Continuum of Care Meeting Agenda

December 19th, 2016, 2-4pm

Helping Up Mission 1029 E. Baltimore Street

Baltimore, MD 21202

Please arrive early in order to sign-in and obtain your ballot for CoC board member elections.

I. Welcome

II. Board Member Elections

III. City/MOHS Updates

IV. Winter Shelter

V. 2017 Point-in-Time Count

VI. Housing First Training & Technical Assistance

VII. Continuum of Care Committee Reports

Governance Committee

Data & Performance Committee

Journey to Jobs

Coordinated Access Committee

Veteran Committee

Youth and Young Adult Committee

Resource Allocation Committee

VIII. Homeless Persons Memorial Day

IX. Member Announcements

Continuum of Care Meeting

Baltimore City

December 19, 2016

Agenda

I. Welcome

II. Board Member Elections

III. City/MOHS Updates

IV. Winter Shelter Plan

V. 2017 Point-in-Time Count

VI. Housing First Training & Technical Assistance

VII. Continuum of Care Committee Reports

VIII.Homeless Persons Memorial Day

IX. Member Announcements

Welcome

Tina Hike-Hubbard & Bill McLennan

Continuum Board Co-Chairs

Board Member Elections

Nomination Process:

Conducted for 3 weeks in November.

Everyone was eligible to nominate and be nominated.

Ballot: All nominees for elected positions are

included.

Voting Eligibility: All agencies and individuals who

established membership by the December 12th

deadline are eligible to vote.

Ballot Instructions

Select the designated number for each category:

Category 1: Homeless or Formerly Homeless

Individuals- Select up to 4 people

Category 2: Homeless and At-Risk of Homelessness

Service Providers- Select up to 6 people

Category 3: At-Large Representatives- Select up to 6

people

Category 4: System Leaders- Select up to 6 people

Submit ballot- to be counted after meeting

City/MOHS Updates

Interim Director of Homeless Services – Terry Hickey

Mayoral Transition

Winter Shelter Plan

Last year, City increased funding to open additional shelter beds earlier in the winter season and at higher temperature of 32°

Year-Round Beds: 1,366

Additional Winter Shelter Beds: 100 (Total: 1,466) Activates October 15 – March 15, when temp is 32° or

below with wind chill

City carefully monitors winter shelter usage to determine if additional facilities need to open – goal is to turn no one away

Winter Shelter Plan

Shelter Access Points Single Adults/Couples: WHRC (walk-in, 6pm). People

seeking shelter are transported to McVet or Baltimore Station, depending on capacity.

Families: Salvation Army or Sarah’s Hope (call ahead)

Services Provided

Shelter, 6pm to 11am next day

Showers and laundry

Dinner and breakfast

Transportation to and from shelter

Winter Shelter Plan

Communications

Initial CoC email in October

Outreach workers and housing navigators receive email

each time winter shelter or code blue status is called

Plan and daily status updates on MOHS website

2017 PIT and HIC

HUD requires communities to conduct a Point-in-Time Count and Housing Inventory Count at least once every two years. Data collected during the PIT Count continues to be a primary indicator to HUD on communities’ progress to end homelessness. PIT Count data has a direct effect on available funding for homeless services.

The Point-in-Time Count surveys people experiencing homelessness in the following living situations:

Unsheltered: Sleeping outside or in a place not meant for human habitation (park, bench, car, abandoned building)

Sheltered: Emergency shelter or transitional shelter

The Housing Inventory Count is a count of available and occupied beds in housing projects exclusively serving homeless people

The last count in Baltimore was conducted in January 2015

The 2017 PIT and HIC will be held the week of January 22-28.

The “official” night of the 2017 PIT and HIC is Sunday, January 22. While surveys are conducted all week, they will ask where someone was sleeping on the night of January 22.

Unsheltered Count Components:

Two-Night Street Count

Sunday, January 22

Volunteer Check-In: 5:30-6pm

Volunteer Training and Dinner: 6pm-8pm

Surveying: 8pm-12am

Monday, January 23

Volunteer Check-In: 7-7:30pm

Volunteer Updates: 7:30-8pm

Surveying: 8pm-12am

Site-Based Surveys (drop-in, meal programs, etc)

January 23-28

New Unsheltered Count Strategies in 2017

Earlier survey hours for the street count

Dedicated volunteer teams assigned to ERs

Veteran experts on every street count team,

offering immediate connection to permanent

housing, shelter/transitional housing, or treatment.

Partnership with City GIS department – more robust

mapping and routing

Survey incentives will increase to $10, will be trying

to purchase either Royal Farms or 7/11

Sheltered Count Components:

HMIS Count

Households enrolled into an HMIS-participating shelter or

transitional housing facility on the night of January 22nd

Project Surveys

Non-HMIS shelters and transitional housing exclusively

serving homeless households will be sent a survey in mid-

January to complete with aggregate data about the

people they are serving

How to Get Involved:

Have your staff become team leaders for the street

count or site-based surveying – experienced staff

are always highly needed

Encourage your family and friends to volunteer

If you operate a drop-in center, meal program, or

other project that serves people who are

unsheltered, sign up to be a survey site.

