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CITY OF GREATER GEELONGMUNICIPAL EMERGENCY MANAGEMENT PLAN

PART 4 EMERGENCY RESPONSE OPERATIONS: 2017 - 2019

Contents

Part 4 Emergency Response Operations Page

Amendment Summary – Part 4............................................................................................................3

4.1 Coordination, Control, Command, Consequence, Community Connection & Communications………………………………………………………………………………………4

4.1.1 Coordination....................................................................................................................... 44.1.2 Control................................................................................................................................ 44.1.3 Command........................................................................................................................... 44.1.4 Consequence Management................................................................................................4

4.1.5 Community Connection………………………………………………………………...…………54.1.6 Communications............................................................................................................... ..54.1.7 Class 1, Class 2 and Class 3 Emergencies ......................................................................64.1.8 Non-major Emergencies.....................................................................................................64.1.9 The role of the Victoria Police.............................................................................................64.1.10 Incident Emergency Response Coordinator ......................................................................8

4.2 Incident Tier Teams……………………………………………………………………………………84.2.1 Incident Tier Teams (at Municipal level).............................................................................84.2.2 Non-Major Emergencies ....................................................................................................9

4.3 Response Preparedness…………………………………………………………………………….104.3.1 Contact Arrangements – Council......................................................................................104.3.2 Contact Arrangements – Other Agencies.........................................................................104.3.3 Response Operations.......................................................................................................104.3.4 Resource Supplementation...............................................................................................114.3.5 Activation Protocol – Council Resources..........................................................................144.3.6 Equipment Schedules.......................................................................................................144.3.7 Transport – Council Community & Private Buses.............................................................14

4.4 Catering Arrangements……………………………………………………………………………..154.5 Evacuation / Shelter………………………………………………………………………………….16

4.5.1 Evacuation........................................................................................................................164.5.2 Register. Find. Unite Registration System Box Locations.................................................174.5.3 Places of Last Resort (bushfire only)................................................................................174.5.4 Sheltering in Place/Inside.................................................................................................17

4.6 Information About the Community………………………………………………………………..184.6.1 Vulnerable Facilities / Vulnerable Persons Register.........................................................184.6.2 Re Vulnerable facilities.....................................................................................................194.6.3 Obtaining Current Population Data...................................................................................20

4.7 Municipal Emergency Coordination Centre (MECC)…………………………………………...204.8 Municipal Relief / Recovery Coordination Centre………………………………………………21

4.8.1 Activating the Municipal Relief / Recovery Coordination Centre, .....................................214.8.2 Crisisworks.......................................................................................................................214.8.3 Rosters............................................................................................................................. 214.8.4 Administrative Support......................................................................................................21

4.9 Declaration of an Emergency Area………………………………………………………………..21

Issue Date: December 2018 Part 4 - 1Review Date– Sept 2018 .



4.10 Event Specific Arrangements: BUSHFIRES………………………………………………… …224.10.1 State Control Priorities......................................................................................................224.10.2 Declared Fire Danger Period............................................................................................224.10.3 Fire Danger Ratings..........................................................................................................224.10.4 Bushfire Terminology........................................................................................................234.10.5 Controlled Burns & Bushfire Status...................................................................................25

4.11 Agency Specific Arrangements……………………………………………………………………254.11.1 Activation of Relief Coordination Centre ..........................................................................264.11.2 Spare................................................................................................................................ 264.11.3 Rostering – Council Staff..................................................................................................264.11.4 Notification of the Chief Executive Officer.........................................................................264.11.5 Spare................................................................................................................................. 274.11.6 Traffic Management..........................................................................................................274.11.7 Road Closures Associated with Bushfire..........................................................................274.11.8 Closure of Arterial Road Network.....................................................................................274.11.9 Notification Protocol for Bushfires– Road Closures..........................................................274.11.10 Removal of Burnt Out Cars from Road Reserves.........................................................284.11.11 Removal of Dead Stock................................................................................................294.11.12 Downed Power Lines....................................................................................................29

4.11.13 Sources of Information…………………………………………………………………….....29 4.11.14 Warning the Community ………………………………………………………………….….30

4.12 Event Specific Arrangements: FLOODS……………………………………………………….…324.13 Event Specific Arrangements: SEVERE WEATHER……………………………………….…..414.14 Event Specific Arrangements: HEATWAVE……………………………………………….…….474.15 Event Specific Arrangements: Cold Weather………..…………………………………….……51 4.16 Event Specific Arrangements: Thunderstorm Asthma……………..…………………….….. 514.17 Event Specific Arrangements: Shark Hazard………………….........…………………….…….524.18 Arrangements - Other Events:………………………………………………………………………524.19 Resource and Capacity Mapping……………………………………………………………………554.20 Links to Other Emergency Management Plans…………………………………………………..564.21 Control, Support Agency Arrangements…………………………………………………………..564.22 Aerial Imagery............................................................................................................................ 564.23 Initial Impact Assessment (IIA).................................................................................................574.24 Response/Recovery Handover………………………………………………………………………604.25 Post-operational Debriefing (After Action Review)................................................................61

ATTACHMENTS:A: Process Chart, Deployment of Council Resources to a BushfireB: Rivers/Creeks and Catchments




Amendment Summary – Part 4

VersionNumber

Amendment Date

Change/ Reason for Change

2017-2019 Sept 2016 1. Header & Footer amended2. S 4.1 re-worded Coordination, Control and Command and added

Consequence M’ment and Communications3. S 4.1.1 added Classes of Emergencies4. S 4.2 updated5. S 4.3.3 table updated6. S 4.5 Evacuation updated7. S 4.6.1 Special note added re VPR and the impact of the NDIS8. S 4.8 Reworded to reflect the removal of MECCs from the EMMV9. S 4.10 Bushfire updated and edited10. S 4.11 Floods updated and edited11. S 4.12.Severe Weather updated and edited12. S 4.13 Heatwave updated and edited13. S 4.14 Other Events updated and edited14. Attachment A: BSWR Single Incident Response Protocol added15. Attachment C: Rivers/Creeks and Catchment Map added

Sept 2017 1. Footer updated2. S4.1.5 added3. S4.3.3, table updated4. S4.4.4 note regarding catering amended5. S4.5.1 Sentence re VicPol consulting the VPR added6. S4.11.4 amended to include reference to a Relief Centre7. S4.12, Note on p4-36 updated8. S4.12, Table on p4-37 updated9. S4.12, Note added to p4-39 re new electronic driver warning

system10. S4-13, p4-44, Note 2 added11. S4-14-1 Control Agency updated to match the EMMV12. P51, Note added13. S4-17 Cold Weather added14. S4-18 Thunderstorm Asthma added15. S4-17 State Shark Hazard added16. S4-25.1 additional text added to support transition

Sept 2018 1. Footer updated2. S4.1.9 updated to reflect EMMV3. S4.5.5 Single Incident Emergency Assistance & Attachment A

moved to Part 5 and now called Non-Major Emergencies4. S4.15 Cold Weather (Sleeping Rough) was updated5. S4.17 additional information added re State Shark Hazard Plan6. S4.18.1 additional reference added re Power Disruption7. Attachment A updated to reflect new management arrangements

for the City’s heavy earthmoving equipment




4.1 Coordination, Control, Command, Consequence, Community Connection and Communications (Source: EMMV Part 3, Aug 2016)

Victoria bases its emergency response arrangement on the management functions of control, command and coordination, broadly described as follows:

4.1.1 CoordinationCoordination s the bringing together of agencies and resources to ensure effective response to and recovery from emergencies.

Response Coordination: this brings together agencies and resources to support the response to emergencies. Broadly, their functions are: Effective control arrangements have been established and are maintained to

manage the response to emergencies; Effective information sharing; and The necessary resources are accessed to support the response to

emergencies.

4.1.2 ControlControl is the overall direction of response activities in an emergency, operating horizontally across agencies.

In Victoria, the authority for control is established in the State Emergency Response Plan, with the details listed in the EMMV Part 7 – Emergency Agency Roles.

Controllers are responsible for leading all agencies responding to the emergency. Specific arrangements apply to the appointment of Class 1 and Class 2 emergencies and for fires other than a major fire.

4.1.3 CommandCommand is the internal direction of personnel and resources, operating vertically within an agency.

Each agency has its own ‘chain of command’ which is the agencies hierarchy that identifies the link between each individual and their supervisor.

Additionally, in order to meet the objectives of emergency management in Victoria, those performing the control, command and coordination functions need to ensure:

the consequences of the emergency are managed; and there is communication that meets the information needs of

communities, Government, agencies and business.

These functions are illustrated in the following Figure and are discussed in the relevant sections of this Plan.

4.1.4 Consequence ManagementThis involves the coordination of activities of agencies with a role in delivering of services to the community, with the aim of minimising the adverse consequences of emergencies on the community. Consequence Management should be a precursor to relief and recovery activities.

4.1.5 Community Connection (source: https://www.emv.vic.gov.au/news/the-six-cs




The understanding of and connecting with trusted networks, trusted leaders and all communities to support resilience and decision making.

Understanding the impact of an emergency, the consequences of the impact and how we reach in and acknowledge the community connections before during and after an emergency is vital to building a sustainable emergency management system and one that recognises the central tenets of wellbeing, liveability, sustainability and viability for communities. This approach is supported by the State Emergency Management Priorities which include "primacy of life" and issuing of information and warnings to communities as non-negotiable and a focus on protection of property, infrastructure, economics and environment assets and values

4.1.6 CommunicationsThis relates to communications with the public, reporting to government and communicating with stakeholder agencies during emergencies

Above: Conceptual depiction of the relationship between control, command and coordination in emergency response (shown at the incident level) (Source: EMMV Part 3, Aug 2016)

Further Reading:For additional information on responsibilities, coordination, control, command, consequence management and communications for:

Class 1 emergencies Class 2 emergencies and Class 3 emergencies

Go to Part 3 EMMV (Aug 2016) , pp 3-9 to 3.11 respectively https://www.emv.vic.gov.au/news/the-six-cs

See also EMV’s Foundations of Emergency Management Class 1 Emergencies (2015)




4.1.7 Class 1, Class 2 and Class 3 Emergencies (Source: EMMV Part 3, Aug 2016)The EMMV defines a Class 1 or Class 2 emergency as:

A Class 1 emergency is either: a major fire, or any other major emergency for which the control agency is the

Metropolitan Fire Brigade (MFB), Country Fire Authority (CFA) or Victoria State Emergency Service (VICSES).

A Class 2 emergency is a major emergency that is not: a Class 1 emergency, or a warlike act or act of terrorism, whether directed at Victoria or at any

other state or territory of the Commonwealth, or a hi-jack, siege or riot.

A Class 3 emergency is: for the purpose of the SERP, a Class 3 emergency means a warlike act

or act of terrorism, whether directed at Victoria or a part of Victoria or at any other State or Territory of the Commonwealth, or a hi-jack, siege or riot. A Class 3 emergency may also be referred to as security emergencies.

4.1.8 Non-major Emergencies (source: Part 3, EMMV, Aug 2016, p 3-11)These are small events that meet the definition of ‘emergency’ that are managed by community members or through the normal business continuity of the organisation.

The following roles and responsibilities apply where an agency formally responds to an emergency and the arrangements for managing a major emergency are not yet in place or are not required, such as where local resources resolve the emergency and significant consequences to the community are not anticipated.

Response coordination

Control Command Consequence Management

Communications

State EMC (liaises with RERCs and MERCs thru the SPLO)

- Agency Chain of Command

- -

Regional RECR - - -Incident MERC / IERC Incident

ControllerAll Agencies Incident Controller

Above: Roles & responsibilities for non-emergencies (formal response)

4.1.9 The role of the Victoria Police The EMMV contains key information on the following positions (see below). To see a complete listing of roles/responsibilities go to the sources listed against each position:

Sections 56 and 57 of the EM Act 2013 list the responsibility of the Victoria Police in emergency response coordination.




The Chief Commissioner of Police has appointed a Senior Police Liaison Officer and an emergency response coordinator for each Victorian government region* and municipality in Victoria.

*Part 8 Appendix 8 of the EMMV defines the Victorian Government regions and municipal districts.

A) Senior Police Liaison Officer (source: Part 3, Appendix A EMMV, Aug 2016)The function of the Senior Police Liaison Officer is to:

provide advice to the EMC deal with requests to or from, any police officer appointed as an

emergency response coordinator for a region or municipal district

B) Regional District Emergency Response Coordinator (RERCs) (source: Part 3, Appendix A EMMV, Aug 2016)

The member of Victoria Police appointed as an emergency response coordinator for each Victorian Government region is known as a Regional Emergency Response Coordinator (RERC). The RERC may from time to time appoint deputies.

The RERC or his/her representative may chair the Regional Emergency Response Planning Committee. Details of this committee are set out in Part 5 of the EMMV.

The RERC will communicate with the EMC through the Senior Police Liaison Officer. The role of the RERC is to (source: Part 3 EMMV, Aug 2016, p3-32):

Coordinate resources or services within the emergency response region, having regard to the provisions of section 56(2) of the EM Act 2013;

Monitor control arrangements for emergencies across the region to ensure they are effective;

Where necessary, ensure the Regional Controller has formed and is chairing the Regional Emergency Management Team (REMT) or, where there are multiple disparate emergencies in the Region, form and chair the REMT; and

Source resources and services requested by the Municipal Emergency Response Coordinators and escalate requests unable to be fulfilled by the region to the EMC through the Senior Police Liaison Officer.

Refer to the above reference for additional responsibilities

C) (Municipal) Emergency Response Coordinator (MERC) (source: Part 3, Appendix A EMMV, Aug 2016)

The member of Victoria Police appointed as an emergency response coordinator for each municipal district is known as a Municipal Emergency Response Coordinator (MERC).

The MERC sits on the Municipal Emergency Management Planning Committee.

The MERC will communicate with the EMC through the RERC (and subsequently the Senior Police Liaison Officer).

The role of the MERC is to (Source: Part 3 EMMV, Aug 2016, p3-32):




Ensure that the appropriate control and support agencies are in attendance - or have been notified by the controller and are responding to an emergency;

In the event of uncertainty, determine which agency is to perform its statutory response role, where more than one agency is empowered to perform that role;

Ensure the Incident Controller has formed and is chairing an Incident Emergency Management Team (IEMT) or, if the Incident Controller is unable to attend or there are several disparate emergencies within the municipality, form and chair an IEMT; and

Arrange for the provision of resources requested by control and support agencies and escalate unfulfilled requests to the RERC.

