This document is part of the Venue Rental Contract and outlines information, instructions and policies that apply to Client and their employees, vendors, contractors, representatives or agents. Please read through this document carefully. If there is a conflict between the Event Rental Terms and Conditions and the Contract Appendix, the Event Rental Terms and Conditions will prevail. Capitalized terms are defined in the Event Rental Terms and Conditions if not indicated in this document.

CONTRACT APPENDIX AND VENUE GUIDE

2

CONTENTSW E LCO M E

Map •3

Address •3

MailingAddress •3

AddressforEventListings •3

Meet the Team •3

BookingInquiries •3

EventLogistics •3

GeneralOperations •3

General Information •4

VenueTours •4

Accessibility •4

DirectionstoVenue •4

Parking •4

BicycleRacks •4

AdministrativeDeliveries •4

GroundFloorLobby •4

StreetLevelExteriorAreas •4

Booking Process and Payment Milestones (checklist) •5

InvoicePaymentMethods •6

Deposit&Cancellations •6

E V E N T S PA C ES

Event Hall •7

Lounge and Bar •8

Terrace •8

SpaceConfigurations •8

Executive Meeting Rooms •9

MeetingRoomSpaceConfiguration •9

S TA F F O N T H E D AY O F T H E E V E N T

Standard Staffing •10

EventStaff •10

Beverage / Bar Staffing •11

BeverageSupervisor,AttendantsandBartenders •11

SecurityGuards •11

Non-alcoholicBeverageStaffingRates •11

LiquorServiceStaffingRates •11

T EC H N I C A L EQ U I P M E N T A N D S E R V I C ES

ProductionManagement •12

A/VTechnicians •12

Connectivity&WIFI •12

Event Hall •12

Audio •12

Video •12

Lighting •12

Executive Meeting Rooms •12

Technical Specifications (referencediagrams) •13

F O O D & B E V E R A G E

PreferredCaterers •14

LandmarkFee •14

EventRentals •14

Bar&LiquorService •14

CateringFacilities •14

E V E N T P L A N N I N G P O L I C I ES A N D P R O C E E D U R ES

Capacity •15

Insurance •15

HealthandSafety •15

Deliveries •15

Shipping,Receiving&Storage •16

Keys •16

VenueWalkthrough •16

Floor,Wall&CeilingAttachments •16

Way-finding •16

Ladders •16

Amplifiedsound •16

MusicTarrifs •17

Pianos •17

SmokingandSpecialEffects •17

ATM •17

WasteDisposalandRemoval •17

Damages •18

Event Marketing •18

UseofGlobeMarksandLogos •18

SocialMedia •18

Emergency Proceedures •19

3

WELCOMEThe Globe and Mail Centre

The Globe and Mail Centre event venue offers panoramic views from the top floors ofTheGlobeandMail’snewheadquartersat351KingStreetEast,locatedintheKing East Design District just minutes from the downtown core.

TheGlobeandMailCentrecanaccommodateupto400guestsatconferences,receptions, product launches and private celebrations. The purpose-built, flexible spaces are equipped with innovative digital AV technology and refined executive-level furnishings.

The Globe and Mail Centre has partnered with carefully selected exclusive and preferred suppliers for catering and rental services listed in this Contract Appendix, and offers customized packages of in-house bar and beverage services.

We look forward to hosting you and your guests!

Map

Address

M A I L I N G A D D R ES S

The Globe and Mail Centre 351KingStreetEast,Suite1600 TorontoONM5A1L1

A D D R ES S F O R E V E N T L I S T I N G S

The Globe and Mail Centre 351KingStreetEast,Level17 TorontoONM5A0N1

for Executive Meeting Rooms:

The Globe and Mail Centre 351KingStreetEast, Level 16 (insert room name/number) TorontoONM5A0N1

Meet the Team

B O O K I N G I N Q U I R I ES

Tanya Mora Sales and Marketing Manager tmora@globeandmail.com 416.605.6823

E V E N T LO G I S T I C S

Mauriece Dalupang Events Manager mdalupang@globeandmail.com 416.580.7831

M E E T I N G R O O M S A N D A D M I N I S T R AT I O N

Lori Schnare Sales and Event Coordinator lschnare@globeandmail.com 416.585.5421

G E N E R A L O P E R AT I O N S

Natasha Mytnowych Managing Director nmytnowych@globeandmail.com 416.585.5420

SherbourneCommon

The Distillery Historic District

FinancialDistrict

Waterfront

Discovery District

RyersonUniversity

YON

GE ST

YON

GE ST

JARVIS ST

RIVER ST

EVA

WEI V

YAB

TS T

NEM

AILR

AP

DUNDAS ST E

SHUTER ST

DUNDAS ST E

GERRARD ST EGERRARD ST E

QUEENS QUAY E

ADELAIDE ST E

KING ST EEASTERN AVE

TS Y

AB

QUEEN ST E

RICHMOND ST W

TS K

ROY

RICHMOND ST E

NathanPhillips Square

SugarBeach

MossPark

QUEEN ST E

FRONT ST E

GARDINER EXPRESSWAY

DO

N VALLEY PARKW

AY

IslandFerry

47

49

28

34

10

52

1

42

Dundas

Queen

King

Union

Queens Quay/Ferry Docks

C

D

E

500m / 546 yds

23.24.25.

26.27.28.29.30.31.

32.33.34.35.36. 37.38.39.40.41.42.43.44.45.46.47.48.49.50.51.52.53.54.55.

