continuing professional development (cpd) policy...

Revised CPD Policy_1 April 2017

CONTINUING PROFESSIONAL DEVELOPMENT (CPD) POLICY FRAMEWORK

SECOND CPD CYCLE

1 APRIL 2017 - 31 MARCH 2022

BOARD NOTICE 55 OF 2017

The South African Council for the Project and Construction Management Professions (SACPCMP)

The South African Council for the Project and Construction Management Professions (SACPCMP) is a statutory body established in terms of the Project and Construction Management Professions Act (Act No. 48 of 2000).

In terms of Section 13(k) of the SACPCMP Act No. 48 of 2000, the Council is empowered to determine the conditions relating to the Continuing Professional Development (CPD) of registered persons relating to Project and Construction Manage-ment to protect the public interest.

As published for public comment in Board Notice 189 of 2016 published in Government Gazette No. 40480 on the 9th of December 2016, the commence-ment date of the amended Continuing Professional Development (CPD) Policy as approved by Council is the 1st April 2017.

The approved Continuing Professional Development (CPD) policy can be downloaded at www.sacpcmp.org.za

By Notice on behalf of Council:

Ms. Nomvula Rakolote: Registrar

SACPCMP International Business Gateway ParkPO Box 6286 First Floor Gateway CreekHalfway House Corner New and 6th Road1685

Tel: 011 318 3402 / 3 / 4 Fax: 086 622 9234

ACKNOWLEDGEMENT


ACKNOWLEDGEMENT

The SACPCMP acknowledges all references made to the following Councils’ and Institutions’ CPD Policies and are grateful for the contributions, input and insights gained in making the development of the SACPCMP CPD Policy possible:

i. Council for the Built Environment (CBE)

ii. Engineering Council of South Africa (ECSA)

iii. Association of the South African Quantity Surveyors (ASAQS)

iv. Chartered Institute of Building (CIOB)

Revised CPD Policy_1 April 2017 Revised CPD Policy_1 April 2017

SACPCMP PROPOSED CPD POLICY FRAMEWORK

1. Background of the Council 12. Definition of CPD 13. Purpose of SACPCMP CPD Policy 24. Governing Principles and Legal Framework 35. International Best Practice 46. CPD Objectives 47. SACPCMP CPD Methodology 58. CATEGORIES OF CPD, ALLOCATION OF HOURS AND MEASUREMENT 8.1 CPD Categories 6 8.2 Allocation of Hours 6 8.3 Measurement 149. ACCEPTABLE EVIDENCE FOR CPD ACTIVITIES PER CATEGORY 16 10. CPD CYCLE AND REPORTING STRUCTURE 10.1 The CPD Cycle 24 10.2 Registration Effective Date and Reporting Deadlines Structure 25 10.3 Re-Registration 2611. Sources of CPD Information 2612. CPD Record Submission 2713. Non-compliance 2814. Exemption or Deferment 2815. ADMINISTRATION 15.1 The Administrator 29 15.2 CPD Committee 2916. CPD SERVICE PROVIDERS 30 16.1 Assessment of CPD Providers 31 16.2 Approving CPD Activities 3217. CPD PROVIDERS’ VALIDATION CRITERIA 3318. CPD AUDITS 3419. APPEAL 35 APPENDIX A: SACPMP CPD Activities Score Sheet and Guidelines 35 APPENDIX B: CPD Activities Score Sheet for Registered Professionals 41 APPENDIX C: Guidelines for Completing CPD Annual Reports 43 APPENDIX D: CPD Five Year Summary Report 48 APPENDIX E: Commitment and Undertaking Form 49 APPENDIX F: Mentoring Assessment Report 52 APPENDIX G: Mentoring of Work Performed by a Student on Experimental Learning Programme 54

TABLE OF CONTENTS


1. BACKGROUND OF THE COUNCIL

The South African Council for Project and Construction Management Professions (SACPCMP) is a statutory body established by Section two (2) of the Project and Construction Management Professions Act (Act No. 48 of 2000).

The SACPCMP was established to provide for statutory professional registration and regulation of the Project and Construction Management professions in order to protect public interest and advance Project and Construction Management and Construction Health and Safety education.

The objectives of the SACPCMP are therefore to provide guidance and frameworks within which the professionals within the construction management environment are to operate and to ensure that effective guidance policies and frameworks on Continuing Professional Development (CPD) are established, consistently applied and implemented by the Council.

2. DEFINITION OF CPD

The Royal Institution of Chartered Surveyors (RICS) (1993) defines CPD as the systematic maintenance, improvement and broadening of knowledge and skills, and the on-going development of personal qualities necessary for the execution of profes-sional and technical duties throughout a practioner’s working life.

SACPCMP PROPOSED CPD POLICY FRAMEWORK

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3. PURPOSE OF SACPCMP CPD POLICY

The rationale for CPD is to develop, enhance and maintain professional competency of registered professionals to ensure that the technical knowledge base is improved in an orderly and on a continuous basis.

The CPD Policy is also aimed at:

a. Harmonising standards and norms in the management and development of construction professions;

b. Ensuring improved skills competencies and industry performance;

c. Constructively engaging professionals at all levels within the construction sector in reconstruction and development initiatives, by addressing transformation in capacity development, in order to meet growth needs of the South African economy;

d. Encouraging a CPD culture among industry professionals;

e. Addressing professional development limitations within the construction management professions;

f. Ensuring national relevance (human resource development, skills development, poverty reduction etc), international recognition and professional integrity.

Revised CPD Policy_1 April 2017 Page 2

4. GOVERNING PRINCIPLES AND LEGAL FRAMEWORK

The SACPCMP CPD Policy has been developed based on principles contained in the Council for the Built Environment (CBE) CPD Policy Framework of August 2007.

These principles include:

i. Recognition of the continued need for regulation of the construction industry to protect public interests

ii. Promotion of professionalism, trust and confidence within the construction professions

iii. Support for broader national development priorities

iv. Stimulation of competition and an enabling environment

v. Recognition of commonalities within the construction professions.

The Policy takes cognizance of the CBE CPD processes in fostering professional and industry development as mandated by the CBE Act, Act No. 43 of 2000. The legislative framework supports professional development and maintenance of standards for the public good.

The SACPCMP is also empowered by Section 13(k) of Act, Act No. 48 of 2000 to determine, after consultation with the voluntary associations and registered professionals, conditions relating to, and the nature and extent of CPD.


5. INTERNATIONAL BEST PRACTICE

The CPD Policy is aimed at ensuring consistency with international best practice and serves as a remedial policy in addressing South Africa’s past social economic imbalances.

It serves as a tool for enhancing professional development in policy priorities in South Africa through promoting and contributing to global competitiveness by promoting education, training and professional competency through CPD activities.

6. CPD OBJECTIVES

Council resolved that CPD is one of the conditions for maintenance and renewal of registration. It is therefore compulsory for all registered professionals to undergo CPD. All registered professionals need to renew their registration every five (5) years to maintain their registration in a manner prescribed by the Council.