4.1.10 Incident Emergency Response Coordinator (source EMMV Part 3, Aug 2016)The Incident Emergency Response Coordinator is usually the senior member of Victoria Police at the initial scene of an emergency or at the place where control is being exercised at incident level. This role usually relates to the first response to an emergency, and the person fulfilling the role may change in seniority as the emergency escalates or de-escalates.

The role of the IERC is to: In a presence at the place where control is being exercised and

represent the MERC in their absence; Ensure effective control is established and maintained; Ensure that the appropriate control and support agencies are in

attendance – or have been notified by the controller and are responding to an emergency;

In the event of uncertainty, determine which agency is to perform its statutory response role, where more than one agency is empowered to perform that role; and

Ensure the Incident Controller has formed and is chairing an Incident Emergency Management Team (IEMT) ensuring effective information sharing.

4.2 Incident Tier Teams (source: Part 3, EMMV, Aug 2016, p 3-19)The Incident Controller will activate incident tier teams as required in anticipation of or in response to an event. Incident tiers apple to both non-major and major emergencies.

Further Reading:For information on State Tier Teams refer to EMMV, Part 3, s4.2, Aug 2016For information on Regional Tier Teams refer to EMMV, Part 3, s4.3, Aug 2016

4.2.1 Incident Tier Teams (at Municipal level)For a major emergency, an IMT and a IEMT will support the Incident Controller. The IEMT for a major emergency has a wider membership and a broader focus on consequence management that an IEMT bought together for a non-major emergency.

The Incident Emergency Management Team a collaborative forum where agencies with a diverse range of responsibilities during emergencies identify and discuss the likely consequences of an emergency and assist the Incident Controller to establish priorities and plan a ‘whole-of-government’ approach to its management




The Chair of the IEMT is usually the Incident Controller or a nominated Deputy Controller

Team Primary Function Supported by the TeamMember

The Chair and membership will vary according to the Class and specific

form of emergency

Incident Management Team (IMT)

Control:To support an incident controller to perform their control function.

The IC will establish an IMT where they require assistance to perform their control function. The IMT is usually part of an overall incident management system adopted by the agency for the specific class of emergency and which should be based on:

Flexibility Management by objectives Function management Unity of effort Span of control

Chair:Incident Controller

Members:Members of the control and support agencies providing the IC with support in functions that could include:

Planning Intelligence Public information Operations Investigation Logistics finance

Incident Emergency Management Team (IEMT)

CoordinationThe IEMT supports the IC. Their focus is managing the effect and consequences of the emergency.

An IEMT for a major emergency will meet formally and should locate in an ICC. Some representatives may need to attend by teleconference.

Re Roles / responsibilities of the IEMT go to: https://www.emv.vic.gov.au/procedures/incident-management/

Chair: IC, where only one is appointed MERC or IERC, where there are

several classes of emergency, with several ICs appointed or where there is no IC appointed

Members: IC(s) MERC or IERC Agency commanders Health Commander (functional

commander of supporting health agencies)

MRM or Regional Recovery Manager

Rep(s) from municipal council(s) affected

Agency/community/business reps as appropriate

Above: Incident Tier Teams (Major Emergencies) (source: EMMV, Part 3, Aug 2016, p3-19)

4.2.2 Non-Major Emergencies (source: EMMV, Part 3, s4.4.2, Aug 2016)Many non-major emergencies are managed through the normal or business continuity arrangements of industry, agencies or government and more formal arrangements are not necessary.

Where a formal response for a non-major emergency is required, the IC manages the incident in accordance with agency practice and the following arrangements.

Where several agencies respond to the incident, the IC, the IERC and support agency commanders should form an IEMT.

The IC undertakes all the functions required to manage the incident and may enlist support in specific incident management functions but does not usually require the formation of an IMT.


https://www.emv.vic.gov.au/procedures/incident-management/




Team Primary Function Supported by the TeamMember

The Chair and membership will vary according to the Class and

specific form of emergency

Incident Emergency Management Team (IEMT)

Control & CoordinationTo plan an coordinate the actions of the agencies responding to the emergency

For non-major emergencies, the IEMT will usually locate near the incident scene.

Re Roles / responsibilities of the IEMT go to: https://www.emv.vic.gov.au/procedures/incident-management/

Chair: Incident Controller The IERC, where there is

no appointed IC

Members: IC IERC Agency Commanders

Above: Incident Tier Teams (Non- Major Emergencies) (source: EMMV, Part 3, Aug 2016, p3-20)

4.3 Response PreparednessPreparedness involves the establishment of event management structures, the development of systems and the testing / evaluation of organizations of their capacity to effectively perform their allocated tasks. Council’s Municipal Emergency Management Plan is the public component that outlines the management arrangements for incidents. The Plan and all supporting documentation sits ready to be called upon for any incident.

4.3.1 Contact Arrangements – CouncilDuring Business or Outside Business HoursIf there is a need to contact the MEM, MERO, MRM, PHEC, use Part 10 of MEMPlan

4.3.2 Contact Arrangements – Other AgenciesThe majority of key contacts are contained with Part 10 of the Municipal Emergency Management Plan. A more extensive contact list is regularly circulated by DHHS. Shortly this DHHS Contact Directly will be stored on EM COP under the Regions tab.

4.3.3 Response OperationsTypical Response TasksVarious response activities take place during an event. Responsibility of these tasks fall to various organizations/individuals. Refer to the following table for a guide to some of these tasks.

Most Common Response Tasks & Responsibilities

MAIN TASKSRESPONSIBILITY

INCIDENT LEVEL REGIONAL LEVEL

Erect barriers and/or road signs on closed roads and highways

City of Greater Geelong & VicRoadsPolice, VICSES

VicRoads other MunicipalitiesPolice, VICSES

Planned Evacuation Police in consultation with Control Agency and City of Greater Geelong and others

Police in consultation with Control Agency, DHHS and municipalities involved






MAIN TASKSRESPONSIBILITY

INCIDENT LEVEL REGIONAL LEVEL

Accessing the VPR – for evacuation purposes

VicPol VicPol

Managing Relief/Recovery Centres City of Greater Geelong via MRMVicPol

Police & Municipalities

Rescue Police & VICSES & CFA (as per EMMV)

Police & VICSES & CFA (as per EMMV)

Advice on drainage & pumping (for flood event) & other specialist advice

CCMA, City of Greater Geelong CCMA & Municipalities

General assistance to the public eg sandbagging, lifting furniture, etc. – subject to availability of people and resources at the time (for flood event)

VICSES Local Units & City of Greater Geelong

VICSES/Councils

Media releases – agencies own area of responsibility only.

Control Agency, Police,City of Greater Geelong (on council activities/reputation, support activities and recovery operations only)

Control Agency & Police

Animal Management DEDJTR (farm animals)Council Animal M’ment Coordinator (domestic animals)DELWP (native animals)

DEDJTRMunicipalities

Supply of physical resources MERC, IERC Police RERC

Provision of specialist information (GIS, Resident property data)

City of Greater Geelong

Sourcing & coordinating physical resources from Council

MERO Relevant MERO

Gathering and Disseminating Information Control Agency & City of Greater Geelong

Regional Controller & Municipalities

Community Warnings Control Agency/Police Control Agency/Police RERC

Catering for Response Crews Council Crews Other Agencies ERC(s) – affected community

Council via MRMControl Agency.Council MRM via supplier

Council (CoGG crews only, unless otherwise agreed to by MERO’s) via MRMControl AgencyRed Cross

Initial Impact Assessment Control Agency Control Agency

Secondary Impact Assessment Municipality & assisted by DHHS Municipalities & assisted by DHHS

Post Emergency Needs Assessment Municipality & assisted by DHHS Municipalities & assisted by DHHS

Debrief Police MERC Police RERC

4.3.4 Resource Supplementation Under Part 4, Cl 20 (2) of the Emergency Management Act 1986, ‘…a municipal emergency management plan must contain certain provisions viz:

(a) identify the municipal resources (being resources owned or under the direct control of the municipal council) and other resources (see note 3 below)




available for use in the municipal district for emergency prevention, response and recovery; and

(b) under Cl 21 (1) & (2) a municipal council must: Appoint a person(s) to be the Municipal Emergency Resource Officer

(MERO) The MERO is responsible to the council for ensuring the co-ordination of

municipal resources*

*municipal resources are resources that are owned or under the direct control of the municipal council, i.e. within Table One, these resources and for the purposes of this Plan, are referred to as Cat A & Cat B, with all three ‘categories’ (see Table One) collectively referred to as Supplementary Resources

SUPPLEMENTARY RESOURCESCategory Description Remarks

Cat A Resources These are resources owned by the Council

These resources include inter alia: labour, plant/equipment, materials and other council assets.

Cat B Resources These are resources under the Direct Control of the Council

These are resources under contract to the Council, e.g. Heavy Plant Contract administrated by City Services Fleet Unit

Cat C Resources These are Other Resources These are resources located within (or beyond) the municipal district that are neither owned or controlled by the council, but their availability may be identified in the municipal emergency management plan. (refer to notes 3 & 4 below)

Table OneNotes: 1. Refer to Part 9 of this MEMPlan regarding the financial constraints associated with the supply of Supplementary Emergency Response Resources from the Municipal Council.

2. Response agency requests for supplementary resources are directed to the relevant (Police) Coordinator (IERC/MERC/RERC). Supplementary emergency response resources are initially sourced at a local level, i.e. from within the municipal district. The Coordinator may contact the MERO and request the required resources. The MERO will determine whether the resources requested are available from municipal resources (owned or under the direct control of the municipal council) and if available, arrange for their provision.

3. Municipal councils are not the only source for supplementary emergency response resources, although the MERO is usually consulted first regarding the local availability of the required resources.

4. The extent to which each municipal council is prepared to be involved in sourcing other resources from within (or beyond) its municipal district should also be detailed in the MEMPlan.

5. There is no obligation for the MERO to source required resources that are not owned or under the direct control of the municipal council, i.e. other resources. However, the MERO is encouraged to extend the coordination role to the provision of other resources.

Further Reading: Practice Note- Sourcing Supplementary Emergency Response Resources from Municipal

Councils (version 3.2 July 2015, EMV) Part 9 Financial Management of the MEMPlan for financial arrangements that apply to

Supplementary Resources See Plant & Equipment Details folder in corporate filing system

Agencies should exhaust all resources owned or directly within their control, prior to requesting assistance from elsewhere.

Note: ‘Directly within their control’, means the resource is available to the agency through a pre-existing arrangement such as a contract or memorandum of understanding.




Where an agency requires resources beyond its own capacity to satisfactorily complete a task, it should request assistance as appropriate.

If at local level, from the (Police) MERC If the request cannot be satisfied at the local level, then via the (Police) MERC to

the Regional Emergency Response Coordinator If the request cannot be satisfied at Regional level, then to the State Emergency

Response Coordinator or delegate, who will advise the requesting agency of possible suppliers

If the request cannot be satisfied from resources within Victoria, it will be referred to the State Emergency Response coordinator or delegate to seek Interstate or Commonwealth assistance

The following flowchart illustrates the process that needs to be observed.

Source: EMV Practice Note – Sourcing Supplementary Emergency Response Resources from Municipal Councils (ver 3.2 June 2015)

Notes: a) Approval to activate resources not under the control/management of Council is to be obtained from the

Municipal Emergency Resource Officer who shall first consult with the Police Municipal Emergency Response Coordinator (MERC).

b) Agencies should exhaust all resources owned or directly within their control, prior to requesting assistance from elsewhere.

c) For details dealing with the financial aspect of supplying resources, refer to Part 9 of the MEMPlan.

4.3.5 Activation Protocol – Council Resources


Control agency requires a resource

Available from• within own agency?• resource directly controlled by agency?• support agency in attendance or nearby?

NO

Available from:• municipal resources in the municipal district (IERC/MERC) or region (RERC)?• other agencies in the municipal district (IERC/MERC) or region (RERC)?• private providers in the municipal district (IERC/MERC/MERO) or region (RERC)?• Category 1 request for Defence Assistance to the Civil Community (RERC)?

Request made to IERC/MERC/RERC (as appropriate)

NO

Request made to Emergency Management Commissionervia Senior Police Liaison Officer (RERC)

Available from other agencies/organisations within Victoria?

Request to Emergency Management Australia for:• Commonwealth resources including Australian Defence Force• interstate resources• international resources

NO

Resource supplied

YES

YES

YES

YES

Control agency requires a resource

Available from• within own agency?• resource directly controlled by agency?• support agency in attendance or nearby?

NO

Available from:• municipal resources in the municipal district (IERC/MERC) or region (RERC)?• other agencies in the municipal district (IERC/MERC) or region (RERC)?• private providers in the municipal district (IERC/MERC/MERO) or region (RERC)?• Category 1 request for Defence Assistance to the Civil Community (RERC)?

Request made to IERC/MERC/RERC (as appropriate)

NO

Request made to Emergency Management Commissionervia Senior Police Liaison Officer (RERC)

Available from other agencies/organisations within Victoria?

Request to Emergency Management Australia for:• Commonwealth resources including Australian Defence Force• interstate resources• international resources

NO

Resource supplied

YES

YES

YES

YES



Council is responsible for managing and coordinating municipal resources for responding to, and recovering from emergencies. Municipal resources include those owned by the council and those under its direct control.

Agencies needing to access Council resources (i.e. owned or under the council’s direct control) need to contact the Police MERC who will then contact the MERO.

NOTE: Refer to Attachment B at the end of this Part for the ‘Fleet Access Flow Chart’ which illustrates the process of accessing Council owned resources‘

4.3.6 Equipment SchedulesThe City of Greater Geelong will assume responsibility for the preparation of a Schedule of Plant Items, both council owned and resources classed as being Direct Control resources.

This Schedule is a confidential document as it contains business information including commercial hire rates from contractors that have been secured through a tender process.

The Schedule, which will be updated at the start of each contract period by the Council’s Fleet Unit, contains the following information.

General Administrative Information After Hours Contacts for Plant Council’s Emergency Protocols for Agencies seeking access to

Council resources Municipal Emergency Response Contact List

Schedule of Council Owned Plant & Equipment Schedule of Contract Plant and supplier details

NOTE: Part 6, Ancillary Arrangements of this MEMPlan contains an extract of the plant suppliers and a brief description on equipment available.

