of land ploughed and planted.

Amount per amended DORA R56 337 000

Amount transferred (R’000) R56 337 000

Reasons if amount as per DORA not transferred

Amount spent by the department/ municipality (R‟000)

Reasons for the funds unspent by the entity Monitoring

mechanism by the transferring department

R56 214 000

Conditional grants and earmarked funds received R56 337 000


Conditional Grant: Ilima/Letsema Projects Grant

Department to whom the grant has been transferred Gauteng Department of Agriculture and Rural Development

Purpose of the grant To assist vulnerable South African farming communities to

achieve an increase in agricultural production

and invest in infrastructure that unlocks agricultural

production

Expected outputs of the grant • Hectares planted and ploughed

• Tonnes produced within development corridors

• No of beneficiaries supported per category

• Hectares of rehabilitated and expanded irrigation

schemes

Actual outputs achieved • 15 x 2000 capacity broiler production inputs

• 15 x 2000 capacity layers production inputs

• Farmers receiving piggery production inputs)

• Hectares planted and ploughed (2045 hectares provided

with maize production inputs)

• No of beneficiaries supported per category ( emerging ,

smallholders and commercial)

• Hectares of rehabilitated and expanded irrigation schemes

(No hectares)

Amount per amended DORA R20 126 000

Amount transferred (R’000) R20 126 000

Reasons if amount as per DORA not transferred

Amount spent by the department/ municipality (R‟000)

Reasons for the funds unspent by the entity Monitoring

mechanism by the transferring department

R19 641 000

Conditional grants and earmarked funds received


Conditional Grant: Land Care Programme Grant

Department to whom the grant has been transferred Gauteng Department of Agriculture and Rural Development

Purpose of the grant. To promote sustainable use and management of natural

resources by engaging in the initiatives that supports

sustainability (social, economic and environmental) leading

to greater productivity, food security, job creation, poverty

alleviation, skills transfer and better well-being for all.

Expected outputs of the grant Sluis alien plant removal: R 2 446 700 - Mogale City ward 31

Outputs: 50 jobs created; 502 ha cleared

De Hoek alien plant removal: R 1 037 300 - Lesedi local

municipality ward 6

Outputs: 52 jobs created; 133 ha cleared

Sokhulumi wetland rehabilitation: R 1 264 000 Tshwane ward

105

Outputs: 25 jobs; Rehabilitate 1 wetland

Actual outputs achieved Sluis alien plant removal: R 2 446 700 - Mogale City ward 31

Outputs: 45 jobs created; 554.6 ha cleared

De Hoek alien plant removal: R 1 037 300 - Lesedi local

municipality ward 6

Outputs: 45 jobs created; 66.3 ha cleared

Sokhulumi wetland rehabilitation: R 1 264 000 Tshwane ward

105

Outputs: 37 jobs; Rehabilitate 1 wetland

Amount per amended DORA R 4 748 000

Amount transferred R 4 748 000

Reasons if amount as per DORA not transferred N/A

Amount spent by the department R 4 748 000

Reasons for the funds unspent N/A

Monitoring mechanism by the transferring department Monthly M&E site visits and monthly project steering

committee (PSC) meetings


6 Donor FundsDonor Funds Received No Donor Fund Received for the 2014-2015 financial year.

7 Capital InvestmentCapital investment, maintenance and asset management plan

2014/2015 2013/2014

Infrastructure

projects

Final

Appropriation

Actual

Expenditure

(Over)/Under

Expenditure

Final

Appropriation

Actual (Over)/Under

Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

New and

replacement

assets

598 386 212 2,000 3123 -1,123

Existing

infrastructure

assets

12,856 10,333 2,523 5,406 2,828 2,578

- Upgrades

and additions

3,022 2281 741 1114 1114

-

Rehabilitation,

renovations

and

5,485 4,163 1322 2,792 2,714 78

- Maintenance

and repairs

4,349 3889 460 1,500 114 1,386

Infrastructure

transfer

- Current

- Capital

Total 13,454 10,719 2,735 7,406 5,951 1,455


6 Donor FundsDonor Funds Received No Donor Fund Received for the 2014-2015 financial year.

7 Capital InvestmentCapital investment, maintenance and asset management plan

2014/2015 2013/2014

Infrastructure

projects

Final

Appropriation

Actual

Expenditure

(Over)/Under

Expenditure

Final

Appropriation

Actual (Over)/Under

Expenditure

R’000 R’000 R’000 R’000 R’000 R’000

New and

replacement

assets

598 386 212 2,000 3123 -1,123

Existing

infrastructure

assets

12,856 10,333 2,523 5,406 2,828 2,578

- Upgrades

and additions

3,022 2281 741 1114 1114

-

Rehabilitation,

renovations

and

5,485 4,163 1322 2,792 2,714 78

- Maintenance

and repairs

4,349 3889 460 1,500 114 1,386

Infrastructure

transfer

- Current

- Capital

Total 13,454 10,719 2,735 7,406 5,951 1,455


Part C GOVERNANCE


1 INTRODUCT ION The Department maintains a high standard of governance. The Department has a functional Risk Management unit and

Ethics Committee. The Department is serviced by the Provincial Audit Committee responsible for the economic cluster. The

committee consists of external members from civil society and is attended by the Department’s HOD, CFO and CRO. Chief

Directors also attend meetings of the Audit Committee. The Audit Committee is effective in that it provides valuable support

and oversight to the Department in relation to financial management and accountability. The Audit Committee was functional

and reviewed all plans and progress for the 2014/15 financial year.

2 Risk ManagementThe department complies with the Code of Corporate Governace and with international best practice regarding governance.

The audit committee provides an independent oversight over governace to the department and both internal and external

audit provides independent assurance over the effectiveness of internal controls .

A risk based annual audit plan was prepared and approved by the Audit Committee.The effectiveness of the risk management

process were subject to audit by Gauteng Audit Services where the adequacy and effectivess of controls to mitigate risks

were assesed.

The Department manages its risks through the GPG Risk Management Framework, a risk management policy and strategy is

in place to establish rigorous risk identification and treatment methodologies for effective and efficient decision making and

assist the Department to deliver on its mandate.

The entrenchment of risk managements’ culture was maintained through the annual review of the strategic and fraud risk

assessment and were reviewed during the year to identify emerging risks ensuring that the risk identification process

remains flexible to reflect any changes in the environment that may give rise to the threat of not achieving departmental

objectives.

Risk mitigating factors were identified, action plans developed and monitored on a monthly basis with quarterly reporting to

the Risk Management Committee that was led by an independent chairperson as king III and best practice requirements. Risk

Management reports quarterly to Cluster 5 of the audit committee which advises on the effectiveness of the systems of risk

management.

The department receives significant benefit from risk management in relations to matters affecting Business Continuity

Management, Compliance with laws and regulations as well the monitoring of Internal Controls amongst others for the

purpose of improving the departments’ performance.


3 Fraud and CorruptionThe Departments’ fraud prevention plan is implemented through the following four key pillars,

• Prevention

• Detection

• Investigation and

• Resolution

The plan has been implemented through risk identification and assessment, training and awareness, whistle blowing, internal

reporting, Fraud Detection Reviews and Investigations.

The department has a Whistle Blowing Policy which serves as a tool by which staff and stakeholders of the Department can

raise concerns with appropriate line management or specific appointed persons where they have reasonable grounds for

believing that there is possible or actual fraud and corruption or maladministration within the department.

The protected disclosure act is also highlighted within the Whistle Blowing Policy to encourage the employees to report fraud

and corruption without fear of suffering occupational detriment.

The whistle blowing policies encourages cases to be reported through the following platforms:

• Departmental Legal Services

• The Risk Management office

• Public Service Commission

• Public Protector

• The Auditor General

• The Gauteng Premiers Office and

• The National Anti-Corruption hotline.

Reported cases are referred to Gauteng Provincial Treasury: Forensic Services for investigation, the department implements

the recommendations from issued reports thereof.

4 Minimising Conflict of InterestAll SMS members submitted their financial disclosures in the year under review. In addition, the MEC required officials in

Finance (Procurement and Financial Management), officials at the level of Assistant Directors and above in the Department

to complete the declaration of financial interest. Approval must also be obtained before any remunerative work outside

the public service can be undertaken by officials. In terms of the Remunerative Work Outside the Public Service Policy

that governs this, an official cannot seek approval to do work that would be in conflict with his/her job responsibility in the

Department

5 Code of Conduct/EthicsThe Department complies with the Public Service Code of Conduct. An Ethics Committee has been established and an Ethics

Officer has been appointed by the Head of Department. The Committee meets once every quarter and part of its functions

includes oversight, training, reporting and advice on ethics related matters. The Ethics Committee carried out extensive

awareness on Ethics and the Public Service Code of Conduct in the year under report. Two ethics related policies were also

amended and approved: the Policy on Remunerative Work Outside the Public Service and the Gifts and Donations Policy. In

terms of the latter, the Department has now put in place a no-gifts policy. The Disciplinary Code and Procedures guides issues

relating to discipline in the Department.


6 Health Safety and Environmental IssuesOccupational health and safety is being addressed with the appointment of a Deputy Director: Safety and Security. Plans are being put in place to revive the Department’s Occupational Health and Safety Committee.

7 Portfolio Committees Issues 7.1 Portfolio Committees

The following matters were raised during the financial year under review

DATE MATTERS RAISED HOW THE DEPARTMENT ADDRESSED THESE MATTERS

2 September

2014

Provide the Committee with a detailed report

on the vacancy rate of the Department.

The Departmental vacancy rate is currently at 21%.

However, it should be noted that the Department is currently

in the process of abolishing 97 posts, which will reduce the

number of vacant posts to 128 posts and a vacancy rate of

13%.

Provide the Committee with a detailed report

on how farmers will be supported with inputs

in all the quarters of the financial

The Department provides support

to the Subsistence, Smallholder and

Commercial Farmers with developmental support. A

detailed was submitted to the committee.

Provide the Committee with a comprehensive

report detailing how rural development

outcomes will be enhanced in order to

achieve the rural development coordinated

approach to all social services.

The comprehensive report submitted.

Provide the Committee with a report on how it

will align all its Departmental targets with its

expenditure, this report should also include

remedial action that will be undertaken by the

Department on the gross under expenditure

experience by the Agriculture and Rural

Development and Environmental Affairs

programmes.

The Department has just revised its Annual Performance

Plan, which will enable the CFO’s office to cost all the

deliverables accordingly. Thus ensure that we fund the

targets correctly and in-line with the budget process.



11 November

2014

Reduce the vacancy rate by filing all vacant

funded position in the department by the end

of Quarter 4 of the financial year. A progress

report in this regard should be submitted to the

committee

The Department currently has 206 vacant posts on its

establishment and these represent about 19% of the

overall departmental vacancy rate. Out of the 206 vacant

posts, 68-posts are funded and the Department is currently

in the process of filling 49-funded posts

The Department should provide the Committee

with a detailed report on how farmers will be

supported with inputs in all the quarters of the

financial year, this report should also include

the progress made on the appointment of

service providers appointed to render support

to farmers.

All farmers requiring agricultural inputs support submits

application for such support at the beginning of each

calendar year through the Regional Offices of the

Department. Requests associated with specific programs

such as Letsema/Illima, Agricultural, Maize Triangle

Revitalization, Disaster Risk Management with historical

list of affected beneficiaries is also collated through

Regional Offices. After the closing date the requests are

consolidated as per the agricultural inputs and needs of

the farmers who applied

The Department should provide Extension

Officers with Technical and Specialised Training

in order to equip them to respond effectively to

the needs of smallholder farmers and contribute

to the successful integration into the food value

chain. The report should be submitted to the

Committee.

Extension Officers are appointed as per Norms and

Standards of extension, which requires a Degree in

Agriculture in order to qualify to be an Extension Officer.

This requirement ensures that Department appoints well

trained and knowledgeable Extension Officers to support

farmers with technical skills. However, provision of training

for Extension Officers is on-going, as and when there is

a need, for example, refresher courses are provided to

Extension officers in order for them to remain relevant

in the Agricultural Sector as agriculture is not static. The

Department has adopted the Extension Suite Online

System which assists Extension Officers to respond to

farmer queries as soon as possible.

Provide the Committee with a comprehensive

report detailing how Rural Development

Outcomes will be enhanced in order to achieve

the Rural Development Coordinated approach

to all Social Services. This Report should be

submitted.

2nd Quarter

Legislature

report

presentation

to the

Portfolio

The Committee recommends that the Department must ensure that industries are complying with emission regulation and that the National Department of Environmental Affairs assist in this regard. The Department should submit a plan of enforcing compliance.

Action-Plan was submitted to the Committee



Responses on House Resolutions emanating from Committee focused intervention study report on the Evaluation of Land Reform projects in the province with focus on the Ingwempisi Land Reform and Temaretha Land Reform Projects.

31 March 2015

Provide the Committee with a report on how it will align all its Departmental targets with its expenditure, this report should also include corrective actions that will be undertaken by the Department on the under expenditure experienced by the Agriculture and Rural Development and Environmental Affairs programmes. This report should be submitted.

Currently the department has broken the Budget according to the Strategic Plan Deliverables.

Most of the under expenditure relates to the Conditional Grants and the awarding of tenders for the larger projects.

Furthermore a detailed report was submitted to the committee.

Provide a coordinated approach with the other spheres of government in respect of sustaining land reform projects. There must be improvement in the management and synergy between departments at all levels of government to ensure an integrated approach to land reform. The Department should provide the Committee with a report on the process of collaborating with other Departments.

Comprehensive report was submitted to the Committee.

Provide beneficiaries with experienced extension services such as training, integrated support systems, innovation, improved communication systems and capacity development. The Department should provide the Committee with a progress report on how beneficiaries will be supported with skilled extension services.

GDARD will continue to apply all relevant extension methodologies to ensure that all beneficiaries/farmers are sustainable in terms of technical agricultural support.

A detailed report was submitted to the Commit-tee.

8 SCOPA Resolutions

Resolutions specific to GDARD Progress made Resolved Outstanding resolutions from the previous year

Resolutions passed in the current financial year

Yes No

The Accounting Officer submits a

report to SCOPA within 30 Days of

adoption detailing of the status

of the lawsuits and claims and a

quarterly update on the matter

until finalization thereof. In terms

of GPL Rule 182(4), the Department

provide the Committee (SCOPA)

and the Portfolio Committee on

Economic, Agriculture and Rural

Development with a progress

report regarding the lawsuits

and claims within 30 days after

adoption hereof and every quarter

till the matter is finally resolved.

1. Reviewed application against

section 24G administrative

fines. Applicant made an offer

to settle at a lesser amount

however the offer was not

accepted. The Department is

awaiting set down of matter for

hearing by the Applicant.

2. An official got involved in a

car accident that resulted in

multiple damages which cost

the department R56 925,38.

Appearance to defend entered

by the Department.

Yes N/A N/A


Resolutions specific to GDARD

Progress made Resolved Outstanding resolutions from the previous year


Yes No

1. Reviewed application against amended

environmental authorisation issued by the

Department and its answering affidavit was

filed. The matter is set for hearing on 28 May

2015.

2.

3. Review application against decision of the

Department not to issue permit to keep wild

animals and answering affidavit has been filed.

Awaiting applicant to file Heads of Argument

and set matter down for hearing.

4.

5. Reviewed application against decision of

the Department to refuse environmental

authorisation for closure of an industrial

site. The applicant is required to set down

for hearing. The activity applied for now falls

within the jurisdiction of DEA.

6.

7. Reviewed application requesting setting aside

of the EA and its amendment issued to City

of Tshwane. The Department has finalized all

its pleadings, filed and served them. Awaiting

replying affidavit from the Applicant.

8.

9. Reviewed decision to impound springboks. The

State Attorney on behalf of the Department did

not timeously enter an appearance to defend

the matter. Judgment was given against the Department in its absence. The Department

is seeking rescission of this judgment. The

pleadings for both parties have been finalized

and the Department has submitted its Heads of

Arguments (HOA). We await the Respondent’s

HOA and then the Department will set down the

matter for a hearing date.

Yes N/A N/A3.

4.

5.

6.

7.


Resolutions specific to GDARD

Progress made Resolved Outstanding resolutions from the previous year


Yes No

1. Reviewed application against decision

of Department refusing amendment of

environmental authorisation. Parties are

negotiating a settlement.

2.

3. The Department issued Summons for breach of

contract in relation to the clean-up of the Jukskei

River. State Attorney has advised that the matter

should be withdrawn with each party paying its

legal cost.

4.

5. The Department received Summons claiming

damages for a motor vehicle accident. The matter

was withdrawn and later re-instituted by the

Plaintiff.

6.

7. The Defendant was awarded a tender to capture

game at SBR and did not stick to the terms of

the contract. Subsequent to numerous attempts

the State Attorney was consulted and default

judgment was not granted.

8.

9. Action instituted by a former employee against

the Department for a claim of an alleged unfair

dismissal is challenged by the Department.

10.

11. An application was instituted to compel the

Department to provide information requested

in terms of PAIA which had been refused. The

matter is currently in abeyance pending the

finalisation of an appeal to the Supreme Court of

Appeal by Mittal regarding disclosure of certain

documentation related to the PAIA request. The

matter was heard on 6 & 7 November 2014 in the

SCA and judgment was given in favour of the Vaal

Environmental Justice. Vaal has requested for

information from the Department after which it

would consider closing the matter

Yes N/A N/A8.

9.

10.

11.

12.

13.




Yes No

1. The Applicant is claiming for damages for

injuries sustained at the Suikerbosrand

Nature Reserve during December 2010.

The Department is defending this matter.

2.

3. A claim for damages was instituted

by the Applicant for alleged damages

suffered by the Applicant as a result

of the construction of the Rea Vaya

Bus Rapid Transit system in Soweto.

The Department is cited as one of the

respondents because it issued the

environmental authorisation in respect

of the construction of the road. The

Department is defending the matter

together with the other government

Departments cited.

4.

5. The Department has issued summons

to a security company for the theft of

computers and damage to property.

Awaiting the Defendant to enter a plea.

6.

7. An official bumped into another car while

on duty. The parties have agreed to settle

the matter out of court.

Yes N/A N/A

The MEC provide the Committee

with a quarterly progress report

regarding the effectiveness of

measures put in place in addressing

matters related to accruals

continuing up until the end of the

2015/2016 financial year. In terms

of Rule 182(4) the Department

provides the Committee (SCOPA)

and Economic, Agriculture and Rural

Development Portfolio Committee



measures put in place to curb the

recurrence of accruals continuing

up until the end of the 2015/2016

financial year.

1. The Department was able to pay all

invoices received before 31 March 2015.

Invoices received after 31 March 2015

relating to the 2014/2015 financial year

will be disclosed as less than

30-Days on the Accrual disclosure

Note. The amount of Accruals for the

2014/2015 financial year has not been

finalized as yet as Accrued invoices are

still received daily, but the amount to

date is R5 million, which is lower in

comparison to what was disclosed during

the 2013/2014 financial year that was R9

million.

Yes N/A N/A

14.

15.

16.

17.




Yes No




measures put in place in addressing

matters related to accruals

continuing up until the end of the

2015/2016 financial year. In terms

of Rule 182(4) the Department

provides the Committee (SCOPA)

and Economic, Agriculture and Rural

Development Portfolio Committee



measures put in place to curb the

recurrence of accruals continuing

up until the end of the 2015/2016

financial year.

1. The Department was able to pay

all invoices received before 31

March 2015. Invoices received

after 31 March 2015 relating to the

2014/2015 financial year will be

disclosed as less than

30-Days on the Accrual disclosure

Note. The amount of Accruals for

the 2014/2015 financial year has

not been finalized as yet as Accrued

invoices are still received daily, but

the amount to date is R5 million,

which is lower in comparison to

what was disclosed during the

2013/2014 financial year that was

R9 million.

Yes N/A N/A

The Department implement

or enhance its information

technology systems for reporting

on predetermined objectives to

ensure proper record keeping and

document collation processes

and provide the Committee

with Committee a quarterly

report outlining its progress in

addressing the problems relating

to predetermined objectives

commencing 30 days after adoption

hereof and continuing up until the

end of the 2015/2016 financial

year.

2 The Department acknowledges the

need for an Information

Technology (IT) System

for reporting on predetermined

objectives. The implementation of

EDMS will follow

the following steps:

i. Appointment of Service Provider

ii. Systems requirements analysis

iii. Systems design

iv. System Development

v. Testing

vi. Training,

v. Acceptance, installation and

deployment

A quarterly progress report will be

provided to SCOPA as requested up

to the end of 2015/16

financial year.

Yes N/A N/A




Yes No

The Accounting Officer should

ensure that transparent

financial and performance

management reporting systems

are regularly maintained should

be led and managed by staff

with strong technical skills and

experience and provide the

Committee with a quarterly

progress report regarding the

effectiveness of measures put

in place in addressing matters

related to annual financial

statements and continuing up

until the end of the 2015/2016

financial year.

1. The Department prepared Interim Fi-

nancial Statements that are reviewed by

Treasury quarterly, no significant findings

were reported for all 3 Quarters that have

been submitted during the 2014/2015

financial year.

2. The Department has appointed a Chief

Financial Officer (CFO) with effect from

01 October 2014; part of the CFO’s key

responsibilities is to review and sign-off

on all financial statements.

3. Furthermore, the Department prepares

quarterly Interim Financial Statements

which assists in ensuring that any related

matters are addressed and corrected be-

fore the AFS are issued at year-end.

Yes N/A N/A

That the Director-General in

the Office of the Premier lodge

a formal grievance with the

Director-General of the State

Security Agency regarding

the poor and slow service the

Gauteng Provincial Government

Departments receives on

verifying the criminal records

checks of potential employees

and provide the Committee with

a quarterly progress report and

continuing up until the end of

the 2015/15 financial year.

1. The Department has written to the Direc-

tor-General in the Office of the Premier in

this regard. .

2. Furthermore the Department has put in

place the following measures:

(a) Sought an opinion on the legal impli

cations

and the process to follow in instances

where employees are found to have

criminal records after appointment;

(b) Amended the appointment letters to

reflect that the appointment is made

on the basis that the personnel

verification checks will be positive

and that due process will be followed

should these be negative; and

(c) Appointed a service provider (Brand

ID) to conduct the criminal,

citizenship and credit checks parallel

to the SSA process.

Yes N/A N/A




Yes No

The Accounting Officer should

intensify performance and

consequence management pro-

cesses to eliminate findings on

non-compliance with key legisla-

tion and provide the Committee


detailing the effectiveness of

measures put in place to address

challenges related to irregular

expenditure and continuing up


financial year.

Relevant officials were trained.

Checklists were introduced so as to ensure

that proper procurement procedures are

followed before any Purchase Order is

issued.

Subsequently, no new cases of Irregular

Expenditure occurred thus far.

Consequence management has been

implemented for officials who contravene

procurement Laws and Regulations.

The new rules within the Department now

ensure that only Original Copies of Tax

Clearance Certificates are submitted with

every Request for Quote (RFQ).

Yes N/A N/A

That the MEC should hold

accounting officers/accounting

authorities accountable for

timely implementation of action

plans and honouring commit-

ments and provide the Commit-

tee with a quarterly progress

report regarding the effective-

ness of measures put in place in

addressing payment of suppliers

and continuing up until the end

of the 2015/2016 financial year.

1. The Department has adopted a new

process for the payment of suppli-

ers and has also set a rule to pay all

suppliers within 14-days of date of

receiving the invoice. Invoices are now

delivered at the Gauteng Department

of Finance.

2. For the 4th Quarter of 2014/15 finan-

cial year, the Department was able

to pay 100% of its invoices received

within 14 working days.

Yes N/A N/A

That the MEC provide the

Committee with a quarterly

progress report regarding the

effectiveness of the action plan

put in place in safeguarding and

maintenance of all movable

assets continuing up until the

end of the 2015/2016 financial

year.

3. The Department is currently

conducting full asset verification and

asset inventory lists have been printed

for users.

4. Security in our buildings has been

improved in an effort of minimizing

the risk of losing assets.

5. Redundant assets have been identified

and moved to holding sites.

6. The process of disposing them has

been done and the department is

currently disposing all redundant and

damaged assets.

Yes N/A N/A

1.

2.

3.

4.1.


Resolutions specific to GDARD Progress made Resolved Outstanding resolutions from the previ-ous year


Yes No

1. Furthermore, a Senior State Accountant

and Assistant Director to review the

Internal Controls and processes relating

to revenue to ensure that proper record

keeping is implemented to ensure that

complete, relevant and accurate informa-

tion is accessible and available to support

financial and performance reporting.

1. All Senior Manager’s Performance Agree-

ments will be quality assured for compli-

ance with the DPSA checklist and in sup-

port of commitments made in the Strategic

Plan and the Annual Performance Plan. The

Moderation Committee will do the quality

assurance of the Performance Agreements

and will assess the bi-annual and annual

performance of Senior Managers.

1. The Department will provide the Commit-

tee with a quarterly progress report on

the effectiveness of the intervention plan

put in place to address poor leadership.

The Department will continue to do so up

to the end of the current financial year

2015/2016.

Yes N/A N/A

The Accounting Officer submits a

quarterly progress report on each in-

vestigation conducted by the Depart-

ment during the year under review

as well as a final report detailing the

outcomes thereof within 30 days of

finalization thereof.

2. The Department should develop and

approve a policy to govern the distribution

of Agricultural inputs and infrastructure

assistance to co-operatives and small

holder farmers.

3. No action should be taken against any of

the suspected departmental employees as

the allegations against officials could not

be substantiated.

Yes N/A N/A


with the a progress report detailing

the effectiveness of measures put in

place in addressing matters relat-

ed to revenue management within

30-days of adoption hereof and a

quarterly progress report continu-

ing up until the end of the 2015/16

financial year

4. The Department has appointed a Senior

State Accountant and Assistant Direc-

tor wef 01 February 2015 to review the

Internal Controls and processes relating to

revenue.

5. Progress has been made in addressing

matters related to Revenue Management

in the Cost Recovery Trading Entity.

6. New Revenue Registers have been

implemented at the Service Offices and

Head Office to cross reference Revenue

collections from Bank Statements to actual

documents for services rendered to ensure

accurate revenue reporting.

Yes N/A N/A

2.

3.

4.

1.

2.

1.

2.

3.




Yes No

1. The Department has further engaged with

the Province’s bankers, to look at alter-

nate solutions that the banks offer for the

collection of revenue. The Department is

in the process of rolling out Speed Point

Services at cash receipting sites and also

considering the cash collection machines

from FNB for some of its larger reserves

that require cash collection services.

These systems will further enhance the

revenue collection process for the Cost

Recovery Trading Entity.

Yes N/A N/A

The MEC provide the Com-

mittee with a progress report

detailing the effectiveness

of measures put in place to

address poor leadership in the

Entity within 30-days of adop-

tion hereof and a quarterly

progress report continuing up


financial year.

1. The Department has appointed a Chief

Financial Officer (CFO) from 01 October

2014 who takes responsibility for Finan-

cial Management in the Cost Recovery

Trading Entity (CRTE).

1. The Department has further written to

National Treasury in order to obtain a copy

of the governance framework of the CRTE

that would assist in how the funds on the

CRTE are correctly spent. This has been a

challenge as neither GDARD nor Provincial

Treasury has any copy of the governance

structure of the CRTE.