Registered professionals are required to participate in CPD activities in order to :

i. Maintain competence and personnel development for the public good and retain the professional cadre;

ii. Ensure continuous improvement in the acquisition of academic and professional skills;

iii. Develop deeper and specialised knowledge;

iv. Broaden knowledge over a wider professional spectrum;

v. Acquire international recognition;

vi. Ensure skills growth acceleration and innovation.


7. SACPCMP CPD METHODOLOGY

Given the CPD activities that need to be undertaken, the SACPCMP requires that the following approaches be applied in the CPD process to ensure the successful attainment of CPD objectives:

a. Input-based approach - the SACPCMP requires that all CPD delivery methods are designed and focused on bringing out a high level of profession alism, ethical standards, integrity and competence and relevant industry work experience in all registered professionals.

The SACPCMP requires that high quality input methods (including mentorship, lecturing, facilitating workshops, conferences, congresses, seminars and any other methods of delivery of professional development that are deemed appropriate by Council on-the-job training, ongoing industry and professional practice, etc) be applied throughout the CPD process.

b. Output-based approach – emphasis is placed on the need for innovativness, skills growth, deeper and specialised knowledge acquisition, attainment of high levels of professional competence and acquisition of practical and relevant work experience amongst professionals within the construction sector.

c. Non-cumbersome process – requires that CPD processes and activities be well articulated in such a way that they can easily be followed or undertaken.


8. CATEGORIES OF CPD, ALLOCATION OF HOURS AND MEASUREMENT

8.1 CPD Categories

In order to obtain CPD points, professionals need to be engaged in one or more of the following categories outlined under each knowledge/skills domain in Table 1 (see the next page)

Category A: Core knowledge and Non-Core knowledge

Category B: Mentorship and Development Category C: Ongoing Practice

8.2 ALLOCATION OF HOURS

In order to assess the extent to which CPD activities add value to an individual’s skills set and knowledge, the SACPCMP has assigned hours to the learning outcome. CPD activities will be rewarded on the basis of hours commensurate with relevance and importance of core areas of Project and Construction Management, Construction Mentorship and Construction Health and Safety and contribution to professional development. It is recommended that Registered Professionals engage in activities in the following manner over the five (5) year cycle.

• Category A: Core and Non-Core (60% = 30 Hours)

• Category B: Mentorship and Development (20% = 10 Hours)

• Category C: Ongoing Practice (20% = 10 Hours)



Category A Category B Category C

Core knowledge Non-Core knowledge Mentorship and Development

Ongoing Practice

CPD ACTIVITIES 1. Further studies to

gain advanced knowledge leading to certification (certificate, post graduate diploma, diploma, degree, masters, doctorate and others).

2. Attendance of local and international accredited conferences and congresses and at accredited courses in accordance with the SACPCMP validation criteria, and registered formal educational meetings, seminars, workshops, short courses and any other methods of delivery of professional development that are deemed appropriate by Council in the following fields but not limited to: • Technical aspects • Managerial

training • Financial aspects • Professional

ethics • Health and safety • Project

Management • Planning • Relevant

legislation and development workshops and congresses

1. Computer usage skills

2. Image seminars 3. Technical and

professional conferences, symposia

4. Refresher courses, short courses without a measurable outcome.

5. Delivering of lectures or papers at accredited and registered formal congresses, conferences, educational meetings, seminars, workshops.

6. Construction Marketing

• Mentoring Registered Candidate in Structured Candidacy Programme

• Mentoring Experiential Learner in Work Integrated Learning programme

• Informal Mentoring of Staff on the Job

• Trainer for contractors in construction and project management

• Trainer of community members in construction, project management and community development

• Professional consultancy services provider (to government and private construction companies)

• Devoting time to imparting knowledge in community development for the public good and promotion of the profession

• Work-based activities such as:

o Council Participation

o Professional activities:

o On the job training o Unbroken

continuous service o Professional

contribution o Teaching and

training work o Acting as examiner

or moderator for accredited relevant exams

Table 1: CPD Categories


Registered Professionals may alter the above percentages as long as they stay within the 60:40 ratio between Category A (compulsory), Category B and C respectively.

All Registered Professionals are required to participate in more than one category to ensure hours are earned from a combination of different activities.

The SACPCMP will use the hours allocation criteria for CPD activities as shown in Tables 2 and 3 to allocated CPD points.

8.2.1 CONVERSION OF CPD POINTS INTO CPD HOURS

With the notable exceptions of decisions made by Assessors and the CPD Committee of Council whilst considering applications by service providers / voluntary associations / individuals for new validation applications / re-applications of short courses, conferences / seminars etc for continuing professional development, the conversion process of CPD points into CPD hours will follow the hourly conversion formula as depicted in Table 2.

Table 2: Conversion of CPD Hours into CPD Points


8.2.2 TOTAL COMBINED CPD HOURS AND POINTS FOR CATEGORY A, B AND C

Within a full CPD cycle of 5 years, a registered person needs to maintain a combined minimum total CPD activities totalling 50 hours or the equivalent of 6 CPD points for Category A, B and C activities.

In the financial year of registration, a registered person is not obliged to engage in CPD but may transfer ten (10) CPD hours or 1.2 CPD points if they have already undertaken CPD. The CPD cycle of a newly-registered person commences at the beginning of the next financial year.

The current CPD policy recommends that registered professionals maintain a 60:40 ratio between Category A and Category B and C activities over the five (5) year CPD Cycle as depicted in below Table 3.


Table 3: CPD Categories and CPD Hours and CPD Point Allocation


CPD activities will be allocated hours and CPD points based on the following guidelines:

1. PERSONAL PROFESSIONAL DEVELOPMENT – includes voluntary CPD Activities which enhance knowledge, experience and competence such as attending seminars, workshops, conferences and colloquiums or educational short courses.

Because there is a clear distinction between a facilitator or presenter and an attendee of the CPD activity, an attendee will be awarded fewer hours than those awarded to a facilitator or presenter.

2. FURTHER STUDIES

These are CPD activities individuals can undertake in their own field, to gain deeper understanding of concepts and their application in a specific profession.

These may be in the form of short courses to gain advanced knowledge and to be awarded a certificate of attendance or competence. Other forms of further studies are post-graduate diplomas, masters or doctoral degrees and post-doctoral qualifications.

The hours awarded for further studies will be commensurate with the level of study. For instance, a certificate will earn few hours whereas a doctorate will earn more hours. No hours will be awarded for further studies which do not add value to the profession and which are undertaken outside the construction management professions.

Exceptions may be made where knowledge acquired adds to professional development. And it is accepted a valuable, in respect of development, professionalism, philosophy, theory on new findings and research.


3. RESEARCH AND PUBLICATIONS

You must be focused on professional development and the advancement of relevant science for the profession as a whole, and should be reflected in published papers, reports and books.

Research and publications will be considered in the following order of in

creasing importance:

• Refereed conference papers

• Refereed and accredited journal publications

• Research reports and thesis

• Non-refereed conference papers

• Non-refereed journal papers

• Monographs

• Books

A professional who produces any or all the above will earn CPD hours and points within a current cycle of registration commensurate with the contribution to learning processes and professional development.