BERKELEY ST

4

General Information

V E N U E TO U R S

Tours of The Globe and Mail Centre must be coordinated with the Sales and Marketing Manager in advance. Drop-in visits cannot be accommodated. The Globe andMailCentre’sLevel16and17areprivatespaces,opentothepubliconlyforspecific events.

A CC ES S I B I L I T Y

All event spaces and facilities are wheelchair accessible. Elevator access to all event spacesonLevel16and17isavailablefromtheGroundFloorLobby,withentrancesfromKingStreetandFrontStreet.WashroomsonLevel17areequippedwithchange tables.

D I R EC T I O N S TO V E N U E

• Fromeast-end:DrivesouthonDVP,exitRichmondSt(downtown),leftonBerkeleySt.,rightonKingSt.Followuntil351KingStreetEast.

• Fromwest-end:DrivewestonGardiner,exitJarvisSt.,turnleft(northbound),turnrightontoKingSt.Followuntil351KingStreetEast.

• TTCEastboundfromKingsubwaystation.TakeKingstreetcareastbound#504/#503/#514,exitOntarioSt.

• TTCWestboundfromBroadviewStation.TakeKingstreetcarwestbound#504,exit Ontario St.

PA R K I N G

There are several paid parking lots within walking distance of venue as well as limited street parking. The Globe and Mail is not responsible for parking availability or costs incurred for vehicles that have been tagged or towed. Valet services are available at the Client’s expense.

D E L I V E R I ES

For Event and vendor deliveries, the loading dock and freight elevator can be bookedbyappointmentonlyviaEventsManager.Seepage15formoredetails.

G R O U N D F LO O R LO B BY

The ground floor building lobby is managed by First Gulf.

All visitors must sign in with ground floor reception in order to access building elevators. A lobby greeter/elevator attendant is required for the duration of the eventtoallowguestsexpeditedaccesstoLevel16and17.Thisattendantisincludedin the Venue Staffing.

Any use of the ground floor lobby, including any events signage, must be arranged and separately contracted with building management via the Sales and Marketing Manager. Additional fees may apply.

S T R E E T L E V E L E X T E R I O R A R E A S

The outdoor areas surrounding the building are city roads and sidewalks and are not part of the venue.

Any use of City of Toronto property, including road closure, requires a permit applicationsubmittedatleast8weeksinadvance.

5

Booking an Event at The Globe and Mail Centre

The chart below indicates the general steps involved with reserving a date and refining the Events plan. Exact planning steps may vary depending on the Client’s Event. The Event Contract and Event Agenda, along with corresponding Billing Summary charges are all based on the scope of Event (as described by the Client) including spaces, staffing, in-house equipment, and services required.

B O O K I N G P R O C ES S A N D PAY M E N T M I L ES TO N ES

STAGE CLIENT ACTION CONTACT

CONFIRM BOOKING AND MAKE PAYMENT

q PAYMENT:Signcontractandpay50%ofVenueRentalFeebytherequireddateindicatedintheEventRentalTerms and Conditions.

IfEventdateiswithin30daysofbooking,50%ofEventInvoiceforestimatedservicesandequipmentisalsorequired

Sales and Marketing Manager

45daysbeforeeventdate

CONFIRM EVENT DETAILS

q EVENTPLANNING:theEventManagerwillpreparearefinedEventAgenda,staffingplan,draftfloorplanandanEvent Invoice for review

q FOODANDBEVERAGE:Selectcatererandbeverageservices,ifapplicable

q EVENTRENTALS:Withyourcaterer,confirmanyrequiredrentalsfromtheExclusiveEventRentalSupplier

Events Manager

30daysbeforeeventdate

REVIEW EVENT DETAILS AND MAKE PAYMENT

q FOODANDBEVERAGE:Confirmcateringandbeverageorders

q PRODUCTION/TECHNICAL:Reviewtechnicalequipmentandservicesplan,andfinalizefloorplan.

q PAYMENT:Pay50%ofEventInvoice

Events Manager

Production Manager

10daysbeforeevent

REVIEW PLAN AND MAKE PAYMENT

q EVENTPLANNING:ConfirmEventattendance,reviewfinalEventagenda,deliveriesandstaffing

q PRODUCTION/TECHNICAL:Finalizetechnicalequipmentandservices

q CONTRACTREQUIREMENTS:ProvideInsuranceCertificatetotheEventManager

q PAYMENT:PayBalanceofEventInvoice

Note: If this is not received the Event is not able to proceed. See cancellation policies below.

Note: After this point the Client will be responsible for all venue charges even if rentals or schedules are changed/cancelled.

Events Manager

Production Manager

5daysbeforeeventdate q EVENTPLANNING:FinalVenuewalk-throughwithCatererandEventStaff Events Manager

Production Manager

EVENT DAY q Enjoy the Event! Venue Supervisor, Event Staff, Caterer, AV Technicians and other support staff as directed by the Events Manager and Production Manager

Within7daysafterevent q PAYMENT:PayFinalInvoiceforServicesandEquipment,includingadditionalcostsincurredduringEvent Operations Manager

6

Invoice Payment Methods

Client will receive detailed invoices outlining charges and with payment instructions. All dollar amounts in this document are in Canadian dollars, are subject to applicable sales taxes and are subject to change with notice to the Client.