1. In light of the decrease of revenue streams

in the CRTE, the Department is reviewing

absorbing the CRTE within GDARD and

shutting the entity down.

1. Furthermore, the Department has re-

viewed and strengthened existing controls

by ensuring that each Branch/Component

responsible for CRTE revenue puts moni-

toring systems in place.

1. Based on the Auditor-General’s report,

management has also developed and ad-

opted action plans to address weaknesses

identified in the CRTE, which are reported

quarterly.

1. The CRTE has also established a Risk

Champions Committee to review progress

on Action Plans on a bi–monthly basis.

Yes N/A N/A

4.

1.

2.

3.

4.

5.

6.




Yes No

The Entity provides the

Committee with a progress

report detailing the

effectiveness of measures put

in place in addressing the Inter-

Departmental debts within 30-

days after adoption hereof.

1. At the end of the 2014/15

financial year the Entity did not owe

any money to any other Gauteng

Department/ Entity or National

Department.

2. The Department is engaging with

his respective counterparts at

National and other Provincial

Departments in order to

recoup the monies owed to GDARD.

Yes N/A N/A

9. Prior Modifications of Audit reportsThe accounting officer has established a Risk Champions Committee which seeks to ensure effective implementation of the

Auditor Generals’ recommendations, timely clearing of findings raised and management of risks at operational level.

A policy and research unit is in place to provide guidance on compliance and policy management requirements and ensure

proper monitoring thereof, below are matters raised in relation to Non-compliance with laws and regulations with corrective

measures put in place


Description of the finding Progress made in clearing/resolving the matter

Material misstatements identified and

corrected in the financial statements

The financial statements have been adjusted for all material and non-material

misstatements in order to ensure that they fairly present the department’s

state of affairs

Expenditure: Payment not made within 30

days

The Department now pays suppliers within 14-days,

Employee cost: New employees not

undergoing the vetting process

The Department conducts background checks for all appointments. No offer

letters are issued prior to the State Security report being issued

Inadequate controls over safeguarding of

assets

Asset verifications have been conducted and the asset register has been

reconciled with changes emanating from losses, additions and redundant

assets.

Overspending on appropriated funds The Department do have the following budget monitoring controls in

place to track expenditure against the Budget and it is each Budget Holder

responsibility to ensure that they do not commit more than what they have

budget. Budget Tracking Reports are Monthly Internal Expenditure per sub

programme and IYM Report are sent to Treasury and HOD and MEC review

meetings.

Employee acting in a higher post for more

than six months

The new Chief Financial Officer has been appointed effectively from 1st

October 2014

Short comings identified on the payroll

report

The payroll certification has been centralised to the Chief Financial Officer’s

office, this will eliminate all compliance related matters as raised.

Employee cost: No evidence that posts were

advertised

All vacant posts are advertised prior to the selection process and evidence

thereof is properly filed.

Funded posts vacant for longer than 12

months

A significant number of critical posts have been filled, the department has

committed to a turnaround strategy for filling vacancies as per minimum

requirements.

Points were awarded to suppliers who did

not provide the original and valid B-BBEE

Status Level Verification Certificates or

certified copies

Expenditure and procurement: Invoices not

supported by 3 quotations

Procurement has developed checklist to ensure compliance of BBBEE Status

Level Verification Certificates.

As per the developed checklist, the procurement unit ensures the sourcing

of three quotation. Should procurement failed to source minimum of three

quotations, approval will then be sought from the delegated official as per

Procurement Delegation.

10. Internal Control UnitThe Internal Audit function is carried out by Gauteng Audit Services within the Department of Finance. A risk assessment was

conducted by the Department which formed the basis for all the internal audit work done during the year under review. The

Internal Audit Plan was duly approved by the Audit Committee as part of their oversight duties in ensuring that all high risk

areas of the business are audited. In the 20134/14 financial year the Gauteng Audit Services planned to perform 16 audits and

completed 16 audits.

11. Objective of Internal AuditGauteng Audit Services (GAS) provides internal audit services to all GPG Departments. The objective of GAS is to promote

sound corporate governance in the province through ensuring an effective internal control environment.


Key activities and objectives of the internal audit

The following is a summary of audit work that was done for the Gauteng Department of Agriculture and Rural Development:

• 26 Risk, Compliance, Performance and Computer audits

• Information Technology Risk Assessment.

• During the last quarter of the 2014/15 financial year, Gauteng Audit Services presented the risk-based three

year rolling ternal audit plans for the Gauteng Department of Agriculture and Rural Development to the Audit

Committee, having discussed it

with the Accounting Officer. The internal audit plans were then approved by the audit committees for

implementation from 1 April 2014.

Specific summary of audit work done

The following is a summary of audit work that was done for the Gauteng Department of Agriculture and Rural Development:

o 26 Risk, Compliance, Performance and Computer audits

o Information Technology Risk Assessment.

o During the last quarter of the 2014/15 financial year, Gauteng Audit Services presented the risk-based three

year rolling internal audit plans for the Gauteng Department of Agriculture and Rural Development to the

Audit Committee, having discussed it with the Accounting Officer. The internal audit plans were then approved by the

audit committees fo implementation from 1 April 2014.

Key activities and objectives of the audit committee • Attendanceofauditcommitteemeetingsbyauditcommitteemembers


Name Qualifications Internal or

external

member

If internal,

position

in the

department

Date

appointed

Date

resigned

No of meetings

attended

Lorraine

Francois

• B Com

• MBA

• CIA

• Post Graduate

Certificate in

Accounting

External - 01 October

2009

Current 06

Wayne

Poggenpoel

• National Higher

Diploma

Internal

Auditing;

• National

Diploma

Internal

Auditing;

• CIA;

• CCSA;

• Certified

Equities Trader;

• Certified

Government

Audit

Professional


2014 for

Cluster 04

& 05

Current

Member

Transferred

from Cluster

01 to Cluster

04 with

effect from

01 October

2014

05

Janice Meissner • BCom

• BCom Honours

• CA


2014

Current 05


Name qualifications Internal or

external

member

If internal,

position

in the

department

Date

appointed

Date

resigned

No of meet-

ings attended

Masaccha

Mbonambi

• B. Accounting

• B Com Honours

• Certificate

in Board

Governance


2012 for

Cluster 04

Previous

Member

transferred

from Cluster

04 to Cluster

01 with

effect from

01 October

2014

01

Thandaza Mbassa • Bachelor of

Science Masters

in Town and

Regional

Planning

Internal Head of

Department

01 April

2014

Current 04

Ismail Abdullah • B com

Accounting

• Advance

Management

Certificate

Internal Chief

Financial

Officer

01 October

2014

Current 05

Dintle Moletsane-

Diala

• B com

Accounting

Internal Chief Risk

Officer

01

November

2014

Current 06


GAUTENG PROVINCIAL GOVERNMENT (GPG)

Report of the Audit Committee – Cluster 05

Gauteng Department of Agriculture and Rural Development

We are pleased to present our report for the financial year ended 31 March 2015.

Audit Committee and AttendanceThe Audit Committee consists of the external Members listed hereunder and is required to meet a minimum of at least two

times per annum as per provisions of the Public Finance Management Act (PFMA). In terms of the approved Terms of Reference

(GPG Audit Committee Charter), six meetings were held during the current year, i.e. four meetings to consider the Quarterly

Performance Reporting (financial and non-financial) and two meetings to review and discuss the Annual Financial Statements

and the Auditor-General of South Africa’s (AGSA) Audit and Management Reports.

Non-Executive Members

Name of Member Number of Meetings AttendedMs. Lorraine Francois 06

Mr. Wayne Poggenpoel 05

Ms. Janice Meissner 05

Ms. Masaccha Mbonambi 01 (Transferred to Cluster 01)

Executive MembersIn terms of the GPG Audit Committee Charter, officials listed hereunder are obliged to attend meetings of the Audit

Committee:

Compulsory Attendees Number of Meetings AttendedMs. Thandeka Mbassa- (Accounting Officer) 04

Mr. Mfundo Radebe (Acting Chief Financial Officer) 01

Mr. Abdullah Ismail (Chief Financial Officer) 05 Ms. Dintle Moletsane-Diala (Chief Risk Officer) 06


The Audit Committee noted that the Accounting Officer did not attend all six scheduled Audit Committee meetings. However,

letters of apology were tendered with duly authorised representatives attending on her behalf. The Audit Committee is

satisfied that the Department adhered to the provisions of the GPG Audit Committee Charter in relation to ensuring that there

is proper representation for the Accounting Officer.

The Members of the Audit Committee met with the Senior Management of the Department and Internal Audit, individually and

collectively, to address risks and challenges facing the Department. A number of in-committee meetings were held to address

control weaknesses and deviations within the Department.

Audit Committee ResponsibilityThe Audit Committee reports that it has complied with its responsibilities arising from section 38(1)(a) of the PFMA and

Treasury Regulation 3.1.13. The Audit Committee also reports that it has adopted appropriate formal terms of reference as its

Audit Committee Charter, has regulated its affairs in compliance with this Charter and has discharged all its responsibilities as

contained therein.

The effectiveness of internal control and Information and Communication Technology (ICT) GovernanceThe Audit Committee has observed that the overall control environment of the Department has continued to improve during

the year under review. Some deficiencies in the system of internal control and deviations were reported in the Internal Audit

Reports.

The Audit Committee also reviewed the progress with respect to the ICT Governance in line with the ICT Framework issued

by the Department of Public Services and Administration. Although there were some significant progress on the ICT internal

control, the Audit Committee report its dissatisfaction with minimal progress made with the implementation of the Disaster

Recovery Plan and the Business Continuity Plan. This continued to be a high risk for the Department. ICT Steering Committee

meetings did not take place regularly and should be strengthened.

Not all recommendations by the Audit Committee were timeously implemented.

Internal Audit The Audit Committee is satisfied that the Internal Audit plan represents a clear alignment with the key risks, has adequate

information systems coverage, and a good balance across the different categories of audits, i.e. risk-based, mandatory,

performance, computer and follow-up audits.

The Audit Committee has noted considerable improvement in the communication between the Executive Management, the

AGSA and the Internal Audit Function, which has strengthened the Corporate Governance initiatives within the Department.

The Audit Committee wishes to stress that in order for the Internal Audit Function to operate at optimal level as expected by

the Audit Committee, the shortage in human resources and skills should be addressed.

Risk Management Progress on the departmental risk management was reported to the Audit Committee on a quarterly basis. The Audit

Committee is satisfied that the actual management of risk is receiving attention, although there are areas that still require

improvement. Management is supportive of the risk management process and should continue to support the Chief Risk

Officer to even further enhance the performance of the Department. Risk Management Committee meetings should continue

to be held regularly.


Forensic Investigations Fraud detection reviews were conducted and recommendations were implemented for identified irregularities.

The quality of quarterly reports submitted in terms of the PFMA and the Division of Revenue Act The Audit Committee is satisfied with the content and quality of financial and non-financial quarterly reports prepared

and submitted by the Accounting Officer of the Department during the year under review and confirms that the reports

were in compliance with the statutory reporting framework.

Evaluation of Annual Financial Statements

The Audit Committee has:

• Reviewed and discussed the audited Annual Financial Statements to be included in the Annual Report, with the

AGSA and the Accounting Officer;

• Reviewed the Audit Report of the AGSA;

• Reviewed the AGSA’s Management Report and Management’s response thereto;

• Reviewed the Department’s compliance with legal and regulatory provisions; and

• Reviewed significant adjustments resulting from the audit.

The Audit Committee concurs with and accepts the AGSA’s conclusions on the Annual Financial Statements, and is of the

opinion that the audited Annual Financial Statements be accepted and read together with the report of the AGSA.

One-on-One Meeting with the Accounting OfficerThe Audit Committee has met with the Accounting Officer for the Department to address unresolved issues.

One-on-One Meetings with the Executive AuthorityThe Audit Committee has met with the Executive Authority for the Department to apprise the MEC on the performance of

the Department.

Auditor-General of South Africa The Audit Committee has met with the AGSA to ensure that there are no unresolved issues.

…………………………………………

Ms. Lorraine Francois

Chairperson of the Audit Committee

Date: 31 July 2015


Part D: Human Resource Management The information provided in this part is prescribed by the Public Service Regulations (Chapter 1, Part III J.3 and J.4

1 INTRODUCTION The status of human resources in the departmentThe Human Resources provides strategic leadership and direction to the Department in all areas of human resources management

with the view of enhancing the achievement of departmental service delivery objectives by empowering line managers in

human resource management. The mandate of the branch involves:

• The alignment of organisational structures with departmental strategic objectives,

• The recruitment and retention of competent employees, ensuring a representative workforce,

• Ensuring a work environment that promotes employee development, health and wellness, and

• Developing appropriate policies that will harmonise employee/management relations.

The mandate is delivered through a structure that provides strategic human resource management and customer management

services to various branches and regions.

The status of human resources in the department

In enhancing organisational efficiency, the focus was on identifying human resource needs. The priorities below were identified for the 2014/15 financial year in the departmental Human Resources (HR) Plan.

HR PRIORITY PROGRESS

Review of the Organisational

Structure

The actual review of the organizational structures is completed however the

implementation is being discussed

Retention of skilled human resource

capability

The Batho Pele Incentive Scheme was implemented and monthly adjudications are

being undertaken and individuals awarded for the successful implementation of the

Principles.

A total of one hundred and ten (110) appointments were processed to fill vacant and

critical posts. The turnover rate for the Department was at 5.4%, which is indicative

of a stable workforce.

Training and Development The Workplace Skills Plan was approved and the implementation of the

developmental interventions undertaken

Diversity Management The Department has an approved Employment Equity Report and Plan, which are

being implemented

Employee Health and Wellness The utilisation for the psycho-social service was 11%. A total of seventy five 75 Peer

Educators were trained


Workforce planning and key strategies to attract and recruit a skilled and

capable workforce

TheDepartment’sHumanResourcesPlan(HRP)succeeded in identifyinghumanresourceneeds for theconsolidationofkey

humanresourcespriorities.TheplanwastimeouslysubmittedtoDPSAandreceivedfeedbackthatindicatedascoreof100%on

complianceand75%onquality.Duringtheworkforceplanning,thefollowingwereobserved:

• Acoupleofemployeeswereretainedusingtheprovisionsprescribedinlegislation

• TheDepartmentrecruitedskilledandcompetentnewmembers(110)intotheorganisation.

TheDepartmenthasimplementedascarceskillsstrategytoassistwithtalentpipelining.Theinitiativesundertakenare

asfollows;

InternshipsOver the financial year the Department has managed to appoint 70 interns, of which 20 were placed as a result of a collaborative

project between the GDARD and Gauteng City Region Academy. In addition, a MoU was entered into with the Ekurhuleni

Municipality to host 19 interns)

A total number of 6 bursars were assisted to further their studies in the scarce occupational categories. The graduation of black

Veterinary Science student after four years of funding must be noted as a success. The student continues to serve a compulsory

community service year with the Department.

Career Awareness

The Department participates in career days of schools and universities, youth days, youth camps and exhibitions to cultivate

interest in careers within the scarce skills categories and to promote the Public Service, GPG and specifically GDARD as an

employer of choice offering exciting and lucrative career prospects. Over this period the Department participated in seven

career awareness activities.

External Bursary SchemeA total number of 6 bursars were assisted to further their studies in the scarce occupational categories. The graduation of

black Veterinary Science student after four years of funding must be noted as a success. The student continues to serve a

compulsory community service year with the Department.

Career AwarenessThe Department participates in career days of schools and universities, youth days, youth camps and exhibitions to cultivate interest

in careers within the scarce skills categories and to promote the Public Service, GPG and specifically GDARD as an employer of choice

offering exciting and lucrative career prospects. Over this period the Department participated in seven career awareness activities.


Employee performance managementThe application and implementation of the framework has been identified as a gap in the Department. In order to address this,

the department has introduced a new process map and refresher sessions have been conducted to ensure common under-

standing and application of the system.

The Department has managed to ensure compliance to the regulatory framework in the utilisation of the performance man-

agement budget.

Employee wellness programmes The Department offers a wide range of employee wellness programmes including the support on HIV and AIDS. Approximately

seventy five (75) peer educators were trained.

• A total of twelve thousand (12000) female and male condoms were distributed in GDARD offices.

• The HIV/AIDS Candlelight Memorial Service was observed on 19 May 2014.

The Department utilises ICAS for psycho-social services and offers face to face and telephonic counselling services for em-

ployees and the total utilisation percentage is at 11%. Through partnership with the University of Witwatersrand, the Depart-

ment has four student social workers, who are providing face to face counselling to employees

Three (03) wellness sessions were conducted for the year, reaching 306 employees. Thirty seven (37) employees were re-

ceived the Flu Vaccination during the wellness sessions.

The Department promoted fitness through soccer, netball, fun walks and marathons:

• Thirty (30) soccer matches were played during the financial year.

• Fifteen (15) netball matches were played during the financial year.

• Two hundred employees (200) participated in the Kaya FM Mandela Relay and GPG Marathon

• A total number of eleven (11) participated in the 702 Walk the Talk Fun walk

• Fifty nine (59) employees participated in the Gym Open Day and eleven (11) employees are utilising the GDARD gym

in Head Office.

Furthermore regular articles on various health and wellness topics are circulated to employees and a total of twelve (12) arti-

cles were distributed to GDARD employees

1. Policy development

Policy development In the reporting period, the following policies were reviewed and will be approved in 2015/16:

• Recruitment and Selection

• Resettlement

• Bereavement

• Overtime

• Special Leave

• Transfer and Secondment


Workforce planning and key strategies to attract and recruit a skilled and

capable workforce • The appointment of the Head of Department as this will stabilise leadership and governance in the Department

• As part of the HIV and AIDS support and management, seventy five (75) Peer Educators were trained

• The provision of counselling services by four student social workers has assisted in augmenting the capacity within

the Employee Health and Wellness Directorate

• The Department exceeded the 5% National target and appointed 6% of the staff establishment on internships

Challenges• The Department did not meet its employment equity targets; 50% females on SMS level and 2% of people

with disability

• Insufficient funding to implement employee health and wellness programmes in the Department.

Future human resources plans/goalsIt is the intention of the HR branch to:

• Through the assistance and support of the Gauteng Department of Finance, the Department is expanding the e-HR

environment by the automation of the termination, exit interviews and payroll certification,

• Continue to promote sound workplace relations through employee relations, organisational development, as well as

employee health and wellness programmes in the Department.

• Finalise the review of the organizational structure process

• Improve the turnaround time in resolving disciplinary cases and grievances

2 Human Resource Oversight Statistics

2.1. Personnel related expenditure

Table 2.1.1 - Personnel expenditure by programmeProgramme Total Expenditure

(R’000)

Personnel

Expenditure

(R’000)

Training

Expendi-

ture

(R’000)

Professional

and Special

Services

(R’000)

Personnel

Expenditure

as a % of

Total

Expenditure

Average

Compensation of

Employees Cost

per Employee

(R’000)

Administration 157 706 96 349 938 1 425 61.1 107

Agriculture

and Rural

Development

302 992 122 763 1 858 361 40.5 136

Environmental

Affairs

153 576 111 741 0 1 638 72.8 124

Total 615 024 330 853 2 796 3 424 53.8 368


TABLE 2.1.2 - Personnel costs by salary band (Continued)Programme Total Expenditure

(R’000)

Personnel

Expenditure

(R’000)

Training

Expenditure

(R’000)

Professional and

Special Services

(R’000)

Lower skilled (Levels 1-2) 6 687 1.9 126 170 352 672

Skilled (Levels 3-5) 17 517 5 162 194 352 672

Highly skilled production (Levels

6-8)

114 432 32.5 291 918 352 672

Highly skilled supervision (Levels

9-12)

130 878 37.1 474 196 352 672

Senior management (Levels 13-

16)

37 400 10.6 1 010 811 352 672

Contract (Levels 3-5) 38 0 0 352 672

Contract (Levels 6-8) 6 103 1.7 254 292 352 672

TABLE 2.1.2 - Personnel costs by salary band (Continued)

Programme

Total

Expenditure

(R’000)

Personnel

Expenditure

(R’000)

Training

Expenditure

(R’000)

Professional and

Special Services

(R’000)

Contract (Levels 9-12) 3 071 0.9 614 200 352 672

Contract (Levels 13-16) 17 517 0.8 556 400 352 672

Periodical Remuneration 6 682 1.9 33 747 352 672

Abnormal Appointment 130 878 37.1 474 196 352 672


16)

37 400 10.6 1 010 811 352 672

Abnormal Appointment 5 263 1.5 77 397 352 672

TOTAL 33 0853 93.8 283 750 352 672

TABLE 2.1.3 - Salaries, Overtime, Home Owners Allowance and Medical Aid by Programme Programme Salaries

(R’000)

Salaries

as % of

Personnel

Cost

Overtime

(R’000)

Overtime as %

of Personnel

Cost

HOA

(R’000)

HOA as % of

Personnel

Cost

Medical

Ass.

(R’000)

Medical Ass.

as % of

Personnel

Cost

Administration 75 868 75.6 344 0.3 2 751 2.6 3 528 3.5

Agriculture

and Rural

Development

94 074 69.4 0 0 2 866 2.1 4 269 3.1

Environmental

Affairs

78 344 122.6 1 492 2.3 3 400 5.3 4 171 6.5

TOTAL 248 286 82.8 1 836 0.6 8 837 2.9 11 968 4


Salary bands

Salaries

(R’000)

Salaries

as % of

Personnel

Cost

Overtime

(R’000)

Overtime as %

of Personnel

Cost

HOA

(R’000)

HOA as

% of

Per-

sonnel

Cost

Medical

Ass. (R’000)

Medical

Ass. as

% of

Personnel

Cost

Lower skilled

(Levels 1-2)

4 246 61.9 492 7.2 500 7.3 605 8.8

Skilled

(Levels 3-5)

11 619 65.8 497 2.8 1 019 5.8 1 420 8

Highly skilled

production

(Levels 6-8)

84 992 68 681 0.5 3 725 3 5 434 4.3

Highly skilled

supervision

(Levels 9-12)

101 209 72.4 166 0.1 2 425 1.7 3 851 2.8

Senior

management

(Levels

13-16)

31 184 81.6 0 0 809 2.1 538 1.4

Contract

(Levels 6-8)

4 744 71.6 0 0 196 3 113 1.7

Contract

(Levels 9-12)

2 536 73.3 0 0 135 3.9 7 0.2

Contract

(Levels

13-16)

2 562 90.6 0 0 28 1 2 0.1

Periodical

Remuneration

0 0 0 0 0 0 0 0

Abnormal

Appointment

5 194 96.80 0 0 0 0 0 0

TOTAL 248 286 70.4 1 836 0.5 8 837 2.5 11 968 3.4


2.2 Employment and Vacancies

TABLE 2.2.1 - Salaries, Overtime, Home Owners Allowance and Medical Aid by Programme Programme Number of Posts

approved on the

establishment

Number of Posts

Filled

Vacancy Rate Number of

employees additional

to the establishment

Administration, Permanent 293 247 15.7 0

Agriculture and Rural

Development

348 325 6.6 22

Environmental Affairs 465 328 29.5 0

TOTAL 1106 900 18.6 22

Table 2.2.2 Employment and vacancies by salary band Salary band Number of Posts

approved on the

establishment

Number of Posts

Filled


employees

additional to the

establishment

Lower skilled (Levels 1-2),

Permanent

85 54 36.5 0

Skilled (Levels 3-5), Permanent 138 109 21 0

Highly skilled production (Levels

6-8), Permanent

487 397 18.5 0


9-12), Permanent

331 272 17.8 0


16), Permanent

44 37 15.9 1

Contract (Levels 6-8), Permanent 21 21 0 21

Contract (Levels 9-12),

Permanent

0 5 0 0


Permanent

0 5 0 0

TOTAL 1 106 900 18.6 22


TABLE 2.2.3 - Employment and Vacancies by Critical Occupations Critical Occupations Number of Posts

approved on the

establishment

Number of Posts

Filled


employees additional

to the establishment

Administrative related, Permanent 43 37 14 0

Agriculture animal oceanography

forestry & other science, Permanent

60 58 3.3 20

Agriculture related, Permanent 166 142 14.5 0

Architects town and traffic planners,

Permanent

1 1 0 0

Auxiliary and related workers,

Permanent

12 12 0 0

Biochemistry pharmacol. zoology &

life scie.techni, Permanent

19 18 5.3 0

Building and other property

caretakers, Permanent

12 6 50 0

Bus and heavy vehicle drivers,

Permanent

5 4 20 0

Chemical and physical science

technicians, Permanent

12 12 0 0

Cleaners in offices workshops

hospitals etc, Permanent

23 16 30.4 0

Client inform clerks(switchboard

reception inform clerks), Permanent

4 3 25 0

Communication and information

related, Permanent

6 6 0 0

Computer programmers., Permanent 5 4 20 0

Computer system designers and

analysts., Permanent

5 5 0 0

Conservation labourers, Permanent 96 71 15 0

Engineering sciences related,

Permanent

3 1 66.7 0

Farm hands and labourers, Permanent 6 6 0 0

Farming forestry advisors and farm

managers, Permanent

9 8 11.1 0

Finance and economics related,

Permanent

4 3 25 0

Financial and related professionals,

Permanent

12 10 16.7 0

Financial clerks and credit

controllers, Permanent

20 17 15 0

General legal administration & rel.

professionals, Permanent

2 2 0 0

Head of department/chief executive

officer, Permanent

1 1 0 0


Critical Occupations Number of Posts

approved on the

establishment

Number of Posts

Filled

Vacancy Rate Number of e

mployees

additional to the

establishment

Horticulturists foresters agriculture.&

forestry techn, Permanent

15 15 0 0

Human resources & organisat

developm & relate prof, Permanent

26 22 15.4 0

Human resources clerks, Permanent 8 5 37.5 0

Human resources related, Permanent 10 10 0 0

Information technology related,

Permanent

5 5 0 0

Language practitioners interpreters &

other commun, Permanent

17 13 23.5 0

Legal related, Permanent 3 1 66.7 0

Librarians and related professionals,

Permanent

1 1 0 0

Library mail and related clerks,

Permanent

7 7 0 0

Light vehicle drivers, Permanent 3 3 0 0

Logistical support personnel,

Permanent

8 8 0 0

Material-recording and transport

clerks, Permanent

15 11 26.7 0

Messengers porters and deliverers,

Permanent

8 8 0 0

Natural sciences related, Permanent 90 65 27.8 0

Nature conservation and

oceanographical rel.techni, Permanent

114 69 39.5 0

Other administrat & related clerks and

organisers, Permanent

86 74 14 0

Other administrative policy and

related officers, Permanent

19 14 26.3 1

Other information technology

personnel., Permanent

9 8 11.1 0

Other occupations, Permanent 14 13 7.1 0

Safety health and quality inspectors,

Permanent

1 1 0 0

Secretaries & other keyboard

operating clerks, Permanent

39 30 23.1 0

Security officers, Permanent 1 1 0 0


Critical Occupations Number of Posts

approved on the

establishment

Number of Posts

Filled


employees

additional to the

establishment

Senior managers, Permanent 44 40 9.1 1

Veterinarians, Permanent 30 26 13.3 0

Veterinary assistants, Permanent 7 7 0 0

TOTAL 1 106 900 18.6 22

2.3 Filling of SMS Posts expenditure

Table 2.3.1 – SMS post information as on 31 March 2015 SMS Level Total number of

funded SMS posts

Total number

of SMS posts

filled

% of SMS

posts filled

Total number

of SMS posts

vacant

% of SMS posts

vacant

Director General/Head of

Department

1 1 100% 0 0%

Salary Level 15 2 2 100% 0 0%

Salary Level 14 11 10 91% 1 9%

Salary Level 13 30 27 90% 3 10%

TOTAL 44 40 91% 4 9%

Table 2.3.2 – SMS posts information as on September 2014 SMS Level Total number of

funded SMS posts

Total number

of SMS posts

filled

% of SMS

posts filled

Total number

of SMS posts

vacant

% of SMS posts

vacant


Department

1 1 100% 0 0%

Salary Level 15 2 2 100% 0 0%

Salary Level 14 11 10 91% 1 9%

Salary Level 13 30 27 90% 3 10%

TOTAL 44 40 91% 4 9%


Table 2.3.3 – Advertising and filling of SMS posts for the period 1 April 2014 and 31 March 2015 SMS Level Total number of

funded SMS posts

Total number

of SMS posts

filled

% of SMS

posts filled

Total number of

SMS posts vacant

% of SMS posts

vacant


Department

1 1 100% 0 0%

Salary Level 15 2 2 100% 0 0%

Salary Level 14 11 10 91% 1 9%

Salary Level 13 30 27 90% 3 10%

TOTAL 44 40 91% 4 9%

Table 2.3.4 – Reasons for not having complied with the filling of funded vacant SMS posts – Advertised within 6

months and filled within 12 months after becoming vacant for the period 1 April 2014 and 31 March 2015 Reasons for vacancies not advertised within six months

The Department was busy reviewing the organogram and wanted to avoid a situation whereby some SMS posts would be

abolished and create a problem when they are filled as the Department would have had to place the affected employees.