Non-refereed papers will earn fewer hours than refereed papers; conference papers will earn fewer hours than journal papers, and research reports will earn fewer hours than published books.

4. TEACHING AND TRAINING Because teaching and training in tertiary institutions contributes to professional development, hours will be awarded to professionals who teach at tertiary institutions. Hours will be awarded on the basis of work experience and level of competence, seniority; therefore a junior researcher, lecturer or professor earns fewer hours than a senior researcher, lecturer or professor, respectively. Part-time employees will earn fewer hours than full-time employees.


5. PROFESSIONAL PRACTICE Full-time engagement in the project and construction management and construction health and safety professions will be considered as professional development, particularly in situations where the registered professional can provide documented and verified evidence of alignment with best practice standards. The SACPCMP will at its own discretion decide on the number of hours / points to be awarded based on the professional’s position.

Part-time engagements are not considered in this category. Chief Executives, partners, professionals in other top management positions, and those who lead, direct and mentor others, will be awarded hours commensurate with the position they hold in an organisation. In addition, points or hours will be awarded to professionals who are involved in managing unique and challenging projects to successful conclusion.

These professionals are required to show evidence that information relating to the respective project has been well documented and can be shared with others requiring to learn from it.

In order to decide on the number of hours to be awarded, however, such projects need to be assessed by the SACPCMP CPD Committee to determine their uniqueness, the challenges, amount of work experience and level of competence involved in managing the project, and must be provided with evidence that the projects align with industry’s best practice standards.


6. PROFESSIONAL ADMINISTRATION AND COMMUNITY SERVICE Professionals who are involved in the SACPCMP Council and other similar Councils and voluntary associations within the Project and Construction Management and Construction Health and Safety professions as committee members, and who contribute and promote development of the rofessions, will be awarded hours for their respective roles.

Further, professionals involved in construction community development projects for the public good and who promote the construction profession in that capacity, will also be awarded hours on the basis of their activities and position occupied in the Council, voluntary association or community.

The number of hours awarded, will be commensurate with the seniority of the position held, e.g. a president will earn more hours than a secretary, and a secretary will earn more hours than a treasurer, who shall in turn earn more hours than any committee member.

Registered professionals holding positions in associations other than in the construction field of expertise (such as social clubs), will not be considered for CPD hours unless documented evidence which shows that such activities contribute to professional development is provided.

CPD activities’ scores will be based on the level of content of the CPD activity and following guidelines contained in the SACPCMP CPD Activities Score Sheet (refer to Appendix A).

The SACPCMP may amend the guidelines from time to time at its discretion.


8.3 MEASUREMENT

The maximum number of CPD hours that a registered person can earn per each 5 year CPD cycle is 50 hours per CPD cycle or 6 CPD points. These hours must accumulate to a total maximum of 50 CPD hours or 6 CPD points within the five-year cycle and must be reflected in the combination of CPD Categories, for each candidate to maintain CPD professional status.

Therefore, for each five-year cycle, professionals must earn at least:

From Category A: 30 CPD hours (3.4 CPD points) maximum

From Category B: 10 CPD hours (1.2 CPD points) maximum

From Category C: 10 hours (1.2 CPD points) maximum

8.3.1 TRANSFERABILITY OF CPD HOURS TO THE NEXT CPD CYCLE

In terms of the current CPD policy, the maximum number of CPD hours that a registered person may transfer to the next cycle, where more than the required 50 hours have been completed are 10 CPD hours or 1.2 CPD Points.

8.3.2 TOTAL COMBINED CPD HOURS AND POINTS FOR CATEGORY A, B AND CATEGORY C Within one CPD cycle (currently 5 years), a registered person needs to maintain a combined total CPD activities totalling 50 hours or the equivalent of 6 CPD points for Category A, B and C activities.

In the financial year of registration, a registered person is not obliged to engage in CPD but may transfer ten (10) CPD hours or 1.2 CPD points if they have already undertaken CPD. The CPD cycle of a newly-registered person commences at the beginning of the next financial year.


8.3.3 TOTAL CPD HOURS AND POINTS FOR CATEGORY A

Within one CPD cycle (currently 5 years), a registered person needs to maintain 60% of his/ her CPD activities for Category A activities implying 30 CPD hours or the equivalent of 3.4 CPD points.

8.3.4 TOTAL CPD HOURS AND POINTS FOR CATEGORY B AND C

Within one CPD cycle (currently 5 years), a registered person needs to main tain 40% of his/ her CPD activities for Category B and C activities implying a combined of 20 CPD hours or the equivalent of 2.4 CPD points.

The aforesaid 20 CPD Hours or 2.4 CPD points can be obtained either in Category B or C or in a combination of above-mentioned categories.


9. ACCEPTABLE EVIDENCE FOR CPD ACTIVITIES PER CATEGORY

9.1 CPD ACCEPTABLE EVIDENCE FOR CATEGORY B

In order to make it easier for registered professionals to claim CPD points, the varied type of documentary evidence for CPD activities by registered professionals under Category A, B and C has been tabulated as per Table 4 as follows:

Table 4: Category A: Acceptable Evidence Requirements

Core knowledge Acceptable CPD

Evidence Non-Core knowledge

Acceptable CPD Evidence

1. Academic Studies Certificate, Diploma, Post-graduate diploma, Degree, Masters, Doctorate

University Certificate & Curriculum

1. Computer Training

Certificate & Attendance Register

2. Local and/or International Accredited Conferences / Congresses

Attendance Register / Certificate

2. Technical / Professional Annual General Meetings

Certificate & Attendance Register

4. Registered Formal Educational Meetings Attendance Register 3. Refresher

Courses Attendance Register

5. Seminars Attendance Register /

Certificate

4. Accredited Research Colloquia Presentation

Research Papers Presented &

Attendance Register

6. Workshops Attendance Register / Certificate

7. Accredited Short Courses in:- • Technical Training • Management aspects • Financial aspects • Professional Ethics • Health and Safety • Project Management • Planning

Certificate with CPD Points/ Hours &

Attendance Register

8. Peer Reviewed Research Thesis/ Dissertation/ Journal Papers in CPM, CM & CHS Non-refered Conference / Journal papers; Monographs / Books

Conference/ Journal Paper / Thesis/

Dissertation



Category B - Mentoring Acceptable CPD Evidence Category C – Ongoing

Practice Acceptable CPD Evidence

1. Signing of Commitment and Undertaking to Mentor registered Candidate towards Professional Registration

Signed Commitment and Undertaking Form &

Candidate’s Candidacy Application

1. Unbroken Continuous Work / Service

Letter of Service by Human Resource / Direct Supervisor on Company

Letterhead Project Appointment Letter / Completion

Certificate

2. Mentoring Registered Candidate in Structured Candidacy Programme

Signed Assessment Report / Logbook by Candidate & Mentor

2. On the Job Training

Attendance Register / Certificate

3. Mentoring Experiential Learner in Work Integrated Learning programme

Signed-off Logbook signed by Mentor

3. Teaching and Training work

Appointment Letter / Letter of Service /

Recommendation (on an official letterhead of the company appointing the

registered person)