TheGlobeandMailacceptsthefollowingpaymentmethods:

D E B I T / C R E D I T C A R D

All credit card payments may be made by the Client via Beanstream online secure payment processing, via a link provided in the Client Invoice. Credit card or Debit Cards are not accepted by email or over the phone.

CO M PA N Y C H EQ U E / C E RT I F I E D C H EQ U E

Accepted provided they arrive at venue within Payment Milestone timeline. All cheques are to be made payable according to the details on the Client Invoice.

C A S H

Isacceptedforchargeslessthan$1,000.

Deposit & Cancellations

Deposits are non-refundable and non-transferable.

Client cancellations must be confirmed in writing to Events Manager in accordance with the Event Rental Terms and Conditions.

The Globe and Mail will consider missed payment deadlines as grounds for terminating the contract and cancelling the Event booking.

In the event of a cancellation, a cancellation fee will apply and is intended to compensate The Globe and Mail for the reasonable value of the lost revenue from space rental, Event staffing, Audio Visual fees, and beverage packages charges.

T H E C A N C E L L AT I O N F E ES A R E A S F O L LO W S :

Number of Days Prior to the Scheduled Date of the Event C A N C E L L AT I O N F E E

30daysormore 100%ofInitialDeposit

11-29days 50%ofEventInvoice

0-10days 100%ofEventInvoice

7

EVENT SPACES

Event Hall

3,700sq.ft./343.75m2

Ideal for conferences, galas, lectures, educational programs, product launches and trade shows, press events, awards presentations, social and private celebrations. Feature partition wall separates the Event Hall and the Lounge. AV Packages available to utilize the state of the art digital projection, audio and lighting systems. Panoramic views of the city skyline and lake, with blackout window coverings. Support spaces include a private green room, catering kitchen and coat check.

MEETINGROOM

EVENTHALL

LOUNGE

BAR

TERRACE

RECEPTION

COAT CHECK

GREENROOM

CATERINGKITCHEN

WC

WC

WC

WC

WC

NORTH

L E V E L 1 7 EVENT HALL f o r p r i c i n g a n d ava i l a b i l i t y p l e a s e i n q u i r e :

globeandmailcentre.com

107'

- 6" /

32.7m

34' - 10" / 10.6m

73' -

8" / 2

2.5m

164'

- 7" /

50.2m

23' - 3" / 7.1m

21' -

6" / 6

.5m

30' - 4" / 9.3m

42' -

6" / 1

2.9m

33' -

6" / 1

0.2m

106' - 3" / 32.4m

27' -

0" / 8

.2m

8

Lounge and Bar

3,800sq.ft./483M2

Grand reception space with stunning views and access to the Terrace. Full service wrap-around bar with digital screens for custom content and branding.

INSERT PICTURE OF THE TERRACE

Terrace

2,900sq.ft./269.5m2

Optional outdoor event space, perfect for receptions and casual gatherings. Terrace includes outdoor lounge furniture. Use of the Terrace is seasonal, weather contingent and at the discretion of the venue. No umbrellas or awnings are available.

S PA C E CO N F I G U R AT I O N S

Space Dimensions Square feet / Square meters

Ceiling height Capacity

Classroom Rectangular tables

Round tables Reception Boardroom Theatre U-shape

Event Hall 34’10”x107’6”/ 10.4mx32.8m

3,745sq.ft./ 348sq.m

 

 

15ft./4.6m

 

 

 

 

150 312 220  

400

80 280 100

Lounge 23’3”x164’7”/7.1mx50.2m

3,827sq.ft./ 355sq.m

 

— — — — 300 —

Terrace 27’x106’3”/8.2mx32.4m

2,869sq.ft./ 267sq.m

Sky is the limit — — — 220 — — —

 

9

Executive Meeting Rooms

Contemporary meeting spaces with floor to ceiling windows and unobstructed eastern views of the lake and city. Equipped with plug-and-play AV equipment for presentations for presentations and conferencing. Can be added as auxiliary breakout space to Event Hall bookings, with easy staircase and elevator access between floors.

M E E T I N G R O O M S PA C E CO N F I G U R AT I O N

SPACE DIMENSION SQUARE FEET STANDARD CONFIGURATION

CAPACITY

1650 Yoho

26.5ftx29.6ft/8.1mx9m 779sq.ft./72m2 Theatre 40

1651 Nahanni

26.7ftx24.9ft/8.2mx7.6m

 

658sq.ft./61m2 Hollow Square 20

1652 Athabasca

18ftx29.6ft/5.5mx9m 531sq.ft./49m2 Boardroom 16

1653 Gaspe

14.3ftx29.6ft/4.4mx9m 420sq.ft./39m2

Boardroom 16

1654&1655 Fundy & Gros Morne Combined

31.8ft.x29.6ft/9.7mx9m 934sq.ft./87m2 Twin Table Boardroom

40

 

L E V E L 1 6

29' - 6" / 9.0m

26' -

5" / 8

.0m26

' - 7"

/ 8.1m

24' - 9" / 7.5m

18' -

0" / 5

.5m14

' - 3"

/ 4.3m

14' -

4" / 4

.4m17

' - 0"

/ 5.2m

31' -

8" / 9

.6m

29' - 6" / 9.0m

29' - 6" / 9.0m

29' - 6" / 9.0m

322 King St W, 3rd Fl, Toronto, ON, Canada M5V 1J2 416.977.5104KPMB Architects

Level 16 Meeting Rooms2016-11-07

THE GLOBE AND MAIL

NORTH

f o r p r i c i n g a n d ava i l a b i l i t y p l e a s e i n q u i r e :

globeandmailcentre.com

EXECUTIVE MEETING ROOMS

GROS MORNE (1655)

YOHO (1650)

NAHANNI (1651)

ATHABASCA (1652)

GASPÉ (1653)

FUNDY (1654)

10

STAFF ON THE DAY OF THE EVENTA Globe and Mail staff member must be present at all times during the use of the event space. The Events Manager and Production Manager will prepare an Event staffing plan specific to the Event, and will ensure it meets safety and employment protocols. All costs associated with these services will be included in the Client’s Event Invoice. Clients are required to use the venue’s staffing services unless otherwise expressly noted in the Event Contract.

