contract award notification · group 38224 - materials and equipment for educational award page 9...

(continued) 11539ta.doc/5gp

State of New York Executive Department Office Of General Services

Procurement Services Group Corning Tower Building - 38th Floor

Empire State Plaza Albany, New York 12242 http://www.ogs.state.ny.us

CONTRACT AWARD NOTIFICATION

Title : Group 38224 – MATERIALS AND EQUIPMENT FOR EDUCATIONAL TECHNOLOGY AND OCCUPATIONAL TRAINING

Award Number : 11539-G (Replaces 3411-G)

Contract Period : August 1, 2000 – July 31, 2002

Bid Opening Date : May 30, 2000

Date of Issue : September 13, 2000

Specification Reference : As Incorporated Herein

Address Inquiries To:

All State Agencies Non-State Agencies Name :Title :Phone :Fax :E-mail :

Sue Wolslegel Purchasing Officer I 518-473-9441 518-474-1563 [email protected]

Name :Title :Phone :Fax :E-mail :

Judy Gibbons Purchase Coordinator 518-474-6717 518-474-2437 [email protected]

Description

Multiple award contract for equipment used for engineering and major trades training, as well as, programs and equipment for life skills education. PR # 11539-G

GROUP 38224 - MATERIALS AND EQUIPMENT FOR EDUCATIONAL AWARD PAGE 2 TECHNOLOGY AND OCCUPATIONAL TRAINING

CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # FED.IDENT.# PC56779 ARMFIELD, INC. 712-263-5885 421333634 510 North Main Street Donald Tucker Denison, IA 51442 Fax: 712-263-8884 E-Mail: [email protected] Website: www.armfield.co.uk PC56780 CES INDUSTRIES, INC. 800-237-5227 112209328 SB 130 Central Avenue 631-293-1420 Farmingdale, NY 11735 Mitchell Nesenoff Fax: 631-293-8556 E-Mail: [email protected] Website: www.cesindustries.com PC56781 ENERGY CONCEPTS, INC. 800-621-1247 ext. 317 362274143 595 Bond Street 847-821-1900 ext. 317 Lincolnshire, IL 60069 Gerald Akiyoshi Fax: 847-821-1940 E-Mail: [email protected] Website: www.Energy-Concepts-Inc.com PC56782 HALE INSTRUCTIONAL LTD. 877-275-4253 161380839 SB 1000 Commerce Pkwy 716-686-9110 Lancaster, NY 14086 Thomas Isula Fax: 716-681-2098 E-Mail: [email protected] PC56783 HAMPDEN ENGINEERING 800-253-2133 042172411 CORPORATION 413-525-3981 99 Shaker Rd. John Flynn East Longmeadow, MA 01028-0563 Fax: 413-525-4741 E-Mail: [email protected] Website: www.hampden.com PC56784 NADA SCIENTIFIC, LTD 800-799-6232 141691890 SB 39 Butternut Street 518-298-2392 Champlain, NY 12919-1336 Tim Denis Fax: 518-298-3063 E-Mail: [email protected] Website: www.mecha.com PC56785 PAXTON/PATTERSON 800-323-8484 ext. 217 930496342 5719 W 65th Street 708-594-7270 ext. 217 Chicago, IL 60638 Brian DeSoto Fax: 708-594-1087 E-Mail: [email protected] Website: www.paxtonpatterson.com


CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # FED.IDENT.# PC56786 RJT EDUCATIONAL TRAINING SYSTEMS 800-622-6799 112613174 SB 78 New Hyde Park Rd. 516-354-2983 Franklin Square, NY 11010 Richard Tarpinian Fax: 516-775-5164 E-Mail: [email protected] Website: www.rjtedu.com PC56787 SHORTESS-RAWSON & ASSOCIATES 800-242-7309 223357027 605 North Union Ave. 908-687-8305 Hillside, NJ 07205 Richard Wagner Fax: 908-624-0435 E-Mail: [email protected] Website: shortess-rawson.com PC56788 TECH-ED SYSTEMS 800-556-5119 223222742 2100 Highway 35 732-974-2800 Suite E A. Gerald Anderson Sea Girt, NJ 08750 Fax: 732-974-2838 E-Mail: [email protected] PC56789 TEQUIPMENT, INC. 516-922-3508 112266592 SB 175 Ivy St. Robert Sugarman Oyster Bay, NY 11771 Fax: 516-922-6385 Cash discount 2% for payment E-Mail: [email protected] within 15 days receipt of delivery or receipt of voucher

Cash Discount, If Shown, Should be Given Special Attention. INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT.