Reasons for vacancies not filled within twelve months

The Department was busy reviewing the organogram and wanted to avoid a situation whereby some SMS posts would be abol-

ished and create a problem when they are filled as the Department would have had to place the affected employees.

Table 2.3.4 – Reasons for not having complied with the filling of funded vacant SMS posts – Advertised within 6 months

and filled within 12 months after becoming vacant for the period 1 April 2014 and 31 March 2015

Reasons for vacancies not advertised within six months

None as this was a deliberate decision by the Department

Reasons for vacancies not filled within twelve months

None as this was a deliberate decision by the Department


2.4 Job Evaluation

Table 2.4.1 – Job Evaluation by salary band for the period 1 April 2014 and 31 March 2015•Nojobevaluationsfortheperiodunderreview

Table 2.4.2 – Profile of employees whose positions were upgraded due to their posts being upgraded for the period

1 April 2014 and 31 March 2015None

Table 2.4.4 – Profile of employees who have salary levels higher than those determined by job evaluation for the

period 1 April 2014 and 31 March 2015 Notapplicable


2.5 Employment Changes

Table 2.5.1 – Annual turnover rate by salary band for the period 1 April 2014 and 31 March 2015 Salary Band Employment at

Beginning of Period

(April 2014)

Appointments Terminations Turnover Rate

Lower skilled (Levels 1-2), Permanent 50 4 1 2

Skilled (Levels 3-5), Permanent 104 14 7 6.7

Highly skilled production (Levels 6-8),

Permanent

378 49 16 4.2


9-12), Permanent

274 35 17 6.9

Senior Management Service Band A,

Permanent

27 7 4 14.8

Senior Management Service Band B,

Permanent t

9 1 1 11.1

Senior Management Service Band C,

Permanent

2 0 0 0

Senior Management Service Band D,

Permanent

2 0 0 0




Contract (Band A), Permanent 0 0 0 0

Contract (Band B), Permanent 0 0 0 0

Contract (Band C), Permanent 0 0 0 0

TOTAL 848 110 46 5.4

Table 2.5.2 – Annual turnover rate by critical occupation for the period 1 April 2014 and 31 March 2015 Occupation Employment at

Beginning of Period

(April 2014)

Appointments Terminations Turnover

Rate

Administrative related, Permanent 34 31 8 23.5

Agricul animal oceanography forestry

& other scien, Permanent

55 0 0 0

Agriculture related, Permanent 123 16 6 4.9

Architects town and traffic planners,

Permanent

1 0 0 0


Occupation Employment at

Beginning of

Period (April

2014)


Auxiliary and related workers,

Permanent

12 0 0 0

Biochemistry pharmacol. zoology &

life scie.techni, Permanent

17 0 0 0


caretakers, Permanent

7 2 0 0

Bus and heavy vehicle drivers,

Permanent

6 0 0 0


technicians, Permanent

18 0 0 0


hospitals etc., Permanent

13 0 0 0

Client inform clerks(switchb recept

inform clerks), Permanent

3 1 0 0

Communication and information

related, Permanent

7 0 0 0

Computer programmers., Permanent 4 0 0 0


analysts., Permanent

9 0 0 0

Conservation labourers, Permanent 70 7 4 5.7

Engineering sciences related,

Permanent

2 0 0 0

Farm hands and labourers, Permanent 6 0 0 0

Farming forestry advisors and farm

managers, Permanent

7 0 0 0

Finance and economics related,

Permanent§

6 0 0 0

Financial and related professionals,

Permanent

11 2 4 36.4

Financial clerks and credit controllers,

Permanent

10 0 0 0

General legal administration & rel.

professionals, Permanent

3 0 0 0

Head of department/chief executive

officer, Permanent

4 0 0 0

Horticulturists foresters agricul.&

forestry techn, Permanent

23 0 0 0


developm & relate prof, Permanent

21 0 0 4.8

Human resources clerks, Permanent 11 0 0 0

Human resources related, Permanent 12 0 0 0

Information technology related,

Permanent

4 1 0 0



Beginning of

Period (April 2014)


Language practitioners interpreters &

other communications, Permanent

12 0 0 0

Legal related, Permanent 1 0 0 0

Librarians and related professionals,

Permanent

1 0 0 0

Library mail and related clerks,

Permanent

9 0 0 0

Light vehicle drivers, Permanent 3 0 0 0

Logistical support personnel,

Permanent

6 0 0 0

Messengers porters and deliverers,

Permanent

7 4 0 0

Natural sciences related, Permanent 48 0 0 0


oceanographical rel.techni,

Permanent

68 0 0 0

Other administrat & related clerks

and organisers, Permanent

65 0 0 0


related officers, Permanent

14 0 0 0


personnel., Permanent

3 0 0 0

Other occupations, Permanent 22 31 16 72.7

Safety health and quality inspectors,

Permanent

1 0 0 0


operating clerks, Permanent

32 0 0 0

Senior managers, Permanent 21 8 5 23.8

Trade/industry advisers & other

related profession, Permanent

1 0 0 0

Veterinarians, Permanent 22 2 0 0

Veterinary assistants, Permanent 8 5 0 0

TOTAL 848 110 46 5.4


Table 2.5.3 – Annual turnover rate by critical occupation for the period 1 April 2014 and 31 March 2015 Termination Type Number Percentage of Total

Resignations

Death 3 6.6

Resignation 38 82.6

Expiry of contract 0 0

Retirement 5 10.9

TOTAL 46 100

Total number who left as a % of total employment 5,4%

Table 2.5.4 – Promotions by critical occupation for the period 1 April 2014 and 31 March 2015 Occupation Employment at

Beginning of

Period (April

2014)

Promotions

to another

Salary Level

Salary Level

Promotions

as a % of

Employment

Progressions to

another Notch

within Salary

Level

Notch progressions

as a % of

Employment

Administrative related 34 10 29.4 25 73.5

Agricul animal oceanography

forestry & other scien

55 0 0 40 72.7

Agriculture related 123 0 0 70 56.9

Architects town and traffic

planners

1 0 0 17 100

Auxiliary and related workers 12 0 0 12 100

Biochemistry pharmacol.

zoology & life scie.techni

17 0 0 17 100


caretakers

7 1 14.3 0 85.7

Bus and heavy vehicle drivers 8 0 0 5 85.7


technicians

18 0 0 5 83.3


hospitals etc.

13 0 0 5 27.8

Client inform clerks(switchb

recept inform clerks)

3 0 0 1 33.3



Beginning of

Period

(April 2014)

Promotions

to another

Salary Level

Salary Level

Promotions

as a % of

Employment

Progressions to

another Notch

within Salary

Level

Notch progressions

as a % of

Employment

Communication and

information related

7 0 0 6 85.7

Computer programmers. 4 0 0 2 50


analysts.

9 0 0 6 66.7

Conservation labourers 70 1 1.4 60 85.7

Engineering sciences related 2 0 0 0 0

Farm hands and labourers 6 0 0 6 100

Farming forestry advisors and

farm managers

7 0 0 0 85.7

Finance and economics related 6 0 0 1 16.7

Financial and related

professionals

11 2 18.2 9 81.8

Financial clerks and credit

controllers

10 0 0 9 90

General legal administration &

rel. professionals

3 0 0 1 33.3

Head of department/chief

executive officer

4 0 0 0 0

Horticulturists foresters

agricul.& forestry techn

23 0 0 16 69.6


developm & relate prof

21 0 0 17 81

Human resources clerks 11 0 0 8 72.7

Human resources related 12 0 0 11 91.7

Information technology related 4 0 0 4 100

Language practitioners

interpreters & other commun

12 0 0 11 91.7

Legal related 1 0 0 0 0

Librarians and related

professionals

1 0 0 1 100

Library mail and related clerks 9 9 9 6 66.7

Light vehicle drivers 3 0 0 2 66.7

Logistical support personnel 6 0 0 5 83.3

Material-recording and

transport clerks

5 0 0 5 100

Messengers porters and

deliverers

7 0 0 7 100



Beginning of

Period (April

2014)

Promotions

to another

Salary Level

Salary Level

Promotions

as a % of

Employment

Progressions to

another Notch

within Salary

Level

Notch

progressions

as a % of

Employment

Natural sciences related 48 0 0 26 54.2


oceanographical rel.techni

68 0 0 25 36.8

Other administrat & related

clerks and organisers

65 0 0 53 81.5


related officers

14 0 0 11 78.6


personnel.

3 0 0 3 0

Other occupations 22 24 109.1 18 81.8

Safety health and quality

inspectors

1 0 0 1 100


operating clerks

32 0 0 28 87.5

Senior managers 20 2 10 1 5

Trade/industry advisers & other

related profession

1 0 0 0 0

Veterinarians 22 0 0 19 86.4

Veterinary assistants 8 0 0 5 62.5

TOTAL 847 40 4.7 575 67.9

Table 2.5.5 – Promotions by salary band for the period 1 April 2014 and 31 March 2015 Salary Band Employment at

Beginning of Period

(April 2014

Promotions

to another

Salary Level

Salary Level

Promotions

as a % of

Employment

Progressions to

another Notch

within Salary

Level

Notch progres-

sions as a % of

Employment

Lower skilled (Levels 1-2),

Permanent

50 0 0 41 82

Skilled (Levels 3-5),

Permanent

104 3 2.9 84 80.8

Highly skilled production

(Levels 6-8), Permanent

378 12 3.2 249 65.9

Highly skilled supervision

(Levels 9-12), Permanent

247 23 9.3 183 74.1

Senior management (Levels

13-16), Permanent

39 2 5.1 1 2.6


Permanent

25 0 0 16 64


Permanent

4 0 0 1 25

TOTAL 847 40 4.7 575 67.9


Occupational category Male Female Total

African Coloured Asian White African Coloured Asian White

Legislators, senior officials and managers, Permanent

17 2 3 3 12 2 0 1 40

Professionals, Permanent 152 0 1 11 143 2 2 7 318

Technicians and associate professionals, Permanent

131 1 3 12 94 3 4 18 266

Clerks, Permanent 41 1 1 1 85 7 4 7 147

Service and sales workers, Permanent

1 0 0 0 0 0 0 0 1

Plant and machine operators and assemblers, Permanent

7 0 0 0 0 0 0 0 7

Elementary occupations, Permanent

93 2 0 4 21 0 0 0 120

Other, Permanent 0 0 0 0 1 0 0 0 1

TOTAL 442 6 8 31 346 14 10 33 900

Employees with disabilities 6 0 0 1 0 0 0 0 7

2.6 Employment Equity

Table 2.6.1 – Total number of employees (including employees with disabilities) in each of the following occupational catcegories as on 31 March 2015


Table 2.6.2 – Total number of employees (including employees with disabilities) in each of the following occupational bands as on 31 March 2015



Top Management, Permanent 1 0 0 0 2 0 0 0 3

Senior Management, Permanent

13 2 2 4 11 1 0 1 34

Professionally qualified and experienced specialists and mid-management, Permanent

132 1 3 19 101 4 3 12 275

Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent

161 0 2 8 189 6 7 19 392

Semi-skilled and discretionary decision making, Permanent

73 2 0 0 31 1 0 1 108

Unskilled and defined decision making, Permanent

42 1 0 0 11 0 0 0 54

Contract (Top Management), Permanent

0 0 1 0 0 0 0 0 1

Contract (Senior Manage-ment), Permanent

3 0 0 0 0 1 0 0 4

Contract (Professionally qualified), Permanent

3 0 0 0 1 1 0 0 5

Contract (Skilled technical), Permanent

14 0 0 0 10 0 0 0 24

Total 442 6 8 31 346 14 10 33 900


Table 2.6.3 – Recruitment for the period 1 April 2014 to 31 March 2015



Senior Management, Permanent

4 0 0 0 0 2 0 2 8


11 0 0 0 23 0 0 0 34

Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent

23 0 0 1 24 1 0 1 50


9 0 0 0 5 0 0 0 14


2 0 0 0 2 0 0 0 4

Contract (Top Management), Permanent

0 0 0 0 0 0 0 0 0

Contract (Senior Management), Permanent

0 0 0 0 0 0 0 0 0


0 0 0 0 0 0 0 0 0


0 0 0 0 0 0 0 0 0

Contract (Semi-skilled), Permanent

0 0 0 0 0 0 0 0 0

TOTAL 49 0 0 1 54 3 0 3 110

Employeeswith

disabilities

0

0

0

0

0

0

0

0

0


Table 2.6.4 – Promotions for the period 1 April 2014 to 31 March 2015



Senior Management, Permanent 1 0 1 0 1 0 0 0 2

Professionally qualified and experienced specialists and mid-management, Permanent 8 0 0 2 8 0 0 2 20

Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent 5 0 0 0 9 0 0 0 14

Semi-skilled and discretionary decision making, Permanent 1 0 0 0 2 0 0 0 3

Unskilled and defined decision making, Permanent 0 0 0 0 0 0 0 0 0

Contract (Professionally qualified), Permanent 0 0 0 0 0 0 0 0 0

Contract (Skilled technical), Permanent 0 0 0 0 0 0 0 0 0

TOTAL 15 0 1 2 20 0 0 2 40

Employeeswith

disabilities

0

0

0

0

0

0

0

0

0

Table 2.6.5 – Terminations for the period 1 April 2014 to 31 March 2015



SeniorManagement, Permanent

1 0 1 0 2 0 0 1 5


4 1 0 2 8 0 0 1 16

Skilledtechnical and academically qualified workers, junior management, supervisors, foremen, Permanent

4 0 0 2 8 0 0 3 17


4 0 0 0 3 0 0 0 7


1

0

0

0

0

0

0

0

1





0 0 0 0 0 0 0 0 0


0 0 0 0 0 0 0 0 0

Contract (Semi-skilled), Permanent

0 0 0 0 0 0 0 0 0

TOTAL 14 1 1 4 21 0 0 5 46

Employeeswith

disabilities

0

0

0

0

0

0

0

0

Table 2.6.6 – Disciplinary action for the period 1 April 2014 to 31 March 2015Disciplinary action Male Female Total


3 1 0 0 0 1 0 1 6

Employeeswith

disabilities

0

0

0

0

0

0

0

0

Table 2.6.7 – Skills development for the period 1 April 2014 to 31 March 2015Occupational category

Male Female Total


Legislators, Senior Offi-cials and Managers

7 3 0 3 5 1 0 1 20

Professionals 33 0 2 4 19 0 2 2 62

Technicians and Associ-ate Professionals

28 0 1 7 26 0 3 4 69

Clerks 127 0 0 8 104 2 6 7 254

Elementary Occupations 23 0 0 0 0 24 0 0 47

TOTAL 218 3 3 22 154 27 11 14 452

Employeeswith

disabilities

6

0

0

1

0

0

0

0

7

2.7 Signing of performance agreements by SMS members

Table 2.7.1 – Signing of performance agreements by SMS members as on 31 July 2014

SMS Level Total number of funded SMS posts

Total number of SMS members

Total number of signed performance agreements

Signed performance agreements as % of total number of SMS members

Level 16 1 1 1 100%

Level 15 2 2 2 100%

Level 14 12 12 11 100%

Level 13 22 22 22 100%


Table 2.7.2 – Reasons for not having concluded performance agreements for all SMS members as on 31 July 2014

Reasons

The post of Chief Director: Agriculture vacant

Table 2.7.3 – Disciplinary steps taken against SMS members for not having concluded performance agreements for all SMS members as on 31 July 2014

Reasons

Not applicable as there was no non-compliance

2.8 Performance Rewards

Table 2.8.1 – Performance Rewards by race, gender and disability for the period 1 April 2014 to 31 March 2015

Race and Gender Beneficiary profile CostNumber of Beneficiaries

Number of employees

% of total with-in group

Cost (R’000) Average cost per employee (R)

African, Female 106 356 29.8 1,454 13,721African, Male 106 436 24.3 1,465 13,822Asian, Female 5 10 50 69 13,855Asian, Male 1 8 12.5 15 14,805Coloured, Female 4 14 28.6 47 11,816Coloured, Male 2 6 33.3 15 7,575White, Female 13 33 39.4 200 15,420White, Male 10 30 33.3 177 17,653Employees with a disability 3 7 42.9 49 16,433TOTAL 250 900 27.8 3,492 13,969

Note:NoSMSmemberreceivedaperformancebonusfortheyearunderreview,however,oneDeputyDirector

thatwaspromotedreceivedherperformancebonusafterbeingappointedintoaSMSposts


Table 2.8.2 – Performance Rewards by salary band for levels below Senior Management Service for the

period 1 April 2014 to 31 March 2015

Salary band Beneficiary profile Cost Total cost as % of the

total personnel

expenditure

Number of Beneficiaries

Number of employees

% of total within salary band

Cost (R’000)

Average cost per employee (R)

Lower skilled (Levels 1-2)

5 53 9.4 32 6,400 0.48

Skilled (Levels 3-5) 23 108 21.3 180 7,826 1.03

Highly skilled production (Levels 6-8)

108 392 27.6 1,436 13,296 1.25

Highly skilled supervision (Levels 9-12)

109 276 39.5 1,798 16,495 1.37

Contract (Levels 6-8) 4 24 16.7 47 11,750 0.77

Contract (Levels 9-12) 0 5 0 0 0 0

Periodical Remuneration

0 198 0 0 0 0

Abnormal Appoint-ment

0 68 0 0 0 0

TOTAL 249 1124 22.2 3493 14028 1.20

Table 2.8.3 – Performance Rewards by critical occupation for the period 1 April 2014 to 31 March 2015

Salary band Beneficiary profile CostNumber of Beneficiaries

Number of employees

% of total within occupation

Cost (R’000)


Administrative related

10 37 27 177 17,700

Agricultural animal oceanography forestry & other science

15 58 25.9 204 13,600

Agriculture related 42 141 29.8 683 16,262

Architects town and traffic planners

0 1 0 0 0

Auxiliary and related workers

2 12 16.7 28 14,000

Biochemistry

pharmacology

zoology&lifescience

technician

9 18 50 137 15,222



Number of employees


Cost (R’000)


Buildingandother

propertycaretakers

2 6 33.3 13 6,500

Busandheavyvehicle

drivers

4 4 100 31 7,750

Chemicalandphysical

sciencetechnicians

8 12 66.7 117 14,625

Cleanersinoffices

workshopshospitals

etc.

3 16 18.8 18 6,000

Clientinform

clerks(switchboard

receiptinformclerks)

1 3 33.3 8 8,000

Communicationand

informationrelated

5 6 83.3 72 14,400

Computer

programmers.

0 4 0 0 0

Computersystem

designersand

analysts.

0 5 0 0 0

Conservation

labourers

12 71 16.9 86 7,167

Engineeringsciences

related

0 1 0 0 0

Farmhandsand

labourers

0 6 0 0 0

Farmingforestry

advisorsandfarm

managers

1 8 12.5 15 15,000

Financeand

economicsrelated

0 3 0 0 0

Financialandrelated

professionals

1 10 10 15 15,000

Financialclerksand

creditcontrollers

6 17 35.3 74 12,333

Generallegal

administration&rel.

professionals

0 2 0 0 0

Headofdepartment/

chiefexecutiveofficer

0 5 0 0 0

Horticulturists

forestersagricul.&

forestrytechn

4 15 26.7 54 13,500



Number of employees


Cost (R’000)


Humanresources&

organisatdevelopm&

relateprof

0 23 0 0 0

Humanresources

clerks

1 5 20 14 14,000

Humanresources

related

2 10 20 32 16,000

Information

technologyrelated

0 5 0 0 0

Language

practitioners

interpreters&other

commun

10 13 76.9 137 13,700

Legalrelated 0 1 0 0 0

Librariansandrelated

professionals

0 1 0 0 0

Librarymailand

relatedclerks

0 7 0 0 0

Lightvehicledrivers 0 3 0 0 0

Logisticalsupport

personnel

1 8 12.5 15 15,000

Material-recording

andtransportclerks

2 11 18.2 13 6,500

Messengersporters

anddeliverers

1 8 12.5 9 9,000

Naturalsciences

related

26 65 40 443 17,038

Natureconservation

andoceanographical

rel.techni

18 69 26.1 273 15,167

Otheradministrat&

relatedclerksand

organisers

23 74 31.1 281 12,217

Otheradministrative

policyandrelated

officers

8 14 57.1 107 13,375

Otherinformation

technologypersonnel.

2 8 25 26 13,000

Otheroccupations 4 13 30.8 47 11,750

Rank:Unknown 0 1 0 0 0

Safetyhealthand

qualityinspectors

1 1 100 19 19,000


Secretaries&other

keyboardoperating

clerks

13 30 43.3 159 12,231

Securityofficers 0 1 0 0 0

Seniormanagers 1 35 2.9 21 21,000

Veterinarians 9 26 34.6 139 15,444

Veterinaryassistants 3 7 42.9 47 15,667

TOTAL 250 900 27.8 3514 14056

Table2.8.4–Performancerelatedrewards(cashbonus)bybandforSeniorManagementServicefor

theperiod1April2014to31March2015

Salary band Beneficiary profile Cost Total cost as % of the total

personnel expenditure

Number of Beneficiaries

Number of employees

% of total within salary

band

Cost (R’000)

Average cost per

employee (R)BandA 1 28 3.6 21 21,000 0.1

BandB 0 10 0 0 0 0

BandC 0 3 0 0 0 0

BandD 0 1 0 0 0 0

TOTAL 1 42 2.4 21 21000 0.1

Note:NoSMSmemberreceivedaperformancebonusfortheyearunderreview,however,oneDeputyDirectorthat

waspromotedreceivedherperformancebonusafterbeingappointedintoaSMSposts

2.9 Foreign Workers

Table2.9.1–Foreignworkersbysalarybandfortheperiod1April2014to31March2015

Salary Band 01 April 2014 31 March 2015 ChangeNumber of

employees at beginning of

the period

% of total Number of employees at

the end of the period

% of Total

Number of changes in

Employment

% of Total

Highlyskilled

production

(Levels6-8)

1 5.9 1 5.9 0 0

Highlyskilled

supervision

(Levels9-12)

11 64.7 11 64.7 0 0

Senior

management

(Levels13-16)

1 5.9 1 5.9 0 0

Contract(Levels

9-12)

4 23.5 4 23.5 0 0

TOTAL 17 100 17 100 0 0


Table 2.9.2 – Foreign workers by major occupation for the period 1 April 2014 to 31 March 2015

Major occupation 01 April 2014 31 March 2015 ChangeNumber of

employees at beginning of the

period

% of total

Number of employees at the end of the

period

% of Total

Number of changes in

Employment

% of Total

Professionals and managers

13 76.5 13 76.5 0 0

Technicians and associated professionals

4 23.5 4 23.5 0 0

TOTAL 17 100 17 100 0 0

2.10 Leave Utilisation

Table 2.10.1 – Sick leave for the period 1 January 2014 to 31 December 2014Salary Band Total

Days% Days with

medical certification

Number of employees using sick

leave

% of total employees using

sick leave

Average days per employee

Estimated Cost (R’000)


190 66.8 38 6.6 5 80

Skilled (Levels 3-5) 527 77.6 62 10.7 9 298


1693 78.4 268 46.4 6 1,834


1102 77.7 173 29.9 6 2,037

Senior management (Levels 13-16)

163 85.3 28 4.8 6 537

Contract (Levels 6-8)

51 60.8 7 1.2 7 49


25 92 2 0.3 13 48

TOTAL 3751 77.7 578 100 6 4883


Salary Band Total Days % Days with Medical

Certification

Number of Employees

using Disability Leave

% of Total Employees

using Disability

Leave

Average Days per

Employee

Estimated Cost (R’000)

Skilled (Levels 3-5) 53 100 5 35.7 11 33


78 100 5 35.7 16 88

Highly skilled super-vision (Levels 9-12)

47 100 3 21.4 16 69


39 100 1 7.1 39 79

TOTAL 217 100 14 100 16 269

Table 2.10.2 – Disability leave (temporary and permanent) for the period 1 January 2014 to 31 December 2014


Table 3.10.3 – Annual Leave for the period 1 January 2014 to 31 December 2014

Salary Band Total Days Taken Number of Employees who took leave

Average days per Employee


1 233 24 5

Skilled (Levels 3-5) 2 429 23 107

Highly skilled produc-tion (Levels 6-8)

7 566 20 379

Highly skilled supervi-sion (Levels 9-12)

5 846 21 280

Senior management

(Levels 13-16)918 22 42

Contract (Levels 6-8) 288 16 18

Contract (Levels 9-12) 85 17 5

TOTAL 18 365 21 883

Table 2.10.4 – Capped leave for the period 1 January 2014 to 31 December 2014

Salary Band Total days of capped leave taken

Average number of days taken

per employee

Average capped

leave per employee

as at 31 December

2014

Number of Employees who took Capped

leave

Total number of capped

leave available at

31 December 2014

Number of Employees as at 31 De-

cember 2014


6 2 11 3 191 17

Skilled (Levels 3-5) 11 4 95 3 3 894 41


27 5 51 6 3 319 65


18 6 40 3 2 177 55

TOTAL 62 4 54 15 9 581 178

Table 3.10.5 – Leave payouts for the period 1 April 2014 to 31 March 20152

Reason Total Amount (R’000)

Number of Employees Average Payment per Employee (R)

Capped leave payouts on termi-nation of service for 2013/14

156 4 39 000


Table 2.10.7 – Leave payouts for the period 1 April 2014 to 31 March 2015

Reason Total Amount (R’000)

Number of Employees

Average Payment per Employee (R)

Capped leave payouts on termi-nation of service for 2013/14

156 4 39 000

Current leave payout on termi-nation of service for 2013/14

333 16 20 813

TOTAL 489 20 24 450

2.11 HIV/AIDS & Health Promotion Programmes (fully completed)

Table 2.11.1 – Steps taken to reduce risk of occupational exposure

Units/categories of employees identified to be at high risk of

contracting HIV & related diseases (if any)

Key steps taken to reduce the risk

The number varies based on disclosure and number of staff testing

Awareness sessions and information on prevention provided to staff regularly

Table 2.11.1 – Details of Health Promotion and HIV/AIDS Programmes

Question Yes No Details, if yes1. Has the department designated a member of the SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position.