Staff must have breaks and work minimum and maximum hours per shift, and will be scheduled accordingly. It may not be possible to make day-of schedule changes due to these requirements. Statutory holidays are subject to additional charges.

To ensure service excellence, The Globe and Mail reserves the right to set number of staff required to ensure an appropriate staff-to-guest ratio and bill the Client accordingly. If Client or its vendors has not provided staffing at the level required, The Globe and Mail reserves the right to hire additional staff at the Client’s expense.

Standard Venue Staffing

V E N U E S U P E R V I S O R

• IstheprimarycontactonthedayofanEvent

• Willarrivefortheload-intimeandwillstayuntil1houraftertheEventendsforclosing procedures. Two Venue Supervisors may be scheduled to split long shifts.

• Overseestheday-ofEventservicesincludingsupervisingarrival,elevator,coat-check requirements, catering, beverage services, event rentals, staff and vendor scheduling, deliveries, set up, service and removal

• SuperviseanystaffprovidedbyTheGlobeandMailandhastheauthoritytomake decisions regarding compliance with policies and protocols as well as the authority to alter setups and schedules if necessary.

Venue Supervisor’s schedules will be subject to:

• Athirty(30)minuteunpaidmealbreakforeachfive(5)hoursworked.Forshiftsofeight(8)hoursorlonger,afullunpaidhourmealbreakisrequired.

• AnEventStaffwillbeassignedtocoverthebreakperiodofanVenueSupervisor and Client will be notified of the delegation plan

E V E N T S TA F F

Based on the Event Agenda, the Events Manager will schedule additional Event Staff for duties such as Lobby Greeter/Elevator Attendant, Reception/Coat Check, Custodial Attendant and a mandatory Security Guard. Set up of in-house tables and chairs and post-event cleaning is included in the venue rental fee. Event Staff will be subject to the same shift/break terms as the Venue Supervisor.

11

Beverage / Bar Staffing

B E V E R A G E S U P E R V I S O R , B E V E R A G E AT T E N D A N TS A N D B A RT E N D E R S

All beverage and bar service requires a Beverage Supervisor at minimum who is responsible for the setup, supervision and service standard of beverages. Additional beverage staff and/or bartenders may be required based on bar and beverage orders, and will be provided by The Globe and Mail, the cost of which is to be paid by the Client. Bartenders must have SmartServe certification and adhere to alcohol service laws.

S EC U R I T Y G U A R D S

For events serving alcohol, SmartServe Security staff will be allocated to Client’s Event based on the number of guests, at the discretion of The Globe and Mail, the cost of which is to be paid by the Client.

N O N - A LCO H O L I C B E V E R A G E S TA F F I N G R AT ES

Beverage staffing is charged is in addition to the Standard Staffing Package, with aminimumdailychargeoffour(4)hours.Hourlychargeappliestodurationofservice. Beverage costs are not included.

Upto200Guests Upto400Guests

$75/hour $125/hour

Includes: Beverage Supervisor and Beverage Attendant

Includes: Beverage Supervisor and Beverage Attendants

L I Q U O R S E R V I C E S TA F F I N G R AT ES

Consumption bar:

Bar Staffing is charged in addition to the Standard Staffing Package, with a minimumdailychargeoffour(4)hours.Hourlychargeappliestodurationofservice. Beverage costs are not included.

Upto100Guests Upto200Guests Upto300Guests Upto400Guests

$125/hour $175/hour $225/hour $275/hour

Includes: Bar Supervisor, Bartender

Includes: Bar Supervisor, Bartenders

Includes: Bar Supervisor, Bartenders

Includes: Bar Supervisor, Bartenders

S EC U R I T Y

SmartServe security staff are required for all events with alcohol service. Minimum four(4)hours,asfollows:

Upto200Guests Upto400Guests

$75/hour $125/hour

Includes: SmartServe Security Guards

Includes: SmartServe Security Guards

*Additional staff may be required at the discretion of The Globe and Mail for extraordinary events.

12

TECHNICAL EQUIPMENT AND SERVICESAudio/visual (A/V) Services are available through The Globe and Mail’s preferred A/V Services provider. Should the services of an outside provider be utilized by the Client for the Event, or any outside audio-visual equipment is brought into the Premises fortheEvent,TheGlobeandMailwillchargeanExternalA/VFeeof$1,000plusHST per day. Outside providers will be required to provide appropriate indemnity, insurance and other related provisions to protect The Globe and Mail and its guests.

P R O D U C T I O N M A N A G E M E N T

Any Events requiring audio/visual support will be connected with the venue Production Manager to determine the equipment, staffing and schedule required to meet on-site needs. The Production Manager will provide a detailed quote and A/V Services Invoice for Client confirmation, as per the Client Payment Milestones.