4. Informal Mentoring of Staff on the Job

Letter of Confirmation by Employer on Company Letterhead signed by

Mentor and Mentee and Curriculum Vitae of

Mentee

4. Examiner / Moderator for accredited relevant exams

Appointment Letter and Meeting Attendance

Registers

5. Trainer for Contractors in construction and project management

Appointment Letter or Signed-off Logbook

signed by Contractors / Mentee

5. Assessor/ Councillor in Council Committee


Registers

6. Professional consultancy services provider (to government and private construction companies)


Registers

1. Serving in Committees of Recognised Voluntary Association (VA)


Registers

7. Trainer of Community in construction, project management and community development


Registers

2. Researcher/ Lecturer or Professor

Appointment Letter / Letter of Service /

Recommendation (on an official letterhead of the company appointing the

registered person)

3. Industry Experience

Letter of Service by Company / Voluntary

Association

4. Professional Position held In Company

Letter of Service by Human Resource / Direct Supervisor on Company

Letterhead Project Appointment Letter / Completion

Certificate

5. Participating as Respondent in accredited research study

Respondent Participation Request Letter from

Researcher and completed Research

Questionnaire

Table 5: Category B and C Acceptable Evidence


9.1.1 COMMITMENT AND UNDERTAKING FORM The Commitment and Undertaking Form is to be utilised by registered professionals undertaking mentoring of registered Candidates and claiming their CPD points under CPD Category B. The above category includes CPD activities aimed towards the professional registration of registered Candidates participating in structured Candidacy programmes. The Commitment and Undertaking Form entails a solemn declaration and commitment by an employer appointing a registered professional under its employ /contract to act as a Mentor to mentor a registered Candidate towards professional registration.

The Commitment and Undertaking form binds an employer and its appointed Mentor (who will be in turn an experienced registered professional) to:

• Be conversant with the SACPCMP’s Training and Mentoring Guidelines (to be developed and finalised).

• Ensure that the CM / CPM / CHS graduates register as Candidates in the appropriate categories.

• Ensure that Candidates document evidence of planning, working, recording, reporting & assessment per developmental phase, taking cognisance of the elements outlined in Training and Mentoring Guidelines (to be developed and finalised).

• Oversee the planning and advise on the suitability of the programme of work and experience for the Candidates development.

• Plan training tasks / phases to ensure that the Candidate develops toward the competency required for registration standard for the category of registration registered for.



• Ensure that the Candidate is exposed to increasing demands in problem solving, management, impact assessment and mitigation, consideration of ethical issues, judgment and responsibility.

• Ensure that the Candidate completes agreed supplementary training.

• Liaise with the workplace Supervisor to ensure that the work assigned to the Candidate is consistent with the training objectives (if the Mentor is not the Candidate’s supervisor).

• Review reports from the Candidate on an ongoing basis and assess the outcomes achieved in the light of the objectives (on the completion of each agreed task or phase).

• Assist the Candidate to decide when he / she is ready to apply for registration and assist with the actual application for professional registration.

• Allocate adequate time to review and comment on the Candidate’s reports; offer support as required; meet with Candidates and Supervisor on an agreed regular basis (preferably at least quarterly) to review progress and agree on new activities and outcomes to be worked on; report progress to management.

• To comply with the SACPCMP Code of Conduct for registered persons and ensure that the Candidate in turn is aware of and complies with the Code of Conduct.

Registered professionals who are currently undertaking mentoring as part of a struc-tured candidacy programme are encouraged to utilise the Mentoring Assessment Form to claim their CPD points under Category B.

A copy of the Commitment and Undertaking Form is hereby attached as Appendix E to the policy.


9.1.2 MENTORING ASSESSMENT REPORT FORM FOR STRUCTURED CANDIDACY

Registered professionals who are currently engaged in ongoing standardised monthly / quarterly assessment activities involving registered Candidates under their mentorship are encouraged to claim their CPD points utilising the Mentoring Assessment Report under Category B.

A copy of the Mentoring Assessment Report is hereby attached as Appendix F to the policy.

9.1.3 LOGBOOK FOR MENTORING EXPERIENTIAL LEARNERS/ WORK INTEGRATED LEARNING

Registered professionals who are currently engaged in the mentoring activities of pre-graduation Experiential Learners on Work Integrated Learning (WIL) programmes are hereby encouraged to utilise the Logbook for Mentoring Experiential Learners / Work Integrated Learning.

A copy of the Logbook for Mentoring Experiential Learners / Work Integrated Learning is hereby attached as Appendix G to the policy.

9.1.4 INFORMAL MENTORING OF STAFF ON THE JOB

Registered professionals who are currently engaged in the informal mentoring of staff on the job are expected to provide evidence in the form of an official letter signed by the Mentor and the Mentee (staff member under mentoring) as well as a copy of the Mentee’s curriculum vitae.



9.1.5 TRAINER FOR CONTRACTORS IN CONSTRUCTION AND PROJECT MANAGEMENT

Registered professionals who are currently engaged in the mentoring of Contractors in Construction and Project Management are expected to provide evidence in the form of an appointment letter or signed-off logbook signed by the Contractor / Mentee.

9.1.6 PROFESSIONAL CONSULTANCY SERVICES PROVIDER (TO GOVERNMENT AND PRIVATE CONSTRUCTION COMPANIES)

Registered professionals who are currently engaged in the provision of professional consultancy services to government and private construction companies are expected to provide evidence in the form of an appointment letter and meeting attendance registers.

9.1.7 TRAINER OF COMMUNITY IN CONSTRUCTION, PROJECT MANAGEMENT AND COMMUNITY DEVELOPMENT Registered professionals who are currently engaged in the provision of professional consultancy services as Trainers of community members in Construction, Project Management and Community Development are expected to provide evidence in the form of an appointment letter and meeting attendance registers.


9.2 EVIDENCE REQUIREMENTS FOR CPD CATEGORY C

The acceptable CPD evidence for Category C CPD activities is as follows:

9.2.1 UNBROKEN CONTINUOUS WORK / SERVICE

The acceptable evidence requirements for unbroken continuous service is a signed letter of service by the Human Resource Management (HRM) Department of the registered person’s employer or a direct Supervisor on an employer’s official letterhead.

In cases where a registered person is the owner/ proprietor of the company, an appointment letter denoting work in the Project Management environment or on a specific project or completion certificate is acceptable as evidence.

9.2.2 ON THE JOB TRAINING

The acceptable evidence requirements for on the job training activities by registered professionals is an attendance register / certificate of in-house courses attended.

9.2.3 TEACHING AND TRAINING WORK

The acceptable evidence requirements for ongoing teaching and training work by registered professionals is an appointment letter (on an official letter head of the company / training institution appointing the registered person); indicating the teaching and training work and period of the training / teaching work undertaken, supplemented by an attendance register of teaching / training activities undertaken.

