continuum of care (coc) housing program training · continuum of care (coc) housing program...
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Continuum of Care (CoC) Housing Program Training
Kevin Finn, Executive Director
Meradith Alspaugh, CoC Director
New CoC Program--Purpose
•Consolidate the Supportive Housing Program (SHP), Shelter Plus Care and SRO program activities into one grant program
•Promote community-wide commitment to the goal of ending homelessness
•Provide funding to quickly re-house homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities by homelessness
•Promote access to and effective use of mainstream programs by homeless individuals and families
•Optimize self-sufficiency among individuals and families experiencing homelessness
Eligible Renewals
All Programs originally funded under the SHP or SPC
program and will expire during calendar year 2013 are
eligible for renewal under the CoC Program
Shelter Plus Care and SHP Programs (TH, PSH, SSO)
must review their program design to determine the
appropriate components and eligible costs.
SHP Project applicants may decide NOT to renew with
the same component or eligible costs originally
approved by HUD
NEW Eligible Components
1. Permanent Housing (2 types)
2. Transitional Housing
3. Supportive Services Only
4. Homeless Management Information System
5. Homelessness Prevention*
* For HUD-designated High Performing Communities
Only. Not Applicable as HPC not being implemented
by HUD in 2012.
Eligible Components: Permanent Housing
1. Permanent Housing : Community based housing,
the purpose of which is to provide housing without a
designated length of stay. It includes:
a. Permanent Supportive Housing (PSH)
I. Provides long-term housing assistance
to homeless individuals and families in
which one adult or child has a disability
II. Supportive services to meet the needs of
program participants must be made
available to participants.
III. PSH projects may request funds in the
following budget lines : leasing, rental
assistance, supportive services,
operations, HMIS, and admin
Eligible Components: Permanent Housing
(Cont’d)
b. Rapid Re-Housing (RRH)
I. Designed to help homeless individuals and
families move as quickly as possible into
permanent housing and achieve stability in
that housing.
II. Provides short and/or medium-term
assistance (up to 24 months)
III. The program participants KEEP the
housing/unit when assistance ends.
IV. RRH programs may request funds in the
following budget lines: rental assistance,
supportive services, HMIS, and admin
Eligible Components: Transitional Housing
2. Transitional Housing:
i. Designed to facilitate the movement of homeless individuals and families to Permanent Housing
ii. Assistance can be provided for up to 24 months
iii. Program participants must have a lease or occupancy agreement
iv. Program participants must MOVE to other housing when assistance ends.
v. TH programs may request funds in the following budget lines: leasing, rental assistance, supportive services, operations, HMIS, and admin
Eligible Components:
Supportive Services Only (SSO)
3. Supportive Service Only
I. Provide supportive services to unsheltered
and sheltered homeless individuals and
families for whom the recipient/sub recipient
is not providing housing or housing
assistance.
II. Includes Street Outreach and
Centralized/coordinated assessment intake
III. SSO projects may request funds in the
following budget lines : Leasing, Supportive
Services, HMIS, and Admin
Eligible Components: HMIS
4. Homeless Management Information
System (HMIS)
I. Provides assistance to CoCs to
administer and operate the HMIS
II. May only be awarded to the HMIS lead
designated by the CoC
III. HMIS projects may request funds in the
following budget lines : Leasing,
Operations, HMIS, and Admin
Eligible Components:
Is Your Program PH (RRH or PSH), or TH?
In 2012, SHP Projects will have the ability to
reclassify their project component to more
accurately reflect their program design.
For example:
• RRH Demonstration Projects funded in the FY
2008 competition
• Leasing Projects that are actually rental
assistance projects
• Transition in Place Projects (TH to PH)
Eligible Costs
The CoC Program has the following eligible costs
for HOUSING projects:
1. Leasing
2. Rental assistance
3. Supportive services
4. Operating costs
5. Project Administration
- Revised budgets, including identification of
potential new program component must be
reported back to HUD by AUGUST 9TH
- Which eligible costs/program component fit
your program?
Eligible costs: Leasing
Leasing funds may be used to lease property, or
portions of property, for use in providing housing
or to provide supportive services.