A / V T EC H N I C I A N S

Any Event that requires the use of technical systems (lighting/sound/video/staging), will require a technician provided by the AV Services provider to be in attendance for the duration of the Event including any necessary setup and strike time. The minimum technical crew will always be supplied by the AV Supplier. Any additional technicians/stage managers may be supplied by the Client with approval from the Production Manager. All persons expected to operate technical equipment must be approved by the Production Manager prior to the Event.

The A/V technicians are responsible for the setup and operation of all technical equipment and staging, and will arrive at time agreed upon with the Production Manager. All day-of requests for adjustment to the technical set-up and operations such as staging, lighting or microphones, must go through the technicians.

Please note while there is overhead work being done and/or an elevated work platform lift is in use, the event space is a construction zone. All persons on the event space floor must have hard hats and steel toe boots. Client and staff will not be permitted in the event space if they do not have this personal protective equipment. The Event Agenda will note these periods if applicable. If a technician must use the lift, or set up risers or other heavy materials, two (2) or more technicians will be required.

CO N N EC T I V I T Y & W I F I

Wireless Internet access is provided complimentary in all event spaces and meeting rooms. Internet access for conferencing and broadcasting is available for an additional charge.

Level17

A/V Packages are available from our A/V Services Provider, and can include:

A U D I O

• Permanentlyinstalled,zoned,loud-speakersystemforliveandrecordinputs

• Handheld,lavaliereandpodiummicrophones

• Customaudioequipmentandservices

V I D EO

• Uptofivelaserprojectorswithscreens(4.8mx2.8m,220”diagonal)surrounding the Event Hall

• Integratedcameraforlivevideocaptureandbroadcast

• VideomonitorsinseriesofferdigitalsignageopportunitiesattheEventReception and Bar

• Customvideopresentation,conferenceandcaptureequipmentandservices

L I G H T I N G

• FlexibleandelegantenvironmentallightingcustomizingtheEventatmosphere

• Motorizedsunshadeandblackoutblindscancustomizetheinternalenvironment

• CustomeventlightingpackagesaccessingmultipleceilingriggingpointsforEvent and feature light installation

If the house configuration for audio, video and/or lighting is substantially changed for an Event its restoration will remain responsibility of the Client and an additional charge may be incurred for A/V technicians to reinstate.

Executive Meeting Rooms

Plug and Play equipment includes:

• Integratedsoundsystemforpresentations,conferencingandcommunication

• Digitalprojectorandmotorizedscreens

• Dimmablelightingandmotorizedblindsforcontroloverambientlight

13

Technical Specifications

14

��������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������

�����������������������������������������������������������������������������������������������������������������������������������

����������������

���������������� �����������������������������������������

����������������������������������������������������������������������������������������������������������������������������������������������������������������������������������

�� ������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������

�� �����������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������

�� �������������������������������������������������������������������������������������������

�� �������������������������������������������������������������������������������������������������������������������������������������������������

�� ���������������������������������������������������������������������������������������������

���� ���� ������

���������������������������������������������������������������������������

������

��������������������������

����

������������������

�������������������������������

� ���������� ����������������������

FOOD & BEVERAGEP R E F E R R E D C AT E R E R S

Clients are recommended to book catering for their Events directly with one of our Preferred Caterers. Preferred Caterers are approved and reputable food service companies that have gone through a competitive selection process.

Catering set-up and breakdown time must be completed within the rental block as defined in the Event Agenda. Additional staffing charges may be incurred if Event requires additional setup time or if end time is extended. Client and selected caterer must participate in a pre-Event walk-through with Event Manager at least five business days prior to the Event. Client is responsible for removal of all food and waste at the end of Event, and returning all catering spaces in condition they were found and Client must ensure that this is included in Caterers contract.

No outside food or beverage of any kind may be brought into the venue by the Client, its agents, or guests without prior written consent of the Events Manager.

L A N D M A R K F E E

A15%landmarkfeewillbeincludedonClient’sCateringInvoiceandwillberemitted to the venue.

IfClientchoosesacatereroutsideofaPreferredCaterer,a20%landmarkfeewillapplyandmustbepre-paid5daysinadvanceoftheevent.

E V E N T R E N TA LS

Any rentals of tables, chairs, linens, glassware, and other event supplies must be rentedfromtheExclusiveEventRentalSupplier:

If, for whatever reason, the Vendor does not carry a specific item requested, Client will be responsible for procuring the item and getting approval from the Events Manager to install/place the item at the Event.

T H E B A R & L I Q U O R S E R V I C E

The Globe and Mail Centre is a fully licensed establishment. All alcoholic beverages are supplied and served by The Globe and Mail Centre exclusively. Liquor service willonlybepermittedbetweenthehoursof11:00a.m.and1:00a.m.AllBeveragepricesquotedaresubjectto13%HST.Individualshotsarenotavailable.

C AT E R I N G FA C I L I T I ES L E V E L 1 7

The Catering kitchen equipment list includes:

• ReachinRefrigerator

• Under-counterRefrigerators

• Under-counterFreezer

• Icemaker

• Ware-washer

• SoiledDishtable

• CleanDishtable

• ShelfTables,MobileWorkTables

• CountersandSinks

• UtilityCardsandRacks

• Combi-Oven/Steamers

• HotHoldingCabinets

Please contact a Preferred Caterer from the approved list or the Event Manager to arrange for rental of any necessary equipment for food service.