The Emergency Management Planning concept provides the mechanism for the buildup of appropriate resources to cope with emergencies throughout the State. It also provides for requests for physical assistance from the Commonwealth when State resources have been exhausted.

4.3.7 Transport – Council Community & Private Buses

Community BusesCouncil operates 10 community buses that are stored at various locations throughout the Municipality. It also has a number or private commercial bus operators, i.e. other resources, that may be available during an emergency event. These buses may be available to assist with relocation/evacuation operations.


1. Refer to Plant and Equipment file on corporate filing system



Note: During the Fire Danger Period (FDP), Council will attempt to keep one community bus in reserve for use on Code Red days.

CAA Shuttle BusesCouncil operates 2 x 22 seated shuttle buses within the Central Activities Area (CAA) of Geelong. These buses may be available to assist with relocation/evacuation operations. One of these buses has disable access facilities.

NOTE: See Part 6: Ancillary Arrangements of this MEMPlan for further details

Council Fuel SuppliesAs at September 2013, the City of Greater Geelong had the following Diesel (D) & Unleaded (U) storage capacity at its Operations Centres and other locations:

Anakie Road Operations Centre: 30,000lit (D) / 1,000lit (U) Belmont Operations Centre : 30,000lit (D) / 1,000lit (U) Drysdale Operations Centre: 30,000lit (D) / 1,000lit (U) Drysdale Landfill: 8,000lit (D) Queens Park Golf Course: 2,000lit (D) Elcho Park Golf Course: 2,000lit (D)

4.4 Catering ArrangementsAs of 1 January 2016, Red Cross only provide catering (food and water) to the affected community at Relief Centres and the Control Agency will be responsible for the welfare of their personnel and those belonging to support agencies. During August 2015, Emergency Management Victoria released the following ‘transition information’:

Agency Responsible for:

Response agenciesThe welfare of their personnel including providing food and water.Planning for and updating the local arrangements with their partner agencies in the municipal footprint.Populating and sharing the catering supplier template to be available to all agencies.

Control agency

Organising and providing catering (food and water) for all responding and support agency personnel at an incident. This includes maintaining food safety at an incident.The costs associated with providing catering (food and water) for all responding and support agency personnel at an incident.

Victoria Police Coordinating response agencies at the municipal and regional level with leadership to address this transition.

Financial Responsibilities (Source: Part 8, Appendix 1 of the EMMV, March 2018)

Where an agency’s expenditure is in order to fulfill its own responsibilities, that agency is responsible for the costs, including services and resources sourced from others.

An agency cannot transfer its responsibility for the cost of undertaking its roles/responsibilities if the activity is in compliance with the direction or request of a response controller from another agency.




When a control agency requests services and supplies (for example, catering) on behalf of a number of supporting agencies, the control agency will be responsible for costs incurred.

Municipal councils are responsible for the cost of emergency relief measures provided to emergency-affected people

Agency considerations Escalate any issues that arise through local planning through the agency chain of

command.

Agencies to consider what practical steps can be taken to improve catering capability in remote locations, such as purchasing appropriate food storage containers or other considerations.

The control agency is responsible for sourcing, supplying and funding catering for all agencies responding to a local incident.

Depending upon the impact of an event, the Municipal Recovery Manager may choose to use a local food supplier, however, for larger events Municipal Recovery Manager may co-ordinate requests for catering, i.e. food & water, for the affected community with Red Cross

NOTE: See Part 6: Ancillary Arrangements of this MEMPlan for further details

4.5 Evacuation / ShelterEvacuations in Victoria are to be conducted in accordance with the EMMV, Part 8 Appendix 9 Evacuation Guidelines, March 2018 and Part 3 EMMV, sect 5.2.3 (Aug 2016).

4.5.1 Evacuation‘Evacuation is a risk management strategy that involves the movement of people from a specific location such as an institution, educational facility, hospital) or a town or an area of the state.’ (ref: EMMV, Part 3, s5.2.3 Aug 2016)

Primary responsibilities for evacuation are held by the Control Agency and Victoria Police. Evacuations are to be conducted in accordance with the Evacuation Guidelines – see Part 8 of the EMMV, Appendix 9.

Council will manage, through the Municipal Recovery Manager, relief centres on a municipal basis, supported by Police, VICSES/DHHS & Red Cross. These Centres provide temporary short-term shelter as well as an avenue to provide the community with information, and, if needed, personal support.

Red Cross will assume the role of registration of relocated/evacuated people on behalf of VicPol (see 4.5.2), and VicPol are responsible for accessing the Vulnerable Persons Register during an evacuation.

Council may be involved in assisting with the relocation/evacuation operation. Council’s Municipal Recovery Manager plays a lead role in relocation/evacuation operations. In the first instance, it is preferable for residents/evacuees to self-evacuate to a safe neighbour’s property or to a friend or relatives place of residence.




Council has no authority to forcibly remove or prevent anyone with a pecuniary interest in entering or staying in an area likely to be impacted.

4.5.2 Register. Find. Unite Registration System Box Locations The Red Cross ‘Register. Find. Unite’ (formally the National Registration and Inquiry System (NRIS)) kit boxes are held in each of the three VicPol stations that operate 24 x 7 plus at one kit box is stored at Avalon Airport (see following table).

Police Stations & Operating Hours R.F.U. Box LocationAvalon Airport (24hr) 80 Beach Rd, Lara, ph 1300 799 901

Old Security Office – Main Gate

Bellarine Police Station (24hr)67-69 The Parade, Ocean Grove, ph 5236 2698

Interim Property Storeroom, next to Watch house

Corio Police Station (24hr) 117 Bacchus Marsh Rd, Corio, ph 5273 9555

Sergeants Office, Ground Floor

Geelong Police Station (24hr), 110 Mercer St, Geelong, ph 5225 3100

Uniformed Sergeants Office (SE cnr)

4.5.3 Places of Last Resort (bushfire only) A Place of Last Resort (formally known as a Neighborhood Safer Place) is designed to provide sanctuary for people from the immediate life threatening effects of a bushfire. They are places or buildings designated and signposted by council, and meet the guidelines issued by CFA.

NOTE: There is no guarantee of safety at a Place of Last Resort (PLR).

As at September 2018, the City of Greater Geelong has no CFA approved PLR within its municipal footprint.

Should any location(s) be identified and assessed as meeting the assessment criteria, they will be included here as well as Council’s Municipal Fire Management Plan. Should this change, then council GIS system will include the geographic locations of same and locality maps will be included in this Plan.

Municipal Council Neighbourhood Safer Places PlanCouncil adopted this plan in June 2010. The purpose of this plan is to assist council in identifying, designating, establishing, maintaining and decommissioning a Place of Last Resort.

Refer to corporate filing system for copy of the Plan

4.5.4 Sheltering in Place/InsideAn alternative to evacuation in some circumstances may be to shelter in a suitable home, building, structure, or other safe area. Sheltering in place should be considered as an alternative when the associated risks with evacuation are considered to be greater than the risks of sheltering in place. Sheltering in place, however, will often not be without risk. Agencies should consider the risks posed to people when sheltering in place and provide




advice to them about how to best minimise these. Agencies, in conjunction with their local planning committees, should work closely with their local community to provide advice and alternatives in regards to the suitability of sheltering in place during an emergency.

Some considerations for agencies and people considering taking shelter in place are: the nature of the emergency quality of the shelter or safer area the likely duration of the emergency the need for emergency supplies such as water, food and medical

supplies the need for designated shelter managers, if applicable the contents of pre-arranged plans the age and health of the affected persons timely and relevant communication strategies.

4.6 Information About the CommunityThe Municipal Recovery Manager should be included at the various tiers of emergency response management as they are the primary source of information about a local community.

4.6.1 Vulnerable (Council) Facilities / Vulnerable Persons RegisterDuring an emergency or imminent threat of an emergency, special consideration must be given to evacuation of vulnerable people in the community. These individuals essentially fall into two categories: those residing in facilities, or attend facilities that could be considered as

being in a vulnerable location. those residing in their homes and receiving services.

The VPR consists of individuals who receive services in their homes and have been assessed by their service provider against criteria set by DHHS policy, as being vulnerable. These individuals are only placed on the VPR if the individual has agreed to same.

If necessary, VicPol, will access the Vulnerable Person Register via Crisisworks for the purposes of evacuation planning and produce the VPR report

It is likely that more time, resources, support and assistance will be required to evacuate vulnerable people from facilities, such as hospitals, aged care facilities and educational facilities. to evacuate safely.

. Notes: The VPR currently sits as a module to Crisisworks,

http://geelongcity.mecccentral.com (restricted site)

VicPol system access gives the Police member access to a ‘Generate Report’ button to produce the VP report. VicPol need to ensure that the relevant ‘at risk area’ is identified, click on the button and then the system generates the report. Councils cannot provide this report.


http://geelongcity.mecccentral.com/



The report provides a cover sheet, date time, etc, a map of the area at risk, a health summary of VPs in the area at risk that the Health Commander can use, a list of the VPs in the area at risk and then 1 page for each VP in the area at risk.

SPECIAL NOTE: NDIS & Impact on VPRThe introduction of the NDIS has seen a number of clients move away from their service providers and family members ‘fill the gap’. This has directly affected the VPR as family members may not be aware of the VPR and cannot access same. This means that the VPR will not be accurate

4.6.2 Re Vulnerable facilitiesIn accordance with the 2009 Victorian Bushfires Royal Commission recommendations, the City has developed a Vulnerable Facilities Spreadsheet. This ‘spreadsheet’ has been developed in consultation with DHHS’s Regional Office. This consultation ensured that any facilities that appear on the Department of Education & Training (DET) or DHHS’s spreadsheet did not appear on Councils listing for example, early childhood facilities. This approach assisted with the task of maintaining council’s spreadsheet

In an email dated 20th Sept 2018, the MRM advised that council’s vulnerable facilities list needs to consist of:

Kindergartens Long Day Care Centres Senior Citizens Centres and Community halls in isolated / at risk location, eg, Staughton Vale Hall,

Anakie

Note: Council has a layer on Places/WEAVE GIS under ‘Community’ and include such council facilities as:

Community Halls Neighbourhood Houses Maternal Child Health Care Centres Child Care Centres Community Health Centres Senior Citizen Centres

Data Considerations/Qualifications

Depending on the time of day and the time of the week and year, there are a number of other facilities that would need to be considered if a particular area was impacted by an emergency such as maternal and child health centres, multi- use halls and recreations facilities.

Council’s Community Life Division and Connected Communities department will be able to assist with the above.

The other difficulty is there needs to be consideration of both owner of the facility and operator of the service

1- Council owned building – service operated by a committee or someone else2- Council owned building – service operated by council 3- Non council building – service operated by a committee or private party 4- non council building – service operated by council




The City is currently developing a Social Infrastructure Plan (SIP) that will provide some information …the link to the SIP is shown below:

https://cogg.maps.arcgis.com/apps/webappviewer/index.html?id=a72bd8bbee1c4cf7a8fb7ecf483a37e6

Special Note: it is difficult to have a definitive list of venues and their details due to the variables involved, eg time of day, owner of building, operator of service

Note: Council GIS has a layer under ‘Community’ and include such council facilities as:

Neighbourhood Houses Early Year Centres

o Child Care Centreso Kindergartenso Maternal Child Health Care Centres

Senior Citizen Centres

As per the Royal Commission, Appendix J also contains a spreadsheet of those individuals/facilities that may contain vulnerable people who are considered at risk of bushfire.

4.6.3 Obtaining Current Population DataForecast.id is a web based application which provides population and household forecasts using models developed by an external agency. Data is based on the ABS results from the 2011, 2006, 2001, 1996 and 1991 Census of Population and Housing, as well as information provided by Council.

Data is presented in several formats including tables, charts, thematic mapping and printable reports. There is also the ability to produce data queries.

Data Sources::

To obtain population statistics go to:

www.id.com.au/forecast/geelong

Community Profiles (Barwon-South Western Region)

http://docs.health.vic.gov.au/docs/doc/547223CBA944B3FDCA257CCC000664B4/$File/Barwon-s.pdf

City of Greater Geelong Community Profile

http://profile.id.com.au/geelong

4.7 Municipal Emergency Coordination Centre (MECC)During August 2016, the MAV advised municipalities that references to MECCs within Parts 3 and 7 had been removed from the EMMV and steps were underway to remove additional references to MECCs from Parts 6 and 8 of the EMMV.

It is understood that MECCs will no longer be used to coordinate resources for the ICC and their role may now be focused on coordinating relief/recovery operations. To this end, the MECC maybe rebadged and referred to as the Municipal Relief/Recovery Coordination Centre.

4.8 Municipal Relief / Recovery Coordination Centre


http://docs.health.vic.gov.au/docs/doc/547223CBA944B3FDCA257CCC000664B4/$File/Barwon-s.pdf

http://www.id.com.au/forecast/geelong





The nominated site for the City of Greater Geelong’s Municipal Relief / Recovery Centre is:

City Services Corio Operations Centre Meeting Room, Anakie Road, Lovely Banks.The role of this facility is to coordinate relief/recovery services to the affected community.

4.8.1 Activating the Municipal Relief / Recovery Coordination CentreIs reasonable to assume that the Centre could be activated by:

� The activation of an Emergency Relief Centre or Centres

� The activation of an Emergency Relief Centre or Centres – at the request of a municipal neighbour

� The size/scale of the emergency and the impact on the affected community requires that external assistance be provided

� When multiple agencies are involved in delivering relief services to the affected community.

� For other reasons as determined by the Municipal Recovery Manager

Council’s MRM will decide the need for this Centre to be activated and agencies who need to be present.

4.8.2 CrisisworksThis is a software package that a number of the 79 municipal councils within Victoria are now using with their MECCs or in their Relief/Recovery Coordination Centres.

Access to this software must be approved by the relevant municipality.

The web address to this software is : http://geelongcity.mecccentral.com

4.8.3 Relief / Recovery Coordination Centre RostersAgency staff working in the Coordination Centre need to ensure that they observe their own agencies OH&S rules with respect to working hours thus ensuring that representatives are suitably rested whilst the agency is still represented in the Coordination Centre.

4.8.4 Relief/Recovery Coordination Centre Administrative SupportAdministrative support to the Coordination Centre will be coordinated by the MRM (or delegate) .