• May be used to lease structures or portions of structures
• Rents paid must be reasonable to rents for comparable space in the area
• Program participants must have occupancy agreements or subleases
• Recipient/sub-recipient may charge occupancy fees but may not charge program fees
• Lease is between the recipient (AGENCY) and landowner (not program participant and landowner)
Eligible Costs: Rental Assistance
Rental Assistance funds may be used to provide housing.
The assistance may be short-term, medium-term, or
long-term. It may also be project-based, tenant-based, or
sponsor-based.
• Must be administered by a State, unit of general purpose local government, or a public housing agency (?)
• The grant amount is based on the number and size of the units requested and the FMR
• Allows recipient/sub-recipients to pay for property damages up to one month’s rent
• Allows recipient/sub-recipients to “hold” a unit for program participants who spend less than 90 days in a publicly-funded institution
• Program participants must have a lease with the landowner
Eligible Costs: Supportive Services
Eligible supportive services costs include an annual
assessment of service needs; assistance with moving
costs; case management; child care; education
services; employment assistance and job training; food;
housing search and counseling services; legal services;
life skills training; mental health services; outpatient
health services; outreach services; substance abuse
treatment services; transportation; and utility deposits
Any cost not listed above is NOT eligible as a supportive services expense!
Eligible Costs: Operating Costs
Funds may be used to pay the operating costs of TH
and PH in a single structure or individual housing units
Eligible operating costs include the maintenance and
repair of housing; property taxes and insurance;
scheduled payments to a reserve for replacement of
major systems of the housing; building security;
electricity, gas, and water; furniture; and equipment
Funds may NOT be used for mortgage payments
Funds may NOT be used for rental assistance and operating costs in the same project
Eligible Costs: Administration
Up to 10 percent of any grant awarded may be
used for the payment of project administrative
costs related to the planning and execution of CoC
activities
Eligible costs include general management,
oversight, and coordination; training on CoC
program requirements; and environmental review
The maximum amount available for project administration in FY 2012 is 7%
Eligible Costs: Administration (cont’d)
• Former SHP grantees may apply for up to 2% more administrative funds than in the previous funding request
• Former S+C project sponsors can request up 7% of the entire award for administrative expenses
Budgets
• Revised budgets are due to Jennifer
McEvilley by 12:00 pm, August 8, 2012
• Individual agencies meeting are available but
not required
• Please contact Jennifer McEvilley or Meradith
Alspaugh with any questions
• There are five tabs on the budget worksheet.
Please complete all relevant tabs. Do not
unprotect worksheet
Budget Template/Walk-Thru: Rental Assistance Please note: It is unlikely that any configuration will match your previous
“leasing” request exactly.
NEW: Match = Cash + In Kind
• “Match” is now what we used to call
“Leverage”: Combines Cash + In Kind
• All eligible funding costs, except leasing,
must be matched with no less than a 25
percent cash or in-kind contribution.
• No match is required for leasing
• Your old budget may have included
leasing, & new budget includes rental
assistance which does require match
Match: Cash
• Cash match must be provided by the grantee or the entity that operates the project.
• The cash source can be from the grantee or entity that operates the project, the Federal government (excluding CoC funds), state government, local government, or private contributions.
• All match must be spent on eligible activities as required in the CoC Program Interim Rule, 24 CFR 578, subpart D.
Match: In-Kind Contributions
• The grantee may use the value of any real property, equipment, goods, or services contributed to the project as match, provided that if the grantee had to pay for them with grant funds, the costs would have been eligible.
• If third-party services are to be used as a match, the recipient and the third-party service provider that will deliver the services must enter into a memorandum of understanding (MOU)—before the grant is executed (approx. summer 2013)
Next Steps
• Budgets/Rent Calculation worksheets to End Homelessness by 12:00 pm on August 8
• Grant Inventory Worksheets to HUD by August 9
• Review of remainder of 2012 CoC Process Timeline
Questions or Comments?
Meradith Alspaugh
513-263-2783 [email protected]
Kevin Finn, MSW, LISW-S 513-263-2788