An official letter of service / recommendation (on an official letterhead of the company/ training institution appointing the registered person) can also serve as acceptable evidence supplemented by an attendance register of teaching / training activities undertaken.



9.2.4 EXAMINER / MODERATOR FOR ACCREDITED RELEVANT EXAMS

The acceptable evidence requirements for registered persons serving as Moderators / Examiners for accredited examinations is an appointment letter (on an official letterhead of the examinations authority appointing the registered person) indicating the duties and period during which duties are to be undertaken.

9.2.5 ASSESSOR/ COUNCILLOR IN COUNCIL COMMITTEE

The acceptable evidence requirements for registered persons serving as Assessors / Council members on Council Committees is an appointment letter (on an official letterhead of the relevant Council appointing the registered person) indicating the duties and period during which duties are to be undertaken supplemented by an attendance register of such Council Committee meetings.


10. CPD CYCLE AND REPORTING STRUCTURE

10.1 THE CPD CYCLE

The reporting cycle is a five (5) financial year cycle. The following outline will assist professionals in determining their CPD needs, ensuring compliance and maintaining the currency of their professional qualification through CPD:

Stage 1 Audit review and appraisal of current skills and knowledge

Stage 2 Identify critical competency needs and develop an action plan Stage 3 Execute the action plan supported by necessary records

Stage 4 Submit evidence records to SACPCMP for assessment

Stage 5 Receive feedback on the total number of hours accrued and advice on their CPD status from the Council Stage 6 Remedial action resulting from non-compliance with the CPD requirements

Stage 7 De-registration following non-compliance with remedial actions

The CPD Cycle runs parallel to the Council’s financial year.

The objective is to ensure that newly registered professionals are not disadvantaged by the fixed cycle.



The cycle applicable to the newly registered professionals run from the next 1 April after date of registration and ends 5 years later on the 31 March as illustrated in the example in Table 6 below.

Table 6: The 5 Year CPD Cycle

10.2 REGISTRATION EFFECTIVE DATE AND REPORTING DEADLINES STRUCTURE

Every registered professional’s CPD cycle effectively begins at the start of the next financial year after registration. A registered professional will be required to complete the CPD process within five (5) years from the inception of each CPD cycle.

Any professional who does not comply within the five (5) years, will be required to follow a remedial programme for twelve (12) months in the sixth (6th) year.

Any registered professional who fails to comply with the remedial programme will be suspended in the seventh (7th) year, pending deregistration by the Council (Refer to Figure 1 below).

In the financial year of registration, a registered professional is not supposed to engage in CPD but may transfer ten (10) hours maximum if they have completed CPD.

The CPD cycle of such a registered professional will commence at the beginning of the next financial year.


10.3 RE-REGISTRATION A de-registered person wishing to apply for re-registration must contact the Council to obtain guidance on the re-registration process.

11. SOURCES OF CPD INFORMATION

Professionals are required to be increasingly proactive and imaginative in searching for useful CPD information. Sources may include, but are not limited to, local and international training and CPD providers, local and regional conferences, construction books and publications, the SACPCMP website for a list of validated CPD activities.


12. CPD RECORD SUBMISSION

Professionals are responsible for developing their own CPD plans, evaluating activities and keeping all relevant records.

They can submit their CPD records on the enclosed SACPCMP CPD Annual Reports (refer to the form attached – Appendix C of this policy) at any time by post, fax, online submission at www.mycouncilonline.sacpcmp.org.za and via email to:

POSTAL ADDRESSThe Registrar: SACPCMPPO Box 6286 Halfway House1685

Telephone: +27 11 318 3402

Fax: +27 11 318 3405

Email: [email protected]

Website: www.mycouncilonline.sacpcmp.org.za

The information must be submitted not later than sixty (60) days from completion of the annual cycle and must include, but is not restricted to:

A. CPD activity content

B. Learning outcomes

C. Hours earned

D. Details of CPD service providers such as physical and postal

addresses, full names and designation of contact person, contact

telephone number and email address.


PHYSICAL ADDRESSThe Registrar: SACPCMPFirst Floor Gateway CreekInternational Business GatewayCorner New and 6th Roads Midrand


13. NON-COMPLIANCE

The SACPCMP CPD guidelines for dealing with non-compliant professionals include the following:

1. Professionals will be required to follow a remedial programme of CPD compliance within twelve (12) months of the end of the cycle and /or;

2. Write an examination, or be interviewed, to demonstrate their skills;

3. Failure to comply with (i) and (ii) within the CPD cycle will result in suspension for a period determined by the SACPCMP pending deregistration;

4. Failure to comply at this stage would result in deregistration, i.e. the defaulter will be removed from the data base of registered professionals and defaulters’ names will be published in the Government Gazette.

14. EXEMPTION OR DEFERMENT

Only registered professionals in good standing may be granted exemption/deferment from CPD requirements on the basis of retirement, temporary withdrawal from profes-sional practice, or extended leave because of illness or relocation.

On their return, however, professionals may be requested to submit a record of their professional practice within the first (1st) year.

Once accepted, their CPD cycle will commence in the year following approval of the CPD record.


15. ADMINISTRATION

15.1 THE ADMINISTRATOR

CPD will be administered by the Coordinator: Programme Accreditation and CPD appointed or outsourced by the SACPCMP. The Coordinator: Programme Accreditation and CPD will be responsible for promotion, validation, hours allocation, auditing and dealing with issues of non-compliance. With the help of the CPD Administrator, the Co-ordinator will be responsible for development, maintenance and updating of a data base of CPD providers and will work closely with the CPD Committee to ensure policy objectives are met.

15.2 CPD COMMITTEE

To ensure administrative effectiveness, the SACPCMP CPD Committee will work closely with the Co-ordinator and all relevant stakeholders to encourage and promote CPD activities, to create awareness and inform professionals within the discipline about CPD.

The CPD Committee and its subcommittees will work in partnership with stakeholders to ensure co-ordinated recognition of needs, skills, emerging trends and promotion of research. It is the responsibility of the CPD Committee to integrate these into professional development programmes, facilitate implementation and relevance of such programmes to the benefit all role players/stakeholders. Stakeholders include: Statutory Councils, Government, voluntary associations, teaching/learning institutions and other organisations operating in the Project and Construction Management and Construction Health and Safety professions.

The Committee will facilitate access to CPD activities by encouraging conve nient and innovative ways of accessing CPD opportunities whenever possible. In addition, the SACPCMP will benchmark its own CPD activities in terms of local and international best practice. The Committee will also ensure that CPD Policy is reviewed from time to time to ensure that all reciprocal agreements with other institutions and any changes in the domains of professional knowledge, skills and techniques are taken into account.


16. CPD SERVICE PROVIDERS

CPD service providers may be outsourced from voluntary associations, accredited Tertiary Institutions and other recognised service providers. Only service providers who are recognised or assessed and have successfully completed the SACPCMP validation evaluation programme or have been recognised, will be allowed to provide CPD services to the SACPCMP or will be approved after submission of evidence by a registered professional, such as international conferences, etc.