4.9 Declaration of an Emergency AreaThe Emergency Management Act 1986 provides for the declaration by senior Police of an emergency area in an area affected by an emergency under circumstances in which normal community activities and freedom of movement must be restricted because of the size, nature or location of an emergency, and where the greater powers available under a declared state of disaster are not needed or would take too long to implement.


http://geelongcity.mecccentral.com/



4.10 Event Specific Arrangements: BUSHFIRES

4.10.1 State Control PrioritiesThe State Control Priorities* consist of the following:

Protection and preservation of life is paramount – this includes: Safety of emergency services personnel; and Safety of community members including vulnerable community members

and visitors/tourists located within the incident area Issuing community information and community warnings detailing

incident information that is timely, relevant and tailored to assist community members make informed decisions about their safety

Protection of critical and community assets that support community resilience

Protection of residential property as a place of primary residence Protection of assets supporting individual livelihoods and economic

production that supports individual and community financial sustainability Protection of environmental and conservation values that considers the

cultural, biodiversity and social values of the environment

*Source: Victorian Bushfire Handbook Edition 1 – Oct 201715 by Emergency Management Victoria

4.10.2 Declared Fire Danger Period The Country Fire Authority (CFA) declares the Fire Danger Period (FDP) for each municipality at different times in the lead up to the fire season. The declaration is dependent on the amount of rain, grassland curing rate and other local conditions.

4.10.3 Fire Danger Ratings The Bureau of Meteorology (BoM)determines the Fire Danger Index (FDI) for each of the nine districts that cover the State. The FDI is a numerical score ranging from <12 to >100 and is based on Temperature, Wind Speed, Relative Humidity and Vegetation Dryness. From the FDI, the BoM and the Fire Agencies determine the Fire Danger Rating (FDR). The FDR is a prediction of fire behaviour including how hard it will be to put out a fire once it starts. The FDR also considers the FDI.

The FDR uses six categories ranging from Low/Moderate to Code Red.

The BoM provides the fire services with Fire Danger Index calculations from 1st November to 30 April of each year. The following numerical values are currently used by the Bureau of Meteorology in determining the Fire Danger Ratings (FDRs):

Forest Fire Danger Index

(FFDI)

Grass Fire Danger Rating Index (GFDI)

Fire Danger Rating(FDR)

>100 >150 Code Red75 to 99 100 to 149 Extreme50 to 74 50 to 99 Severe26 to 49 26 to 49 Very High12 to 25 12 to 24 High

<11 0 to 11 Low - Moderate




Typically, the Fire Danger Ratings are displayed via signs (see below) at numerous locations around the State of Victoria. It is the FDR that is publicised by media outlets.

NOTE: For the CENTRAL Forecast District, the Forest Fire Danger Index is used to determine the Fire Danger Rating.

Above: typical public FDR ‘fan’ gauge

4.10.4 Bushfire TerminologyBackground Notes:

a) Status of a Fire or IncidentIncident Status

Definition DELWP subdivision Definition

Going Fire expanding in a certain direction or direction(s)

Contained The spread of the fire is halted

Controlled The complete perimeter of a fire is secured and no breakaway is expected

Under Control 1 The complete perimeter of the fire is secured. No breakaway is expected

Under Control 2 The complete perimeter of the fire is secured, and no breakaway is expected. Control line quality or depth is such that only patrol is required

Safe No further suppression action or patrols are necessary

Safe No further suppression action or patrols are necessary

Safe – False alarm Mistaken or hoax reportSafe – Not found The fire has not been located,

and it is expected that no further action or patrol will be required

Safe - Overrun The fire has been overrun by another fire

(source: Victorian Bushfire Handbook, Sept 2015)




b) Incident Status TerminologyFire agencies also have a range of incident status terminology for use. These words reflect the incident status and are also linked to resource requirements:

Incident Status Definition

Not yet Under Control The fire or incident has the potential to spread or increase in difficulty. The appliances and personnel in attendance may not be sufficient

Under Control The resources in attendance and en route are sufficient to contain the incident

Stop The resources presently in attendance at the incident are sufficient. Resources that are en route are not required and may return to their own locations


c) Size of Fire of IncidentBushfires are classified in a range from Level 1 to Level 3 viz:

Bushfire Classification

Description

Level 1A small, simple fire (or group of fires) which is controlled with local resources (may include other agencies) with the Incident Controller probably undertaking more than one function, e.g. 2nd shift unlikely to be required. Approx. 0.5ha with no complex problems

Level 2

Is classified when a incident cannot be contained by 1st attack of local resources and becomes more complex. A Level 2 incident is characterised by the need for:

The deployment of resources beyond initial response; Sectoriation of the incident; The establishment of functional sections due to level of complexity; or A combination of the above, e.g. expectation that incident will be contained

within 24 hrs. Approx. 5-20ha (or much larger if there is little complexity or problem) or with some complexity and control problems

Level 3A large or complex fire where resources from a range of locations are involved. Normally, but not necessarily, will involve multiple agencies, e.g. normally expected to exceed 24hrs). L3 incidents are characterised by degrees of complexity that may require the establishment of Divisions for effective management of the situation. These incidents will usually involve delegation of all functions


d) About warningsWhen bushfire warnings are issued you need to understand what each one means. There are multiple levels, each increasing in importance viz:

Levels of Warning (used for multiple hazards)

Advice General Information to keep you up-to-date with developments

Watch and Act A fire is approaching you. Conditions are changing and you need to start taking action now to protect your life and four family

Emergency Warning You are in imminent danger and need to take action immediately.

You will be impacted by fire

Additional Warnings (may be issued)

All Clear Emergency activity in the area has subsided and is no longer a danger to you




Recommendation to Evacuate

It time and conditions allow, a recommendation to evacuate an area may be issued.

This will depend upon:

Safety considerations; The location and type of emergency; and Access routes and the local environment’

Where to find warnings

Warnings & Incidents - All warnings are posted on the fire agencies websites Victorian Bushfire Information Line (VBIL) on 1800 240 667. Callers who are deaf,

hard of hearing, or have a speech/communication impairment can contact VBIL via the National Relay Service on 1800 555 677

Radio & TV - ABC Local Radio, commercial and designated community radio stations and Sky News TV

Social media - Twitter @CFA_Updates and facebook.com/cfavic FireReady App on your phone www.emergency.vic.gov.au

In extreme circumstances, telephone warnings might be sent to landlines or mobile phones in the at risk area by Fire Agencies using the Emergency Alert system.

4.10.5 Controlled Burns & Bushfire StatusThe following websites and other contacts can be used to determine the status of a bushfire or if it’s a controlled burn.

Is the fire still active

A bushfire with an ‘going’ status means that it is still expanding

To seek info on a fires status go tohttp://www.cfa.vic.gov.au/warnings-restrictions/warnings-

and-incidents/Or

https://fireweb.depi.vic.gov.au/default.aspOr

Google: Fires VictoriaOr

Ring the Bushfire Information Line 1800 240 667

Is the fire a Controlled Burn

Is the fire a ‘controlled burn?To seek info go to:

http://www.depi.vic.gov.au/fire-and-emergencies/planned-burns/planned-burning-operations/current-planned-burns

Orhttps://fireweb.depi.vic.gov.au/default.asp

Or

Google: Controlled Burns VictoriaOr

Ring the Bushfire Information Line 1800 240 667

4.11 Agency Specific Arrangements

The Barwon South West Region has developed a multi-agency Bushfire Readiness Matrix as well as a Municipal Bushfire Readiness Matrix & Part 11, Appendix K of this Plan.

The readiness arrangements are linked back to the Fire Danger Rating for the relevant forecast district. The link provides a list of the agreed arrangement that various


https://fireweb.depi.vic.gov.au/default.asp



https://fireweb.depi.vic.gov.au/default.asp

http://www.cfa.vic.gov.au/warnings-restrictions/warnings-and-incidents/

http://www.cfa.vic.gov.au/warnings-restrictions/warnings-and-incidents/

http://www.emergencyalert.gov.au/



agencies/organisations have in place for preparing for and responding to a bushfire. Note that the information below is not exhaustive, but provides evidence as to the extent of planning that has been undertaken.

For a full copy of the Matrices enter this address in your web browser: https://portal.em.vic.gov.au/desktop/ and click on the Regional Tab and then Plans

Note: The City has developed a MERO Preparedness Matrix for Bushfires. This matrix lists key actions for each of the Fire Danger Ratings

4.11.1 Activation of Emergency Relief Centre (ERC)

The following draft arrangements apply to the activation of an ERC. A further activation trigger is when the Incident Controller requests that the ERC be established.

Forest Fire Danger Index

(FFDI) (1)

Grass Fire Danger Rating Index (GFDI)

Fire Danger Rating(FDR) ERC Status (2)

>100 >150 Code Red MRM (or delegate) on stand-by.ERC ready to be set up within 1-hour

75 to 99 100 to 149 Extreme MRM (or delegate) on stand-by.ERC in Standby mode – MRRCC ready to be set up within 1-hour

50 to 74 50 to 99 Severe Ready to be set up within 2-hours26 to 49 26 to 49 Very High Ready to be set up within 2-hours

when FFDI is expected to reach >3512 to 25 12 to 24 High Business as normal

<11 0 to 11 Low - Moderate Business as normal

a) For the Central District the FFDI is used to determine the FDR

b) Stand-by mode means that the ERC can be physically set up but not staffed. Activated means physically set up and staffed

4.11.2 Spare

4.11.3 Rostering – Council Officers

Prior to the start of summer a 2-month (Dec to end Jan) Availability Roster will be developed for council’s MERO and Deputy MEROs. Towards the end of January, a second roster will be developed for the ensuing 2-months.

The MERO and Deputy MERO Roster will be circulated to the EMG email group by the MERO.

Other rosters to be developed are: MRM & Deputies – by MRM PHEC & Deputy – by Public Health Emergency Coordinator ERC (Facility) Manager Roster – by primary ERC Facility Manager ERC Admin Support Staff - by primary ERC Facility Manager

4.11.4 Notification of the Chief Executive OfficerAs soon as possible after the ‘activation’ of the Municipal Emergency Management Plan or where resources have been deployed, or where an


https://portal.em.vic.gov.au/desktop/



Emergency Relief Centre is activated, the Municipal Emergency Manager shall advise the Chief Executive Officer (CEO) or their office that the City is responding to an emergency event.

The Municipal Emergency Manager shall keep the CEO fully informed on the emergency event and what the City is doing in responding /recovering from the event.

4.11.5 Spare

4.11.6 Traffic ManagementAccess to a fire ground will be strictly controlled by the ICC. The IC will apply various access levels which are based on the level of risk.

4.11.7 Road Closures Associated with BushfireGuidelines for the operation of TMPs during Class 1 Emergencies were released during November 2014. These Guidelines describe the agreed procedures for the operation of a Traffic Management Point (TMP) including the 5-tiered level of access viz:

No Entry: Emergency Service Only Access Restricted Access B: Essential Services Assessment Authorised Access C: Residents, Recovery Services, Media Authorised Access D: C Access, Others authorised, eg employees Road Open

In some instances, wrist bands that permit re-entry to an affected area will be provided to residents displaced by an event. Access will still be governed by the level of risk. VicPol will provide these wrist bands.

4.11.8 Closure of Arterial Road NetworkThe City of Greater Geelong MERO and VicRoads Regional Emergency Management Officer have agreed that if Council is directed to close an arterial road (excluding Highways/Freeways) due to an emergency, (and ONLY as a last resort) it shall do so, but at the earliest opportunity, the MERO shall advise the VicRoads Regional EM Officer of same.

4.11.9 Notification Protocol for Bushfires– Road ClosuresDuring a bushfire, the Incident Controller is responsible for notifying the VicRoads Traffic Management Centre of the establishment of a Traffic Management Point (TMP).


Further Reading:1. for a copy of the ‘Guidelines for the Operation of Traffic Management Points During Class 1 Emergencies (Nov 2014)’ go to: www.emv.vic.gov.au/IMT-Toolbox/Inc/TMP-Guidelines.pdf

2. Deputy MEROs to refer to MERO Aide Memoire Checklist No. 24 for summary of ‘Guidelines for the Operation of TMPs During Class 1 Emergencies (Nov 2014)

3. for a copy of ‘Joint Standard Operating Procedure (J3.10) Traffic Management’ go to: www.em.vic.gov.au/SOP-3.10.pdf

http://www.em.vic.gov.au/SOP-3.10.pdf

http://www.emv.vic.gov.au/IMT-Toolbox/Inc/TMP-Guidelines.pdf




Where ICC is operational all notifications (including closures, openings or changes in status ABCD) must be conveyed through to the central VicRoads contact… in situations where ICC is not operational, then the relevant VicPol member should contact VicRoads directly with the information.’Notification details shall include: Name(s) of roads Location of TMPs Access Level applicable to TMPs Melways or VicRoads Map reference Anticipated duration that TMP will be at the current access level

If activated, the MECC should also be kept informed. The MECC will keep a map plot of TMPs within the municipality and access level allocated to each.

SPECIAL NOTES:� During a bushfire event NO roads are to be re-opened without the approval of the Control Agencies

Incident Controller.

Procedure for Council Staff to arrange for uploading Road Closure Information on VicRoads Website.

During Business Hours: Contact City Services Customer Service Officer (ext 4530) and request that they send an email* to:

[email protected] and [email protected]

Outside Business Hours: send an email* to:

[email protected] and [email protected]

* MERO or delegate to check that ICC hasn’t already completed this task.

VicRoads will ensure it gets updated on the VR website.

4.11.10 Removal of Burnt Out Cars from Road ReservesDuring March 2009, VicRoads advised that they had introduced a procedure for the removal of cars located on road reserves that had been burnt out by a bushfire.

Burnt-out car removal process: Vehicle is tagged by vehicle number and location Vehicle is photographed GPS coordinates and time of day recorded Removed to a suitable yard within the Region or municipality, temporarily awaiting disposal


Refer to:1. Traffic Management Files on Floodsys Drive for copy of the Guidelines for the Operation of Traffic Management Points During Class 1 Emergencies (Nov 2014) or go to: www.emv.vic.gov.au/IMT-Toolbox/Inc/TMP-Guidelines.pdf ‘

mailto:[email protected]







Notes: This process is to apply to burnt-out cars on road reserve only It is to apply on arterial and local roads Council to take responsibility for removal from local roads, after discussion with VicRoads

officers Any vehicle that was part of a crime scene must have VicPol sign-off before removal.