Make sure to respond to the PIT and HIC surveys sent

out by MOHS

Housing First Support

CoC Board dedicated Journey Home benefit funds to support programs

implementing housing first with training and technical assistance

Center for Urban Community Services will provide two full days of

training and technical assistance from February through May for over

250 staff and supervisors

First scheduling priority for permanent supportive housing programs

(make sure to complete the scheduling survey!)

May have additional openings for transitional housing and emergency

shelters receiving public funds to participate – will know by January

Governance Committee

2016 Accomplishments:

Creation of Governance Committee

Charter & Bylaws developed and approved

Formal Membership and Voting Rights for Continuum

Community process for nominating and electing Board

Next Steps in 2017

Board orientation, training, and development

Improve governance policies and practices

Continue to increase transparency and collaboration

Data and Performance Committee

Developing system-wide and project-level

performance targets

Creating performance reports and implementation

timeline

Projects and CoC Board will begin receiving

quarterly performance reports in Spring 2017

Plan to have publicly-available dashboards and

reports online

Journey to Jobs

A systems-level collaborative effort focused on

increasing access to employment and economic

opportunity for people experiencing homelessness who:

Are involved with the criminal justice system;

Owe child support;

And have limited access to workforce and job opportunities

In partnership with the Heartland Alliance’s Connections

Project through a national, competitive grant process.

Journey to Jobs

Data-sharing agreement to explore the intersection

of homelessness and criminal records

43% of clients in FY16 have at least 1 expungeable

case (number is likely higher)

4.69 expungeable cases per client in that subset

1,186 clients whose record is 100% expungeable

Next steps:

Continue data collection efforts

Advocate for policy and practice reform

Coordinated Access Committee

Coordinated Access system buildout in ClientTrack

Interim Match Process for PSH Programs

79 Announcements

313 units filled

~940 total applications submitted

Flex Fund

118 total requests

$75,237 provided for security deposits

Coordinated Access Committee resuming regular meetings soon

Veteran Workgroup

New 60-unit veteran PSH project launching this week –Project PLASE’ Celebration Housing

Will begin with 5-10 openings at a time

Eligibility:

Veteran – at least one active duty day in armed forces, national guard, or reservists. We can help you get documentation of veteran service if needed!

Chronically Homeless

Must be entering from street or shelter

Veteran can have any type of military discharge status

Veteran can have any type of criminal background

Veteran Workgroup

Since launch in 2015, 30% reduction in veteran PIT Count, 11-20% reduction in veteran by-name list (varies by month)

Anticipate achieving federal criteria for ending unsheltered veteran homelessness and chronic veteran homelessness in Spring

Actively working to shorten time veterans experience homelessness by connecting to permanent housing as early as possible

Changes to VA GPD programs coming in new year –greater focus on housing first, permanent housing, and client-centered housing choice

Youth and Young Adult Workgroup

Met regularly August through November to prepare community application for HUD’s Youth Homelessness Demonstration Program (YHDP)

HUD will choose 10 communities (4 rural) to participate in YHDP. Communities will receive technical assistance, develop a community plan on youth homelessness, and receive new planning grant funds and project funding for youth housing and services

Formally engaging as a CoC with other youth systems of care – child welfare, juvenile services, schools, etc

Youth and Young Adult Workgroup

Created a youth advisory board to inform and help carry out the work of the Youth and Young Adult Committee, homeless counts, and overall policy affecting youth.

Upcoming Event: YouthREACH Count

Will be held March 1-14, 2017

Year 2 of 2-year pilot project – may continue in future

Counts youth who are unsheltered, in emergency shelter or transitional housing, or are unstably housed (couchsurfing, doubled up, etc)

Join the planning committee by emailing bridget.patton@baltimorecity.gov

Resource Allocation Committee

Consolidated Funding Application – CFY2018

January 3: Tentative RFP and renewal project performance report release date

February 6: Tentative application and performance report deadline

March: Conditional award notification

Continued heavy emphasis on performance outcomes to determine renewal funding

Streamlined application

CoC Program Competition

No news yet on FY2016 awards

Community Announcements

Homeless Persons Memorial Day

Wednesday, December 21 at War Memorial Plaza

Musical Prelude: 4:30pm

Program: 5pm

2016 Highlights

Increased permanent housing inventory by 25% between 2015 and 2016, housing 895 more people than the year before.

Reduced veteran homelessness by nearly 30%. On track to end chronic veteran homelessness and unsheltered veteran homelessness by Spring 2017.

Launched the Journey to Jobs initiative.

Transformed the CoC’s governance, charter, and bylaws.

Established the CoC’s first performance measurement and reporting plan.

Thank You & Closing