Other submissions not formally recognised, but included in the annual report will be approved after submission of evidence by the registered professional. Examples such as attendance of international conferences or training where no validation is likely or possible to be obtained. It is imperative that service providers ensure quality service provision and keep abreast of new national and international standards and requirements within the project and construction management and construction health and safety professions.

CPD Service providers are expected to comply with the CPD policy of Council including any applicable laws of the Republic of South Africa (RSA) including but not limited to non-racialism, non-sexism, copyright, confidentiality of the personal records of registered persons and respect for the trademark and good name of Council.

Any service provider that does not comply with the CPD policy may be de-accredited upon resolution by the CPD Committee of Council.



16.1 ASSESSMENT OF CPD PROVIDERS

To ensure that CPD processes are strengthened, materials provided by CPD service providers will be rigorously assessed within strict best practice guidelines by the team of assessors appointed by the SACPCMP Council. Assessment processes will be frequently revisited in line with changes in best practice guidelines. In addition, CPD service providers are required to furnish necessary information such as content of courses, learning outcomes and the skills of CPD presenters, for endorsement by the Council before any CPD activity can be accredited. The SACPCMP will at its discretion and in consultation with other relevant voluntary associations and stakeholders, determine what “is” and what “is not” acceptable or appropriate CPD. For international events or recognised events the programme and contents of the event must be submitted for recognition.


16.2 APPROVING CPD ACTIVITIES

The SACPCMP Council will only approve CPD activities where the following aspects are adequately covered by the provider:

1. Activities serve to maintain or enhance the knowledge, skills, work experience and competence of participants.

2. Activities are aimed at meeting individual needs for professionalism, ethics and professional development, employers’ needs for improved services, industry’s needs for excellence, and national needs for economic development.

3. Activities meet both educational and professional development needs and requirements.

4. Activities clearly specify the participation of construction professions and reflect it in the content of activity.

5. The depth and breadth of the subject matter is appropriate, with sufficient time for discussion.

6. The subject covered provides a balanced view and is not unduly promotional.

7. The presenter has proven practical and academic experience and is assessed to be a good communicator;

8. Evaluation forms for obtaining feedback on the activity are provided for rating of the relevance, quality and effectiveness of the activity.



17. CPD PROVIDERS’ VALIDATION CRITERIA

CPD service providers are required to submit their proposed programmes and activities to the SACPCMP office.

The CPD Committee will evaluate the content, CPD hour value and other relevant issues.

CPD service providers must furnish the Council with the following information, among other things:

1. Proposed programmes of activities indicating hours, to be gained with respect to each programme component;

2. Specified relevant fields in which CPD activities and programmes will be conducted and for which validation is sought;

3. Details of the representation, expertise, general infrastructure and resources available within the applicant’s organisation to ensure sustained excellence in the delivery of the CPD activities and programmes;

4. Specified levels of development means the way in which the CPD activity is targeting the needs and how they will be met in the process.

See Figure 2 on the next page for a model of the development needs which shows the required hierarchy of achievements in increasing order of CPD development needs, starting with individual and leading to national development needs.

5. All programmes submitted by CPD service providers must be in line with the recommended SACPCMP core knowledge areas for validation.


18. CPD AUDITS

The SACPCMP will conduct audits on approved CPD activities and programmes to ensure high quality assurance measures and best practice.

The purpose of the audits is to ensure verification of information submitted, identify areas of concern and ways of improvement.

The Council will, at its discretion, develop the best criteria for annual auditing of submissions based on a random selection of registered professionals and CPD service providers.

NATIONAL LEVELNational Needs for

economic development

INDUSTRY AND INTERNATIONAL LEVELIndustry & International needs for professional

excellence

ORGANISATIONAL LEVEL

Employers' needs for optimised value

delivery

INDIVIDUAL LEVEL

Individual needs for

professional development)

Figure 2: Levels of Development needs to be met by CPD Activities



19. APPEAL

Registered Professionals and CPD service providers who are not satisfied with their assessment results and wish to appeal against the decision of the Council, can refer to the SACPCMP Appeal Policy for guidance.

APPENDIX A SACPCMP CPD ACTIVITIES SCORE SHEET AND GUIDELINES

A. OVERVIEW

The SACPCMP Continuing Professional Development (CPD) score sheet contains detailed guidelines of the following:

a) The relevant CPD activities/programmes that an applicant may undertake:

i. Category A Core knowledge and Non-Core knowledge

ii. Category B Mentorship and Development

iii. Category C Ongoing practice

b) The maximum scores (hours) allocated for each activity over a five (5) year cycle. Each of these activities and programmes is broken down further into significant parts with assigned weighting and achievement value.

The quality and quantity of the CPD activities and programmes is assured by the development assessment criteria indicated in Sections 8.2 and 8.3 of this CPD Policy Framework.


B. GUIDELINES FOR ALLOCATING CPD HOURS

CPD activities’ scores will be based on the level of content of the CPD activity. Therefore, assessors and applicants must, ensure that each completed and submitted CPD Annual Report (Refer to Appendix C of the SACPCMP CPD Policy) is supplemented with supporting documents including copies of certificates, references, proof of payment of registration and assessment fees etc.

The supporting documents and references will be used as competency standards and will form the benchmark for assessing the applicant’s capabilities and abilities in knowledge, skill, professionalism, decision making and ethical integrity.

The SACPCMP will only allocate hours where an applicant is able to prove that he/she has developed new competences by gaining new technical knowledge, taken on new and more responsible roles in his/her job experience and is able to complete more complex tasks successfully.



CPD activities will also be allocated scores based on the following general guidelines:

1. PERSONAL PROFESSIONAL DEVELOPMENT – includes voluntary CPD

Activities and programmes which enhance knowledge, experience and competence such as attending seminars, workshops, conferences and colloquiums or educational short courses.

Because there is a clear distinction between a facilitator or presenter and an attendee of the CPD activity, an attendee will be awarded fewer hours than those awarded to a facilitator or presenter.

2. FURTHER STUDIES

These are CPD activities and programmes that individuals can undertake in their own field, to gain deeper understanding of concepts and their application in a specific profession.

These may be in the form of short courses to gain advanced knowledge and to be awarded a certificate of attendance or competence.

Other forms of further studies are post-graduate diplomas, masters or doctoral degrees and post-doctoral qualifications. The hours awarded for further studies will be commensurate with the level of study. For instance, a certificate will earn few hours whereas a doctorate will earn more hours. No hours will be awarded for further studies which do not add value to the profession and which are undertaken outside the construction management professions.

Exceptions may be made where knowledge acquired adds to professional development. And it is accepted a valuable, in respect of development, professionalism, philosophy, theory on new findings and research.


3. RESEARCH AND PUBLICATIONS - must be focused on professional development and the advancement of relevant science for the profession as a whole, and should be reflected in published papers, reports and books.