Refer to 1. A copy of the Vehicle Removal spreadsheet can be found in the MERO Aide Memoire

4.11.11 Removal of Dead StockEPA Victoria encourages the removal of dead stock to landfill facilities in the first instance. Where stock can’t be moved to landfill, they should be disposed of by burial at the site in accordance with EPA’s ‘ Farm Waste Management’ publication.

Land owners must undertake specified actions and seek approval from EPA and DEDJTR.

Council are required to maintain records (name, location, stock burial numbers etc) of stock burial sites approved by DEDJTR and forward same to EPA

Further ref: Go to: http://www.epa.vic.gov.au/about-us/news-centre/news-and-updates/news/2014/february/14/bushfire-dead-stock-removal

orhttp://www.epa.vic.gov.au/~/media/Publications/IWRG641.pdf

4.11.12 Downed Power LinesPowercor have advised the following with respect to downed power lines:

All reports of wires down are coded as Emergency Jobs and are dispatched to field crews first. The priority of repair is determined following a site visit by a Powercor Field Crew and the verification of the criticality of that particular line can be ascertained

When the number of reported downed power lines exceed the number of field crews, Powercor establish a spotter program and additional office technical staff are mobilised to assist with site visits to verify the criticality of the downed wire.

NOTE: Where Powercor are, due to workload, are going to be delayed in getting to the site, they need to arrange for traffic control to ‘supervise’ the site on their behalf.

An emergency service that locates a downed power line should contact Powercor’s emergency phone number – i.e. Powercor’s 24 hour operations control room. Historically, emergency service crews and Police have ‘stood watch’ over downed power lines until a Powercor crew arrives, however, recent developments now has Powercor increasing the ‘Spotter program’. Where there is a large number of downed wires, Powercor still rely on emergency services and Police standing watch.

4.11.13 Sources of Information


http://www.epa.vic.gov.au/~/media/Publications/IWRG641.pdf

http://www.epa.vic.gov.au/about-us/news-centre/news-and-updates/news/2014/february/14/bushfire-dead-stock-removal

http://www.epa.vic.gov.au/about-us/news-centre/news-and-updates/news/2014/february/14/bushfire-dead-stock-removal



The primary source of information for the MERO will be from CFA’s Division 7s ICC. Information will also be sourced from:

VicPol MERC Internet Media reports Field reports Council officers/agencies working within the (incident) Emergency Management

Team

Link Between Municipal Operations Centre, Emergency Relief Centre and CFA Incident Control Centre

Given that the MERO and the MRM will be based at the Incident Control Centre, at the earliest possible time, the MRM and/or MERO shall make contact with the MEOC and/or ERC to ensure that there is an effective communications link between the council facilities and the ICC.

The email address to the City of Greater Geelong MEOC and/or ERC is:

[email protected]

The MEOC and/or ERC Facility Managers shall arrange to have this email address monitored.

Note: this email address is not for public use.

4.11.14 Warning the Community

Part 3, Section 5.2.2 of the Emergency Management Manual Victoria, Aug 2016, outlines the warnings processes for the State of Victoria. In addition, the Victorian Warning Protocol sets out the warning arrangements (refer to http://www.emv.vic.gov.au/our-work/victorias-warning-system/victorian-warning-protocol/ )

Part 4, Division 3 Sections 42 &43 of the EM Act 2013 provide for warnings and information in relation to fires in Victoria. The provision of these warnings and information must be consistent with any guidelines, procedures and protocols developed by the EMC.

In practice, the IC is responsible for issuing warnings and community information. The Regional Controller (where appointed) or State Response Controller for Class 2 state controller should assist if required.

Public Information Officers, if appointed, can manage the provision of public information and warnings on behalf of the IC and all responding agencies, but this must be authorised by the controller at the specific tier.

Where an extreme and imminent threat to life exists and authorisation from theIncident Controller is not practicable in the circumstances, warnings may be issued by any response agency personnel with notification to the Incident Controller as soon as possible.

Geelong / Bellarine Electronic Tourism Sign


http://www.emv.vic.gov.au/our-work/victorias-warning-system/victorian-warning-protocol/





During 2015, CoGG installed the abovementioned electronic sign that is used primarily for the promotion of sporting / entrainment events – see following image

The sign is located on Melbourne Road, inbound, just north of the Refinery Road intersection. Approval from Geelong/Bellarine Tourism has been obtained whereby this sign can be used to promote, at present, the following:

a Total Fire Ban for the Central Forecast District) a Code Red Fire Danger Rating for the Central Forecast District a bushfire or other emergency event

Other messages can be displayed, if required, provided the artwork is completed and loaded into the screens database.

Internal protocols have been developed for accessing and changing the displayed message/image

In addition to the above, access has also been granted for displaying similar messages to those listed above on all the wide TV screens located in each of council’s Customer Service Centres.

Again, internal protocols have been developed for accessing and changing the displayed message/images




4.12 Event Specific Arrangements: FLOODS

The City of Greater Geelong has a detailed Municipal Flood Management Plan. This Flood Management Plan sits as a Sub-plan to the MEMPlan and as such contains details on riverine flooding within the municipality.

The following paragraphs contain an overview of flood management operations.

Background

State Control Priorities

Refer to Part 4, s4.10. (above) for Information on the State Control Priorities

Types of Flooding

FloodsThe flooding of rivers following heavy rainfall is the most common form of flooding in Australia. Very high tides are another cause of flooding in coastal areas.

In hilly or mountainous areas of these inland rivers, as well as in rivers draining to the coast, flooding can occur more quickly. As these rivers are steeper, flooding often lasts for only one to two days. Flash flooding usually results from relatively short intense bursts of rainfall, commonly from thunderstorms. This flooding can occur in any part of Australia, but is a particularly serious problem in urban areas where drainage systems may not cope and in very small creeks and streams.

Flash floods tend to be quite local and it is difficult to provide effective warning because of their rapid onset.

Essentially flash floods can be due to:Very localised events – blocked stormwater pit(s)

- an open drain that has its capacity exceeded - over taxing drainage networks caused by high rainfall intensity over a

short duration

Overland Flooding - usually caused by heavy rainfall that exceeds the capacity of the stormwater network.

Riverine – floods due to a river/creek overtopping its banks

Coastal – caused by very high tides and / or meteorological conditions

Bureau of Meteorology Flood Warning Services (source: Bureau of Meteorology)

The primary function of the Flood Warning Service Program is the provision of an effective flood forecasting and warning service in each Australian State/Territory. This service is provided in cooperation with other government agencies such as State/Territory emergency management agencies, water authorities and local Councils, coordinated through Flood




Warning Consultative Committees and established cooperative working arrangements in each State/Territory.

Flood Warning ProductsThe Bureau of Meteorology provides flood forecasting and warning services for most major rivers in Australia. These services are provided with the cooperation of other government authorities, such as the State/Territory Emergency Services (S/TES), water agencies and local councils. The Bureau delivers this service through Flood Warning Centres in Bureau Regional Offices in each State and the Northern Territory.

Flood WatchA Flood Watch provides early advice of potential riverine flooding to emergency services and communities at risk of flooding. Flood Watches are issued when the combination of forecast rainfall and catchment or other hydrological conditions indicate that there is a significant risk of potential flooding.

Flood WarningFlood Warnings are issued by the Bureau to advise that flooding is occurring or expected to occur in a geographical area based on defined criteria. Flood Warnings may include either qualitative or quantitative predictions or may include a statement about future flooding that is more generalised. The type of prediction provided depends on the quality of real-time rainfall and river level data, the capability of rainfall and hydrological forecast models and the level of service required

A quantitative or qualitative flood warning of Minor, Moderate or Major flooding is provided in areas where the Bureau has specialised warning systems. They provide advanced warning about the locations along river valleys where flooding is expected, the likely class of flooding and when it is likely to occur. Predictions of expected water levels and the timing of flood peaks are provided at key forecast locations.

The Bureau also provides generalised flood warnings when there is not enough data to make specific predictions or in the developing stages of a flood. They typically rely on forecast rainfall and knowledge of historical flood response. Generalised warnings contain statements advising that flooding is expected in particular river valleys but do not provide information about flood class nor precise locations.

As part of its Severe Weather Warning Service, the Bureau also provides warnings for severe weather that may cause flash flooding. State emergency services or local authorities may provide flash flood warnings in some locations.

Definitions and Terminology

Flood ClassificationsThe Bureau uses a three tiered classification scheme that defines flooding as minor, moderate or major at key river height stations. Each classification is defined by the water level that causes certain impacts upstream and downstream of the station. These levels have been determined based on standard descriptions of flood effects (see below), historical data and relevant local information. The classifications are revised from time to time by the Bureau’s partner agencies and affected communities.

Minor floodingCauses inconvenience. Low-lying areas next to water courses are inundated. Minor roads may be closed and low-level bridges submerged. In urban areas inundation may affect some




backyards and buildings below the floor level as well as bicycle and pedestrian paths. In rural areas removal of stock and equipment may be required.Moderate floodingIn addition to the above, the area of inundation is more substantial. Main traffic routes may be affected. Some buildings may be affected above the floor level. Evacuation of flood affected areas may be required. In rural areas removal of stock is required.

Major floodingIn addition to the above, extensive rural areas and/or urban areas are inundated. Many buildings may be affected above the floor level. Properties and towns are likely to be isolated and major rail and traffic routes closed. Evacuation of flood affected areas may be required. Utility services may be impacted.

Flood levels have been developed for a number of rivers / creeks within the council’s municipal footprint – Refer to the Municipal Flood Management Sub-Plan.

Reporting or alert levelWater level rises to this level may cause the isolation of stock in very low-lying areas. Typically below the minor flood class level, this is the level at which a river alert is issued (where available).

Observed River HeightDepth of water (in metres) at a river height measuring gauge located along the river. In most cases, a zero reading is the lowest water level that is reached during dry conditions. In many tidal areas, as well as a few inland areas, river levels are expressed in metres above mean sea level or Australian Height Datum (AHD).

Peak River HeightHighest river height (in metres) observed during a flood event at the specified site on the river.

Predicted River HeightHeight (in metres) to which the river is predicted to rise at the river gauge referred to in the warning. The actual depth of flood water will vary across the floodplain. Knowledge of past flood events, as well as estimates of flood levels from flood studies, are used by local Councils, emergency services and landowners to determine which areas are likely to be flooded from the predicted river height.

The accuracy of these predictions will depend on a number of factors, including the type of flood forecasting model and its input data. Predicted river heights are subject to forecasting error and are regularly updated as more information becomes available during a flood event.

River Height Bulletins A summary of observed river heights (metres) at selected locations and specified times within river basins.

Interpreting Flood Warnings (source: Bureau of Meteorology)In order to get the most benefit from flood warnings people in flood prone areas will need to know what, if any, effect the flood will have on their property and some knowledge of how best to deal with a flood situation. Sources of such information could include;

Flood Bulletins/Warnings issued by the Bureau and/or the local Council or emergency services which often contain details of areas affected by flooding, road




closures and other advice on what the community should do if they are likely to be flooded

Long term residents who may have experienced a similar flood in the past and remember how it affected them

Local Councils that have conducted flood studies and have maps of areas that are likely to be flooded by a range of floods

Information pamphlets - see Further Information section below.

Flood Warnings typically include a statement about both current and expected levels of flooding at key locations in the area covered by the warning, along with a weather forecast and the latest available observations of river height and rainfalls in the area. In the interpretation of warning messages, it is important to note that the predicted height is a river level above a certain datum, and not a depth of floodwater.

The Bureau's role is to provide Flood Warnings, some of which contain forecasts of expected river heights. Other agencies (VicSES, CMAs, etc) are responsible for interpreting river levels into depths and areas of inundation. People living in flood prone areas should consult with these agencies to find out what level of warning service is operated for their area.

Accessing Flood WarningsIn each State, Flood Warnings, Watches and River Height Bulletins are available via some or all of the following:

Local Response Organisations: These include the Council, Police, and State Emergency Service in the local area.

Bureau of Meteorology: Flood Warnings, Flood Watches and general information are available directly from the Bureau of Meteorology, including:

On the web at: www.bom.gov.au/australia/warnings

Through the Telephone weather warnings service. Flood Warnings and Flood Watches in most States are available on the Bureau of Meteorology’s recorded message service. Charges apply.

Radio: Radio stations, particularly local ABC and local commercial stations broadcast flood warning information as part of their new bulletins, or whenever practicable.

Agency Specific Arrangements

During 2017 VicSES was developing a preparedness / readiness matrix. It is anticipated that once this matrix is released that the Barwon South West Region will then develop a multi-agency Riverine Readiness Matrix as well as a Municipal Riverine Readiness Matrix

The matrices will list the agreed arrangement that various agencies/organisations have in place for preparing for and responding to a riverine flood event. Note that the information below is not exhaustive, but provides evidence as to the extent of planning that has been undertaken.

For a full copy of the Matrices go to: https://cop.em.vic.gov.au/desktop/ and click on the


https://cop.em.vic.gov.au/desktop/

http://www.bom.gov.au/australia/warnings



Regional Tab

NOTE: The City of Greater Geelong has developed a MERO Preparedness Matrix for Riverine Flooding.

City of Greater Geelong - Rivers and Creek Within the Municipal FootprintAttachment C (see end of this Part) illustrates the main riverine catchments that discharge into the municipality.