15

EVENT PLANNING POLICIES AND PROCEDURESC A PA C I T Y

Maximum capacities for various configurations and setups may depend on a number of factors and must be approved by the Events Manager before the Event. The maximum number of people based on configuration is indicated in the Space Configuration Chart(p.7ofthisdocument).

TheClientmustconfirmtheexpectedEventattendanceten(10)daysinadvanceofthe Event.

I N S U R A N C E

TheClientisrequiredtoprovideproofof$2,000,000.00comprehensivegeneralliability insurance. All suppliers that will be providing a service to the Client’s EventatTheGlobeandMailCentremustalsoprovideproofof$2,000,000.00comprehensive general liability insurance. You must provide a copy (email) of the certificateofinsurancetoTheGlobeandMail10dayspriortoyourEvent.

The certificate of insurance must name as additional insured:

The Globe and Mail Inc. 351 King Street East, Suite 1600, Toronto, Ontario, M5A 0N1

H E A LT H A N D S A F E T Y

The Globe and Mail regards the safety of staff and guests as paramount and will reserve the right to veto any practice, scheduling, or the use of any equipment where its safe use cannot be guaranteed. Animals, and wildlife, are not permitted in the building, with the exception of service animals.

V E N D O R S / S U P P L I E R S

All vendors and suppliers hired by the Client requiring access to the venue to deliver goods or provide services are required to complete the Outside Vendor/Supplier form and agree to The Globe and Mail’s terms and conditions. Please contact the Events Manager for a copy of this form.

D E L I V E R I ES

A receiving dock provides delivery access for vendors. Delivery appointments are requiredandmustbeconfirmedfive(5)daysinadvancewiththeEventsManagerto ensure access to the delivery entrance and the venue. All vendors must follow The Globe and Mail’s policies and procedures. Failure to adhere to venue policies and procedures may result in damages and subsequent charges will be the responsibility of the Client. Please also refer to the Permitted Use section of the Venue Rental Terms and Conditions for additional fees that may apply.

Thereisone(1)freight/serviceelevatorinthebuilding.

• Doorheight:8’0”/2.4m

• Doorwidth:4’5”/1.3m

• Interiorheight:11’5”/3.4m

• Interiorwidth:4’6”/1.3m

• Interiorlength:8’4”/2.5m

The shipping and receiving area is manned by security. Below are the rules for the shipping and receiving area:

• AllvehiclesaresubjecttoreviewandinvestigationbySecurity.

• Driversarenotpermittedtoidletheirvehicleorleavetheirmotorsrunninginthe loading dock for any reason.

• Alluseoftheloadingdockislimitedtoatimeoflessthan30minutesduringbusiness hours.

• Parkingintheloadingdockforanypurposeotherthanloadingorunloadingwill not be permitted. Drivers who park in the loading dock for unauthorized purposes run the risk of being tagged and/or towed.

• Timelydeliveriesrequirethebookingoftheloadingdockandfreightelevatorvia the Events Manager

• Themaximumceilingheightoftheloadingdockis14’5”

The loading dock is located on the west side of Berkeley Street, immediately south of King Street East or immediately north of Front Street East. Please keep in mind that this area is reserved for pickups and deliveries. All other potential uses are strictly prohibited.

16

S H I P P I N G , R EC E I V I N G & S TO R A G E

The Globe and Mail, shall not have any liability for brokerage fees, border/customs clearance, loss or damage to items shipped to or from The Globe and Mail, by Client or by The Globe and Mail.

The Globe and Mail will not accept any goods unless prior arrangements have been made with the Events Manager. In the receipt, handling, care or custody of any property delivered to The Globe and Mail, for or by a Client, The Globe and Mail staff shall act solely for the accommodation of said Client. Limited materials, equipment and packages may be shipped in advance of an Event with permission of the Events Manager, no more than two (2) days prior to the date of the Event.

S H I P P I N G I T E M S P R I O R TO YO U R E V E N T

The Globe and Mail Centre The Globe and Mail 351KingStreetEast,Suite1600 Toronto,ONM5A1L1 Attention: Mauriece Dalupang

Boxes must be clearly marked outside each box:

• CompanyName

• EventName

• EventDate

• ContactName&PhoneNumber

K E Y S

Only Globe and Mail staff are issued keys to The Globe and Mail Centre.

V E N U E WA L K T H R O U G H

A thorough walk-through based on the pre-approved floor plan with the Venue Supervisor and Client will be conducted upon arrival for set-up of Event. A thorough walk-through with the Venue Supervisor and Caterer will be conducted of kitchen facilities both before and after the Event.

F LO O R , WA L L & C E I L I N G AT TA C H M E N TS

In order to maintain the integrity and aesthetic quality of the Premises, nothing shall be posted, nailed, screwed or otherwise attached to columns, walls, floors or otherpartsofthebuildingorfurniture(“Attachments”)withoutthepriorwrittenconsent of Events Manager. All Attachments must be pre-approved by Events Managerinwriting10dayspriortotheEventandmustbeincludedonfloorplan(ie; tape/ signage/ floor markers, banners etc.). Client may be required to purchase rated hardware. The Client shall be responsible for any damage caused by any Attachments.

Drape, fabric and/or soft goods must be certified flame retardant according to Ontario Fire Code. Certification must be presented and pre-approved by the Events Managerinwritingfive(5)dayspriortoEvent.