Yes Ms.Thabisa Nyamakazi - Director responsible for HIV and AIDS and Employee Wellness

2. Does the department have a dedicated unit or have you designated specific staff members to promote health and well-being of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose.

Yes The Transformation Branch, HIV and AIDS and Employee Wellness sub component has a total of 3 staff members involved in the programme and approximately R276, 000 was used for Counselling Services for the 2013-14 financial year

3. Has the department introduced an Employee Assistance or Health Promotion Programme for your employees? If so, indicate the key elements/services of the programme.

Yes Counselling services, health screening tests, distribution of health and wellness articles, wellness talks and referrals


Question Yes No Details, if yes

4.Hasthedepartmentestablished(a)committee(s)as

contemplatedinPartVIE.5(e)ofChapter1ofthePublic

ServiceRegulations,2001?Ifso,pleaseprovidethenames

ofthemembersofthecommitteeandthestakeholder(s)

thattheyrepresent.

No Noformalcommitteewases-

tablished,exceptfortheexisting

PeerEducatorswhohavebeen

trained.Theypromotewell-

nessthroughpresentationsand

sessionstheyconductwiththeir

colleagues.WitsUniversityhas

placed4SocialWorkstudents

whoconductwellnessandcoun-

sellingsessionswithemployees.

Thisenhancesthewellness

servicesinthedepartment

5.Hasthedepartmentreviewedtheemploymentpolicies

andpracticesofyourdepartmenttoensurethatthesedo

notunfairlydiscriminateagainstemployeesonthebasisof

theirHIVstatus?Ifso,listtheemploymentpolicies/practices

soreviewed.

Yes ThedepartmenthastheHIVand

AIDSpolicythatisbeingimple-

mentedonanon-goingbasis

inlinewiththebusinessplan.

Otherpoliciesthatwerereviewed

aretheHealthandProductivity

PolicyandtheWellnessMan-

agementPolicy

6.Hasthedepartmentintroducedmeasurestoprotect

HIV-positiveemployeesorthoseperceivedtobeHIV-posi-

tivefromdiscrimination?Ifso,listthekeyelementsofthese

measures.

No Awarenesssessionsonpreven-

tionareconducted.Articlesre-

ferringtostigmaweredistributed.

7.Doesthedepartmentencourageitsemployeestounder-

goVoluntaryCounsellingandTesting?Ifso,listtheresults

thatyouhaveachieved.

Yes Thedepartmenthostswellness

weeksregularlyandencourages

stafftoundergotesting.Employ-

eesparticipateinthiseachtime

whentherearewellnessweek

sessionsconducted.Thereaf-

ter,thosewhotestpositiveare

referredtothenearestrelevant

HIVcentresorclinics

8.Hasthedepartmentdevelopedmeasures/indicatorsto

monitor&evaluatetheimpactofyourhealthpromotion

programme?Ifso,listthesemeasures/indicators.

Yes TheHIVandAIDSbusinessplan

hasbeendeveloped.

Asurveywasconductedand

anotheronewillbeconducted

attheendof3years.Various

medicalreportswerereceived

fromtheserviceproviderused,

namelyFPDandGEMSwho

conductedthetests


2.12 Labour Relations Table 2.12.1 – Collective agreements for the period 1 April 2014 and 31 March 2015

Total number of collective agreements

None

Table 2.12.2 – Misconduct and disciplinary hearings finalised for the period 1 April 2014 and 31

March 2015

Outcomes of disciplinary hearings

Number % of Total

Guilty 5 83.3

Not guilty 0 0Pending 1 16.67TOTAL 6 100

Table 2.12.3 – Types of misconduct addressed disciplinary hearings for the period 1 April 2014 and 31

March 2015

Type of misconduct Number % of Total

Gross dishonesty 1 7.1

Misrepresentation 1 7.1

Refusal to carry out a lawful instruction without just or rea-sonable cause

3 21.4

Poor performance for reason other than incapacity

1 7.1

Dereliction of duty 1 7.1

Failure to compile and timeous-ly submit reports

1 7.1

Dishonest misrepresentation 1 7.1

Absenteeism 1 7.1

Negligence 1 7.1

Insolent behaviour 2 14.3

Removal of state property from premises of the state without approval

1 7.14

TOTAL 14 100


Table 2.12.4 – Grievances lodged for the period 1 April 2014 and 31 March 2015

Grievance Number % of Total

Number of grievances resolved 5 83.3

Number of grievances not resolved

1 16.7

Total number of grievances lodged

6 100

Table 2.12.5 – Disputed lodged with Councils for the period 1 April 2014 and 31 March 2015

Disputes Number % of Total

Number of disputes upheld 0 0

Number of disputes dismissed 1 50

Number of disputes pending 1 50

Total number of disputes lodged

2 100

Table 2.12.6 – Strike Action for the period 1 April 2014 and 31 March 2015

Total number of person working days lost Nil

Total cost(R’000) of working days lost Nil

Amount (R’000) recovered as a result of no work no pay

Nil

Table 2.12.7 – Precautionary suspension for the period 1 April 2014 and 31 March 2015

Number of people suspended 1

Number of people whose suspen-sion exceeded 30 days

1

Average number of days suspend-ed

214

Cost (R’000) of suspensions 239


2.13 Skills Development

Occupational Categories

GenderNumber of em-

ployees as at 1 April 2014

Training needs identified at start of reporting period

LearnershipsSkills Programmes & other short courses

Other forms

of trainingTotal

Legislators, senior officials and managers Female 16

• Change management

• Financial management

• Contract management

• Project management

• People empowerment

• EMI training

• Corporate Governance

ICT

• Environmental law

• Leadership coaching

• Ethics Implementation

• Project Khaedu

• VSA conference,

SASVEPM

• Property Development

and management

12

Male 23 19

Table 2.12.4 – Grievances lodged for the period 1 April 2014 and 31 March 2015

Grievance Number % of Total

Number of grievances resolved 5 83.3

Number of grievances not resolved

1 16.7

Total number of grievances lodged

6 100

Table 2.12.5 – Disputed lodged with Councils for the period 1 April 2014 and 31 March 2015

Disputes Number % of Total

Number of disputes upheld 0 0

Number of disputes dismissed 1 50

Number of disputes pending 1 50

Total number of disputes lodged

2 100

Table 2.12.6 – Strike Action for the period 1 April 2014 and 31 March 2015

Total number of person working days lost Nil

Total cost(R’000) of working days lost Nil

Amount (R’000) recovered as a result of no work no pay

Nil

Table 2.12.7 – Precautionary suspension for the period 1 April 2014 and 31 March 2015

Number of people suspended 1

Number of people whose suspen-sion exceeded 30 days

1

Average number of days suspend-ed

214

Cost (R’000) of suspensions 239



Gender

Number of employees

as at 1 April 2014



Other forms of training Total

Professionals

11-12

Female 51 • Advanced MS Excel • Applied Epidemiology• Coaching and Mentoring• Corporate Time Management Training • Disability Mainstreaming• Environmental Management Systems• Event Management• Excel• Finance for Non-Finan- cial Managers• Management Development Pro gramme• Green Economy/ Sustainability Course• Lead Food Safety Auditor• Management Orientation• Marketing Communication In The Public Sector• MMDP• PERSAL • Presentation Skills• Project Management• Public Speaking and Presentations• Recruitment & Selection • Strategic HR Planning

• Biosecurity Congress

• EEASA

• FSSA Symposium

• National LandCare

Conference

• National Wetland Indaba

• Red Meat Abattoir Associ

ation Congress

• SAPO Congress

• SASVEPM

• South African State

Veterinarian Association

Congress

• Symposium of

Contemporary

Conservation Practice

• Waste Con 2014

• Waste Khoro 2014

17



GenderNumber of

employees as at 1 April 2014



Other forms of training

Total

Male 64 • 7 Habits of Highly Effective People• Advanced Computer Training• Advanced GIS training• Advanced Microsoft Access• Agribio-resource Planning Programme• Air Quality Lekgotla• ArcGIS: Advanced • Business English and Writing Skills• Cobit• Database Design and Administration• Disciplinary Course• Emotional Intelligence• Environmental Law• Farm Business Manage ment• Finance for Non-Finan cial Managers• Game Meat Inspection• Intermediate Excel, Word, PowerPoint• Laboratory and Field Techniques Masterclass• Labour Relations• Lead Food Safety Auditor• Management Develop ment Programme• Marketing fundamen tals• MMDP• Molecular Biology• Monitoring and Evalu ation• Organic Farming• Organisational Design

• Bird of Prey Pro

gramme

Annual Conference

• ESSA Conference

• EE exchange

program

• GSSA Congress

• SASVEPM Soil Sur

vey Workshop

• South African State

Veterinarian Associ

ation Congress

• Symposium of Con

temporary

Conservation

Practice

• Waste Con 2014

• Waste Khoro 2014

32



GenderNumber of





Total

• Molecular Biology• Monitoring and Evaluation• Organic Farming• Organisational Design• PFMA• Practicing Geodesign Using ArcGIS• Professional Development Programme in Advanced Public Relations Writing• Project Management• Risk Management• Safety, Health, Environment and Quality• Strategic Management• Togaf 9 • Customer Service Excellence



GenderNumber of




Other forms

of trainingTotal

Technicians and associate professionals

(9 – 10)

Female 72 • Advance Diploma in Management

• Advanced GIS course

• Air Quality course

• ASHEP

• SAMTRAC

• Business English and Writing Skills

• Business Planning In the Agricultural

Business

• Climate Change

• Conflict Management and Resolution

• Customer Service Excellence

• EMDP

• Emotional Intelligence

• Environmental Law

• Environmental Management Inspector

• Environmental Management System (ISO 14001, Module 2)

• KZN

Conservation

Symposium

• National

LandCare

Conference

• PRISA Affilia

tion Registra

tion and Public

Relations

Seminar

• SASAE

CONFERENCE

• Southern

African Wildlife

Management

Association

(SAWMA)

symposium

• Symposium

for Contempo

rary Conserva

tion Practices

• Waste Con

2014

• Waste Khoro

43



Gender

Number of employees

as at 1 April 2014


LearnershipsSkills Programmes & other short

coursesOther forms of training

Total

• Facilitation Skills

• Facilities Management Programme

• Finance for Non- Financial Managers

• HR for Non HR Professionals

• HR Monitoring & Reporting

• Hydroponic Training

• Integrated Community Development Planning

• Integrated Land Management and Environmental Education for Sustainable Development

• Integrated Land Management towards Sustainable Land Use: Rehabilitation and Monitoring

• Intermediate MS Word, Excel, PowerPoint

• Irrigation Management

• ISO 14001 (Module 2)

• Job Evaluation Initial

• Labour Relations

• Local Economic Development

• Mapping



Gender

Number of employees

as at 1 April 2014




Total

• Materials

• Leadership and Supervisory Skills


• Mapping

• Materials Development

• Mentoring and Coaching

• Microsoft Access

• Mining course

• Mobilization and Facilitation of Agricultural Farmer Groups

• Negotiation skills and Conflict management

• Nursery /Hydroponics Management

• Organisational Design

• Photoshop/graphics

• Policy Development Implementation and Analysis

• Poultry production

• Professional Development Programme in Public Relations Practice



Gender

Number of employees

as at 1 April 2014




• Proffessional Development programme in Community and Relationsand Development Communication

• Professional Hunting

• Project Management

• Public Finance Management Act (PFMA)

• Records Management

• Report Writing

• Safety, Health, Environment and Quality

• Scientific and Professional Report Writing

• Supervisory Training

Male 97 • Advance Diploma in Management

• Advanced Management Development Programme

• Advanced project management

• Air Quality Course

• Arc GIS 10 Training

• ASHEP

• SAMTRAC

• AHT congress

• Air Quality Lekgotla

• Bioregional Forum

• EESA Conference

• GSSA Congress

• International Association

for Impact Assessment

(IAIA) Conference

• National Conservation

Symposium

• Red Meat Abattoir

50



Gender

Number of employees

as at 1 April 2014




Total

• AutoCAD Essential

• Autodesk Revit Architectural Essential

• Business communication

• Coaching And Mentoring

• Cobit

• Course - ArcGIS Spatial Analysis

• Course - ArcGIS Spatial Analysis Level 2

• Course - ArcGIS Spatial Analysis Level 3


• EMI

• Environmental Law for Managers

• Environmental Management Systems

• Events Management

• Excel



• Financial Management



Gender

Number of employees

as at 1 April 2014




• Fundamentals of Management

• Geographical Information System (GIS)

• Green Economy/ Sustainability Course

• Hydroponic Production

• Integrated Land Management


• International Computer Driving Licence

• Introduction to Mentoring

• Introduction to Technical Drawing

• Investigation & Presiding Skills

• ISO 14001

• ISO 14001 (Module 2)

• ISO14001 & 9001


• Lead Food Safety Auditor


• Management and Leadership Course



Gender

Number of employees

as at 1 April 2014




Total

• MMDP

• Occupational Health & safety

• PHASA

• Photoshop/graphics

• Planning Law & the interface with South African Environmental Legislation

• Policy Development Implementation and Analysis

• Poultry Production

• PowerPoint Presentation

• Professional Hunting


• Protocol Course

• Poultry Course

• Report Writing

• Risk Management

• Safety, Health, 1Environment and Quality



Gender

Number of employees

as at 1 April 2014




• Short course on Fire Management in South Africa

• Skills Development Facilitation Course

• Snake Identification And Handling

• Special Carbon Fotprint Analyst

• Strategic Planning and Management


• Sustainable Development

• Time Management

• Togaf 9

• Wet land Course

Clerks

(5 – 8)

Female 241 • Solar Energy Engineering

• Advance Project Management

• Advanced Computer Training

• Advanced Excel

• Air Quality Course

• ArcGIS Standard

• Art Direction: Module 3

• AHT conference

• Air Quality Lekgotla

• EEASA

• ESSA Conference

• GSSA Congress

• International Associ-

ation

for Impact Assess-

ment

(IAIA)conference


Conference

137



Gender

Number of employees

as at 1 April 2014




• ASHEP

• Basic GIS

• Basic Hydroponics Course

• Broiler Production

• Business English And Writing Skills

• Cage Birds Identification

• Change Management

• Coaching And Mentoring

• COBIT Fundamentals

• Communication skills

• Community Based Natural Resources Management.


• Crocodile Processing

• Crop production


• Data and Records Management

• Development of EE material

• Effective Business English for 2nd Language Users

• EMDP

• SABI

• SASAE Conference

• SASVEPM

• South African Veterinary

Public Health Association

Congress

• South African Wildlife

Managers Association

(SAWMA) symposium

• Symposium of

Contemporary

Conservation

Practice

• Waste Con 2014

• Research Skills Workshop



Gender

Number of employees

as at 1 April 2014









• Farm Planning Management


• Foundation Management Development Programme

• Game meat inspection


• Health and Safety



• Implementing Integrated



Gender

Number of employees

as at 1 April 2013




Total

• Effective Business English for 2nd Language Users

• EMDP






• Farm Planning Management

• Finance for Non-Financial Managers

• Foundation Management Development Programme

• Game meat inspection







Gender

Number of employees

as at 1 April 2013




Total

• Implementing Integrated management system ISO 9000, ISO 14000 and OHSAS 18000


• Internal Food Safety Auditing

• International Computer Driving Licence

• Introduction To Integrated Waste Management For Environmental Managers

• Introduction to waste classification I South Africa: towards implementation of NEMA

• Irrigation Maintenance

• ITIL I- Operational Support and Analysis

• Job Evaluation




• Microsoft Design SharePoint 2012

• Minute Taking



Gender

Number of employees

as at 1 April 2013




Total

• Mobilization And Facilitation Of Agricultural Farmer Groups

• Monitoring and Evaluation

• MS Project

• Negotiation and Conflict Management

• Nursery /Hydroponics Management

• Office Administrator

• Office Management


• PFMA

• Photoshop

• PMBOK


• Presentation Skills

• Prince2 Foundation

• Professional and Business writing skills



Gender

Number of employees

as at 1 April 2013




Total

• Prince2 Foundation

• Professional and Business writing skills

• Professional development for PA’S, Administrators and office managers

• Professional Office Administration


• Public Admin

• Public Relations


• Recruitment & Selection

• Report Writing

• Risk Management

• Safety, Health, Environment and Quality

• SAMTRAC

• SAPTEC_10 SAP NetWeaver Application Serv

• SharePoint 2013 for End Users

• Snake Identification and handling



Gender

Number of employees

as at 1 April 2013




Total

• SQA Supplier Quality Assurance and Supplier Audits

• Strategic HR Planning

• Stress management

• Supervisory training

• Sustainable Development

• System Specification and Analysis

• Time Management

• Vegetable Production

• Zoonotic Diseases

Male 200 • Admin Management

• Advanced Computer Course

• Advanced GIS

• Advanced Hydroponics Course

• Advanced Project Management

• Arcgis For Server: Site Configuration And Administration

• SASAE

• A Rapid Method

For Water

Quality

Assessment

• Agricultural

Symposium

• Air Quality

Course

• Air Quality

Lekgotla

• Biannual

National

LandCare

Conference

• Bird of Prey

Programme

Annual

Conference

125



Gender

Number of employees

as at 1 April 2013




• SAMTRAC

• Basic GIS

• Basic Office Administration

• Basic Project Management

• Basic Computer Training

• Basic Electrical Maintenance

• Basic Events Management

• Business English And Writing Skills

• Fleet Management

• Business Entrepreneur- ial Skills

• Cage Birds Identificat on

• Cobit

• Communications Strategy For The Public Sector

• Community Outreach Program

• Change Management

• Conflict Management And Resolution

• Course - Arcgis Spatial Analysis

• Cattle A.I

• Diversity Citizenship

• ESSA Conference

• GSSA Congress


Conference

• National Wetland Indaba

• Performance Manage

ment

• SAPO Congress

• SASAT Conference

• SASSAE CONFERENCE

• SASVEPM

• SAWMA Conference

• Short Course In

Scientific And

Professional Report

Writing

• Symposium Of

Contemporary

Conservation Practice

• Waste Khoro Conference

• ITIL FOUNDATION



Gender

Number of employees

as at 1 April 2013




• Course - Arcgis Spatial Analysis

• Course - Arcgis Spatial Analysis Level 2

• Crop Production Management

• Customer Service

Excellence

• Data And Records Management

• Editing Data With Arcgis Desktop

• Effective Business English For 2nd Lan guage Users

• Effective Business Writing

• EMI Grade2/3

• Emission Inventory

• Entrepreneurship

• Environmental Education Certificate


• Excel

• Excel Intermediate



Gender

Number of employees

as at 1 April 2013




Total


• Facilities Management Programme

• Farm Planning

• Finance For Non- Financial Managers

• Financial Auditing

• Financial Management

• Fire Boss Level 1

• Firearm Handling

• First Aid Level 1

• Fleet Management

• Focus Training

• Game Meat Inspection

• Geographical Informa - tion System (GIS)

• Health And Safety

• HR Behavioural Competencies


• Hydroponics Training

• Implementing Integrated



Gender

Number of employees

as at 1 April 2013




Management System ISO 9000, ISO 14000 And OHSAS 18000

• Integrated Land Man agement

• Integrated Pest Man agement And Food Safety


• Intermediate To MS Access

• Introduction To Man- agement Course

• Introduction To GIS

• Introduction To Inte- grated Waste Manage ment For Environmen tal Managers

• Introduction To Waste Classification I South Africa: Towards Imple mentation Of NEMA

• Irrigation Management Course

• Isizulu

• ITIL I- Operational Sup- port And Analysis


• Maize Production

• Management Orienta - tion



Gender

Number of employees

as at 1 April 2013




Total

• Managing Media Relations & Media Con ferences

• MCSE

• Medium Voltage Sys tems

• Microsoft Certified Engineer

• Migrating To Arcgis V0.1 For Server

• Mobilization And Facil itation Of Agricultural Farmer Groups

• Monitoring And Eval uation

• Negotiation Skills And Conflict Management

• Office Management


• Personal Budgeting

• PFMA

• Piggery Production


• Presentation Skills

• Professional Meetings And Minute Taking



• Recruitment & Selec tion In The Public Service



Gender

Number of employees

as at 1 April 2013




Total



• Recruitment & Selection In The Public Service

• Report And Proposal Writing

• Report Writing

• RHP/SASS5 Training Course

• Safety, Health, Environ ment And Quality

• Skills Development In Disaster Risk Management

• Snake Identification And Handling

• Strategic HR Planning


• Time Management

• Use Of HRM Informa tion

• Vegetable Production

• Water Quality Assessment

• Welding

• Writing Reports Effectively



Gender

Number of employees

as at 1 April 2013




Total

• Safety, Health, Environment And Quality • Zoonotic Diseases • Welding

• Writing Reports Effectively

• Zoonotic Diseases

Elementary occupations

Female 21 • Advanced GIS

• Alcatel office PABX Basic Training

• Asset Management

• Basic Cleaning Training

• Basic Computer




• Excel

• First Aid

• Hospitality management


• Mastering Minutes and Meeting Protocol

• Animal Health

Technician

Congress

18



Gender

Number of employees

as at 1 April 2013




Total

• PFMA

• Public Relations

• Receptionist

• Store management

Male 101 • Advance Driving

• Advance Welding

• Advanced Computer

• Alien Plant Control Course

• Basic Access Control Training

• Basic Brush Cutter Maintenance

• Basic Computer Training

• Basic Electrical Repair

• Basic Event Management

• Basic Firefighting

• Basic GIS

• Basic investigation course

• Basic Mechanical repair

67



Gender

Number of employees

as at 1 April 2013




Total

• Basic Plumbing

• Basic Supervisor

• Basic Veld Fire fighting

• Bricklaying



• Field Ranger

• Fire arm training

• Firefighting

• Firefighting

(crew leader)

• Fire Marshall

• Firearm handling

• First Aid

• General Store Management


• Hospitality Management

• House Keeping

• Lawn mower training

• Maintenance of machinery

• Performance



Gender

Number of employees

as at 1 April 2013




Total

• Basic Plumbing

• Basic Supervisor

• Basic Veld Fire fighting

• Bricklaying



• Field Ranger

• Fire arm training

• Firefighting

• Firefighting

(crew leader)

• Fire Marshall

• Firearm handling

• First Aid

• General Store Management


• Hospitality Management

• House Keeping

• Lawn mower training

• Maintenance of machinery

• Performance


Gender

Number of employees

as at 1 April 2014




Total

• PFMA

• Plumbing

• Professional Office Administration

• Waste management

• Welding

Sub Total

Female 400

Male 485

Total 885


Table 2.13.2 – Training provided for the period 1 April 2014 and 31 March 2015


Gender

Number of employees

as at 1 April 2014

Training provided within the reporting period

Learner-ships

Skills Programmes & other short courses


Total

Legisla-

tors,senior

officialsand

managers

Female 15 • Ethics Training

• GIS Training

7

Male 23 13

Professionals Female 51 · Investigating and Presiding Skills

· NEAS Training: Practical

· ISO/FSSC 22000 bridging course

· Middle Management Development Programme (MMDP)

· GIS Training

· Project Management Programme

· International

BrucellosisCon-

ference

· Emergency

PoultryDisease

Management

· ThirdRegulatory

Workshop

· Employee’sCon-

ditionsofService

· SASVEPM

· GDARDInduction

· BiodiversityPlan-

ningForum

22

Male 64 · InvestigatingandPresiding

Skills

· NEASTraining:Practical

· CompulsoryInductionPro-

gramme

· ISO/FSSC22000bridging

course

· EnvironmentalLaw

· MiddleManagement

DevelopmentProgramme

(MMDP)

· AirQualityWork-

shop

· PMDSContract-

ingworkshop

· Employee’sCon-

ditionsofService

· SASVEPM

· GDARDInduction

· RefresherInduc-

tion

· PigDayWork-

shop

· GrasslandSociety

ofSouthernAfrica

Symposium


ningForum

· InternationalBru-

cellosisConfer-

ence

40




Gender

Number of employees

as at 1 April 2014

Training provided within the reporting period

Learner-ships

Skills Programmes & other short courses


Total

Legisla-

tors,senior

officialsand

managers

Female 15 • Ethics Training

• GIS Training

7

Male 23 13

Professionals Female 51 · Investigating and Presiding Skills

· NEAS Training: Practical

· ISO/FSSC 22000 bridging course

· Middle Management Development Programme (MMDP)

· GIS Training

· Project Management Programme

· International

BrucellosisCon-

ference

· Emergency

PoultryDisease

Management

· ThirdRegulatory

Workshop

· Employee’sCon-

ditionsofService

· SASVEPM

· GDARDInduction


ningForum

22

Male 64 · InvestigatingandPresiding

Skills

· NEASTraining:Practical

· CompulsoryInductionPro-

gramme

· ISO/FSSC22000bridging

course

· EnvironmentalLaw

· MiddleManagement

DevelopmentProgramme

(MMDP)

· AirQualityWork-

shop

· PMDSContract-

ingworkshop

· Employee’sCon-

ditionsofService

· SASVEPM

· GDARDInduction

· RefresherInduc-

tion

· PigDayWork-

shop

· GrasslandSociety

ofSouthernAfrica

Symposium


ningForum

· InternationalBru-

cellosisConfer-

ence

40


Gender

Number of employees

as at 1 April 2013




• Investigating and Presiding Skills

• NEAS Training: Practical

• GIS Training

• Introduction to SAMTRAC

• PFMA Training

• Compulsory Induction Programme

• ISO/FSSC 22000 bridging course

• Project Management Programme

• Environmental Law

• Finance for Non-Financial Managers Training

• Middle Management Development Programme (MMDP)

• Air Quality Workshop

• PMDS Contracting

workshop

• Employee’s Conditions of

Service

• GDARD Induction

• Refresher Induction

32

Male 97 • Investigating and Presiding Skills


• GIS Training





workshop


37



Gender

Number of employees

as at 1 April 2013




Total

• PFMA Training




• Tracker Training

• Skills Development Facilitation Programme

• Middle Management Development Programme (MMDP)