Flood Maps

Two hardcopy A3 flood folders have been developed, these should also be used during a flood event. These A3 folders are stored in the Coordinator Emergency Management & Fire Prevention Officer’s office, Level 5, 100 Brougham St, Geelong

The flood folder contains the following:

Creek/River Name Flood EventHovells Creek Theoretical 1%AEPWaurn Ponds Creek Theoretical 1%AEPMoolap Open Drain @ Port Rd Lidar image 1.95m AHD

Port /Geelong RdLake Victoria Theoretical 1%AEPLake Victoria Theoretical 1%AEP (Flood Level 1.42m AHD)Moorabool River Minor Flood 2.70m (Local) 19.81m AHD

Moderate Flood 4.00m (local) 21.11m AHDMajor Flood 4.90m (local, 22,1mAHD

Batesford Township 7 Nov 1995 Flood 5.44m (aerial image)Batesford Township Theoretical 1%AEP (6.39m (local), 23.5m AHDFyansford / Batesford Townships Theoretical 1%AEPBarwon River (Queenspark to Wilsons Rd

17 Sept 1996, 1130hrs Minor Flood 2.50m

Barwon River (Queenspark to Wilsons Rd

15 Sept 1996, 2315hrs ‘Moderate’ Flood 3.05m


Photos: 22 August 2001, Flood Level 1.90m approx Old Breakwater causeway,West of causeway


25 April 2001, 0913hrs, 3.24m and falling


16 Jan 2011, Flood Level 3.67m

Moorabool River & Barwon River (Queenspark to Wilsons Rd)

Mud Map - 16 Jan 2011, Flood Level 3.67m on Barwon Gauge

Barwon River Theoretical - river levels: 4.5m, 5.0m, 5.5m & 5.5mBarwon River (Queens Park to Barwon Heads)

Theoretical 1%AEP

Barwon Heads Theoretical 1%AEP

Overland Flooding Studies Flood EventPortarlington Township Theoretical 1%AEPNewcomb – Whittington Theoretical 1%, 5%, 10% & 20% probability floodSouth East Ocean Grove Theoretical 1%AEPKosciusko Av Main Drain, Corio Theoretical 1%AEPLeopold North Theoretical 1%AEP

Dam Safety Emergency Management Plans (DSEPs)




Dam Safety Emergency Management Plans follow a set template developed by DEWLP. Up until August 2016, council had the following DSEPs on file:

o Cooke’s Dam, 1775 Bellarine HWY, Marcus Hillo Del Rios Winery dam, Ballan – Anakie Road, Anakieo Augustine Basin, Highton

Municipal Stand-by / High Alert Triggers for Municipal Operations Centre (MOC)

Standby and activation triggers’ have been developed for riverine flooding – refer to the council’s MERO Preparedness Riverine Flooding Matrix.

River/Creek Flood Warning Networks

Of the rivers / creeks & open drain listed above, only five have telemetry systems. Note in the majority of other systems, a monitoring system isn’t needed.

For details on these systems consult the Municipal Flood Operations Plan.

Ref River /Creek / Drain System

Characteristics Monitored

Monitoring Authority

1 Barwon River Rain& Stream gauge CCMA & BoM2 Moorabool River Rain& Stream gauge CCMA & BoM3 Sutherland Creek No system in place4 Leigh River Rain & stream gauge CCMA & BoM5 Hovells Creek Rain& Water level gauge CoGG & BoM

Water level gauge CoGGElectronic Driver Warning System

CoGG

6 Serendip Creek No system in place7 Stoney Creek No system in place8 Little River No system in place9 Moolap Open Drain Rainfall & Drain/Tide height CoGG & BoM10 Waurn Ponds Creek No system in place11 Yarram Creek No system in place12 Lake Victoria No system in place13 Armstrong Creek No automatic system in

place, but one is being planned

CoGG

14 Thompson Creek No system in place15 Griggs Creek No system in place16 Cowies Creek No system in place

Emergency Management Portal

For further information refer to Part 4 of this MEMPlan

Accessing Vulnerable Council Facilities Data





Accessing Council Resources


Community Buses


Road Closures


Generic Arrangements

Traffic ManagementAccess to the flood affected area will be strictly controlled by the ICC. The IC will instigate various access levels which are based on the level of risk.

Refer to Part 3, EMMV, s5.2.4 Restricting public movement, Aug 2016

Site Specific Arrangements – where road gates exist

a) Belmont

i) Barrabool RoadIf closing of the road gates is needed, permanent fold down signs have been installed at the following locations:

NE corner of the Shannon Ave & Barrabool Road round-a-bout At the intersection of Barrabool Rd & Sommers St

See Flood Operation Plans for closure triggers

b) Lara

i) Rennie St Floodway / Creek Crossing (Lara)If closing of the road gates is needed, permanent fold down signs have been installed at the following locations:

In Rennie St near Cromwell Dr On southern end of Rennie St, south of 153 Rennie St In Canterbury Rd East, 80m north of the Service Rd (Rennie St) On the Service Rd (Rennie St), 80m west of Canterbury Rd East On Rennie St, immediately Sth of the Princess Fwy overpass (Sergi Bridge) Monitor Electronic Driver Warning System – Rennie St Floodway





NOTE: an electronic diver warning system was commissioned in June 2018 for the Rennie St Floodway, this will make some of the insitu signs listed on the previous page being redundant.

ii) Windermere Road Creek Crossing If closing of the road gates is needed, permanent fold down signs have been installed at the following locations:

NW cnr Forest Rd North & Windermere Rd At the intersection of Windermere Rd and Kees Rd


iii) Flinders Ave Creek Crossing If closing is needed, permanent fold down signs have been installed at the following locations:

No in-situ signs, temp road works signs will need to be installed

iv) Investigator Ave (St Laurence Home)This floodway that crosses Hovells Creek is a PRIVATE Road and needs to be closed by the management of the facility.

Notification Protocol for Floods– Road Closures

Refer to Part 4, s 4.10 for information on Notification Protocols

Warning the Community

Part 3, Section 5.2.2 of the Emergency Management Manual Victoria, August 2016, details the Warning and Information arrangements for the State of Victoria. To support these arrangements, the State has also developed and recently updated in July 2014 the ‘Victorian Warning Protocol.’

Refer to EMMV, Part 3, s5.2.2 August 2016Victorian warning Protocol go to:http://www.emv.vic.gov.au/our-work/victorias-warning-system/victorian-warning-protocol/

The Control Agency, [VicSES] has the responsibility to issue warnings to the potentially affected community, and to other agencies. Warnings and the release of other public information should be authorized by the Incident Controller,

IMPORTANT NOTE:





The Control Agency, VICSES will decide when warnings are to be issued and will undertake all public warnings, whereas, council’s Flood Warning Officer will only warn properties either owned or managed by the City.

Council’s Flood Warning Officer shall liaise with the VICSES Barwon South West Regional Duty Officer (ph 1800 899 972) so as to ensure proper coordination of information/warning is relayed to the community.

Geelong/Bellarine Electronic Tourism Sign

For information about this sign refer to Part 4 s4.10

Flood Prone AreasDetailed plans of parts of the municipality can be accessed via Council’s GIS database.

Refer to Places WEAVE (Flood Prone Areas – Flood Extent Layer)

Downed Power Lines

Powercor have advised the following with respect to downed power lines:

1. All reports of wires down are coded as Emergency Jobs and are dispatched to field crews first. The priority of repair is determined following a site visit by a Powercor Field Crew and the verification of the criticality of that particular line can be ascertained

2. When the number of reported downed power lines exceed the number of field crews, Powercor establish a spotter program and additional office technical staff are mobilised to assist with site visits to verify the criticality of the downed wire.

3. An emergency service that locates a downed power line should contact Powercor’s emergency phone number – i.e. Powercor’s 24 hour operations control room. Historically, emergency service crews and Police have ‘stood watch’ over downed power lines until a Powercor crew arrives, however, recent developments now has Powercor increasing the ‘Spotter program’. Where there is a large number of downed wires, Powercor still rely on emergency services and Police standing watch.

Public Information – What to do Before, During and After a Flood

Emergency Management Australia developed the above booklet during 1988. Since that date it has undergone a number of reviews. The most recent version was released in 2005. Any Relief Packs that are distributed by Council following a flood event needs to include either the reference shown below or a copy of the booklet.

To obtain a copy go to:www.bom.gov.au/water/floods/document/What_todo_floods.pdf

4.13 Event Specific Arrangements: SEVERE WEATHER


http://www.bom.gov.au/water/floods/document/What_todo_floods.pdf



Background

Within this section of the MEMPlan, the following event types are considered:

Wind Events Flash (overland) flooding and Storm Surge / King Tides


Refer to Part 4 of this MEMPlan for Information on the State Control Priorities

Severe Weather Types (source: Bureau of Meteorology)

The Bureau of Meteorology provides Severe Weather Warnings for potentially hazardous or dangerous weather that is not solely related to severe thunderstorms, tropical cyclones or bushfires.

In this Section, the MEMPlan will focus on Severe Weather Events including: Sustained winds of gale force (63 km/h) or more Wind gusts of 90 km/h or more Very heavy rain that may lead to flash flooding Abnormally high tides (or storm tides) expected to exceed highest astronomical tide

Unusually large surf waves expected to cause dangerous conditions on the coast as these are severe weather events that the Bureau issues warnings for.

What information is included in the Severe Weather Warning?(source: Bureau of Meteorology)

Severe Weather Warnings can contain the following information:

Standard Emergency Warning Signal (SEWS) - sounded only for the most serious events

List of severe weather phenomena expected in the warning area Threat area Warning issue time (Usually) Description of the weather pattern, including forecast developments of

significant weather systems Description of the threat Action statements Advice of next issue time

Access Severe WarningsSevere Weather Warnings are available via:

The Bureau’s web site: www.bom.gov.au/vic/warnings/ Radio – radio stations, particularly the ABC and local commercial stations

Agency Specific ArrangementsDuring 2017, VicSES advised that it was developing a preparedness / readiness matrix. It is anticipated that once this matrix is released that the Barwon South West Region will then


http://www.bom.gov.au/vic/warnings/



develop a multi-agency Severe Weather Readiness Matrix as well as a Municipal Severe Weather Readiness Matrix

The matrix will list the agreed arrangement that various agencies/organisations have in place for preparing for and responding to a severe weather event. Note that the information below is not exhaustive, but provides evidence as to the extent of planning that has been undertaken.

For a full copy of the Matrices go to: https://portal.em.vic.gov.au/desktop/ and click on the Regional Tab

Activation of Incident Control Centre and Emergency Management Liaison OfficersThe ICC will be activated as per the Control Agencies arrangements. Once activation is decided upon, the Control Agency will communicate this to the relevant parties/agencies and request their EMLO’s attendance.

NOTE: The City of Greater Geelong is currently developing its Municipal Severe Weather Readiness Matrix.

Municipal Stand-by /High Alert Triggers for Municipal Operations Centre (MOC)

No set triggers have been established. Determined by: Forecast wind strengths & BoM model information Impact Advice from the Control Agency

a) Wind Events

Wind is one of the most highly variable meteorological elements, both in speed and direction. It is influenced by a wide range of factors, from large scale pressure patterns, to the time of day and the nature of the surrounding terrain.

The following points summarise some aspects of wind measurement undertaken by the Bureau of Meteorology:

The wind direction is specified relative to true (geographic) north, and is the direction from which the wind is blowing.

The direction can be specified either as the number of degrees clockwise from true north, or as one of the 8 or 16 compass points.

Wind speeds are 10-minute average wind speeds unless specifically labelled as gusts, in which case they are an almost instantaneous reading.

Within Australia, wind speeds are generally presented in kilometres per hour. For nautical and aviation use, the wind speed is expressed in knots, while for some

scientific applications, units of metres per second are used.

Note: The City has developed a draft MERO Preparedness Matrix for Severe Weather (Wind Events)

Wind Event ‘Classifications’

i) Coastal wind warning categories (source: Bureau of Meteorology)


https://portal.em.vic.gov.au/desktop/



Wind Category Wind StrengthsStrong wind warning Winds averaging from 26 knots and up to 33 knots, i.e. 48

to 61kphGale warning Winds averaging from 34 knots and up to 47 knots, i.e. 63

to 87 kphStorm force wind warning Winds averaging from 48 knots and up to 63 knots, i.e. 89

to 116kphHurricane force wind warning Winds averaging 64 knots or more i.e. 118kph

ii) Land Winds - Beaufort Wind Scale (source: Bureau of Meteorology)

Note: Beaufort scale numbers and descriptive terms such as 'near gale', 'strong gale' and 'violent storm' are not normally used in Bureau of Meteorology communications or forecasts.

Sustained Winds & Wind Gusts (source: Bureau of Meteorology)Sustained Winds




The Bureau of Meteorology uses a 10 minute averaging time for reporting the sustained (i.e. relatively long-lasting) winds. The maximum sustained wind are the highest 10 minute surface winds occurring within the circulation of the event. These surface winds are those observed (or, more often, estimated) to occur at the standard meteorological height of 10 m having an unobstructed exposure

Wind GustsGusts are a wind peak lasting for just a few seconds. Typically gusts over open land will be about 40% greater than the mean wind* and gusts over the ocean will be 25 - 30% greater than the mean wind. It is often the stronger gusts that cause the most significant damage to buildings

Typically, in a cyclone environment the value for a peak gust is about 25 % higher than a 10 minute sustained wind

*Mean Wind: In most of the world the mean wind speed is defined as the wind speed averaged over a period of 10 minutes. It should be measured at 10 m above the surface.

Responding to Tree RequestsThe following (draft) demarcation has been agreed to by VICSES, VicRoads and Council and generally applies to tree issues:

Issue Location Actioning AgencyFallen/Dangerous Trees Private Property – down and

blocking access or fallen onto house

VICSES

Fallen/Dangerous Trees On Road Reserve* – down and blocking road/pedestrian traffic

VicRoadsCouncil and if neededVICSES

Fallen/Dangerous Trees In a Park/Reserve Council

* There will be liaison between the three organisations so as to avoid un-necessary deployment of resources to the same location.

NOTES: 1. VICSES do not fell standing trees.2. The City of Greater Geelong has developed a MERO Preparedness Matrix for Severe Weather (Wind

Events).

Downed Power Lines

Powercor have advised the following with respect to downed power lines:

1. All reports of wires down are coded as Emergency Jobs and are dispatched to field crews first. The priority of repair is determined following a site visit by a Powercor Field Crew and the verification of the criticality of that particular line can be ascertained

2. When the number of reported downed power lines exceed the number of field crews, Powercor establish a spotter program and additional office technical staff are mobilised to assist with site visits to verify the criticality of the downed wire.

3. An emergency service that locates a downed power line should contact Powercor’s emergency phone number – i.e. Powercor’s 24 hour operations control room. Historically, emergency service crews and Police have ‘stood watch’ over downed power lines until a Powercor crew arrives, however, recent developments now has Powercor increasing the




‘Spotter program’. Where there is a large number of downed wires, Powercor still rely on emergency services and Police standing watch.

b) Flash Flooding Events

Rain Gauge NetworkWithin the municipal footprint there are over 80 rain gauges as well

Ownership Gauge RemarksBureau of Meteorology Gauges Geelong racetrack

Avalon AirportPt Wilson

This gauge monitors and records wind only

Council Flood Warning Gauges Hovells Creek Flood FWS x 3 gauges

Moolap FWS x 2 gaugesArmstrong Creek x 1 gauge Gauge yet to be installed

Council Irrigation Gauges 54 gauges located within the municipal footprint

Access to data as well as possible upgrading of some gauges to BoM standard are issues that need to be addressed.