Research and publications will be considered in the following order of increasing importance:

• Refereed conference papers

• Refereed and accredited journal publications

• Research reports and thesis

• Non-refereed conference papers

• Non-refereed journal papers

• Monographs

• Books

A professional who produces any or all the above will earn CPD hours within a current cycle of registration commensurate with the contribution to learning processes and professional development.

Non-refereed papers will earn fewer hours than refereed papers; conference papers will earn fewer hours than journal papers, and research reports will earn fewer hours than published books.

4. TEACHING AND TRAINING Because teaching and training in tertiary institutions contributes to professional development, hours will be awarded to professionals who teach at Tertiary Institutions.

Hours will be awarded on the basis of work experience and level of competence, seniority; therefore a junior researcher, lecturer or professor earns fewer hours than a senior researcher, lecturer or professor, respectively.

Part-time employees will earn fewer hours than full-time employees.



5. PROFESSIONAL PRACTICE Full-time engagement in the project and construction management and construction health and safety professions will be considered as professional development, particularly in situations where the registered professional can provide documented and verified evidence of alignment with best practice standards.

The SACPCMP will at its own discretion decide on the number of hours to be awarded based on the professional’s position.

Part-time engagements are not considered in this category.

Chief Executives, partners, professionals in other top management positions, and those who lead, direct and mentor others, will be awarded hours commensurate with the position they hold in an organisation.

In addition, hours or hours will be awarded to professionals who are involved in managing unique and challenging projects to successful conclusion.

These professionals are required to show evidence that information relating to the respective project has been well documented and can be shared with others requiring to learn from it.

In order to decide on the number of hours to be awarded, however, such projects need to be assessed by the SACPCMP CPD Committee to determine their uniqueness, the challenges, amount of work experience and level of competence involved in managing the project, and must be provided with evidence that the projects align with industry’s best practice standards.


6. PROFESSIONAL ADMINISTRATION AND COMMUNITY SERVICE

Professionals who are involved in the SACPCMP Council and other similar councils and voluntary associations within the project and construction management and construction health and safety professions as committee members, and who contribute and promote development of the professions, will be awarded hours for their respective roles.

Further, professionals involved in construction community development projects for the public good and who promote the construction profession in that capacity, will also be awarded hours on the basis of their activities and position occupied in the Council, voluntary association or community.

The number of hours awarded, will be commensurate with the seniority of the position held, e.g. a president will earn more hours than a secretary, and a secretary will earn more hours than a treasurer, who shall in turn earn more hours than any committee member.

Registered professionals holding positions in associations other than in the construction field of expertise (such as social clubs), will not be considered for CPD hours unless documented evidence which shows that such activities contribute to professional development is provided.



APPENDIX B: SACPCMP CPD ACTIVITIES SCORE SHEET FOR REGISTERED PROFESSIONALS

A guideline of maximum allocated scores that can be claimed over the five (5) year cycle.

Description of Activity Maximum Hours (Per 5 Year

Cycle)

Maximum CPD Points (per 5 Year Cycle

Category A: Core Knowledge Attendance of accredited programmes including: • Health and safety management 12 1.4

• Construction/project risk management 12 1.4

• Project quality management 12 1.4

• Project management roles, brief and scope management, team structures, execution, planning, organising and control

12 1.4

• Environmental management systems 12 1.4

• Project time & cost management, change variation and control 12 1.4

• Innovation in construction and project management 12 1.4

• Construction Law 8 1

• Construction contracts: • Including FIDIC and NEC

6 0.6

• Ethics in Construction and Project Management 6 0.6

• Innovation in construction and project health and safety management

6 0.6

• Applicable Legislation 8 1

• Construction contracts: • Including JBCC, GCC and PROCSA

6 0.6

• Occupational health and hygiene 6 0.6

• Commissioning, operation, maintenance and post completion review

6 0.6

• Procurement, supply chain management and contracting 6 0.6

Further studies in Construction, Construction Project Management, Health and Safety

• Certificate 20 2.4

• BTech 26 3.2

• Diploma 28 3.4

• Post graduate diploma 28 3.4

• Degree 36 4.4

• Masters 36 4.4

• PhD 40 5


Description of Activity Maximum Hours (Per 5 Year

Cycle)

Maximum CPD Points (per 5 Year Cycle

Category A: Non-Core Knowledge Attendance of accredited programmes including: • Team building, public liaison 10 1.2

• Commissioning, operation, maintenance and post completion review

10 1.2

• Procurement, supply chain management and contracting 12 1.4

• Lean production methods and benchmarking 12 1.4

• Partnering, constructability and value engineering 12 1.4

• Human resources management 10 1.2

• Computer skills usage 10 1.2

• Information management 10 1.2

Research and publications including: -

• Book 20 2.4

• Monographs 14 1.6

• Research reports/ theses 12 1.4

• Refereed journal papers 10 1.2

• Refereed conference papers 8 1

• Non- refereed journal papers 6 0.6 Category B: Mentorship and Development Trainer for Contractors in construction and project management 18 2.2 Trainer of Community in construction, project management and community development

18 2.2

Professional consultancy services provider (to government and private construction companies)

18 2.2

Signed Commitment and Undertaking to Mentor Registered Candidate towards Registration

18 2.2

Mentoring Registered Candidate in Structured Candidacy Programme 18 2.2 Mentoring Experiential Learner in Work Integrated Learning programme

18 2.2

Informal Mentoring of Staff on the Job 18 2.2 Category C: Ongoing Practice Professional’s position held in the company 16 2 Researcher, lecturer or professor 16 2 Examiner for accredited exams 12 1.4 Moderator for accredited exams 16 2 Industry experience (minimum 8 years) 12 1.4 Unbroken Continuous Work / Service 16 2 On the Job Training 8 1 Teaching and Training work 16 2 Assessor/ Councillor/ Serving in Council Committee 16 2 Serving in Committees of Recognised Voluntary Association 16 2



APPENDIX C: GUIDELINES FOR COMPLETING CPD ANNUAL REPORTS

A. OVERVIEW

The South African Council for Project and Construction Management Professions (SACPCMP) is a statutory body established by Section two (2) of the Project and Construction Management Act, 2000 (Act No.48 of 2000). The SACPCMP was established to provide for statutory professional certification, registration and regulation of the Project and Construction Management professions in order to protect public interest and advance Construction and Project Managment education.

The objectives of the SACPCMP are therefore to provide guidance and frameworks within which the professionals within the Construction Management environment are to operate and to ensure that effective guidance policies and frameworks on continuing professional development (CPD) are established, consistently applied and implemented by the Council.

B. PURPOSE OF SACPCMP CPD POLICY

The rationale for CPD is to develop, enhance and maintain professional competency of registered professionals to ensure that the technical knowl edge base of the professional cadre is kept current and improved in an orderly and continuous basis. It is also aimed at ensuring consistency with international best practice and serves as a remedial policy in addressing South Africa’s past social economic imbalances.

All registered professionals are required to renew their registration every five years to maintain their registration in a manner prescribed by the Council.

(Please refer to the SACPCMP CPD Policy for further information).


C. SACPCMP CPD CYCLE

The CPD Cycle runs parallel to the Councils financial year.