• PFMA

• IOD

• Employee’s

Conditions of

Service

• SASVEPM

• IAIA conference

• GDARD Induc-

tion

• Refresher In-

duction

• Symposium of

contemporary

conservation

Practice

32

Clerks Female 241 • ArcGIS Standard



• ISO/FSSC 22000 bridg-ing course

• Foundation Manage-ment Development

• Powershell

• SASS5 Training course

• Digital Pen Reporting

• GIS Training

• Fin for Non-Fin


• Symposium of

Contemporary

Conservation

Practice

• GDARD Induc-

tion Programme

• PHHS

• SASAE Confer-

ence

• PMDS Contract-

ing workshop

125



Gender

Number of employees as at 1 April

2013




Total


• Stress, Time & Conflict Management



• Air Quality Work-

shop

• Symposium

• Employee’s Condi-

tions of Service

• SASVEPM


Training

• IAIA conference

Male 200 • SASS5 Training course

• Digital Pen Reporting

• GIS Training

• Fin for Non-Fin


• Salary Admin

• Leave Admin

• Occupational health and safety training

• PFMA


• Stress, Time & Conflict Management

• Administering Microsoft SQL Server 2012 Databases



• GDARD Induction

Programme

• PHHS



workshop

• Air Quality Work-

shop

• Grassland Society

of Southern Africa

Symposium

• extension suite

online

• Post Harvest

• Employee’s Con-

ditions of Service

• SASVEPM


Training

• Pig Day Workshop


• AHT Congress

135



Gender

Number of employees

as at 1 April 2013




Total


Female 21 • Compulsory Induction Programme


tions of

Service

• GDARD Induction

Programme

14

Male 101 • Compulsory Induction Programme

• Performance

Management &

Development

System

• Employee’s

Conditions of

Service

• GDARD Induction

Programme


Training


27

Sub Total Female 400 200

Male 485 252

Total 885 452



Gender

Number of employees

as at 1 April 2013




Total


Female 21 • Compulsory Induction Programme


tions of

Service

• GDARD Induction

Programme

14

Male 101 • Compulsory Induction Programme

• Performance

Management &

Development

System

• Employee’s

Conditions of

Service

• GDARD Induction

Programme


Training


27

Sub Total Female 400 200

Male 485 252

Total 885 452


2.14 Injury on dutyNature of injury on duty Number % of total

Requiredbasicmedicalatten-

tiononly 3 100

TemporaryTotalDisablement 0 0

PermanentDisablement 0 0

Fatal 0 0

Total 3 100

2.14 Utilisation of Consultants (Not done) SCMTable 2.14.1 – Training provided for the period 1 April 2014 and 31 March 2015

Project Title Total Number of consultants that worked on project

Duration

Work days

Contract value in

Rand

Development of Gauteng Com-prehensive Rural Development Strategy

01 R 265 000.00

Service Provider to conduct Due Diligence (for Rural development Projects)

01 R 264 331.00

Facilitator for Departmental Stra-tegic Session

01 R 441 000.00


Total number of projects

Total individual consultants Total duration

Work days

Total contract value in Rand

N/A

Table 2.14.2 - Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvan-taged

Individuals (HDIs)

Project Title Percentage ownership by HDI groups

Percentage management by HDI groups

Number of Consultants from HDI groups that work on the project

Table 2.14.3 - Report on consultant appointments using Donor funds

Project Title Total Number of consultants that worked on project

Duration

Work days

Donor and Contract value in Rand

N/A

Total number of projects

Total individual consultants

Total duration

Work days

Total contract value in Rand

N/A

Table 3.14.4 - Analysis of consultant appointments using Donor funds, in terms of Historically Disadvantaged

Individuals (HDIs)

Project Title Percentage owner-ship by HDI groups

Percentage manage-ment by HDI groups

Number of Consultants from HDI groups that work on the project

N/A

2.15 Severance PackagesTable 3.15.1 – Granting of employee initiated severance packages for the period 1 April 2014 and 31 March 2015

None were granted for the year under review


E Financial Information

Part


Table of Contents

Report of the auditor-general to the gauteng provincial legislature on vote no. 11:

Gauteng Department Of Agriculture And Rural Development 216

Appropriation Statement 219

Notes to the Appropriation Statement 252

Statement of Financial Performance 254

Statement of Financial Position 255

Cash Flow Statement 256

Notes to the Annual Financial Statements (including Accounting policies) 257

Annexures 290


1. l Bursary Scheme REPORT OF THE AUDITOR GENERAL for the year ended 31 March 2015

REPORT OF THE AUDITOR-GENERAL TO THE GAUTENG PROVINCIAL LEGISLATURE ON VOTE NO. 11: GAUTENG

DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT

Report on the financial statements

Introduction1. I have audited the financial statements of the Gauteng Department of Agriculture and Rural Development set out on

pages 217 to 321, which comprise the appropriation statement, the statement of financial position as at 31 March

2015, the statement of financial performance, statement of changes in net assets and the cash flow statement for the

year then ended, as well as the notes, comprising a summary of significant accounting policies and other explanatory

information.

Accounting Officer’s responsibility for the financial statements2. The accounting officer is responsible for the preparation and fair presentation of these financial statements in

accordance with Modified Cash Standards prescribed by the National Treasury and the requirements of the Public

Finance Management Act of South Africa, 1999 (Act No 1 of 1999) (PFMA), and for such internal control as the

accounting officer determines is necessary to enable the preparation of financial statements that are free from material

misstatement, whether due to fraud or error.

Auditor-General’s responsibility3. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in

accordance with International Standards on auditing. Those standards require that I comply with ethical requirements,

and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from

material misstatement.

4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial

statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of

material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments,

the auditor considers internal control relevant to the department’s preparation of the financial statements in order to

design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion

on the effectiveness of the department’s internal control. An audit also includes evaluating the appropriateness of

accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating

the overall presentation of the financial statements.

5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

Opinion6. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Gauteng

Department of Agriculture and Rural Development as at 31 March 2015, and its financial performance and cash flows

for the year then ended in accordance with the Modified Cash Standards as prescribed by the National Treasury and the

requirements of the PFMA.


Emphasis of matters7. I draw attention to the matters below. My opinion is not modified in respect of these matters.

Significant uncertainties8. With reference to note 18 to the financial statements, the department is the defendant in various court cases. The ultimate

outcome of these matters cannot presently be determined, and no provision for any liability that may result has been made in

the financial statements.

Report on other legal and regulatory requirements9. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice issued in terms

thereof, I have a responsibility to report findings on the reported performance information against predetermined objectives

for selected programme presented in the annual performance report, compliance with legislation and internal control. The

objectives of my tests was to identify reportable findings as described under each subheading but not gather evidence to

express assurance on these matters. Accordingly, I do not express an opinion or conclusion on these matters.

Predetermined objectives10. I performed procedures to obtain evidence about the usefulness and reliability of the reported performance information for the

following selected programmes presented in the annual performance report of the department for the year ended 31 March

2014

• Programme (2): Agriculture and Rural Development on pages 50 to 87

11. I evaluated the reported performance information against the overall criteria of usefulness and reliability.

12. I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with

the National Treasury’s annual reporting principles and whether the reported performance was consistent with the planned

programme. I further performed tests to determine whether indicators and targets were well defined, verifiable, specific,

measurable, time bound and relevant, as required by the National Treasury’s Framework for managing programme performance

information (FMPPI).

13. I assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

14. I did not raise any material findings on the usefulness and reliability of the reported performance information for agriculture

and rural development programme.

Additional matters15. Although I raised no material findings on the usefulness and reliability of the reported performance for the selected

programmes, I draw attention to the following matters:

Achievement of planned targets16. Refer to the annual performance report on pages 39 to 49 for information on the achievement of the planned targets for the

year.



Compliance with legislation17. I performed procedures to obtain evidence that the department has complied with applicable legislation regarding financial

matters, financial management and other related matters. My material findings on compliance with specific matters in key

applicable laws and regulations as set out in the General Notice issued in terms of the PAA are as follows:

Expenditure management

18. Effective steps were not taken to prevent irregular expenditure as required by section 38(1)(c)(ii) of the PFMA and Treasury

Regulations 9.1.1 (TR).

Asset management

19. Proper control systems to safeguard and maintain assets were not implemented as required by section 38(1)(d) of the Public

Finance Management Act and Treasury Regulation 10.1.1(a). Assets were not adequately managed, reconciled and verified

throughout the year.

Internal control

20. I considered internal control relevant to my audit of the financial statements, performance report and compliance with legislation.

The matters reported below are limited to the significant internal control deficiencies that resulted in the findings on compliance

with legislation included in this report.

Leadership

21. Leadership did not exercise adequate oversight of responsibility over compliance and related internal controls.

Financial and performance management

22. Management did not adequately review and monitor compliance with laws and regulations and ensure the implementation of

approved policies and procedures to guide the operations of the department.

Other reportsInvestigations

23. Fraud detection reviews were conducted by forensic services and discrepancies were identified on the distribution of agricultural

inputs. The department has subsequently developed the agricultural inputs policy to ensure consistency in the manner in which

agriculture inputs are dispersed to beneficiaries.

Johannesburg31 July 2015



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Subprogramme

1.CorporateServices

91113

780

2160

94053

92418

1635

98.3%

90330

92020

2.FinancialManagem

ent

23301

1350

1100

25751

25718

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22489

22008

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5532

290

-5822

5744

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6797

6795

4. SeniorManagem

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37063

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643

34576

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36976

34792

Totalforsubprogrammes

157009

-3260

160269

158456

1813

98.9%

156592

155615

Economicclassification

Currentpayments

148960

(315)

3260

151905

151855

50100.0%

152630

149225

Com

pensationofemployees

95265

-1100

96365

96350

15

100.0%

90566

87889

Salariesandwages

81368

-1100

82468

84510

(2042)

102.5%

80370

76479

Socialcontributions

13897

--

13897

11840

2057

85.2%

10196

11413

Goodsandservices

53675

(315)

2160

55520

55501

19100.0%

62057

61329

Adm

inistrativefees

346

--

346

676

(330)

195.4%

325

472

Advertising

2039

--

2039

1417

622

69.5%

946

1573

Minorassets

59-

-59

711

(652)

1205.1%

545

Auditcosts:External

3744

--

3744

4215

(471)

112.6%

3948

4047

Bursaries:Employees

855

--

855

708

147

82.8%

1150

948

Catering:Departmental

activities

1099

--

1099

728

371

66.2%

982

1579

Com

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2737

--

2737

3088

(351)

112.8%

3135

4027

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Com

puterservices

6233

--

6233

5475

758

87.8%

5469

4955

Consultants:Businessand

advisoryservices

945

--

945

1425

(480)

150.8%

917

1193

Legalservices

1198

--

1198

1097

101

91.6%

790

1168

Contractors

1114

(500)

-614

665

(51)

108.3%

1281

680

Agencyandsupport/

outsourcedservices

239

--

239

91148

38.1%

500

150

Entertainment

150

--

150

115

3576.7%

120

603

Fleetservices

3468

--

3468

2693

775

77.7%

2760

3551

Inventory:Clothingmaterial

andsupplies

14-

-14

74(60)

528.6%

254

598

Inventory:Farmingsupplies

--

--

3(3)

-30

200

Inventory:Foodandfood

supplies

9-

-9

39(30)

433.3%

203

511

Inventory:Fuel,oilandgas

360

145

2160

2665

4857

(2192)

182.3%

4824

5210

Inventory:Materialsand

supplies

253

--

253

427

(174)

168.8%

275

174

Inventory:Othersupplies

5-

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--

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Consumablesupplies

556

--

556

224

332

40.3%

267

340

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tationery,

printingandofficesupplies

2164

1140

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3167

137

95.9%

1289

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Travelandsubsistence

3781

(1100)

-2681

3195

(514)

119.2%

6323

4368

Traininganddevelopm

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1881

--

1881

938

943

49.9%

2973

512

Operatingpaym

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1792

--

1792

1171

621

65.3%

2328

1875

Venuesandfacilities

1923

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1598

325

83.1%

1619

1187

Interestandrentonland

20-

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416

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77

Interest

--

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Rentonland

20-

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Transfersandsubsidies

1419

315

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1718

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1505

1505

Departmentalagenciesand

accounts

984

--

984

969

1598.5%

896

896

Departmentalagencies

984

--

984

969

1598.5%

896

896

Households

435

315

-750

749

199.9%

609

609

Socialbenefits

435

315

-750

749

199.9%

609

609

Paymentsforcapitalassets

6620

--

6620

4875

1745

73.6%

2432

4856

Buildingsandotherfixed

structures

--

--

226

(226)

--

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Buildings

--

--

226

(226)

--

-Machineryandequipment

6620

--

6620

4447

2173

67.2%

2432

4856

Transportequipment

1024

--

1024

612

412

59.8%

--

Othermachineryand

equipm

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5596

--

5596

3835

1761

68.5%

2432

4856

Intangibleassets

--

--

202

(202)

--

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10-

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82

80.0%

2525

TOTA

L157009

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160269

158456

1813

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--

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361

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263

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16113

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3737

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15193

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100

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2014

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Consumable:

Stationery,

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1502

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1280

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85.2%

1390

74

Operating

`leases

3082

--

3082

3474

(392)

112.7%

5706

6156

Property

paym

ents

2384

(600)

-1784

1500

284

84.1%

2687

1701

Traveland

subsistence

12817

2300

140

15257

14910

347

97.7%

10901

14967

Trainingand

developm

ent

1486

195

-1681

1858

(177)

110.5%

1327

924

Operating

paym

ents

4020

(850)

-3170

2637

533

83.2%

2898

1589

Venuesand

facilities

7886

(120)

(2300)

5466

4602

864

84.2%

5716

5934

Transfersand

subsidies

53585

950

-54535

54542

11100.0%

35861

35861

Provincesand

municipalities

11271

--

11271

9824

1447

87.2%

5900

5900


2014

/15

2013

/14

A

djus

ted

App

ropr

iati

on

Sh

ifti

ng

of F

unds

V

irem

ent

Fi

nal

App

ropr

ia-

tion

A

ctua

l Ex

pend

itur

e

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rian

ceEx

pend

itur

e as

% o

f fi

nal

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opri

atio

n

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l A

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pria

-ti

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Act

ual

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ndit

ure

R

’000

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14 0

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2910

396

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160

5 16

0

Dep

artm

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5 16

05

160

Hig

her

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atio

n in

stit

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ns2

402

--

2 40

22

570

(168

)10

7.0%

3 15

63

156

Publ

ic c

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and

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rpri

ses

25 8

834

050

-29

933

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801

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6.0%

21 6

4521

645

Publ

ic

corp

orat

ions

25 8

834

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933

31 7

34(1

801

)10

6.0%

21 6

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Oth

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tran

sfer

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lic

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25 8

834

050

-29

933

31 7

34(1

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21 6

4521

645

Paym

ents

for

capi

tal

asse

ts7

730

-(3

12)

7 41

84

811

2 60

764

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1 23

795

6

Mac

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t7

360

-(3

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6 36

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3 66

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382

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237

956

Inta

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sset

s37

0-

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0-

370

--

-

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l Bur

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eme

GA

UTE

NG

DEP

ART

MEN

T O

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RU

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L D

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ENT

VO

TE 1

1A

PPRO

PRIA

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MEN

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31

Mar

ch 2

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5


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PRIA

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T fo

r th

e ye

ar e

nded

31

Mar

ch 2

01

5

2.1

Agr

icul

ture

Eco

nom

ic

2014

/15

2013

/14

A

djus

ted

App

ropr

iati

onSh

ifti

ng o

f Fu

nds

Vir

emen

tFi

nal

App

ropr

iati

onA

ctua

l Ex

pend

itur

eVa

rian

ceEx

pend

itur

e as

% o

f fi

nal

appr

opri

atio

n

Fina

l A

ppro

pria

-ti

on

Act

ual

expe

ndit

ure

Econ

omic

cl

assi

fica

tion

R

’000

R

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R

’000

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%

R’0

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R’0

00 Cu

rren

t pay

men

ts

17 5

07

(3 4

80)

-

14 0

27

13 9

66

61

99.6

%

21 1

31

21 1

29

Com

pens

atio

n of

em

ploy

ees

8 58

0(2

500)

-6

080

6022

5899.0%

6298

6298

Goo

ds a

nd s

ervi

ces

8 92

7(9

80)

-7

947

7944

3100.0%

14833

14831

Tran

sfer

s an

d su

bsid

ies

10 5

73-

-10

573

10573

-100.0%

5471

5471

Publ

ic c

orpo

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ons

and

priv

ate

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rpri

ses

10 5

73-

-10

573

10573

-100.0%

5471

5471

TOTA

L

28 8

08

(3 4

80)

-

24 6

00

24 5

39

61

99.8

%

26 6

02

26 6

00


2.2FarmerSupportandDevelopment

2014

/15

2013

/14

A

djus

ted

App

ropr

iati

on

Sh

ifti

ng o

f Fu

nds

V

irem

ent

Fi

nal

App

ropr

ia-

tion

A

ctua

l Ex

pend

itur

e

Va

rian

ce

Expe

ndit

ure

as %

of

fina

l ap

prop

riat

ion

Fi

nal

App

ropr

ia-

tion

A

ctua

l ex

pend

itur

e

Econ

omic

cl

assi

fica

tion

R

’000

R

’000

R

’000

R

’000

R’0

00

R

’000

%

R’0

00R

’000

Curr

ent p

aym

ents

11

7 00

6

5 62

0

300

12

2 92

6

123

008

(8

2)

100.

1%

101

028

10

1 03

0Co

mpe

nsat

ion

of

empl

oyee

s48

972

2 30

0-

51 2

7251

259

1310

0.0%

39 6

5039

650

Goo

ds a

nd s

ervi

ces

68 0

343

320

300

71 6

5471

749

(95)

100.

1%61

378

61 3

80

Tran

sfer

s an

d su

bsid

ies

11 4

2795

0-

12 3

7714

178

(1 8

01)

114.

6%12

685

12 6

85

Prov

ince

s an

d m

unic

ipal

itie

s-

--

--

--

--

Dep

artm

enta

l ag

enci

es a

nd

acco

unts

5 12

7-

-5

127

5 12

7-

100.

0% 2

200

2 20

0

Publ

ic c

orpo

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ons

and

priv

ate

ente

rpri

ses

6 30

095

0-

7 25

09

051

(1 8

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124.

8%10

485

10 4

85

Paym

ents

for

capi

tal

asse

ts4

430

--

4 43

03

674

756

82.9

%

1

237

956

Build

ings

and

oth

er

fixed

str

uctu

res

--

--

--

--

-

Mac

hine

ry a

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pmen

t4

430

--

4 43

03

674

756

82.9

%1

237

956

TOTA

L

132

863

6 5

70

30

0

139

733

14

0 86

0

(1 1

27)

100.

8%

11

4 95

0

114

671

1.

l Bur

sary

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GA

UTE

NG

DEP

ART

MEN

T O

F AG

RIC

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UR

E A

ND

RU

RA

L D

EVEL

OPM

ENT

VO

TE 1

1A

PPRO

PRIA

TIO

N S

TATE

MEN

T fo

r th

e ye

ar e

nded

31

Mar

ch 2

01

5


1.

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GA

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DEP

ART

MEN

T O

F AG

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UR

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VO

TE 1

1A

PPRO

PRIA

TIO

N S

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MEN

T fo

r th

e ye

ar e

nded

31

Mar

ch 2

01

5

2.3

Rese

arch

, Tec

hnol

ogy

and

Dev

elop

men

t Ser

vice

2014

/15

2013

/14

A

djus

ted

App

ropr

ia-

tion

Sh

ifti

ng

of F

unds

V

irem

ent

Fi

nal

App

ropr

ia-

tion

A

ctua

l Ex

pend

itur

e

Va

rian

ce

Expe

ndit

ure

as %

of

fina

l ap

prop

riat

ion

Fina

l A

ppro

pria

-ti

on

A

ctua

l ex

pend

itur

e

Econ

omic

cl

assi

fica

tion

R

’000

R’0

00R

’000

R

’000

R

’000

R

’000

%

R’0

00

R’0

00

Currentpayments

25602

610

140

26352

26454

(102)

100.4%

18098

18157

Com

pensationof

employees

9465

610

2600

12675

12787

(112)

100.9%

10703

10702

Goodsandservices

16137

-(2460)

13677

13667

1099.9%

7395

7455

Transfersand

subsidies

8529

--

8529

6718

1811

78.8%

4516

4516

Provincesand

municipalities

4125

--

4125

2679

1446

64.9%

--

Departmental

agenciesand

accounts

2002

--

2002

1469

533

73.4%

1360

1360

Highereducation

institutions

2402

2402

2570

(168)

107.0%

3156

3156

Paymentsforcapital

assets

1000

--

1000

-1000

--

-

Machineryand

equipm

ent

1000

--

1000

-1000

--

-

TOTA

L

35131

610

140

35881

33172

2709

92.5%

22614

22673


2.4

Rur

al D

evel

opm

ent C

oord

inat

ion

2014

/15

2013

/14

A

djus

ted

App

ropr

ia-

tion

Sh

ifti

ng o

f Fu

nds

V

irem

ent

Fi

nal

App

ropr

ia-

tion

A

ctua

l Ex

pend

itur

e

Va

rian

ce

Ex

pend

itur

e as

% o

f fi

nal

appr

opri

atio

n

Fi

nal

App

ropr

ia-

tion

A

ctua

l ex

pend

itur

e

Econ

omic

cl

assi

fica

tion

R

’000

R

’000

R

’000

R

’000

R’0

00

R’0

00 %

R

’000

R

’000

Curr

ent p

aym

ents

8

004

(1

305

)

(730

)

5 96

9

6 04

2

(73)

10

1.2%

4

965

4

965

Com

pens

atio

n of

em

ploy

ees

1 67

1(8

0)-

1 59

11

584

799

.6%

1 51

11

510

Goo

ds a

nd s

ervi

ces

6 33

3(1

225

)(7

30)

4 37

84

458

(80)

101.

8%3

454

3 45

5

Tran

sfer

s an

d su

bsid

ies

1 57

7-

-1

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1 57

61

99.9

%50

050

0

Prov

ince

s an

d m

unic

ipal

itie

s1

577

--

1 57

71

576

199

.9%

500

500

TOTA

L

9 58

1

(1 3

05)

(730

)7

546

7

618

(7

2)

101.

0%

5 46

5

5 46

5

1.

l Bur

sary

Sch

eme

GA

UTE

NG

DEP

ART

MEN

T O

F AG

RIC

ULT

UR

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ND

RU

RA

L D

EVEL

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ENT

VO

TE 1

1A

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PRIA

TIO

N S

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MEN

T fo

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nded

31

Mar

ch 2

01

5


1.

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MEN

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RU

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VO

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PPRO

PRIA

TIO

N S

TATE

MEN

T fo

r th

e ye

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nded

31

Mar

ch 2

01

5

2.5SustainableResourceManagem

ent

2014

/15

2013

/14

A

djus

ted

App

ropr

ia-

tion

Sh

ifti

ng o

f Fu

nds

V

irem

ent

Fi

nal

App

ropr

ia-

tion

A

ctua

l Ex

pend

itur

eVa

rian

ce

Expe

ndit

ure

as %

of

fina

l ap

prop

riat

ion

Fi

nal

App

ropr

ia-

tion

A

ctua

l ex

pend

itur

e

Econ

omic

cl

assi

fica

tion

R

’000

R

’000

R

’000

R

’000

R

’000

R

’000

%

R’0

00

R’0

00 Currentpayments

19569

(55)

-19514

19311

203

99.0%

17462

17468

Com

pensationof

employees

10282

(250)

-10032

9831

201

98.0%

8600

8599

Goodsandservices

9287

195

-9482

9480

2100.0%

8862

8869

Transfersand

subsidies

16879

--

16879

16879

-100.0%

12689

12689

Provincesand

municipalities

5569

--

5569

5569

-100.0%

5400

5400

Departmental

agenciesand

accounts

2300

--

2300

2300

-100.0%

1600

1600

Publiccorporations

andprivate

enterprises

9010

--

9010

9010

-100.0%

5689

5689

TOTA

L

36448

(55)

-

36393

36190

203

99.4%

30151

30157


2.6VeterinaryServices

2014

/15

2013

/14

A

djus

ted

App

ropr

iati

on

Sh

ifti

ng o

f Fu

nds

V

irem

ent

Fi

nal

App

ropr

ia-

tion

A

ctua

l Ex

pend

itur

e

Va

rian

ce

Expe

ndit

ure

as %

of

fina

l ap

prop

riat

ion

Fi

nal

App

ropr

ia-

tion

A

ctua

l ex

pend

itur

e

Econ

omic

cl

assi

fica

tion

R’0

00R

’000

R’0

00R

’000

R’0

00R

’000

%R

’000

R’0

00 Currentpayments

57530

(2340)

-

55190

54875

315

99.4%

53658

53584

Com

pensationof

employees

41468

--

41468

41280

188

99.5%

38642

38568

Goodsandservices

16062

(2340)

-13722

13595

127

99.1%

15016

15016

Transfersand

subsidies

4600

--

4600

4600

-100.0%

--

Departmental

agenciesand

accounts

4600

(3100)

-1500

1500

-100.0%

--

Publiccorporations

andprivate

enterprises

-3100

-3100

3100

-100.0%

--

Paymentsforcapital

assets

2300

-(312)

1988

1137

851

57.2%

--

Machineryand

equipm

ent

1930

-(312)

1618

1137

481

70.3%

--

Intangibleassets

370

370

370

(100%)

TOTA

L64430

(2340)

(312)

61778

60612

1166

98.1%

53658

53584

1.

l Bur

sary

Sch

eme

GA

UTE

NG

DEP

ART

MEN

T O

F AG

RIC

ULT

UR

E A

ND

RU

RA

L D

EVEL

OPM

ENT

VO

TE 1

1A

PPRO

PRIA

TIO

N S

TATE

MEN

T fo

r th

e ye

ar e

nded

31

Mar

ch 2

01

5


1.

l Bur

sary

Sch

eme

GA

UTE

NG

DEP

ART

MEN

T O

F AG

RIC

ULT

UR

E A

ND

RU

RA

L D

EVEL

OPM

ENT

VO

TE 1

1A

PPRO

PRIA

TIO

N S

TATE

MEN

T fo

r th

e ye

ar e

nded

31

Mar

ch 2

01

5Programme3:EnvironmentalA

ffairs

2014

/15

2013

/14

Sub

prog

ram

me

A

djus

ted

App

ropr

iati

on

Sh

ifti

ng o

f Fu

nds

V

irem

ent

Fi

nal

App

ropr

ia-

tion

A

ctua

l Ex

pend

itur

e

Va

rian

ce

Expe

ndit

ure

as %

of

fina

l ap

prop

riat

ion

Fi

nal

App

ropr

ia-

tion

A

ctua

l ex

pend

itur

e

R

’000

R

’000

R

’000

R

’000

R

’000

R

’000

%

R’0

00

R’0

001.