Private Gauges (part of the ‘weather underground’)

23 gauges located within the municipal footprint

Privately owned and managed gauges. Data can be obtained on-line

Total 84 gauges 1 gauge pending

The data obtained from these gauges can be used to: produce a rainfall plot map identify the areas where the heaviest rainfall totals occurred identify areas where the likelihood of damage is highest


No set triggers have been established. Determined by a combination of: Forecast rainfall totals, BoM model information Real-time rainfall radar with intensities indicating the possibility of heavy rainfall

reinforced by high rainfall totals in areas where the severe thunderstorm has already passed over and speed of severe thunderstorm

Impact Advice from the Control Agency

c) Storm Surge / King Tides

A storm surge is an offshore rise of water associated with a low pressure weather system. Storm surges are caused primarily by high winds pushing on the ocean's surface.

Historically, storm tides / surges have been known to occur on:




the Bellarine Peninsula between Point Richards (Ramblers Rd) to St Leonards (Lower Bluff)

east side of the Barwon River, Ocean Grove

Tide Predictions www.bom.gov.au/australia /tides/


Location TriggerThe north and eastern facing areas of the Bellarine Peninsula

refer to Part 12 of the Flood Operations Plan

East side of the Barwon River, Ocean Grove Monitor tide heights during Easter periodElsewhere along the coast No set triggers

Generic Arrangements

Traffic Management / Road Closures

Notification Protocols for Severe Weather – Road Closures

Refer to Part 4, s 4.10 for information on Notification Protocols


If ICC is activated:

Refer to Part 4, s 4.10


http://www.bom.gov.au/australia%20/tides/



4.14 Event Specific Arrangements: HEATWAVE


Refer to Part 4, s4.10 for Information on the State Control Priorities

Control AgencyAccording to Part 7 of the EMMV, July 2016, the Control Agency for a Heatwave event is the Emergency Management Commissioner. A heatwave events is ranked as a Class 2 emergency

Extreme Heat and Heatwaves (source: Dept Health and Human Services)

A heatwave is a period of unusual and uncomfortable hot weather that could negatively affect human health. A heatwave can also affect community infrastructure (such as the power supply and public transport) and other services.

Victoria assists with heatwave planning, and supports heatwave research.

Heatwave Planning Guide (source: Dept Health and Human Services)

The Heatwave planning guide: development of heatwave plans in local councils in Victoria assists local governments to address heatwaves at the community level. The guide draws from the experiences of the 13 pilot projects and the 2009 Victorian heatwave, as well as international knowledge.

The guide provides local governments with:

information about heatwaves and municipal planning guidance on how to develop a heatwave plan examples of stakeholders and partners to consider in the planning process actions recommended for councils to incorporate in their heatwave plan advice on developing a communication strategy.

Heat Health Alert System (source: Dept Health and Human Services)

On business days throughout summer the Department of Health & Human Services will monitor the Bureau of Meteorology seven-day forecast maximum and minimum temperatures. When the heat health temperature threshold is reached in a specific weather forecast district a heat health alert will be issued.

The Department of Health and Human Services has identified heat health temperature thresholds for Victoria, above which heat-related illness and mortality increases substantially.

The Heat Health Alert System (HHAS) monitors climate conditions and notifiescouncils, departmental program areas, hospitals and health and community serviceproviders of impending heatwaves and to activate their heatwave plans and responses (source: Access Economics: ‘Evaluation of the Victorian Government Heatwave Framework’ (Jan 2011))

During Sept 2014, the Department of Health was advised by Council’s Public Health Emergency Coordinator that Heat Health Alerts are to be sent to a number of CoGG email accounts.




Heat Health Alerts (source: Dept Health and Human Services)

A heat health alert is issued when mean temperatures are predicted to reach and exceed heat health thresholds as set by the Department of Health and Human Services.

The department's heat health alert system notifies local governments, program areas, hospitals and state-wide and major metropolitan health and community service providers and the general community of forecast extreme heat and heatwave conditions which are likely to impact on human health.

Bureau of Meteorology Heatwave Pilot Program (source: Bureau of Meteorology)

The Pilot Heatwave Forecast is a Bureau of Meteorology product that shows the location of heatwaves, severe heatwaves and extreme heatwaves for today and the next four days. It uses Numerical Weather Prediction model data, not the Official Forecast data.

This product is a pilot version that utilises model data only and is supplied for evaluation purposes, and that service interruptions are possible

Areas of Heatwave shown within the forecast model are described in yellow and within these areas higher categories of Severe or Extreme Heatwave may be described. Areas of Heatwave can expect unusually hot conditions sustained for three days.The Bureau of Meteorology has advised that ‘…The service is a pilot in the sense that it is not fully integrated with the Bureau's other forecast and warning services at this early stage. This means that there will not be guaranteed notification of heatwaves within other forecast products, and the product may not be available in the event of a system malfunction.’

The web address for this site is: http://www.bom.gov.au/australia/heatwave/index.shtmlThis site does not operate all year round. It is scheduled to restart during spring 2014.

Bureau of Meteorology - Automatic Weather Stations DisplayThis site can be used to observe approaching heatwave conditions as hot temperatures and winds as they move across the state.. On a map of Victoria, the site displays:

Wind speed and direction (displayed by the barb/arrows)

Temperature (displayed by the colours shown on the map)

Relative Humidity (displayed by the numeral at each wind barb)


Part 3, s5.2.2 of the Emergency Management Manual Victoria, August 2016, details the Warning and Information arrangements for the State of Victoria. To support these arrangements, the State has also developed and recently updated in July 2013 the ‘Victorian Warning Protocol.’

The Control Agency has the responsibility to issue warnings to the potentially affected community, and to other agencies. Warnings and the release of other public information should be authorized by the Control Agency.

A region based response will be activated when a mean temperature threshold of 30 0C or above is forecast in any region of the state except the Mildura district. The threshold for the Mildura district is a forecast mean temperature of 320C or above.


http://www.bom.gov.au/australia/heatwave/index.shtml



Other Potential Impacts

According to the Department of Health’s ‘Heatwave Plan for Victoria’, heatwaves rarely occur in isolation. Infrastructure failure or other natural emergencies can add another level of demand on a community and services. For example:

Power outages will impact on people’s ability to run air conditioners, ceiling fans, air coolers, retail refrigeration units etc

Bushfires will increase vulnerability

Public transport disruptions will hinder people’s ability to reach a cooler location

Disruption to the rail network due to buckled rails

Increased beach patronage possibly resulting in short term health impacts on beach users

Increased risk of severe weather – rainfall and/or lightning storms

Strong northerly winds due to high pressure system(s) causing the heatwave

NOTES:1. the primary actions for a Heatwave event needs to focus on preparedness2. Various organisations Land Managers need to ensure that any entertainment / sporting event on land which they are responsible for have undergone that organisations event assessment process. This process needs to also include relevant event cancellation ‘triggers’.

Agency Specific Arrangements

Each agency has its own arrangement that apply when responding to a heatwave. The Department of Health and Human Services has produced a Heat Health Plan for Victoria 2015. This Plan contains actions for various agencies that apply in various ‘phases’ of a heatwave event viz:

the lead up to Summer: Immediately before forecast extreme heat During extreme heat and After extreme heat

For a copy of the DHHS Plan search for Heat Health Plan for Victoria

The Department of Health & Human Services has also developed a suite of communication resources have been developed by the Department of Health and Human Services to encourage and educate individuals and the community to be aware of the impact of extreme heat on human health.

Heat heath plan for Victoria How to cope and stay safe in extreme hear – brochure or printable fact sheet Survive the heat – poster Survive the heat – sample articles or sample social media posts Extreme heat; Supporting people by telephone Extreme heat: Fact sheet for clinicians State Heat Health Plan (to obtain a copy: Type ‘Heat health plan for Victoria’ into your search engine)




To access the above documents go to:https://www2.health.vic.gov.au/public-health/environmental-health/climate-weather-and-public-health/heatwaves-and-extreme-heat/heatwave-community-resources

Central Forecast Region’s Temperature Threshold

According to the City of Greater Geelong’s Heatwave Management Plan 2014, the trigger for public notification is a heatwave threshold of 30o C. This ‘trigger’ has been established by the Department of Health. For example, this is calculated by:

Geelong – TuesdayMin: 20oCMax: 38oC

Geelong – WednesdayMin: 25oCMax: 31oC

To calculate the threshold: (38oC + 25oC) / 2 = 31.5oC

31.5oC > 30oC, therefore the threshold will be exceeded

Council Operations Heatwave Sub-planCouncil adopted its Heatwave Management Plan in February 2010 (updated 2016). The purpose of this plan is to ‘…outline how the City plans to mitigate the impact of heatwaves on public health.’

NOTE: The City of Greater Geelong has developed a MERO Preparedness Matrix for Severe Weather (Heatwave).

Refer to:1. Heatwave sub- Plan on Floodsys Drive2. Heatwave Checklist (included in Heatwave Sub-plan)3. DHHS, ‘Survive the Heat Information Pack’: https://www.betterhealth.vic.gov.au/council-media-kit-survive-the -heat


https://www.betterhealth.vic.gov.au/council-media-kit-survive-the

https://www2.health.vic.gov.au/public-health/environmental-health/climate-weather-and-public-health/heatwaves-and-extreme-heat/heatwave-community-resources

https://www2.health.vic.gov.au/public-health/environmental-health/climate-weather-and-public-health/heatwaves-and-extreme-heat/heatwave-community-resources



4.15 Event Specific Arrangements: COLD WEATHERDuring February 2017, the State Government released its ‘Responding to people sleeping rough in extreme weather’ policy.

The policy states ‘People who are sleeping rough in extreme weather conditions are at an increased risk due to exposure’. The Policy has two objectives:

To minimise both immediate and ongoing risks to the health and wellbeing of people sleeping rough during extreme weather events and

To identify and support those services that are best placed to provide acute, time-limited and expanded responses to people who are sleeping rough during extreme weather conditions

On p9 of the policy it states ‘…Each committee [MEMPC] could consider how their local community can support people sleeping rough during extreme weather events…’

Refer to: For a copy of the Policy Google ‘Victoria’s Cold Weather Plan’

Through the State Government, in extreme weather alerts, temporary accommodation may be available for people experiencing homelessness. For local housing providers in Geelong, contact Lazarus Community Centre 9:30 to 4:00pm Mon – Fri on 1800 825 955

Notes:o Council’s Deputy MRM has registered to receive the above alertso The alert doesn’t prompt any particular action other than awareness. These are directed at housing

services and are not part of any emergency responseo It is estimated that 40-75 individuals may be sleeping rough in Geelong. These mainly frequent a

range of parks, central Geelong, cars around the municipality. Most individuals are out of the public eye by choice

4.16 Event Specific Arrangements: THUNDERSTORM ASTHMADuring grass pollen season people may notice an increase in asthma and hay fever. Grass pollen season also brings the chance of thunderstorm asthma.

Thunderstorm asthma is thought to be triggered by a unique combination of high grass pollen counts and a certain type of thunderstorm. For people who have asthma or hay fever this can cause severe asthma symptoms, making it difficult to breath. When a large number of people develop asthma symptoms over a short period of time, this is known as epidemic thunderstorm asthma. These epidemic thunderstorm asthma events don't happen every year but when they do, they can happen during grass pollen season, which is normally from October through December.

For community information go to:https://www.betterhealth.vic.gov.au/thunderstormasthma

NOTES: 1. The VicEmergency app can be downloaded as it includes ‘watch zones’ can be set up to receive

warnings about potential epidemic thunderstorm asthma events during the grass pollen season2. These events are not common, but when they do, they can happen during the grass pollen season

(September to December). A new epidemic thunderstorm asthma forecast system went live Oct 1st 2017.


https://www.betterhealth.vic.gov.au/thunderstormasthma



4.17 Event Specific Arrangements: Shark HazardDuring 2017, the Fisheries Victoria released the State Shark Hazard Plan*. The aim of the plan is to minimise the impact of hazards posed by dangerous sharks** that pose a threat to life.

Victorian Fisheries Association (VFA) are the control Agency for shark hazards and VicPol is the control agency for a shark incident involving life, threatening injury or fatality.

Lifesaving Victoria (LSV) have developed Standard Operating Procedures for closing patrolled beaches and have worked with VFA in the development of signs. These signs are held by LSV.

Council’s Role:o Developing arrangements that enable members of the public to ring 000 and ask

for either Police or Ambulance Victoria

*this plan applies to patrolled beaches only – for the City of Greater Geelong this includes Bancoora Beach, Breamlea and Eastern Beach, Geelong**dangerous sharks are White shark or Whaler sharks estimated to be < 2m in length

4.18 Arrangements - Other Events:

Essential Services

A) Power Outages (source: Energy Safe Victoria ‘Your guide to power outages’ (Oct 2015)

Background

According to Part 7 of the EMMV, July 2016, the Control Agency for the disruption to an essential service – Electricity is the Department of Land, Water and Planning and is ranked as a Class 2 emergency.

Note: Part 7, p7-45 of the EMMV (July 2016) lists additional information on the Department of Land, Water and Planning responsibilities in emergency management

Outages can be caused by a number of events including severe weather (lightning, high winds) , floods, heatwaves, bushfires, trees contacting power lines, animals, vehicle accidents, and power lines can also cause power interruptions

Duration of Power Outages

Power outage information for Powercor’s service authority can be found at:

https://www.powercor.com.au/power-outages/

This site displays: Current outages; Full outage list; Power outage notifications; and , What to do in a power outage


https://www.powercor.com.au/power-outages/



The map displayed on this site displays current power outages across the CitiPower and Powercor network.

Notes: 1. under Section 5.6 of the Electricity Distribution Code the distributor is required to undertake

certain actions in the event of supply interruptions where customers have a registered life support machine.

2. The City is currently developing a draft MERO Preparedness Matrix for a Power Outage event

Other Information Sources – Power Outages1. EM – COP*:Load the site and select ‘Near Real Time’ under the Data tab. Click on Power Outages, shaded areas will appear. These illustrate the power outages. Additional information can be obtained by clicking on the shaded area.

2.EMV’s State Emergency Response Plan – Electricity and Gas Supply Disruption Sub-Plan (Feb 2016)

B) Communications - TelephonesTelstra, via their website http://servicestatus.telstra.com/ provide information on both scheduled , such as maintenance work or unscheduled or outages. Where possible, estimated times when services could be restored are also available.