No materials can obstruct emergency exits or be attached to fire service signs or safety equipment.

WAY- F I N D I N G

The Globe and Mail may post the name of the Client or a description of the Client’s Event in the Ground Floor Lobby and Event space unless notified in writing by the Client that it does not wish the information so posted.

Paper signage affixed to building surfaces is not permitted.

L A D D E R S

Theuseofaladderstoclimbhigherthan6feetisonlypermittedbyvenuestaff.

A M P L I F I E D S O U N D

To lessen the impact of amplified sound for building users and the neighboring community, all Events must comply with City of Toronto noise by-law. Any Globe and Mail staff member can instruct a technician to reduce sound levels to a level acceptable by The Globe and Mail if the neighboring spaces are being impacted by Client’s Event. Any potentially impactful sounds must be tested in advance of your Event, and a maximum threshold will be set. Disturbing noise in or around the event spaces and/or meeting rooms that infringe on the rights of other clients, guests or members of The Globe and Mail is considered a violation of the Contract and may result in immediate cancellation. As part of the Event planning process, the Client must obtain all appropriate approvals regarding the use of amplified sound during an Event.

17

M U S I C TA R I F FS

TheMusicTariffincludesbothSOCANandRe:Soundfeeswhichareappliedforallevents that include live or recorded music.

SOCAN (the Society of Composers, Authors and Music Publishers of Canada) is a Canadian not-for-profit organization that focuses on providing Canadian and international music creators and publishers their performance rights. For more information about SOCAN visit www.socan.ca

Re:SoundisaCanadiannot-for-profitmusiclicensingcompanydedicatedtoobtaining fair compensation for artists and record companies for their performance rights.Re:Soundislegallyauthorizedtocollectanddistributeroyaltiesforartistsand record companies worldwide as payment for the public use of their music in Canada.FormoreinformationabouttheRe:Soundfeepleasevisitwww.resound.ca

S O C A N F E ES

The Client shall be responsible, and billed for, the mandatory SOCAN fee, which the Globe and Mail will remit to SOCAN on behalf of the Client.

Room capacity Without dancing With dancing

1-100 $20.56 $41.13

101-300 $29.56 $59.17

301-500 $61.69 $123.38

Over500 $87.40 $174.79

R ES O U N D F E ES

The Client shall be responsible, and billed for, the mandatory ReSound fee, which the Globe and Mail will remit to SOCAN on behalf of the Client.

Room capacity Without dancing With dancing

1-100 $9.25 $18.51

101-300 $13.30 $26.63

301-500 $27.76 $55.52

Over500 $39.33 $78.66

P I A N O S

The Globe and Mail Centre does not have a piano. Any pianos must be provided by Client and the Globe and Mail can recommend suppliers that offer delivery and tuning services.

S M O K I N G A N D S P EC I A L E F F EC TS

Smoking is prohibited in all indoor and outdoor spaces.

• Theuseofopenflameorpyrotechnicsisnotpermitted.Votivesmustbeinglass votive holders. Battery-powered candles are suggested alternatives to flame.

• Propaneisprohibited.

• Butaneandallothercompressedgasesorflammablesmustbepre-approvedby the Events Managers

• Birdseed,bubbles,rosepetals,confetti,rice,glitter,fakesnowororganicmaterials (such as sand, dirt) may not be used or thrown

• TheuseofhazersrequiresapprovaloftheProductionManager,andspecificproviders may be required. Fog machines are not permitted.

• Anyweaponrymustbepre-approvedandusedwithallnecessarysafetyprecautions and permits where applicable.

• Pleasenoteanymaterialsdesignedtobeindirectcontactwiththefloorshouldnot have any sharp edges capable of damaging the floor surface.

• AllmaterialsanddécormustberemovedattheendoftheEvent,includingany items no longer needed by the Client. Any items not removed will incur a disposal fee added to your post-Event invoice.

AT M

ATMs are located in adjacent retail banks on Front and King Streets. If the Client would like an on-site ATM, please contact the Events Manager for rental options.

WA S T E D I S P O S A L A N D R E M OVA L

Garbage and Recycling facilities are limited and the Globe and Mail Centre anticipates5-6regularbagseachofgarbageandrecyclingperEventbyon-sitestaff.Caterers are responsible for all waste they create during food prep and service. If Caterer does not remove waste, Client is responsible for removal. All commercial packaging,emptyboxes,sets,décor,signageetc.mustberemovedbytheClientor designated vendor responsible for tear down of equipment. All waste and

18

recycling must be removed via freight elevator only. Any additional or unexpected garbage or recycling managed by Event space Staff will result in a Waste Removal charge added to Final Invoice.

The Globe and Mail endeavours to minimize waste as part of our general Green Practices. Clients are encouraged to consider ways to minimize Event waste and recycling produced. Foam packaging and service equipment is strongly discouraged.

D A M A G ES

Liability for damages to the premises during set-up, Event, and tear-down of Event will be charged accordingly. Client will be held responsible for the members of their group, including all attendees and vendors. The Globe and Mail assumes no liability or responsibility for personal property or equipment brought into the Premises.

Personal effects and equipment must be removed from the venue at the end of the function, unless prior arrangements were made with Event Manager for next-day pick up. Long-term storage is not available and disposal will be charged accordingly.

Helium balloons are permitted however a cost for a technician may be charged for retrieval of balloons from overhead.