1.Environm

ental

Policy,Planning&

Coordination

14383

(710)

-13673

13350

323

97.6%

17286

17285

2.Environm

ental

Quality

Managem

ent

38294

(930)

(2300)

35064

34982

8299.8%

30129

29891

3. Com

plianceand

Enforcement

35215

250

-35465

34804

661

98.1%

33573

33571

4. Biodiversity

Managem

ent

72568

1390

(358)

73600

70439

3161

95.7%

63157

54185

Totalforsub

programmes

160460

-(2658)

157802

153575

4227

97.3%

144145

134933

Economic

classification

Currentpayments

147779

-(2970)

144809

143525

1284

99.1%

136744

127559

Com

pensationof

employees

117441

-(3700)

113741

111740

2001

98.2%

107662

98404

Salariesand

wages

102575

-(3700)

98875

97693

1182

98.8%

90094

90985

Social

contributions

14866

--

14866

14048

819

94.5%

17568

12859

Goodsandservices

30338

-730

31068

31785

(717)

102.3%

29082

29155

Adm

inistrative

fees

45-

-45

101

(56)

224.4%

4580

Advertising

396

(160)

-236

1041

(805)

441.1%

3673

536

Minorassets

379

--

379

157

222

41.1%

317

310

Catering:

Departmental

activities

531

(50)

-481

443

3892.1%

379

223


Programme3:EnvironmentalA

ffairs

2014

/15

2013

/14

A

djus

ted

App

ropr

ia-

tion

Sh

ifti

ng o

f Fu

nds

V

irem

ent

Fi

nal

App

ropr

ia-

tion

A

ctua

l Ex

pend

itur

e

Va

rian

ce

Expe

ndit

ure

as %

of

fina

l ap

prop

riat

ion

Fi

nal

App

ropr

ia-

tion

A

ctua

l ex

pend

itur

e

R

’000

R

’000

R

’000

R

’000

R

’000

R

’000

%

R’0

00

R’0

00 Com

munication

1886

-

-

1886

1775

111

94.1%

2117

1183

Com

puter

services

--

--

28(28)

--

14

Consultants:

Businessand

advisoryservices

2215

(80)

-2135

1638

497

76.7%

5204

5425

Contractors

2395

--

2395

2927

(532)

122.2%

2089

1529

Agencyand

support/

outsourced

services

5-

-5

5-

100.0%

1251

Entertainment

30-

-30

176

(146)

586.7%

--

Fleetservices

--

--

--

-197

-

Inventory:

Clothingmaterial

andsupplies

Inventory:

Farmingsupplies

Inventory:Food

andfoodsupplies

Inventory:Fuel,

oilandgas

Inventory:

Materialsand

supplies

1506

1218 -

1259

951

- - - - -

- - - - -

1506

1218 -

1259

951

853

2211 1

325

1388

653

(993)

(1)

934

(437)

56.6%

181.5%

-

25.8%

146.0%

290

1623

10

- 2

462

1211

17 21

591

1.

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sary

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EVEL

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TE 1

1A

PPRO

PRIA

TIO

N S

TATE

MEN

T fo

r th

e ye

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nded

31

Mar

ch 2

01

5

1.

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L D

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TE 1

1A

PPRO

PRIA

TIO

N S

TATE

MEN

T fo

r th

e ye

ar e

nded

31

Mar

ch 2

01

5



ffairs

2014

/15

2013

/14

A

djus

ted

App

ropr

ia-

tion

Sh

ifti

ng o

f Fu

nds

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irem

ent

Fi

nal

App

ropr

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tion

A

ctua

l Ex

pend

itur

e

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rian

ce

Expe

ndit

ure

as %

of

fina

l ap

prop

riat

ion

Fi

nal

App

ropr

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tion

A

ctua

l ex

pend

itur

e

R

’000

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munication

1886

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-

1886

1775

111

94.1%

2117

1183

Com

puter

services

--

--

28(28)

--

14

Consultants:

Businessand

advisoryservices

2215

(80)

-2135

1638

497

76.7%

5204

5425

Contractors

2395

--

2395

2927

(532)

122.2%

2089

1529

Agencyand

support/

outsourced

services

5-

-5

5-

100.0%

1251

Entertainment

30-

-30

176

(146)

586.7%

--

Fleetservices

--

--

--

-197

-

Inventory:

Clothingmaterial

andsupplies

Inventory:

Farmingsupplies

Inventory:Food

andfoodsupplies

Inventory:Fuel,

oilandgas

Inventory:

Materialsand

supplies

1506

1218 -

1259

951

- - - - -

- - - - -

1506

1218 -

1259

951

853

2211 1

325

1388

653

(993)

(1)

934

(437)

56.6%

181.5%

-

25.8%

146.0%

290

1623

10

- 2

462

1211

17 21

591

2014

/15

2013

/14

A

djus

ted

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ropr

iati

on

Sh

ifti

ng o

f Fu

nds

V

irem

ent

Fi

nal

App

ropr

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tion

A

ctua

l Ex

pend

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e

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rian

ce

Expe

ndit

ure

as %

of

fina

l ap

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riat

ion

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nal

App

ropr

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tion

A

ctua

l ex

pend

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e

R

’000

R

’000

R

’000

R

’000

R

’000

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’000

%

R’0

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R’0

00 Consumable:

Stationery,

printingandoffice

supplies

18

-

-

18

16

2

88.9%

88

481

Operatingleases

1951

--

1951

1070

881

54.8%

1399

984

Property

paym

ents

3129

1330

730

5189

6090

(901)

117.4%

5015

5869

Traveland

subsistence

5951

(560)

-5391

5933

(542)

110.1%

4746

4995

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developm

ent

295

--

295

-295

-172

55

Operating

paym

ents

775

--

755

500

255

66.2%

397

261

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facilities

1197

(480)

-717

971

(254)

135.4%

1259

921

Rentalandhiring

--

--

57(57)

--

79

Transfersand

subsidies

2880

--

2880

2410

470

83.7%

1425

1425

Provincesand

municipalities

2880

--

2880

2410

470

83.7%

1425

1425

Municipalities

2880

--

2880

2410

470

83.7%

1425

1425

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bank

accounts

2880

--

2880

2410

470

83.7%

1425

1425

1.

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TE 1

1A

PPRO

PRIA

TIO

N S

TATE

MEN

T fo

r th

e ye

ar e

nded

31

Mar

ch 2

01

5



ffairs

2014

/15

2013

/14

A

djus

ted

App

ropr

iati

on

Sh

ifti

ng o

f Fu

nds

V

irem

ent

Fi

nal

App

ropr

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tion

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ctua

l Ex

pend

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e

Va

rian

ce

Expe

ndit

ure

as %

of

fina

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riat

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nal

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ropr

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l ex

pend

itur

e

R

’000

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’000

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’000

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00

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ents

for

capi

tal

asse

ts9

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210

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7 64

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ings

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spor

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01

5

3.1:EnvironmentalP

olicy,Planning&Coordination

20

14/1

5

2013

/14

A

djus

ted

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ropr

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on

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ifti

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nds

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pend

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14383

(710)

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13350

323

97.6%

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17285

Com

pensationof

employees

12211

--

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11921

290

97.6%

11806

11805

Goodsandservices

2172

(710)

-1462

1429

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5480

5480

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L14383

(710)

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17286

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3.2:

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iron

men

tal Q

ualit

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anag

emen

t20

14/1

520

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4

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ropr

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ent p

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ents

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(2

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pens

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T fo

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01

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Mar

ch 2

01

5

3.3:ComplianceandEnforcem

ent

2014

/15

2013

/14

A

djus

ted

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ropr

ia-

tion

Sh

ifti

ng o

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nal

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tion

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pend

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ce

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ndit

ure

as %

of

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l ap

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riat

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pend

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omic

cl

assi

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tion

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rren

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33 5

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3.4:BiodiversityManagem

ent

2014

/15

2013

/14

A

djus

ted

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ropr

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tion

Sh

ifti

ng o

f Fu

nds

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Fi

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tion

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pend

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ce

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ndit

ure

as %

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cl

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tion

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ent p

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ents

62

914

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(6

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251

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5754185

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F AG

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TE 1

1A

PPRO

PRIA

TIO

N S

TATE

MEN

T fo

r th

e ye

ar e

nded

31

Mar

ch 2

01

5

1. l Bursary Scheme GAUTENG DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT VOTE 11

NOTES TO THE APPROPRIATION STATEMENTS for the year ended 31 March 2015


1 Detail of transfers and subsidies as per Appropriation Act (after Virement):

Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.

2 Detail of specifically and exclusively appropriated amounts voted (after Virement):

Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

3 Detail on payments for financial assets

Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.

4 Explanations of material variances from Amounts Voted (after Virement):

4.1 Per programme Final Appropriation

Actual Expenditure

Variance R’000

Variance as a % of Final

Appropriation Administration

160 269

158 456

1 813

1.13%

Agriculture and Rural Development

305 931 302 991 2 940 0.96%

Environment Affairs 157 802 153 572 4 230 2.68%

4.2 Per economic classification Final Appropriation

Actual Expenditure

Variance Variance as a % of Final

AppropriationR’000 R’000 R’000 R’000

Current paymentsCompensation of employees 333 224 330 853 2 371 0.71%Goods and services 207 448 208 179 (731) (0.35%)Interest and rent on land 20 4 16 80.00%

Transfers and subsidiesProvinces and municipalities 14 151 12 234 1 917 13.55%

Departmental agencies and accounts

11 913 11 365 548 4.60%

Higher education institutions 2 402 2 570 (168) (6.99%)

Public corporations and private enterprises

29 933 31 734 (1 801) (6.02%)

Households 750 749 1 0.13%

Payments for capital assetsBuildings and other fixed structures

9 105 6 231 2 874 31.57%

Machinery and equipment 14 676 10 893 3 783 25 .78%Intangible assets 370 202 168 45.41%






Final Appropriation

Actual Expenditure



Payments for financial assets 10 8 2 20.00%

4.3 Per conditional grant Final Appropriation

Actual Expenditure



Llima/Lestsema Projects

20 126 19 641 485 2.41%

Land Care P Grt:Pov Re&Inf 4 748 4 748 - 0.00%

Compr Agric Supp Pr Grnt 60 816 60 963 (147) 0.20%

EPWP – Integrated Grant 2 454 2 454 - 0.00%

1. l Bursary Scheme

GAUTENG DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT VOTE 11

STATEMENT OF FINANCIAL PERFORMANCE

for the year ended 31 March 2015

Note 2014/15 2013/14

R’000 R’000

REVENUE Annual appropriation 1 624 002 554177

Departmental revenue 2 2 098 1030

TOTAL REVENUE 626 100 555 207

EXPENDITURE Current expenditure

Compensation of employees 3 330 852 291623

Goods and services 4 208 177 201487 Interest and rent on land 5 4 7

Total current expenditure 539 033 493 117

Transfers and subsidies

Transfers and subsidies 7 58 653 38792

Total transfers and subsidies 58 653 38 792

Expenditure for capital assets Tangible assets 8 17 126 11 760

Intangible assets 8 202 -

Total expenditure for capital assets 17 328 11 760

Unauthorised expenditure approved without funding 9 - 5 441 Payments for financial assets 6 8 25 TOTAL EXPENDITURE 615 022 549 135 SURPLUS/(DEFICIT) FOR THE YEAR 11 078 6 072

Reconciliation of Net Surplus/(Deficit) for the year Voted funds 8 980 5 042 Annual appropriation 8 372 4 922 Conditional grants 608 120 Departmental revenue and NRF Receipts 14 2 098 1 030 SURPLUS/(DEFICIT) FOR THE YEAR 11 078 6 072




Final Appropriation

Actual Expenditure



Payments for financial assets 10 8 2 20.00%

4.3 Per conditional grant Final Appropriation

Actual Expenditure



Llima/Lestsema Projects

20 126 19 641 485 2.41%

Land Care P Grt:Pov Re&Inf 4 748 4 748 - 0.00%

Compr Agric Supp Pr Grnt 60 816 60 963 (147) 0.20%

EPWP – Integrated Grant 2 454 2 454 - 0.00%

1. l Bursary Scheme


STATEMENT OF FINANCIAL PERFORMANCE


Note 2014/15 2013/14

R’000 R’000

REVENUE Annual appropriation 1 624 002 554177

Departmental revenue 2 2 098 1030

TOTAL REVENUE 626 100 555 207

EXPENDITURE Current expenditure

Compensation of employees 3 330 852 291623

Goods and services 4 208 177 201487 Interest and rent on land 5 4 7

Total current expenditure 539 033 493 117

Transfers and subsidies

Transfers and subsidies 7 58 653 38792

Total transfers and subsidies 58 653 38 792

Expenditure for capital assets Tangible assets 8 17 126 11 760

Intangible assets 8 202 -

Total expenditure for capital assets 17 328 11 760

Unauthorised expenditure approved without funding 9 - 5 441 Payments for financial assets 6 8 25 TOTAL EXPENDITURE 615 022 549 135 SURPLUS/(DEFICIT) FOR THE YEAR 11 078 6 072

Reconciliation of Net Surplus/(Deficit) for the year Voted funds 8 980 5 042 Annual appropriation 8 372 4 922 Conditional grants 608 120 Departmental revenue and NRF Receipts 14 2 098 1 030 SURPLUS/(DEFICIT) FOR THE YEAR 11 078 6 072


1. l Bursary Scheme


STATEMENT OF FINANCIAL POSITION


Note 2014/15 2013/14R’000 R’000

ASSETS

Current assets 9 208 5 601

Cashandcashequivalents 10 7 707 2 395

Prepaymentsandadvances 11 17 40

Receivables 12 1 484 3 166

Non-currentassets

-

TOTAL ASSETS 9 208 5 601

LIABILITIES

Current liabilities 9208 5601

VotedfundstobesurrenderedtotheRevenueFund 13 8929 4991

DepartmentalrevenueandNRFReceiptstobesurrendered

totheRevenueFund

Payables

14

15

185

94

153

457

Non-current liabilities

TOTAL LIABILITIES 9208

5601

NET ASSETS

-

-

1.


CASH FLOW STATEMENT



1. l Bursary Scheme




Note 2014/15 2013/14R’000 R’000

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts 626100 555207

Annualappropriatedfundsreceived 1.1

624002

554177

Departmentalrevenuereceived 2 2098 1030

Net(increase)/decreaseinworkingcapital 1342 5530

SurrenderedtoRevenueFund (7108) (3204)Currentpayments (539029) (498551)Interestpaid 5 (4) (7)Paymentsforfinancialassets (8) (25)Transfersandsubsidiespaid (58653) (38792)Net cash flow available from operating activities 16

22 640

20 158

CASH FLOWS FROM INVESTING ACTIVITIES

Paymentsforcapitalassets 8 (17328) (11760)Net cash flows from investing activities

(17 328)

(11 760)

CASH FLOWS FROM FINANCING ACTIVITIES

Netincrease/(decrease)incashandcashequivalents 5312 8398

Cashandcashequivalentsatbeginningofperiod 2395 (6003)

Cash and cash equivalents at end of period 10 7 707

2 395

1.


CASH FLOW STATEMENT



Summary of significant accounting policies

The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated.

The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation.

Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act.

1

Basis of preparation

The financial statements have been prepared in accordance with the Modified Cash Standard.

2

Going concern

The financial statements have been prepared on a going concern basis.

3

Presentation currency

Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the de-partment.

ACCOUNTING POLICIES

4

Rounding

Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000).

5

Foreign currency translation

Cash flows arising from foreign currency transactions are translated into South African Rands using the exchange rates prevail-ing at the date of payment / receipt.

6

Comparative information

6.1

Prior period comparative information

Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.

6.2

Current year comparison with budget

A comparison between the approved, final budget and actual amounts for each programme and economic classification is in-cluded in the appropriation statement.

1. l Bursary Scheme


ACCOUNTING POLICIES for the year ended 31 March 2015

1. l Bursary Scheme




1. l Bursary Scheme



7

Revenue

7.1

Appropriated funds

Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation).

Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes ef-fective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial perfor-mance on the date the adjustments become effective.

The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position.

7.2

Departmental revenue

Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise.

Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position.

7.3

Accrued departmental revenue

Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when:

. it is probable that the economic benefits or service potential associated with the transaction will flow to the department;

and

. the amount of revenue can be measured reliably.

The accrued revenue is measured at the fair value of the consideration receivable.

Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents.

8

Expenditure

8.1

Compensation of employees

8.1.1

Salaries and wages

Salaries and wages are recognised in the statement of financial performance on the date of payment.

8.1.2

Social contributions

Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment.

Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment.

8.2

Other expenditure

Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total con-sideration paid is more than the capitalisation threshold.

1. l Bursary Scheme




8.3

Accrued expenditure payable

Accrued expenditure payable is recorded in the notes to the financial statements when the goods are received or, in the case of services, when they are rendered to the department.

Accrued expenditure payable is measured at cost.

8.4

Leases

8.4.1

Operating leases

Operating lease payments made during the reporting period are recognised as current expenditure in the statement of finan-cial performance on the date of payment.

The operating lease commitments are recorded in the notes to the financial statements.

8.4.2

Finance leases

Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment.

The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions.

Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of:

. cost, being the fair value of the asset; or

. the sum of the minimum lease payments made, including any payments made to acquire ownership at the end of the lease

term, excluding interest.

9

Aid Assistance

9.1 Aid assistance received

Aid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the financial statements on the date of receipt and is measured at fair value.

Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be re-funded to the donor are recognised as a payable in the statement of financial position.

9.2 Aid assistance paid

Aid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position.

10 Cash and cash equivalents

Cash and cash equivalents are stated at cost in the statement of financial position.

Bank overdrafts are shown separately on the face of the statement of financial position.

For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.

1. l Bursary Scheme



1. l Bursary Scheme




1. l Bursary Scheme



11 Prepayments and advances

Prepayments and advances are recognised in the statement of financial position when the department receives or disburs-es the cash.

Prepayments and advances are initially and subsequently measured at cost.

12 Loans and receivables

Loans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off.

13

Investments

Investments are recognised in the statement of financial position at cost.

14

Impairment of financial assets

Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements.

15

Payables

Loans and payables are recognised in the statement of financial position at cost.

16

Capital Assets

16.1

Immovable capital assets

Immovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.

Where the cost of immovable capital assets cannot be determined accurately, the immovable capital assets are measured at R1 unless the fair value of the asset has been reliably estimated, in which case the fair value is used.

All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.

Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department.

1. l Bursary Scheme




16.2

Movable capital assets

Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets ac-quired through a non-exchange transaction is measured at fair value as at the date of acquisition.

Where the cost of movable capital assets cannot be determined accurately, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1.


Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.

Biological assets are subsequently carried at fair value.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

16.3

Intangible assets

Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition.

Internally generated intangible assets are recorded in the notes to the financial statements when the department com-mences the development phase of the project.

Where the cost of intangible assets cannot be determined accurately, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1.


Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department.

17

Provisions and Contingents

17.1

Provisions

Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying eco-nomic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date.

17.2

Contingent liabilities

Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncer-tain future events not within the control of the department or when there is a present obligation that is not recognised be-cause it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably

17.3

Contingent assets

Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department

1. l Bursary Scheme



1. l Bursary Scheme




1. l Bursary Scheme



17.4

Commitments

Commitments are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its respon-sibilities thereby incurring future expenditure that will result in the outflow of cash

18

Unauthorised expenditure

Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either:

. approved by Parliament or the Provincial Legislature with funding and the related funds are received; or

. approved by Parliament or the Provincial Legislature without funding and is written off against the appropriation in

. the statement of financial performance; or

transferred to receivables for recovery.

Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure. 19

Fruitless and wasteful expenditure

Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred.

Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or trans-ferred to receivables for recovery.

Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

20

Irregular expenditure

Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note.

Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable.

Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

21

Changes in accounting policies, accounting estimates and errors

Changes in accounting policies that are effected by management have been applied retrospectively in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumu-lative effect of the change in policy. In such instances the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

Changes in accounting estimates are applied prospectively in accordance with Modified Cash Standard (MCS) require-ments.

Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

22

Events after the reporting date

Events after the reporting date that are classified as adjusting events have been accounted for in the financial state-ments. The events after the reporting date that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements.

1. l Bursary Scheme




23

Agent-Principal arrangements

The Department has an agent-principal arrangement with the Department of Infrastructure Development (DID) where DID, as an implementing agent, carries out maintenance, rehabilitation, refurbishments and infrastructure projects on behalf of the Department of Agriculture and Rural Development.

24

Capitalisation reserve

The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received

25

Recoverable revenue

Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recovera-ble from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.

26

Related party transactions

A related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions are recorded in the notes to the financial statements when the transaction is not at arm’s length.

1. l Bursary Scheme




1. l Bursary Scheme



Annual Appropriation

1.1 Annual Appropriation

Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for

Provincial Departments:

2014/15 2013/14

Final Appropriation

Actual Funds

Received

Funds not requested/

not received

Appropriationreceived

Programmes R’000 R’000 R’000 R’000 Administration 160 269 160 269 - 156 592

Agriculture and Rural Development

305 931 305 931 - 253 440

Environmental Affairs 157 802 157 802 - 144 145

Total 642 002 624 002 - 554 177

1.2 Conditional grants

Note2014/15 2013/14

R’000 R’000

Total grants received 31 88 144 80 187

2 Departmental revenue

Note 2014/15 2013/14R’000 R’000

Sales of goods and services other than capital assets 2.1 1 768 743 Transactions in financial assets and liabilities 2.2 330 287 Total revenue collected 2 098 1 030

Departmental revenue collected 2 098 1 030

Note 2014/15 2013/142 R’000 R’000

Sales of goods and services produced by the depart

ment

1 768 743

Other sales1 768 743

Total

1 768

743

The increase in the sale of goods and services amount was as a result of Environmental Impact Assessment (EIA) payments being received. The National Minister of Environmental Affairs signed a new legislation for charging fees for considering and processing of applications for Environmental authorities which came into effect from 01 April 2014.

1. me


DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2015


2.2 Transactions in financial assets and liabilities

Note 2014/15 2013/14

2 R’000 R’000

Other Receipts including Recoverable Revenue 330 287

Total

330

287

3 Compensation of employeess

3.1 Salaries and Wages

Note 2014/15 2013/14

3 R’000 R’000

Basic salary 226 338 199 098 Performance award 3 544 1 537

Service Based 17 488 15 914 Compensative/circumstantial 19 367 15 831 Periodic payments 7 057 7 133 Other non-pensionable allowances 15 528 14 139

Total

289 322

253 652

3.2Social contributions

Note 2014/15 2013/14R’000 R’000

Employer contributions

Pension 29 498 25 579Medical 11 968 12 341UIF 6 -

Bargaining council 58 51

Total

41 530

37 971

Total compensation of employees 3 330 852 291 623

Average number of employees 874 897

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4 Goods and services

Note 2014/15 2013/14R’000 R’000

Administrative fees 92 126

Advertising 3 338 2 568

Minor assets 4.1 922 532

Bursaries (employees) 750 947

Catering 2 492 3 464

Communication 7 699 7 969

Computer services 4.2 5 503 4 968

Consultants: Business and advisory services3 423 6 882

Infrastructure and planning services 14 931 7 278

Laboratory services 46 132

Legal services 1 097 1 168

Contractors 4 083 4 049Agency and support / outsourced services 103 394Entertainment 298 943

Audit cost – external 4.3 4 215 4 048Fleet services 2 692 3 551Inventory 4.4 77 886 71 587Consumables 4.5 10 387 7 410Operating leases 7 250 -Property payments 4.6 21 585 35 048

Rental and hiring 58 -

Travel and subsistence 4.7 24 038 24 326Venues and facilities 7 171 8 042Training and development 2 797 1 491

Other operating expenditure 4.8 5 321 4 564

Total

208 177

201 487

The prior year figure on consultants, contractors and agency/outsourced services has been broken under the goods and services note as per SCOA changes and no longer a separate note.

4.1 Minor assets

Note 2014/15 2013/144 R’000 R’000

Tangible assets 922 532

Machinery and equipment 922 532

Intangible assets - -Total

922

532

4.2 Computer services

Note 2014/15 2013/144 R’000 R’000

External computer service providers 5 503 4 968 Total

5 503

4 968

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4.3 Audit cost – External

Note 2014/15 2013/144 R’000 R’000

Regularity audits 4 215 4 048

Total

4 215

4 048

4.4 Inventory

Note 2014/15 2013/144 R’000 R’000

Clothing material and accessories 2 100 1 555Farming supplies 64 669 59 698Food and food supplies 84 1 031Fuel, oil and gas 5 243 5 237Materials and supplies 2 447 2 601Medical supplies 1 697 28Medicine 1 646 1 437

Total 77 886

71 587

4.5 Consumables

Note 2014/15 2013/144 R’000 R’000

Consumable supplies 5 923 5 744Uniform and clothing 96 -Household supplies 225 135Communication accessories 2 -IT consumables 63 -Other consumables 5 537 5 609

Stationery, printing and office supplies 4 464 1 666

Total

10 387

7 410

4.6 Property payments

Note 2014/15 2013/144 R’000 R’000

Municipal services 14 2Other 21 571 35 046

Total

21 585

35 048

The amount contained under other property payments relates to property lease payments for regional offices. The decrease in this figure is as a result of non-renewal of certain lease agreements.

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4.7 Travel and subsistence

Note 2014/15 2013/144 R’000 R’000

Local 23 063 22 697

Foreign 975 1 629

Total

24 038

24 326

4.8 Other operating expenditureNote 2014/15 2013/14

4 R’000 R’000

Professional bodies, membership and subscription fees 1 063 936

Resettlement costs 430 1 028

Other 3 828 2 600

Total

5 321

4 564

5 Interest and rent on land

Note 2014/15 2013/14R’000 R’000

Interest paid 4 7

Total

4

7

6 Payments for financial assets

Note

2014/15

2013/14

R’000 R’000

Debts written off 6.1 8 25

Total

8

25

6.1 Debts written off

Note 2014/15 2013/14

6 R’000 R’000

Other debt written off 8 25

Total

8

25

Total debt written off

8

25

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7 Transfers and subsidies

2014/15 2013/14

R’000 R’000

Note

Provinces and municipalities 32 12 234 7 325

Departmental agencies and accounts Annex 1A 11 365 6 056

Higher education institutions Annex 1B 2 571 3 156

Public corporations and private enterprises Annex 1C 31 734 21 645

Households Annex 1D 749 610

Total

58 653

38 792

8 Expenditure for capital assets

Note 2014/15 2013/14

R’000 R’000

Tangible assets 17 126 11 760 Buildings and other fixed structures 29 6 231 5 837

Machinery and equipment 27.1 10 895 5 923

Intangible assets 202 -

Software 28 202 -

Total

17 328

11 760

The increase in the expenditure for capital assets was as a result of the replacement of computers which were out of life as well the procurement of additional fleet.