Service interruptions will vary in size and complexity, from localised events which affect a few customers, or large scale events which will impact many. Either way, whenever it's possible, Telstra will give customers notice about interruptions and maintenance work.

C) Water SupplyGeelong’s Water Authority, Barwon Water controls the water systems in its service area that covers approximately 8100sq km. Barwon Water is responsible for reservoirs and water reticulation system. Barwon Water is also responsible for the sewerage systems that service the City of Greater Geelong.

Barwon Water will, where possible, publish details of unplanned supply outages as well as planned outages.

https://www.barwonwater.vic.gov.au/business/emergencies

In the event of a bushfire, Barwon Water cannot guarantee to maintain water pressure or an uninterrupted supply, During a bushfire or on high-risk days, Barwon Water may not be able to safely access water supplies or respond to system failures.

Barwon Water recommends that if you live in a bushfire-prone area, you should consider an independent water supply as part of your fire plan.

For more information re Bushfires and your water supply go to:https://www.barwonwater.vic.gov.au/residential/emergencies/bushfireto download an information brochure

D) Natural GasIn the event of a large or small service interruption, the gas distributor, who is independent of relevant energy retailer, is responsible for the gas pipes and reliability of energy supply in your area. They make it possible for energy to be distributed to your property.


https://www.barwonwater.vic.gov.au/residential/emergencies/bushfire

https://www.barwonwater.vic.gov.au/business/emergencies

http://servicestatus.telstra.com/



LandslideAccording to Part 7 of the EMMV, July 2016, the Control Agency for a landslide event is VICSES and is ranked as a Class 1 emergency.

Part 3 of the MEMPlan contains a map that illustrates known landslide sites across the municipality.

The MEMPC has developed a Landslide Emergency Management Plan (Sub-plan # 13), however, this sub-plan targets specific sites located on the northern cost to the Bellarine Peninsula.

Major Hazard FacilitiesAccording to Part 7 of the EMMV, July 2016, the Control Agency for Hazardous materials, high consequence dangerous goods or dangerous goods (including leaks and spills) is the Country Fire Authority and is ranked as a Class 1 emergency.

PandemicAccording to Part 7 of the EMMV, July 2016, the Control Agency for an event involving human disease is the Department of Health and Human Services and is ranked as a Class 2 emergency.

As at September 2016, a Regional Pandemic Plan was under development.

DroughtThe Control Agency for a drought event isn’t identified within Part 7 of the EMMV, July 2016, however, it is believed that the Department of Economic Development, Jobs, Transport and Resources would take the lead during a drought event.

The following website has a number of useful pages under the Animal Health and Welfare tab ie:

Animal Health Animal health in a drought Animals in hot conditions Animal Welfare

http://agriculture.vic.gov.au/agriculture/animal-health-and-welfare/animal-health/animal-health-in-a-drought

In addition, there is information on: Drought information and workshops Managing resources in a drought

http://agriculture.vic.gov.au/agriculture/livestock

Dam SafetyAlthough not specifically mentioned within Part 7 of the EMMV, July 2016, the Control Agency for dam safety is the Department of Land, Water and Planning. However, once the structure fails, the Control Agency can switch to VICSES.

The City currently has copies of the following Dam Safety Emergency Plans:


http://agriculture.vic.gov.au/agriculture/livestock





Structure Owner AddressCookes Dam D. G Cooke 1775 Bellarine HWYDel Rios Winery Dam Del Rios of Mt Anakie (Gus

Delreo)2153 Ballan Rd, Anakie

Augustine Basin City of Greater Geelong South Valley Rd, HightonVarious Barwon Water

(Generic Plan for Barwon Water)Various sites

4.19 Resource and Capacity Mapping

Technical Advice / Support from CouncilDue to the day-to-day activities of council it continually develops and enhances its knowledge about the municipality and its community. This knowledge can be most valuable during an incident. Specific areas of expertise include:A) Engineering Related

Flooding Stormwater Drainage Networks (above and below ground) Road and bridge network – maintenance and construction Traffic Management Confined Space operations Waste Disposal Detailed knowledge of the council’s asset base Structural assessments – Building Fire prone areas of the municipality Heavy Plant capabilities

B) Community Related Community & Environmental Health Demographic composition of the community Community Consultation Community Support Networks

C) Other Information Technology Spatial Information Systems Media Management Environmental Management Arboriculture Animal Control

Helicopter Landings A purpose built Helicopter landing facility is available at University Hospital Geelong (Barwon Health) for emergency uses only

NOTE: CFA District 7 have arrangements in place with Geelong North Secondary College (cnr Separation St & Thompson Rd) to land helicopters on the schools oval.

4.20 Links to Other Emergency Management Plans




The City of Greater Geelong has received copies of a number of plans developed by other Municipalities, Businesses and Emergency Services – refer to Part 11, Appendix C. Where needed, reference has been made within this Plan to other plans.

These linkages can be in various formats including:

1. direct reference / cross referencing within the body of one plan and another 2. participation in desktop exercises where the components of plans can be tested

Refer also to Part 1 of the MEMPlan, s1.8

4.21 Control, Support Agency Arrangements

Introduction

The Emergency Response concept provides the mechanism for the buildup of appropriate resources to cope with emergencies throughout the State. It also provides for requests for physical assistance from the Commonwealth when State resources have been exhausted.

Most incidents are of a local concern and can be coordinated from local municipal resources. However, when local resources are exhausted, the emergency response provides for further resource to be made available, firstly from neighbouring municipalities (on a Regional basis) and then, secondly on a State-wide basis.

Control and Support Agencies

For a listing of various emergencies and the nominated Control Agency and Class of Emergency refer to the reference below:

Further Reference:1. go to Part 7 of the Emergency Management Manual Victoria

4.22 Aerial ImageryCouncil has a number of digital image sets available, this includes:

Normal overhead (orthogonal) aerial images – high resolution - urban area, medium resolution – rural areas

Pictometry – includes 450 oblique images and orthogonal images of urban areas Various high quality oblique images of the Central Geelong Urban area Earthmine images or roadway network

These images can be accessed via council’s MECC

4.23 Initial Impact Assessment (IIA)




Important Note: During July 2015, Municipalities were advised that the State was about to commence a review on impact assessment including the Impact Assessment Guidelines version V1.0 Jan 2015.

This section of Part 4 has been based on the abovementioned Guidelines. The reader should also refer to Part 3 of the EMMV, Cl 5.2.5 (Aug 2016).

With the advent of the Emergency Management Act 2013, the collection of impact assessment data is now the responsibility of the Emergency Management Commissioner. By agreement, Victoria Police retain the Initial impact coordination, however, this is scheduled to cease mid-2015.

Phase: IMPACT Initial Secondary Impact Post Emergency Needs Assessment

Impact Assessment Assessment

Undertaken by

Control Agency

Undertaken by council & other Agencies

Undertaken by council & other Agencies

The Incident Controller is responsible for initiating the impact assessment process. Once it is initiated the Incident Controller can request the appointment of a coordinator to manage the first phase of assessment. Once Initial Impact Assessment ( IIA) transitions to Secondary and Post Impact Assessment a Recovery Co-coordinator is to be appointed to coordinate these phases.

Impact assessment is a multi-agency responsibility. Whilst the IIA phase is essentially a visual inspection by first responders, the post impact phases utilise data drawn from agencies such as the Department of Health and Human Services (DHHS), local government, education sector, Department of Environment, Land, Water and Planning (DELWP), VicRoads and subject matter expert’s depending on the nature and scale of the event.


Aim- Describes scale and characteristics of the impact on five environments: natural; built; social; economic and agriculture.

Outcome- Informs local, regional and state recovery plans and budgets

Method – Multi-disciplinary teams undertaking assessment of community impacts, and departments assessing impact on their respective areas of responsibility

Secondary Assessment Post Impact (Loss) AssessmentInitial Impact Assessment

Aim- Preliminary information regarding extent of damage, immediate threats, loss of life and persons displaced. Outcome- Inform response, relief and recovery agencies regarding the impact and scale of an incident.

Method – Visual observations of the impacted area primarily by emergency first responders.

Aim- Estimates cost of destroyed assets and resulting changes in ‘flows’ of an affected economy.

Outcome- Assists in informing state government’s considerations with regard to impact mitigation, economic considerations, recovery support and community planning

Method – Estimates based on data from secondary assessment

Commences as soon as affected area is safe to visit and completed within 48hrsCompleted within 4 weeks of incident onset when the area is safe to enter Completed within 12 months depending on scale of event



Above: States of the Impact Assessment Process

Assessment Stage RemarksInitial Impact Assessment

(IIA)Assessment is initiated by the Incident Controller, who will request the appointment of a IIA Coordinator

The Incident Controller shall ensure that before the Secondary Impact Assessment begins that a report detailing the results of the IIA will be given to the municipal representative(s) working in the ICC. This report will held direct the next two impact assessment stages

Secondary Impact Assessment

The Incident Controller will initiate transition from IIA to Secondary Impact Assessment in consultation with the IIA Coordinator and the Recovery Coordinator.

This assessment builds on the data gathered by the IIA. The Secondary assessment is more detailed and the data collected informs the level of assistance needed by the affected community.

This phase considers resources available within an affected community and identifies those needs and priorities that can only be met with outside assistance.

Assessment is coordinated by Recovery Coordinator

Post Emergency Needs Assessment*

Post Emergency Needs Assessment estimates the cost of destroyed assets across the five recovery ‘environments’.

This phase of assessment aims at estimating:




Assessment Stage Remarks the cost of destroyed assets,

the changes in the ‘flows’ of an affected economy caused by the destruction of assets, and

any changes in the performance of an affected economy.

Impact on the affected community

This is a far more detailed report involving analysis and input by experts.

Assessment is coordinated by Recovery Coordinator

* the Municipal Recovery Coordinator will determine if there is a need for a Post Emergency Needs Assessment to be conducted

Incident and Regional Level ActivationOnce the Incident Controller has determined IIA is to be initiated they will then contact the Police Commander either directly or via the police EMLO in relation to the appointment of an IIA coordinator to oversight and manage the IIA process on their behalf.

In some instances the RERC or MERC may take on the responsibility, however, the IIA coordinator should not be the RERC or MERC as it will impact on their ability to perform their normal coordination role effectively.

The appointment of an incident or regional level IIA coordinator will be dependent on the scale and complexity of the event. If the event is isolated to one location or there are a small number of incidents impacting an area the appointment of incident level IIA coordinators would be appropriate.

If local resources cannot supply an IIA Coordinator then a request for resource assistance should be made to the relevant RERC who will contact the SPLO to ascertain if State resources can be drawn upon to assist in a coordination role.

Methodology of Data Gathering Once IIA is initiated the Incident Controller will request the appointment of an IIA Coordinator to manage the collection of data. The Incident Controller will then provide the IIA Coordinator with the scope of data required and the timeline for gathering it.

The Act provides that the EMC may, by ‘written notice’, require an agency or a department to provide impact assessment data.

The use of templates or standards for electronic data collection is vital in this phase in order to provide a level of consistency in assessment and terminology use, and to provide a common operating picture for agencies. Three templates are included in the guidelines for recording data collected at the impact site and for aggregating totals.

Within the Impact Assessment Guidelines version V1.0 Jan 2015 there are a number of templates within the Guideline’s Appendices:




Template Name PurposeAppendix A: IIA Activation and Advice Template

A form for recording the IIA initiation request, scope and timelines

Appendix B: Basic Paper Based Street Assessment Form

is for street use and is designed to be used by a collection team either driving or walking down a street when the team is not in possession of an electronic means of capturing data.

Appendix C: IIA Assessment Team Collation Form

is a collection form that aggregates data that has been collected by teams from the field. This form can be used by the Incident Control Centre (ICC) or Regional Control Centre (RCC) as appendices to be attached to an IIA final report

Appendix D: GPS Data/Photographic Log

the GPS Data Template can record GPS data, or be used as a log for recording photographs

For additional information on Impact Assessment refer to

Refer: Floodsys Drive – Impact Assessment Folder

4.24 Response/Recovery Handover

Emergency Relief and Supply functions and recovery operations/arrangements, in general, are addressed in Part 6, s6.1 as well as within the appendices of this plan.It is essential to ensure a smooth transition from response to recovery.

While it is recognised that recovery activities will have commenced shortly after impact, or preferably, simultaneously with response operations and run concurrently with same, there will be a termination of response activities and a hand over to recovery agencies.

The Incident Controller, Police Municipal Emergency Response Coordinator and the Municipal Recovery Manager should commence transition planning [from response to recovery] as soon as possible following the start of the emergency

The early notification of recovery agencies involved in the emergency will ensure a smooth transition of ongoing activities from response to recovery. The Municipal Recovery manager needs to plan for this transition and have his Community Recovery Committee ready to step in and manage the recover ‘phase’.

This Community Recovery Committee needs to focus on the four recovery ‘environments’.

In some circumstances, it may be appropriate for certain facilities and goods obtained during response to be utilised in recovery activities. In these situations there would be an actual hand over to the Municipal Recovery Manager of such facilities and goods.

Template – Transition to Recovery




This template, which was developed by the Department of Human Services, is to enable the Incident Controller and Response Coordinator to facilitate a seamless transition of information, resources, management and coordination of activities to the MRM.

The template specifies clearly where transition to recovery has occurred at the Incident (Municipal), Regional or State Level.

This transition document should only be signed by council’s Municipal Recovery Manager once all the relevant documentation has been received by council. Both response & recovery agencies will work cooperatively together during the period o transition and provide each other with appropriate support and information.

Timing of transition will depend upon: Whether there is a recurring treat The extent of impact on the community/identification of the impacted area The extent of known loss and damage, i.e. Initial Impact Assessment report(s) The level of resources needed for recovery

4.25 Post-operational Debriefing (After Action Reviews)

The Municipal or Regional Emergency Response Coordinator is responsible for ensuring that the Control Agency for the emergency organises as operational debrief with participating agencies as soon as practicable after cessation of response activities

The purpose of a debriefing is to: ensure participating agencies understand what happened during an operation or

emergency, and identify areas of improvement and highlight areas that were handled well, in order

to improve the efficiency, effectiveness and safety of future operations or emergencies.




Attachment B




Attachment B: Rivers/Creeks and Catchments

Above: Main riverine catchments that pass through Geelong


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