Event Marketing

U S E O F G LO B E M A R KS A N D LO G O S

Client is not permitted to use The Globe and Mail and/or The Globe and Mail Centre logos without the prior written consent of The Globe and Mail.

Clientispermittedtouse“TheGlobeandMailCentre”name(andnotlogo)solelyto indicate Client’s use of the venue for Client’s Event on invitations or event listings, and shall not suggest that their Event is affiliated with or presented by The Globe and Mail or by The Globe and Mail Centre. Any other use of The Globe and Mail and The Globe and Mail Centre name is restricted and must be approved by The Globe and Mail in writing.

Where Client is permitted to use The Globe and Mail Centre or The Globe and Mail’s logos,brand,tradenamesandmarks(“GlobeMarks”),Clientmust:(i)complywith any instruction on the use of Globe Marks (e.g. brand guidelines), (ii) only use Globe Marks in connection with the Event; (iii) stop using the Globe Marks following the end of the Event and (iv) not alter Globe Marks in any way; (v) ensure that any use respects the brand and reputation of The Globe and Mail and The Globe and Mail Centre.

S O C I A L M E D I A

Multi-media, social networking websites, blogs and internet posts for both professional and personal use postings by the Client, its agents, or any guests must not contain any information that is confidential or proprietary to The Globe and Mail or to any third party that has disclosed information to The Globe and Mail. The Globe and Mail reserves the right to request the removal of any posts that it determines to be inappropriate in its sole discretion. Any posts must respect the brand and reputation of The Globe and Mail and The Globe and Mail Centre.

In the Event Questionnaire, Clients will be asked for preferences regarding listings and features in The Globe and Mail Centre site and Social Media before and/or after the Event. Any links or Event details for feature can be sent to the Sales and Marketing Manager.

19

Emergency Procedures In the event of an emergency, please note the following procedures:

F I R E P R O C E D U R ES

Should you discover smoke or fire on your floor, immediately activate a fire-pull station. Manual pull stations are located outside each stairwell door as well as beside any door that is equipped with a magnetic lock. Pulling this emergency device will cause alarm tones throughout the building and will release doors equippedwithmagneticlocks,includingstairwelldoors.351KingStreetEasthasatwo stage fire alarm system.

A L E RT TO N ES ( 1 P I N G TO N ES )

Alert tones indicate there is an alarm condition in the building, but it does not affect your floor. When you hear alert tones, please adhere to the following safety procedures:

1. Standbyandpreparetoevacuate.2. If there is a requirement to evacuate, you will be notified by the Fire Alarm System

(Evacuation Tones) and/or Emergency Voice Communication System

E VA C U AT I O N TO N ES ( CO N T I N U O U S TO N ES )

Evacuation tones indicate that there is an alarm condition in the building that does affect your floor.

When this occurs, please adhere to the following safety procedures:

• Leavethefloorviathestairwells.• Donotcarryitemssuchascoffeecups,purses,backpacks,etc.downstairwellsduring

evacuation. Do not attempt to use the elevators.• Onceyouhaveexitedthebuilding,proceedtoyourcompany’sdesignatedmeetinglocation–

awayfromthebuildinginalarm–andawaitfurtherInstructions.

Once the emergency has cleared, announcements will be conducted advising that the evacuated floors can be repopulated. Security and Life Safety Officers will conduct sweeps of the stairwells to ensure that all persons who needed to evacuate have done so safely.

E M E R G E N C Y E X I TS

Signs are posted throughout the floors indicating locations of emergency exits. Most signs will include an arrow indicating the direction of the emergency exit.

Upon discovery of fire:

• Remaincalm.• Leavefirearea(s).• Closealldoorsbehindyou.Donotlockdoors.• Activatethefirealarmsystemassoonaspossible,usethepullstation.• Exitthebuildingviathenearestexit.• TelephonetheCityofTorontoFireServicesbydialing9-1-1.Neverassumethishasbeendone.• Givethecorrectaddress:351KingStreetEast,thelocationofthefire,andyourname.• DonotreturnintothebuildinguntilitisdeclaredSAFEtodosobyaFireOfficial.

Immediately upon hearing the fire alarm:

• Remaincalm.• Exitthebuildingviathenearestexit.• Closealldoorsbehindyou.• Call9-1-1.• Listenforinstructions.• Ifyouencountersmokeinanexit,considerusinganalternativeexit.

When you leave the building:

• Beforeopeningadoor,feelthedoorandthedoorknobforheat.• Ifthedoorishot,remainintheareaandensurethedoorisunlocked.Dial9-1-1andalertthem

to your location. • Ifthedoorisfreeoffireand/orsmoke,closethedoorbehindyouandleavebythenearest

exit. Close all doors behind you. • Assistthosewhorequireassistanceleavingthebuilding.(onlyifsafetodoso)• Useanalternativeexitifyouencountersmokeinthestairway.

If you cannot leave the building:

• ClosethedoorbutleaveitunlockedtoensureentrybytheFireDepartmentispossible.• Dial9-1-1.• Sealallcrackswheresmokecanenterbyusingwettowelsorsheets.• Keeplowtothefloorifsmokeenterstheroom.• Waittoberescued.Remaincalm.Donotpanic.• Listentoinstructions.

Meeting Place:

• AllClients,guestsandstaffshouldgototheStaples(250FrontStreetEast)andremainatthis meeting point until it is safe to return to the building. Only the City of Toronto Fire Department has the authority to declare the building safe to enter.