8.1 Analysis of funds utilised to acquire capital assets – 2014/15

Voted funds Aid assistance Total

R’000 R’000 R’000

Tangible assets 17 126 - 17 126

Buildings and other fixed structures 6 231 6 231

Machinery and equipment 10 895 10 895

Intangible assets 202 - 202 Software 202 202

Total 17 328 - 17 328

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8.2 Analysis of funds utilised to acquire capital assets – 2013/14

Voted funds Aid assistance TotalR’000 R’000 R’000

Tangible assets 11 760 - 11 760

Buildings and other fixed structures 5 837 - 5 837 Machinery and equipment 5 923 - 5 923

Intangible assets - - -

Total 11 760

-

11 760

9 Unauthorised expenditure

Reconciliation of unauthorised expenditureNote 2014/15 2013/14

R’000 R’000

Opening balance 9 - 5 441

Prior period error

As restated - 5 441

Less: Amounts approved by Parliament/Legislature without funding

- (5 441)

Capital - (5 441)

Unauthorised expenditure awaiting authorisation / written off

- -


Note 2014/15 2013/14

R’000 R’000

Consolidated Paymaster General Account 7 670 2 358

Cash on hand 37 37

Total

7 707

2 395

11 Prepayments and advancesNote 2014/15 2013/14

R’000 R’000

Travel and subsistence 17 40

TOTAL 17 40 Total

17

40

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12 Receivables

2014/15 2013/14R’000 R’000 R’000 R’000 R’000

Note

Less than one year

One to three years

Older than three

yearsTotal Total

Claims recoverable 12.1Annex 4 - - - -

2 925

Recoverable expenditure

12.2 1 194 - - 1 194 111

Other debtors 12.3 290 - - 290 130

Total

1 484

-

-

1 484

3 166

12.1 Claims recoverableNote 2014/15 2013/14

12 R’000 R’000

Provincial departments - 1 336

Public entities - 1 589

Total - 2 925

12.2 Recoverable expenditure (disallowance accounts)

(Group major categories, but list material items) Note 2014/15 2013/14

12 R’000 R’000

SAL:RECOVERABLE 1 176 84

SAL:REVERSAL CONTROL:CA 3 15

SAL:DISALLOWANCE ACCOUNT:CA 7 7

SAL:TAX DEBT:CA 8 3

UNP/RC BAS EBT CNTR ACC:DOM - 2

Total 1 194 111

12.3Other debtorsNote 2014/15 2013/14

(Group major categories, but list material items) 12 R’000 R’000 DEBT ACCOUNT:CA 290 130Total

290

130

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13 Voted funds to be surrendered to the Revenue Fund

Note 2014/15 2013/14R’000 R’000

Opening balance 4 991 1 721

As restated 4 991 1 721

Transfer from statement of financial performance (as restated)

8 980 5 042

Paid during the year (5 042) (1 772)

Closing balance

8 929

4 991

14 Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

Note 2014/15 2013/14R’000 R’000

Opening balance 153 555

As restated 153 555

Transfer from Statement of Financial Performance (as restated)

2 098 1 030

Paid during the year (2 066) (1 432)

Closing balance

185

153

15 Payables – current

Note 2014/15 2013/14

R’000 R’000

Clearing accounts 15.1 94 458 Total

94

458

15.1 Clearing accounts

(Identify major categories, but list material amounts) Note 2014/15 2013/14

15 R’000 R’000

CHEQUE PAYABLE:DOM/BANK ADJUSTMENT ACC:DOM 1

SAL:PERSAL EBT CONTROL ACC:DOM//SAL: RECALL ACC 4 10 OUTSTANDING PSYMENTS:DOM 2 DEBT RECEIVABLE INCOME:CA 26 - DEBT RECEIVABLE INTEREST:CA 13 1 SAL:INCOME TAX:CL 48 379 SAL:PENSION FUND:CL 3 59 SAL:BARGAINING COUNCILS:MOTOR FINANCE DEDUCTIONS 5

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16 Net cash flow available from operating activitiesNote 2014/15 2013/14

R’000 R’000Net surplus/(deficit) as per Statement of Financial Performance

11 078 6 072

Add back non cash/cash movements not deemed operating activities

11 562 14 086

(Increase)/decrease in receivables – current 1 682 (290)

(Increase)/decrease in prepayments and advances 23 (10)

(Increase)/decrease in other current assets - 5 441

Increase/(decrease) in payables – current (363) 389

Expenditure on capital assets 17 328 11 760

Surrenders to Revenue Fund (7 108) (3 204)Net cash flow generated by operating activities

22 640

20 158

17 Reconciliation of cash and cash equivalents for cash flow purposes

Note 2014/15 2013/14

R’000 R’000

Consolidated Paymaster General account 7 670 2 358

Cash on hand 37 37 Total

7 707

2 395

18 Contingent liabilities and contingent assets Contingent liabilities

Note 2014/15 2013/14R’000 R’000

Liable to NatureClaims against the department Annex

3B27 036 26 992

Intergovernmental payables (unconfirmed balances) Annex 5 2 237 10

Total

29 273

27 002

19 CommitmentsNote 2014/15 2013/14

R’000 R’000Current expenditure

Approved and contracted 15 749

10 887

Approved but not yet contracted - 25 656

15 749

36 543

Capital expenditure

Approved and contracted 2 048

-

Approved but not yet contracted 91

2 048

91

Total Commitments 17 797

36 634

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Current: Longer than a year 5 791

Current: Shorter than a year 9 958

Capital: Longer than a year 0

Capital: Shorter than a year 2 048

TOTAL 17 797

The Department has commitments amounting to R3 027 793.51 which have been contracted and R1 011 586.31 not yet contracted by the Department of Infrastructure Development on behalf of the Department relating to capital works projects.

20 Accruals and payables not recognised

2014/15 2013/14

R’000 R’000Listed by economic classification

30 Days 30+ Days Total Total

Goods and services 7 614 199 7 813 9 072

Total

7 614

199

7 813

9 072

Note 2014/15 2013/14R’000 R’000

Listed by programme level

AdministrationAgriculture and Rural DevelopmentEnvironment Affairs

3 892 3 137

784

6 0511 707

1 314

Total 7 813

9 072

Note 2014/15 2013/14R’000 R’000

Confirmed balances with other departments Annex 5 613 -

Total

613

-

1. meGAUTENG DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT VOTE 11



21 Employee benefits

Note 2014/15 2013/14

R’000 R’000Leave entitlement 14 181 12 763Service bonus (Thirteenth cheque) 9 646 8 163

Performance awards 3 544 1 526

Capped leave commitments 9 596 8 929

Total

36 967

31 381

22 Lease commitments22.1 Operating leases expenditure

2014/15

Specialised military

equipment Land

Buildings and other

fixed structures

Machinery and

equipment Total

Not later than 1 year 3 655 1 260 4 915

Later than 1 year and not later than 5 years

47 47

Total lease commitments

-

-

3 655

1 307

4 962

2013/14


equipment Land

Buildings and other

fixed structures

Machinery and

equipment TotalNot later than 1 year - - 3 870 2 759 6 629Later than 1 year and not later than 5 years

- - 3 941 - 3 941


-

-

7 811

2 759

10 570

22.2 Finance leases expenditure

2014/15


equipment Land

Buildings and other

fixed structures

Machinery and

equipment

TotalNot later than 1 year 919 919Later than 1 year and not later than 5 years

538 538

Total lease commitments - - - 1 457 1 457




2013/14


equipment Land

Buildings and other

fixed structures

Machinery and

equipment TotalNot later than 1 year - - - 234 234Later than 1 year and not later than 5 years

- - - 268 268


-

-

-

502 502

23 Irregular expenditure

23.1 Reconciliation of irregular expenditure

Note 2014/15 2013/14

R’000 R’000

Opening balance 21 096 15 460

As restated 21 096 15 460

Add: Irregular expenditure – relating to current year 7 677 5 636Less: Prior year amounts condoned (1 573) -Closing balance

27 200

21 096

Analysis of awaiting condonation per age classification

Current year 7 677 5 636

Prior years 19 523 15 460

Total

27 200

21 096

The irregular expenditure amounting to R19 523 000 relates to prior years (2012/13 and 2013/14) irregular expenditure. A request for condonement has been submitted to National Treasury for consideration.

23.2 Details of irregular expenditure condoned

Incident Condoned by (condoning authority) 2014/15R’000

Less than three quotations (2013/14 financial year)

Accounting Officer 828

Less than three quotations (2012/13 finan-cial year)

Accounting Officer 745

Total

1 573

1. me


NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2015


24 Fruitless and wasteful expenditure

24.1 Reconciliation of fruitless and wasteful expenditure

Note 2014/15 2013/14R’000 R’000

Opening balance 13 14

As restated 13

14

Fruitless and wasteful expenditure – relating to current year

4 13

Less: Amounts resolved (17) (14) Fruitless and wasteful expenditure awaiting resolution

-

13

24.2 Analysis of awaiting resolution per economic classification2014/15 2013/14

R’000 R’000Current 13

Total

-

13

Analysis of Current year’s fruitless and wasteful expenditure

Incident

Disciplinary steps taken/criminal proceedings

2014/15

R’000

Interest charged on overdue accounts for Eskom, Midvaal Municipality and Ekurhuleni Municipality.

Amounts to be condoned by HOD.

4

Total 4

25 Related party transactions

Note 2014/15 2013/14

R’000 R’000

Payments made

Goods and services 8 428 7 030

Total 8 428

7 030

1. me


NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2015


Year end balances arising from revenue/payments

Receivables from related parties - 1 589

Payable to related parties - 832

Total

-

2 421

Cost Recovery Trading Entity is one of the Department’s related parties. In accordance with the PFMA a trading entity means “ entity operating within the administration of a Department for the provision of sale of goods and services”. The Entity operates within the full administration of GDARD. All assets that are used in the operation of the Entity are owned by GDARD. The Entity administers revenue collected by the Nature Reserves, fines issued for non-compliance of Environmental Laws and money collected for issuing Cities Permits. The Department is a related party to all Departments within Gauteng Provincial Government as well as their Entities. As at 31 March 2015, the Department had transaction with the following Departments/Entities: > Department of Infrastructure Development - Building lease payments (R42 892 136.34) >G Fleet – Vehicle leasing (R1 544 466.15)

26 Key management personnel

No. of Individuals

2014/15 2013/14

R’000 R’000Political office bearers (provide detail below) -Officials: 1 1 757 1 735

Level 15 to 16 4 4 886 2 943

Level 14 (incl. CFO if at a lower level) 13 11 081 9 036

Total

17 724

13 714

2014/15 2013/14

R’000 R’000

1. me




27 Movable Tangible Capital Assets

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015

Opening balance

Additions Disposals Closing Balance

R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 106 196 15 770 (6 106) 115 860

Transport assets 53 342

4 015

(3 683)

53 674

Computer equipment 18 173 6 654 (427) 24 400

Furniture and office equipment 12 916 1 046 (390) 13 572

Other machinery and equipment

21 765 4 055 (1 606) 24 214

BIOLOGICAL ASSETS 54 351 - (15 041) 39 310

Biological assets TOTAL MOVABLE TANGIBLE 160 547 5 770 (21 147) 155 170

Biological Assets: Included in the disposal figure is an amount of R15 026 000 relating to the game value as per the game prices published in the Game Auction Publication, Vleissentral Magazine. Vleissentral is responsible for approximately 90% auctions in the country. The major decrease in value of Game was due to the fact that there was no price for a family group of Buffalos in the Game Auction Publication Vleissentral magazine. This meant that we had to use average prices for a bull, cow and young bull which resulted in the drastic decrease of Game value.

Movable Tangible Capital Assets under investigation

Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation:

Number Value

R' 000 Machinery and equipment 239 4 019

1. me




27.1 Additions

ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015

Cash Non-cash (Capital Work in

Progress current

costs and finance

lease payments)

Received current, not

paid(Paid

current year, received

prior year)

Total

R’000 R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 10 894 4 371 - 505 15 770

Transport assets

1 757

2 258

4 015Computer equipment 6 154 - 500 6 654

Furniture and office equipment 1 022 24 1 046

Other machinery and equipment 1 961 2 089 5 4 055

BIOLOGICAL ASSETS - - - - -Biological assets - -

TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS

10 894

4 371

-

505

15 770

27.2 Disposals

DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015

Sold for cash Transfer out or destroyed or scrapped

Total disposals

Cash Received

Actual

R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT - 6 106 6 106 -Transport assets 3 683 3 683

Computer equipment 427 427

Furniture and office equipment 390 390

Other machinery and equipment 1 606 1 606

BIOLOGICAL ASSETS - 15 041 15 041 -

Biological assets 15 041 15 041

TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS

-

21 147

21 147

-

1. me




Biological Assets: Included in the disposal figure is an amount of R15 026 000 relating to the game value as per the game prices published in the Game Auction Publication, Vleissentral Magazine. Vleissentral is responsible for approximately 90% auctions in the country. The major decrease in value of Game was due to the fact that there was no price for a family group of Buffalos in the Game Auction Publication Vleissentral magazine. This meant that we had to use average prices for a bull, cow and young bull which resulted in the drastic decrease of Game value.

27.3 Movement for 2013/14

MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014

Opening balance

Prior period error


R’000 R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 110 923 8 109 15 686 (28 522) 106 196

Transport assets 51 200

1 368

9 999

(9 225)

53 342

Computer equipment 22 806 3 352 4 307 (12 292) 18 173Furniture and office equipment 13 539 790 408 (1 821) 12 916

Other machinery and equipment

23 378 2 599 972 (5 184) 21 765

BIOLOGICAL ASSETS 25 345 - 29 624 (618) 54 351

Biological assets 25 345 - 29 624 (618) 54 351

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

136 268

8 109

45 210

(29 140)

160 547

27,3.1 Prior period error

Note 2013/14

39.3 R’000

Nature of prior period error

Relating to 2013/14 771

Included in the prior period error total are unverified assets which have been recovered during the current financial year. The total is calculated as follows: Transport assets - R10 000, Computer equipment - R460 000, Furniture and office equipment - R123 000, Other machinery equipment - R178 000.

771

Total

771

Biological Assets: Included in the additions total is an amount of R19 999 relating to the change in the game as per the game prices published in the Game Auction Publication, Vleissentral Magazine.

1. me





DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2014

Specialised military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Opening balance - 4 40 20 621 15 233 35 898

Prior period error - - - 1 467 - 1 467

Additions - - - 3 355 - 3 355

Disposals - 4 - 3 125 3 963 7 092

TOTAL MINOR ASSETS - -

40

22 318

11 270 33 628


Intangible assets

Heritage assets

Machinery and

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Number of R1 minor assets

- - - 8 - 8

Number of minor assets at cost

- - 376 16 246 4 048 20 670

TOTAL NUMBER OF MINOR ASSETS

-

-

376

16 254

4 048

20 678

Biological Assets: Included in the additions total is an amount of R2 092 000 relating to the game value as per the game prices published in the Game Auction Publication, Vleissentral Magazine.

27.4.1 Prior period error

Note 2013/1427.4 R’000

Relating to 2013/14 425Included in the prior period error total are unverified assets which have been recovered during the current financial year. Machinery - R425 000,

425

Total 425



Gauteng Provincial Government | Department of Agriculture and Rural Development | Annual Report | 2014/2015 283Gauteng Provincial Government | Department of Agriculture and Rural Development | Annual Report | 2014/2015 283



MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2014


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Opening balance - 4 40 20 621 15 233 35 898

Prior period error - - - 1 467 - 1 467

Additions - - - 3 355 - 3 355

Disposals - 4 - 3 125 3 963 7 092

TOTAL MINOR ASSETS - -

40

22 318

11 270 33 628


Intangible assets

Heritage assets

Machinery and

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Number of R1 minor assets

- - - 8 - 8

Number of minor assets at cost

- - 376 16 246 4 048 20 670

TOTAL NUMBER OF MINOR ASSETS

-

-

376

16 254

4 048

20 678

Biological Assets: Included in the additions total is an amount of R2 092 000 relating to the game value as per the game prices published in the Game Auction Publication, Vleissentral Magazine.

27.4.1 Prior period error

Note 2013/1427.4 R’000

Relating to 2013/14 425Included in the prior period error total are unverified assets which have been recovered during the current financial year. Machinery - R425 000,

425

Total 425



1. me




27.5 Movable assets written off

MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2014


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000

Asset written off - - - - 29 29

TOTALMOVABLE - - - - 29 29

28 Intangible Capital Assets

MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015

Opening balance


R’000 R’000 R’000 R’000

SOFTWARE 1 030 202 - 1 232

TOTAL INTANGIBLE CAPITAL ASSETS 1 030

202

-

1 232




28.1 Additions

ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED31 MARCH 2015

Cash Non-Cash (Develop-ment work in progress

– current costs)

Received current year,

not paid(Paid


prior year)

Total

R’000 R’000 R’000 R’000 R’000

SOFTWARE 202 - - - 202

TOTAL ADDITIONS TO INTANGIBLE CAPITAL ASSETS

202

-

-

-

202

28.2 Movement for 2013/14

MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014

Opening balance

Prior period error


R’000 R’000 R’000 R’000 R’000

SOFTWARE 1 030 - - - 1 030TOTAL INTANGIBLE CAPITAL ASSETS

1 030

-

-

-

1 030

29 Immovable Tangible Capital Assets

29.1 Additions

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015

Cash Non-cash (Capital Work in

Progress current

costs and finance

lease payments)

Received current, not

paid(Paid


prior year)

Total

R’000 R’000 R’000 R’000 R’000

BUILDING AND OTHER FIXED STRUCTURES

6 230 - (6 230) - -

Dwellings - -Non-residential buildings - - -Other fixed structures 6 230 (6 230) -

TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS

6 230

-

(6 230)

-

-

1. me




Agent-principal arrangements

30.1 Department acting as the principal2014/15 2013/14

R’000 R’000

The Department of Agriculture and Rural Development (Prin-cipal) has a relationship with the Department of Infrastructure Development (Agent) where the latter per-forms infrastructure related projects on behalf of the former.

4 576 -

Total

4 576

-

The Department has an agent-principal arrangement with the Department of Infrastructure Development (DID) where DID, as an implementing agent, carries out maintenance, rehabilitation, refurbishments and infrastructure projects on behalf of the Department of Agriculture and Rural Development.

1. me




31

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32

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ANNEXURE 1A

STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS

NAME OF MUNICIPALITY

TRANSFER ALLOCATION TRANSFER 2013/14

Adjusted appropriation Roll

Overs

Adjustments

Total Available

Actual Transfer

% of Available funds

transferred

Appropriation Act

R’000 R’000 R’000 R’000 R’000 % R’000

SANBI 2 300 2 300 2 300 100% 1 600

ARC 602 11 127 11 729 8 096 69% 5 456

Skills Development

984 984 969 98% 896

3 886 - 11 127 15 013 11 365 7 952

ANNEXURE 1B

STATEMENT OF TRANSFERS TO HIGHER EDUCATION INSTITUTIONS

NAME OF HIGHER

EDUCATION

INSTITUTION

TRANSFER ALLOCATION TRANSFER 2013/14

AdjustedAppropriation Roll

Overs

Adjust-ments

Total Available

ActualTransfer

Amount

not transferred

% of Available

funds Transferred

Appro-priation

Act

R’000 R’000 R’000 R’000 R’000 R’000 % R’000

VAAL UNIVERSITY OF TECHNOLOGY

250 250 250 - 0% 250

TSWANE UNIVERSITY OF TECHNOLOGY

826 826 826 - 0% 826

UNIVERSITY OF PRETORIA

250250 470

(220) -47% 847

UNIVERSITY OF THE SOUTWITWATERSRAND

250 250 295 (45) -15% 250

UNIVERSITY OF JOHANNESBURG

826 826 730 96 13% 250

UNIVERSITY OF SOUTH AFRICA

- - -

TOTAL 2402 - - 2402 2571 (169) 2423

1. me

GAUTENG DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT COST RECOVERY TRADING ENTITY

ANNEXURE TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2015


AN

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22

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1.

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31

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ANNEXURE 1D

STATEMENT OF TRANSFERS TO HOUSEHOLDS

HOUSEHOLDS

TRANSFER ALLOCATION EXPENDITURE 2013/14

AdjustedAppropriation

Act

Roll

Overs

Adjust-ments

Total

Available

Actual Transfer

% of Available

funds Transferred

Appro-priation

Act

R’000 R’000 R’000 R’000 R’000 % R’000

TransfersInjury on duty 50 224 274 50 18% 100

Leave gratuity 161 161 699 434% 225

Total 211 - 224 435 749 325

ANNEXURE 1E

STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS RECEIVED

NAME OF ORGANISATION NATURE OF GIFT, DONATION OR SPONSORSHIP

2014/15 2013/14

R’000 R’000

Receivedinkind 1 2460

Subtotal 1 2460

TOTAL 1 2460

1. meGAUTENG DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT COST RECOVERY TRADING ENTITY



ANNEXURE 3B

STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2015

Nature of Liability

Liabilities incurred

during the year

Liabilities paid/

cancelled/reduced

during the year

Liabilities recoverable

(Provide details hereunder)

Opening ClosingBalance Balance

1 April 2014 31 March 2015

R’000 R’000 R’000 R’000 R’000 Claims against the department

Santam/Rickford Investment

Nashua Mobile

Vernon Morgan

uBuntu Kraal

Hennox 24 CC

Freda Naidoo

Diesel Electric (Pty) Ltd

Subtotal

TOTAL

56

56

-

3

3 -

3 333

3 333

23 55523 555

63

63

2828

57

57

26 947 148 59 - 27 036

26 947 148 59 - 27 036

During the 2013/14, the figure for Ubuntu Kraal was rounded off to R23 600 instead of R23 555. This has been corrected during the 2014/15 financial year.


ANNEXTURE TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2015

1.

l Bur

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31

Mar

ch 2

01

5


ANNEXURE 3B

STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2015

Nature of Liability

Liabilities incurred

during the year

Liabilities paid/

cancelled/reduced

during the year

Liabilities recoverable

(Provide details hereunder)

Opening ClosingBalance Balance

1 April 2014 31 March 2015

R’000 R’000 R’000 R’000 R’000 Claims against the department

Santam/Rickford Investment

Nashua Mobile

Vernon Morgan

uBuntu Kraal

Hennox 24 CC

Freda Naidoo

Diesel Electric (Pty) Ltd

Subtotal

TOTAL

56

56

-

3

3 -

3 333

3 333

23 55523 555

63

63

2828

57

57

26 947 148 59 - 27 036

26 947 148 59 - 27 036

During the 2013/14, the figure for Ubuntu Kraal was rounded off to R23 600 instead of R23 555. This has been corrected during the 2014/15 financial year.

AN

NEX

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E 4

CLA

IMES

REC

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Gov

ernm

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ntit

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Gauteng Provincial Government | Department of Agriculture and Rural Development | Annual Report | 2014/20152941.

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ANNEXURE 6

INVENTORIESInventory Note Quantity 2014/15 Quantity 2013/14

R’000 R’000Opening balance 104 146 1 708 106 857 4 063

Add/(Less): Adjustments to prior year balance (35 740) (1 863)Add: Additions/Purchases - Cash 495 137 77 885 1 456 292 71 561Add: Additions - Non-cash(Less): Disposals(Less): Issues (474 574) (76 515) (1 432

263)(72 053)

Add/(Less): Adjustments (10) (14)Add: Adjustments 72 1Closing balance 124 751 3 065 104 146 1 708




Table of Contents

REPORT OF THE AUDITOR-GENERAL TO THE GAUTENG PROVINCIAL LEGISLATURE ON

COST RECOVERY TRADING ENTITY 299

STATEMENT OF FINANCIAL POSITION 301

STATEMENT OF FINANCIAL PERFOMANCE 302

STATEMENT OF CHANGES IN NET ASSETS 303

STATEMENT OF CASH FLOWS 304

ACCOUNTING POLICIES TO THE ANNUAL FINANCIAL STATEMENTS 305


ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2015


REPORT OF THE AUDITOR-GENERAL TO THE GAUTENG PROVINCIAL LEGISLATURE ON







REPORT OF THE AUDITOR-GENERAL TO THE GAUTENG PROVINCIAL LEGISLATURE ON COST RECOVERY TRADING ENTITY

Report on the financial statements

Introduction

1. I have audited the financial statements of the Cost Recovery Trading Entity set out on pages 302 to 321, which comprise the

statement of financial position as at 31 March 2015, the statement of financial performance, statement of changes in net

assets and statement of cash flow for the year then ended, as well as the notes, comprising a summary of signifi

cant accounting policies and other explanatory information.

Accounting officer’s responsibility for the financial statements

2. The accounting officer is responsible for the preparation of these financial statements in accordance with the South African

Standards of Generally Recognised Accounting Practice (SA standards of GRAP) and the requirements of the Public Finance

Management Act of South Africa, 1999 (Act No 1 of 1999) (PFMA), and for such internal control as the accounting officer

determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether

due to fraud or error.

Auditor-general’s responsibility

3. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accord-

ance with the International Standards on Auditing. Those standards require that I comply with ethical requirements, and

plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material

misstatement.

4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial

statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material

misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor

considers internal control relevant to the entity’s preparation of the financial statements in order to design audit procedures

that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the

entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the

reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the

financial statements.

5 I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion. Opinion

6. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Cost Recovery

Trading Entity as at 31 March 2015 and its financial performance and cash flows for the year then ended, in accordance with

the South African Standards of Generally Recognised Accounting Practice (SA standards of (GRAP) and the requirements of

the PFMA.




Emphasis of matter7. I draw attention to the matter below. My opinion is not modified in respect of these matters.

Restatement of corresponding figures8. As disclosed in note 15 to the financial statements, the corresponding figures for 31 March 2014 have been restated

as a result of various errors discovered during 31 March 2015 in the financial statements of the Cost Recovery Trad

ing Entity at, and for the year ended 31 March 2014.

Functions of the entity transferred to the department9. As disclosed in note 14 to the financial statements, the MEC of Agriculture and the Gauteng Provincial Treasury

granted approval to close down the entity and the expected date of closure is 31 July 2015. We draw attention to

the basis of preparation paragraph in the financial statements which indicates that the entity will be closed after

year end, but its function of collecting revenue will be transferred and continued in the Gauteng Department of

Agriculture and Rural Development.

Report on other legal and regulatory requirements9. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice

issued interms thereof, I report the following findings relevant to performance against predetermined objectives,

compliance with laws and regulations and internal control, but not for the purpose of expressing an opinion.

Predetermined objectives10. I did not audit performance against predetermined objectives, as the entity’s performance objectives are included as

part of the Gauteng Department of Agriculture and Rural Development’s annual performance report.

Compliance with laws and regulations11. I performed procedures to obtain evidence that the entity has complied with applicable legislation regarding

financial matters, financial management and other related matters. My findings on material compliance with specific

matters in key legislation, as set out in the general notice issued in terms of the PAA are as follows:

Annual financial statements12. The financial statements submitted for auditing were not prepared in accordance with the prescribed financial

reporting framework and supported by full and proper records as required by section 40(1)(a) and (b) of the PFMA.

Material misstatements of revenue, expenditure, assets, liabilities and disclosure items identified by the auditors

were subsequently corrected, resulting in the financial statements receiving an unqualified audit opinion.


COST RECOVERY TRADING ENTITY for the year ended 31 March 2015


Revenue management13. Appropriation processes were not developed and implemented to provide for the recording and reconciliation of informa

tion about revenue, as required by Treasury Regulation 7.2.1.

Internal control14. I considered internal control relevant to my audit of the financial statements, the performance report and compliance with

legislation. The matters reported below are limited to the significant internal control deficiencies that resulted in the findi

ngs on compliance with legislation included in this report.

Leadership15. The accounting officer did not exercise adequate oversight responsibility regarding financial reporting, compliance as well

as related internal controls and as a result there were material adjustments required on the financial statements.

Financial and performance management 16. The financial statements preparation and review processes were inadequate in certain instances, resulting in material ad

justments to the financial statements. This was due to a lack of adequate monitoring of monthly and routine financial disci

plines in the financial division.

Johannesburg

31 July 2015

.