The objective is to ensure that newly registered professionals are not disadvantaged by the fixed cycle.

The cycle applicable to the newly registered professionals run from the next 1 April after date of registration and ends 5 years later, the 31 March as illustrated in the example in Table 3 below.

Table 3: E.G. FIVE YEAR CPD CYCLE

Registration Date Cycle Start Date Cycle End Date Before 1 April 2012 1 April 2012 31 March 2017 Before 1 April 2013 1 April 2013 31 March 2018 Before 1 April 2014 1 April 2014 31 March 2019 Before 1 April 2015 1 April 2015 31 March 2020



D. CPD ACTIVITIES

The SACPCMP Continuing Professional Development (CPD) programmes include:

a) Category A: Core and Non-core knowledge update through added qualifications.

b) Category B: Mentorship and Development update through service provision to communities and Government.

c) Category C: On-going practice / professional expertise and management skills upgrade through additional training and experience.

Please refer to the guidelines contained in Appendix A (SACPCMP CPD Activities Score Sheet) of the SACPCMP CPD Policy Framework for a detailed outline of the relevant and recommended CPD Activities/Programmes under each category.

Each of these activities is further broken down into significant parts with assigned weighting and achievement value. The quality and quantity of the CPD activities is assured by the development assessment criteria indicated in Sections 8.2 and 8.3 of the CPD Policy Framework.

Applicants must refer to the SACPCMP CPD Score Sheet for guidance in identifying relevant CPD activities, and to self-certify whether or not they are currently meeting CPD requirements when completing CPD annual reports.

Applicants are advised to contact SACPCMP if assistance is required.


E. SUBMITTING ANNUAL REPORTS

The SACPCMP CPD Annual Report consists of four different reports:

1. Category A: Core knowledge and Non-core knowledge

2. Category B: Mentorship and Development

3. Category C: Ongoing practice

Application can be made by filling in the relevant annual report.

Each annual report consists of six (6) parts that must be completed by each applicant giving:

• Personal data including professional registration number, etc

• Description of CPD activity (e.g. name of course attended, title of book/journal published, mentorship service provided, experience and competencies gained

• Name and contact details of CPD provider

• Validation Number (Category A only)

• Information on whether evidence of CPD records are attached

• Declaration by applicant.

Each annual report has a ‘For Office Use’ section.

Please note that this section must only be filled in by the CPD Administrator.



All applicants are advised to ensure that each completed annual report is supplemented with supporting documents such as copies of certificates, references, proof of payment for applicable fees, etc.

The supporting documents and references will be used as competency standards and will form the benchmark for assessing the applicant’s capabilities and abilities in knowl-edge, skill, professionalism, decision making and ethical integrity.

Applicants must prove that during the period, they have developed new competences by gaining new technical knowledge, taking new and more responsible roles in their job experiences and that they are able to complete more complex tasks successfully.

The annual report may be submitted at any time electronically not later than sixty (60) days from completion of the cycle.

F. ASSESSMENT OUTCOME

Applicants will be informed of the assessment outcome once the SACPCMP has finalised the review of the information evidence contained in the report.


APPENDIX D: CPD FIVE YEAR SUMMARY REPORT Note: Only hours earned from Validated activities will be considered for Category A CPD Hours.

CPD 5 YEAR SUMMARY REPORT Please refer to the ‘Guidelines for Completing CPD Annual Reports’ contained in Appendix B of the SACPCMP CPD Policy Framework and the applicant’s five (5) year CPD records when completing this report.

CPD FIVE- YEAR CYCLE ENDING 31 MAR 20…………… Surname SACPCMP Registration Number First Name CATEGORY For office use only

Minimum required

Year 1 Year 2 Year 3 Year 4

Year 5 Total Hours earned

Category A Core and Non – Core

Total Category B Mentorship and

Development

Total Category C Ongoing

Practice

Total Comments

To be completed by the CPD Administrator:

I, the undersigned, ……………………………………….......... certify that the information contained in this document is correct.

Signature: ....................................................... Date: ..................................

COMPLETED BY: VERIFIED BY: Full name Full name

Position held Position held Signature Signature Date Date Overall comment Overall comment



APPENDIX E: COMMITMENT AND UNDERTAKING FORM FOR MENTORING STRUCTURED CANDIDATES

Insert “Employer” logo

COMMITMENT AND UNDERTAKING

TO DEVELOP CANDIDATE CONSTRUCTION PROFESSIONALS

DRAFT

I the undersigned, ____________________________________________ in my capacity as

Mentor of ______________________________________________________ hereby wish to

register my commitment and undertaking (C&U) to mentor Candidates in accordance

with the requirements of the SACPCMP’s standards, policies and guidelines.

I hereby confirm that it is my expressed intention, in so far as I am able, to:

• Be conversant with SACPCMP’s Training and Mentoring Guidelines.

• Ensure that Construction Management/Construction Project Management / Construction Health and Safety graduates register as Candidates in the appropriate categories.

• Ensure that Candidates document evidence of planning, working, recording, reporting & assessment per developmental phase, taking cognisance of the elements outlined in the SACPCMP’s Structured Candidacy Programme Guidelines.

• Oversee the planning and advise on the suitability of the work and experience for the Candidates development.


• Plan training tasks / phases to ensure that the Candidate develops toward the competency required for registration standard for the category of registration.

• Ensure that the Candidate is exposed to increasing demands in problem solving, project management, impact assessment and mitigation, consideration of ethical issues, judgment and responsibility.

• Ensure that the Candidate completes agreed supplementary training.

• Liaise with the Supervisor to ensure that the work assigned to the Candidate is consistent with the training objectives if the Mentor is not the Candidate’s supervisor.

• Review reports from the Candidate on an ongoing basis and assess the outcomes achieved in the light of the objectives (on the completion of each agreed task or phase).

• Assist the Candidate to decide when he or she is ready to apply for registration and assist with the actual application.

• Allocate time to review and comment on the Candidate’s reports; offer support as required; meet with candidates and supervisor on a regular basis (preferably at least quarterly) to review progress and agree on new activities and outcomes to be worked on and report the Candidate’s progress to management.

• Engage with the Candidate through a combination of one-to-one sessions as well as telephonic or electronic communication.

• Comply with the SACPCMP Code of Conduct for registered persons and ensure that the Candidate under my mentorship is in turn aware of and complies with the Code of Conduct.



Signed at ______________________________on this day _____ of ___________________ 2017.

Email address: ________________________________________

Telephone number: _______________________________

Physical Address: ____________________________________________________________

_____________________________________________________________________________

APPENDIX F: MENTORING ASSESSMENT REPORT FOR MENTORING STRUCTURED CANDIDATES


APPENDIX F:


APPENDIX F:

APPENDIX G: PART A: MENTORING OF WORK PERFORMED BY A STUDENT ON EXPERIENTIAL LEARNING PROGRAMME



APPENDIX G: PART B: MENTORING OF WORK PERFORMED BY A STUDENT ON EXPERIENTIAL LEARNING PROGRAMME


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