Table of ContentsREPORT OF THE AUDITOR-GENERAL TO THE GAUTENG PROVINCIAL LEGISLATURE ON







1. l Bursary SchemeGAUTENG DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT COST RECOVERY TRADING ENTITY ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2015


COST RECOVERY TRADING ENTITY for the year ended 31 March 20151. meGAUTENG DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT COST RECOVERY TRADING ENTITY




Table of ContentsREPORT OF THE AUDITOR-GENERAL TO THE GAUTENG PROVINCIAL LEGISLATURE ON







1. l Bursary SchemeGAUTENG DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT COST RECOVERY TRADING ENTITY ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2015



1. STATEMENT OF FINANCIAL POSITION


As at 31 March 2015

Figures in rand Notes 2015 2014

Restated

R’000 R’000

ASSETS

Current Assets Receivables from non- exchange transactions 6 1 317 5 073

Cash and cash equivalents 7 23 640 14 583

Total Assets 24 956 19 657

LIABILITIES

Current Liabilities

Payables from exchange transactions 8 8 428 1 633

Total Liabilities 8 428 1,633

NET ASSETS

Capital and Reserves

Accumulated surplus/(deficit) 16 529 18 024

Total Net Assets 16 529 18 024

Total Net Assets and Liabilities 24 957 19 657





STATEMENT OF FINANCIAL PERFOMANCE

For the period ending 31 March 2015


Restated

R’000 R’000Revenue

Revenue from non-exchange transactions 2 1 815 23 803

Revenue from exchange transactions 3 6 613 8 287

Total Revenue 8 428 32 090

Expenditure 4

Administrative expenses (16) (14)

Management Fee (8 428) (4 218)

General Expense (4) (2 812)

Debt Impairment 5 (1 476) (11 231)

Total Expenditure (9 923) (18 275)

NET SURPLUS/ DEFICIT BEFORE TAX (1 495) 13 815

TAXATION - -

NET SURPLUS/ (DEFICIT) FOR THE PERIOD NET OF TAX (1 495) 13 815




1 842

11 973


STATEMENT OF CHANGES IN NET ASSETSFor the year ended 31 March 2015

Figures in rand Accumulated Total Net

Surplus\ Assets

(Deficit) R’000 R’000

Balance at 01 April 2013 as previously reported 4 209 4 209

Correction of error (Note 16) 1 842

Surplus/ (Deficit) for the period 11 973

Surplus for the period - Restated 13 815 13 815

Restated Balance as at 01 April 2014

18 024 8 024

Surplus /(Deficit) for the (1 495) (1 495)

Balance as at 31 March 2015 16 529 16 529




STATEMENT OF CASH FLOWS

For the year ended 31 March 2015


R’000 R’000

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts

Sale of goods and rendering of services 6 614 23 380

Fines, penalties and forfeits 4 096

Payments

Goods and services (1 653) (17 759)

Net cash inflows/(outflows) from operating activities 9 9 057 5 621

Net Increase/(decrease) in cash and cash equivalents 9 057 5 621

Cash and cash equivalents at the beginning of the year 14 583 8 962

Cash and cash equivalent at end of the year 23 640 14 583

Accounting policies



General Information Cost Recovery is a trading entity for the Gauteng Department of Agriculture and Rural Development and constitutes an aver-

age 0.33% of the operations of the Department. The cost of allocating operational expenses incurred on behalf of the Gaut-

eng Department of Agriculture and Rural Development Cost Recovery Trading Entity (Cost Recovery) would exceed the benefit

of so doing, furthermore the quantity of time spent on the operations that generate income for Cost Recovery are considered

immaterial and therefore do not have a significant impact on the Gauteng Department of Agriculture and Rural Development.

1. Basis of preparationThe annual financial statements were prepared in accordance with Standard of Generally Recognised Accounting Practice

(GRAP) as issued by the Accounting Standards Board in accordance with Section 91(1) of the Public Finance Management Act,

(Act No1 of 1999).

Assets, liabilities, revenue and expenses were not offset, except where offsetting is either required or permitted by Standard

of GRAP. In the absence of an issued and effective Standard of GRAP, accounting policies for material transactions, events or

conditions were developed in accordance with paragraphs 8, 10 and 11 of GRAP 3 as read with Directive 5.

These annual financial statements were prepared on the accrual basis of accounting and incorporate the historical cost con-

ventions as the basis of measurement, except where specified otherwise.


Accounting policies

Going ConcernThese annual financial statements have been prepared based on the expectation that the entity will continue to operate as

a going concern basis for at least the next 12 months. The entity is in the process of being closed and the entity’s function

of collecting revenue will be transferred and continue under the Department.

Presentation CurrencyThese annual financial statements are presented in South African Rand (R), which is the functional currency of the entity.

A summary of the significant accounting policies, which have been consistently applied, are disclosed below.

These accounting policies are consistent with the previous period unless explicitly stated otherwise.

1.1 Prior year comparativesWhen the presentation or classification of items in the annual financial statements is amended, prior period comparative

amounts are also reclassified and restated, unless such comparative reclassification and / or restatement is not required by

Standard of GRAP. The nature and reason for such reclassification and restatements are also disclosed.

Where material accounting errors, which relate to prior periods have been identified in the current year, the correction is

made retrospectively as far as is practicable and the prior year comparatives are restated accordingly. Where there has

been a change in accounting policy in the current year, the adjustment is made retrospectively as far as is practicable and

the prior year comparatives are restated accordingly.

The presentation and classification of items in the current year is consistent with prior periods.

1.2 Financial instrumentsA financial instrument is any contract that gives rise to a financial asset of one entity and a financial liability or a residual

interest of another entity.

Fair value is the amount for which an asset could be exchanged, or a liability settled, between knowledgeable willing par-

ties in an arm’s length transaction.




1. Policy development

The amortised cost of a financial asset or financial liability is the amount at which the financial asset or financial liability is

measured at initial recognition minus principal repayments, plus or minus the cumulative amortisation using the effective

interest method of any difference between that initial amount and the maturity amount, and minus any reduction (directly or

through the use of an allowance account) for impairment or uncollectability.

A financial asset is:

• cash;

• a residual interest of another entity; or

• a contractual right to:

- receive cash or another financial asset from another entity; or

- exchange financial assets or financial liabilities with another entity under conditions that are potentially

favourable to the entity.

A financial liability is any liability that is a contractual obligation to:

• deliver cash or another financial asset to another entity; or

• exchange financial assets or financial liabilities under conditions that are potentially unfavourable to the entity.

Classification

The entity has the following types of financial assets (classes and category) as reflected on the face of the statement of financial

position or in the notes thereto:`

Class Category

Trade and other receivables Financial asset measured at amortised cost

Other receivables from non-exchange transactions Financial asset measured at amortised cost

Cash and cash equivalent Financial asset measured at fair value

The entity has the following types of financial liabilities (classes and category) as reflected on the face of the statement of

financial position or in the notes thereto:

Class Category

Other financial liabilities Financial liability measured at amortised cost

Trade and other payables Financial liability measured at amortised cost

Consumer deposits Financial liability measured at amortised cost

Initial recognition

The entity recognises a financial asset or a financial liability in its statement of financial position when the entity becomes a

party to the contractual provisions of the instrument.

The entity recognises financial assets using trade date accounting.

Accounting policies




Initial measurement of financial assets and financial liabilities

The entity measures a financial asset and financial liability initially at its fair value plus transaction costs that are directly

attributable to the acquisition or issue of the financial asset or financial liability.

The entity measures a financial asset and financial liability initially at its fair value.

Subsequent measurement of financial assets and financial liabilities

The entity measures all financial assets and financial liabilities after initial recognition using the following categories:

• Financial instruments at fair value.

• Financial instruments at amortised cost.

• Financial instruments at cost.

All financial assets measured at amortised cost, or cost, are subject to an impairment review.

Fair value measurement considerationsThe best evidence of fair value is quoted prices in an active market. If the market for a financial instrument is not active, the

entity establishes fair value by using a valuation technique. The objective of using a valuation technique is to establish what

the transaction price would have been on the measurement date in an arm’s length exchange motivated by normal operating

considerations. Valuation techniques include using recent arm’s length market transactions between knowledgeable, willing

parties, if available, reference to the current fair value of another instrument that is substantially the same, discounted cash flow

analysis and option pricing models. If there is a valuation technique commonly used by market participants to price the instrument

and that technique has been demonstrated to provide reliable estimates of prices obtained in actual market transactions, the

entity uses that technique. The chosen valuation technique makes maximum use of market inputs and relies as little as possible

on entity-specific inputs. It incorporates all factors that market participants would consider in setting a price and is consistent

with accepted economic methodologies for pricing financial instruments. Periodically, an municipality calibrates the valuation

technique and tests it for validity using prices from any observable current market transactions in the same instrument (i.e.

without modification or repackaging) or based on any available observable market data.

The fair value of a financial liability with a demand feature (e.g. a demand deposit) is not less than the amount payable on demand,

discounted from the first date that the amount could be required to be paid.

Gains and losses

A gain or loss arising from a change in the fair value of a financial asset or financial liability measured at fair value is recognised in

surplus or deficit.

For financial assets and financial liabilities measured at amortised cost or cost, a gain or loss is recognised in surplus or deficit

when the financial asset or financial liability is derecognised or impaired, or through the amortisation process.

Accounting policies




Impairment and uncollectibility of financial assets

The entity assess at the end of each reporting period whether there is any objective evidence that a financial asset or group of

financial assets is impaired.

Financial assets measured at amortised cost:

If there is objective evidence that an impairment loss on financial assets measured at amortised cost has been incurred, the amount

of the loss is measured as the difference between the asset’s carrying amount and the present value of estimated future cash flows

(excluding future credit losses that have not been incurred) discounted at the financial asset’s original effective interest rate. The

carrying amount of the asset is reduced directly OR through the use of an allowance account. The amount of the loss is recognised

in surplus or deficit.

If, in a subsequent period, the amount of the impairment loss decreases and the decrease can be related objectively to an event

occurring after the impairment was recognised, the previously recognised impairment loss is reversed directly OR by adjusting an

allowance account. The reversal does not result in a carrying amount of the financial asset that exceeds what the amortised cost

would have been had the impairment not been recognised at the date the impairment is reversed. The amount of the reversal is

recognised in surplus or deficit.

Financial assets measured at cost:

If there is objective evidence that an impairment loss has been incurred on an investment in a residual interest that is not

measured at fair value because its fair value cannot be measured reliably, the amount of the impairment loss is measured as the

difference between the carrying amount of the financial asset and the present value of estimated future cash flows discounted at

the current market rate of return for a similar financial asset. Such impairment losses are not reversed.

Derecognition

Financial assetsThe entity derecognises a financial asset only when:

• the contractual rights to the cash flows from the financial asset expire, are settled or waived;

• the entity transfers to another party substantially all of the risks and rewards of ownership of the financial asset; or

• the entity, despite having retained some significant risks and rewards of ownership of the financial asset, has

transferred control of the asset to another party and the other party has the practical ability to sell the asset in its entirety to an

unrelated third party, and is able to exercise that ability unilaterally and without needing to impose additional restrictions on

the transfer. In this case, the entity:

- derecognise the asset; and

- recognise separately any rights and obligations created or retained in the transfer.

The carrying amounts of the transferred asset are allocated between the rights or obligations retained and those transferred on the

basis of their relative fair values at the transfer date. Newly created rights and obligations are measured at their fair values at that

date. Any difference between the consideration received and the amounts recognised and derecognised is recognised in surplus or

deficit in the period of the transfer.

Accounting policies




On derecognition of a financial asset in its entirety, the difference between the carrying amount and the sum of the consideration

received is recognised in surplus or deficit.

Financial liabilities

The entity removes a financial liability (or a part of a financial liability) from its statement of financial position when it is extin-

guished — i.e. when the obligation specified in the contract is discharged, cancelled, expires or waived.

The difference between the carrying amount of a financial liability (or part of a financial liability) extinguished or transferred to

another party and the consideration paid, including any non-cash assets transferred or liabilities assumed, is recognised in surplus

or deficit. Any liabilities that are waived, forgiven or assumed by another entity by way of a non-exchange transaction are

accounted for in accordance with the Standard of GRAP on Revenue from Non-exchange Transactions (Taxes and Transfers).

Presentation

A financial asset and a financial liability are only offset and the net amount presented in the statement of financial position when

the entity currently has a legally enforceable right to set off the recognised amounts and intends either to settle on a net basis, or

to realise the asset and settle the liability simultaneously.

In accounting for a transfer of a financial asset that does not qualify for derecognition, the entity does not offset the transferred

asset and the associated liability.

1.3 Compensation of employees

The accounting policy in terms of the compensation of employees is in line with the policy of the Gauteng Department of

Agriculture and Rural Development which is guided by the DPSA.

The Gauteng Department of Agriculture and Rural development charges the Cost Recovery Trading Entity a management

fee

because the Cost Recovery Trading Entity does not appoint employees, all short term employee benefits and post-retirement

benefits, termination benefits as well as long term employee benefits are covered by the Gauteng Department of Agriculture and

Rural Development.

1.4 Revenue from exchange transactions

Revenue is the gross inflow of economic benefits or service potential during the reporting period when those inflows result in an

increase in net assets, other than increases relating to contributions from owners.

An exchange transaction is one in which the entity receives assets or services, or has liabilities extinguished, and directly gives

approximately equal value (primarily in the form of goods, services or use of assets) to the other party in exchange.

• Imports and Export Permits - Revenue is recognized on an accrual basis.

• Veterinary services - Revenue is recognized on an accrual basis.

• Accommodation and Entrance fees - Revenue is recognized if and when the actual service does take place.

Accounting policies




Measurement

Revenue is measured at the fair value of the consideration received or receivable, net of trade discounts and volume rebates.

Sale of goods

Revenue from the sale of goods is recognised when all the following conditions have been satisfied:

• ‟‟the entity has transferred to the purchaser the significant risks and rewards of ownership of the goods;

• ‟‟the entity retains neither continuing managerial involvement to the degree usually associated with ownership nor

effective control over the goods sold;

• ‟‟the amount of revenue can be measured reliably;

• ‟‟it is probable that the economic benefits or service potential associated with the transaction will flow to the

• entity; and

• ‟‟the costs incurred or to be incurred in respect of the transaction can be measured reliably.

Rendering of services

When the outcome of a transaction involving the rendering of services can be estimated reliably, revenue associated with the

transaction is recognised by reference to the stage of completion of the transaction at the reporting date. The outcome of a

transaction can be estimated reliably when all the following conditions are satisfied:

• ‟‟the amount of revenue can be measured reliably;

• ‟‟it is probable that the economic benefits or service potential associated with the transaction will flow to the entity;

• ‟‟the stage of completion of the transaction at the reporting date can be measured reliably; and

• ‟‟the costs incurred for the transaction and the costs to complete the transaction can be measured reliably.

When services are performed by an indeterminate number of acts over a specified time frame, revenue is recognised on a

straight line basis over the specified time frame unless there is evidence that some other method better represents the stage

of completion. When a specific act is much more significant than any other acts, the recognition of revenue is postponed until

the significant act is executed.

When the outcome of the transaction involving the rendering of services cannot be estimated reliably, revenue is recognised

only to the extent of the expenses recognised that are recoverable.

1.5 Revenue from non-exchange transactions

Non-exchange transactions are defined as transactions where the entity receives value from another entity without directly

giving approximately equal value in exchange.

Cost Recovery Trading Entity generates revenue when costs are recovered with the delivery of services to the public. These

services include:

• Section 24G fines - Revenue in this case is recognized on an accrual basis when the fine is issued.

Accounting policies




Interest income is recognized on time- proportion basis using the effective interest method. When a receivable is impaired, Cost

Recovery Trading Entity will reduce the carrying amount to its recoverable amount, being the estimated future cash flow discounted

at the original effective interest rate of the instrument, and continues unwinding the discount as interest income. Interest income on

impaired loans is recognized using the original effective interest rate.

1.6 Unauthorised expenditure

Unauthorised expenditure means:

• ‟‟overspending of a vote or a main division within a vote; and

• ‟‟expenditure not in accordance with the purpose of a vote or, in the case of a main division, not in accordance with the purpose

of the main division.

All expenditure relating to unauthorised expenditure is recognised as an expense in the statement of financial performance in the

year that the expenditure was incurred. The expenditure is classified in accordance with the nature of the expense, and where

recovered, it is subsequently accounted for as revenue in the statement of financial performance.

1.7 Fruitless and wasteful expenditure

Fruitless expenditure means expenditure which was made in vain and would have been avoided had reasonable care been exercised.

All expenditure relating to fruitless and wasteful expenditure is recognised as an expense in the statement of financial performance

in the year that the expenditure was incurred. The expenditure is classified in accordance with the nature of the expense, and where

recovered, it is subsequently accounted for as revenue in the statement of financial performance.

1.8 Irregular expenditure

Irregular expenditure as defined in section 1 of the PFMA is expenditure other than unauthorised expenditure, incurred in

contravention of or that is not in accordance with a requirement of any applicable legislation, including -

(a) this Act; or

(b) the State Tender Board Act, 1968 (Act No. 86 of 1968), or any regulations made in terms of the Act; or

(c) any provincial legislation providing for procurement procedures in that provincial government.

National Treasury practice note no. 4 of 2008/2009 which was issued in terms of sections 76(1) to 76(4) of the PFMA requires the

following (effective from 1 April 2008):

Irregular expenditure that was incurred and identified during the current financial and which was condoned before year end and/or

before finalisation of the financial statements must also be recorded appropriately in the irregular expenditure register. In such an

instance, no further action is also required with the exception of updating the note to the financial statements.

Irregular expenditure that was incurred and identified during the current financial year and for which condonement is being awaited

at year end is recorded in the irregular expenditure register. No further action is required with the exception of updating the note to

the financial statements.

Accounting policies




Where irregular expenditure was incurred in the previous financial year and is only condoned in the following financial year, the

register and the disclosure note to the financial statements must be updated with the amount condoned.

Irregular expenditure that was incurred and identified during the current financial year and which was not condoned by the Na-

tional Treasury or the relevant authority must be recorded appropriately in the irregular expenditure register. If liability for the

irregular expenditure can be attributed to a person, a debt account must be created if such a person is liable in law. Immediate

steps must thereafter be taken to recover the amount from the person concerned. If recovery is not possible, the accounting of-

ficer or accounting authority may write off the amount as debt impairment and disclose such in the relevant note to the financial

statements.

The irregular expenditure register must also be updated accordingly. If the irregular expenditure has not been condoned and no

person is liable in law, the expenditure related thereto must remain against the relevant expenditure item, be disclosed as such

in the note to the financial statements and updated accordingly in the irregular expenditure register.

1.9 Financial Risk Management

Financial Risk Factors

Cost Recovery Trading Entity’s activities expose it to some financial risks, most of which are managed through internal controls.

Cost Recovery Trading Entity has direct access to its bank account, and cash management is performed.

Risk Management is carried out and monitored by the Risk Management unit in the Department of Agriculture and Rural Devel-

opment under policies approved by the Head of Department. The Gauteng Department of Agriculture and Rural Development

has written principles for overall risk management. As a trading entity of the Gauteng Department of Agriculture and Rural

Development, these principles apply to Cost Recovery Trading Entity.

The most significant financial risks are related to reporting (inaccurate financial information that might result in inaccurate re-

porting and not meeting reporting deadlines in terms of PFMA) and financial systems (payment systems not aligned to business

processes).

The risk of reporting was mitigated by the implementation of an independent financial package, enabling Cost Recovery Trading

Entity to record financial information on an accrual basis, as opposed to the modified cash basis run by its parent department.

Accounting policies




1.9.1 Liquidity Risk

For Cost Recovery Trading Entity, prudent liquidity risk management implies maintaining sufficient cash to meet its commitments.

To a certain extent, the Gauteng Department of Agriculture and Rural Development through its cash management programme covered

this, if any.

Notes to the Annual Financial Statements

Figures in Rand 2015 2014

R’000 R’000

2 Revenue from non-exchange transactions Section 24G Fines 1 815 8 374

Other - 15 429

Sub total 1 815 23 803

3 Revenue from exchange transactions Accommodation – Roodeplaat Nature Reserve 200 338

Entrance Fees – Entrance at all reserves 868 944

Veterinary Services - Permits 3 464 2 850

Imports – Conservation 1 361 981

Interest Earned On Outstanding Receivables 712 12

Other – sundry income 9 3 162

Sub total 6 613 8 287

TOTAL 8 428 32 090

4 Operating Expenses

Administration Costs 16 14

Management Fee 8 428 4 218

Fuel, Oil and Lubrcnt - 108

Spares & Access - 686

Uniform and Prot Clothing - 757

Electrical Supp - 31

KM (Own Transport) - 1 230

General Expenses 4 -

Debt Impairment 1 476 11 231

TOTAL 9 923 18 275

Notes to the Annual Financial Statements




The debt impairment of R256 000 relates to the impairment of Section 24G fines as a result of the courts allowing a

reduction in the value of the fines. The prior year figure of R10 714 000 relates to the unwinding up of the Protea

Hotel contract after which it was established that they actually owed the entity R1 439 000. After taking into

consideration the payables and receivables from both sides, an amount of R10 714 000 was subsequently written off.


R’000 R’000

5 Debt Impairment

Contribution to allowance 365 -

Debt written off 1 111 11 231

TOTAL 1 476 11 231

6 Receivables from non-exchange transactions

S24G Fines 1 682 5 073

Allowance for impairment (365) -

Net Receivables after provision 1 317 5 073


R’000 R’000

Reconciliation of provision for impairment of trade and other receivables

Opening balance - -

Provision raised 365 -

Amounts written off against the allowance - -

TOTAL 365 -

Age analysis:

91 - 120 days 1 317 5 073

The prior year receivables amount increased from the initial amount of R3 232 000 to R5 073 000 as a result of an error identified in the

accounting for section 24G fines. The prior year figures have been restated in this regard.

The current year figure for receivables of R1 317 000 has taken into account all the section 24G fines issued as required by accrual

accounting less any impairment.




The debt impairment of R256 000 relates to the impairment of Section 24G fines as a result of the courts allowing a

reduction in the value of the fines. The prior year figure of R10 714 000 relates to the unwinding up of the Protea

Hotel contract after which it was established that they actually owed the entity R1 439 000. After taking into

consideration the payables and receivables from both sides, an amount of R10 714 000 was subsequently written off.


R’000 R’000

5 Debt Impairment

Contribution to allowance 365 -

Debt written off 1 111 11 231

TOTAL 1 476 11 231

6 Receivables from non-exchange transactions

S24G Fines 1 682 5 073

Allowance for impairment (365) -

Net Receivables after provision 1 317 5 073


R’000 R’000

Reconciliation of provision for impairment of trade and other receivables

Opening balance - -

Provision raised 365 -

Amounts written off against the allowance - -

TOTAL 365 -

Age analysis:

91 - 120 days 1 317 5 073

The prior year receivables amount increased from the initial amount of R3 232 000 to R5 073 000 as a result of an error identified in the

accounting for section 24G fines. The prior year figures have been restated in this regard.

The current year figure for receivables of R1 317 000 has taken into account all the section 24G fines issued as required by accrual

accounting less any impairment.


R’000 R’000


Cash and bank balance on hand 23 637 14 580

Petty Cash 3 3

TOTAL 23 640 14 583

8 Payables from exchange transactions

Income received in advance - 44

Payable 8 428 1 589

TOTAL 8 428 1 633

9 Net cash inflows/outflows from operating activities

Surplus/(Deficit) before tax (1 495) 11 973

Adjustment for:

Impairment of debtors 1 476 -

Operating surplus before working capital changes: (19) 11 973

Increase/(Decrease) in Payables 6 796 (16 105)

(Increase)/Decrease in Receivables 2 280 9 753

9 057 5 621





R’000 R’000

10 Categories of financial instruments

The accounting policies for financial instruments have been applied to the line items below:

2015

Financial assets financial assets Held at fair value Total

at amortised cost

Cash and cash equivalents - 23 640 3 640

Trade and other receivables 1 317 - 1 317

TOTAL 1 317 23 640 24 957

2014 Restated

Financial assets financial assets Held at fair value Total

at amortised cost

Cash and cash equivalents - 14 583 14 583

Trade and other receivables 5 073 - 5 073

TOTAL 5 073 14 583 19 656

2015

Financial liabilities financial liabilities Total

Amortised cost

Trade and other payables 8 428 8 428

TOTAL 8 428 8 428

2014

Financial liabilities Financial liabilities Total

Amortised cost

Trade and other payables 1 633 1 633

TOTAL 1 633 1 633

.





R’000 R’000

11 Taxation No provision for taxation has been made in the financial statements, as Cost Recovery is not a tax paying entity.

(The entity, as part of the Department of Agriculture and Rural Development is exempt, as per s20 of the Income

Tax Act 58 of 1962).

12 Related party transactions

Relationships

The entity had transactions with the following parties for the current reported period

Cost Recovery is a trading entity under the control of Gauteng Department of Agriculture and Rural Development;

therefore Gauteng Department of Agriculture and Rural Development is considered as its parent department.

The following transactions

took place between Cost Recovery and the Department:

Management Fees 8 428 4 218

General Expenses - 2 812

Amounts received from (paid to) related parties

Trade and other receivables from GDARD - 3 232

Amounts owing to related parties

Trade and other payables to GDARD 8 428 -

13 Irregular Expenditure

The contract between the Gauteng Department of Agriculture and Rural Development and Protea Hotel expired and was

extended without following proper procurement processes resulting in the fees charged by Protea for 2011/2012

being regarded

as irregular expenditure





R’000 R’000

Reconciliation of Irregular Expenditure:

Opening Balance - 876

Irregular Expenditure condoned - (876)

14 Events after reporting period.

A decision was taken by the HOD and MEC to close down the entity effective 31 July 2015 and approval was granted by Treasury.

15 Prior year error.

During the current financial year prior period errors were discovered. Retrospective adjustments to the prior period have been

made due to the significant nature of the effect of the errors on the prior periods reported results. The effect of the correction is

as follows:

Section 24G fines were previously recognised on cash basis. This was subsequently corrected during the 2014/15 financial year

and prior year figures were adjusted in this regard.

The comparative amount(s) relating to the statement of financial position have been restated as follows:

Statement of financial position

Increase in Accounts receivable

- 1 842

TOTAL - 1 842

Statement of financial performance

Increase in revenue - 2 360

Increase in debt impairment - 517

The comparative amount(s) relating to the statement of changes in net assets have been restated as follows:

Statement of changes in equity

Increase in Accumulated surplus - 1 842

TOTAL - 1 842






16. Comparative figures

During the current financial period errors were identified which resulted in restatements of prior periods figures.

Statement of financial position

1. Trade and other receivables have decreased as a result of the following factors:

• Revenue from S24G Fines incorrectly recognised on cash basis in prior periods.

Amount as

previously Restated

disclosed amount Change

Assets R’000 R’000 R’000

Current Assets

Receivables from non-exchange transactions 3 232 5 073 1 842

Net Assets

Accumulated surplus/(deficit) 16 182 18 024 1 842





R’000 R’000

Statement of financial performance

1. The increase in revenue is as result of S24G Fines incorrectly recognised on cash basis in prior periods.

2. The increase in debt impairment was as a result of non-recoverable S24G fines not written off in prior period.

Amount as

previously Restated

disclosed amount Change

Income

Revenue from non-exchange transactions (S24G Fines) 6 015 8 374 2 359

Expenses

Debt impairment - 517 517

17. Change in estimate

In the current year the management fee was estimated to be 80% as compensation of employees and 20% as

goods and services of the revenue generated by the entity as compared to the previous year when it was 5%.This related

in a change in estimate.

Therefore the management fee has been reassessed and amended as follows:

Income statement Impact Old New Change (Decrease)

/Increase

Current year:

Management Fee 7 424 8 428 1

004

7 424 8 428 1 004



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