AGENCIES SHOULD NOTIFY THE PROCUREMENT SERVICES GROUP PROMPTLY IF THE CONTRACTOR FAILS TO MEET THE DELIVERY TERMS OF THIS CONTRACT. PRODUCT WHICH DOES NOT COMPLY WITH THE SPECIFICATIONS OR IS OTHERWISE UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO THE PROCUREMENT SERVICES GROUP. NOTE TO AGENCY:

The letters SB listed under the Contract Number indicate the contractor is a small business. Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise, respectively.

NOTE TO ALL CONTRACT USERS:

The terms and conditions of the solicitation which apply to the award appear at the end of this document. We strongly advise all contract users to familiarize themselves with all terms and conditions before issuing a purchase order.

PRICE:

Price includes all customs duties and charges and is net, F.O.B. destination any point in New York State as designated by the ordering agency including tailgate delivery. In addition, upon mutual agreement, delivery locations may be expanded per the “Extension of Use” clause.


TABLE OF CONTENTS

(Page numbers listed correlate to published award document only) AWARD PAGE

NUMBER: PRODUCT LINE: CONTRACTOR:

5 Armfield Armfield, Inc. 6 CES Industries CES Industries 7 Energy Concepts Energy Concepts 8 Hale Hale Instructional 9 Hampden Hampden Engineering

10 NADA NADA Scientific 11 Paxton Patterson Paxton Patterson 12 Amatrol RJT 12 Applied Educational Systems RJT 12 Chec Systems RJT 12 D M Technology RJT 12 Denford RJT 12 Interior Concepts RJT 12 L J Technology RJT 12 Valpar RJT

13-14 Science Instruments Comp. Shortess Rawson 13-14 E & L Instruments Shortess Rawson 13-14 Global Specialties Shortess Rawson 13-14 Universal Laser Shortess Rawson 13-14 Red/Cam Shortess Rawson 13-14 Power Technologies Shortess Rawson 13-14 Mastercam Shortess Rawson 13-14 Elenco Shortess Rawson 13-14 Intelitek Shortess Rawson 13-14 Cadkey Shortess Rawson 13-14 IBID Shortess Rawson 13-14 Altiris Shortess Rawson

14 Lab Volt Tech-Ed Systems 14 Healthkit Tech-Ed Systems

15-16 ATECH Tequipment 15-16 DEPCO Tequipment 15-16 EKI Tequipment 15-16 EMCO Tequipment 15-16 FIS Tequipment 15-16 Gibson Tequipment 15-16 Microcode Tequipment 15-16 NIDA Tequipment 15-16 PACE Tequipment 15-16 ROBOTEL Tequipment 15-16 Smart Tequipment 15-16 Square One Tequipment 15-16 Techno Tequipment 15-16 TII Tequipment 15-16 T-Tech Tequipment


CONTRACTOR CATALOG/

PRODUCT LINE

PRICE LIST APPLICABLE PAGES

GUARANTEED DELIVERY Days A/R/O

DISCOUNT OFFERED*

Armfield, Inc. Armfield Engineering Teaching and Research Equipment

Armfield NYS Contract Price List

All

150 Net pricing is 3% off FOB destination list price

Notes: * Orders should be directed to: Mike DiLeo Phone: 732-928-3332 Fax: 732-928-3542 E-Mail: [email protected] ! Std. Warranty: 1 year ! Person or persons to contact in the event of an emergency

occurring after business hours or on weekend/holidays: Normal Business Hours: Monday-Friday 8:30 AM to 5:00 PM Name: Mike DiLeo Telephone Number: 732-928-3332 Fax Number: 732-928-3542 E-Mail: [email protected] Cell Phone: 732-979-7054


CONTRACTOR CATALOG/

PRODUCT LINE



DISCOUNT OFFERED*

CES Industries, Inc.

CES and Ed-Lab Training Systems

CES and Ed-Lab Training Systems Price List 1016A through J dated 1/1/2000

All 60 Net Pricing

Notes: * Orders should be directed to: Mitchell Nesenoff Toll Free: 1-800-CES-LABS Phone: 631-293-1420 Fax: 631-293-8556 E-Mail: [email protected] ! Std. Warranty: 1 year ! Honors orders for less than the $100 min. order. Shipping costs will be paid by contractor. ! Accepts NYS credit card for purchases less than $2500. ! Person or persons to contact in the even of an emergency

occurring after business hours or on weekend/holidays: Normal Business Hours: Monday-Friday 8:00 AM to 5:00 PM Name: Mitchell Nesenoff Tollfree Telephone Number: 1-800-CES-LABS Telephone Number: 631-293-1420 Fax Number: 631-293-8556 E-Mail: [email protected]


CONTRACTOR CATALOG/

PRODUCT LINE



DISCOUNT OFFERED

Energy Concepts, Inc.

Energy Concepts ECI NYS00-02

All 45 Net Pricing

Notes: Orders should be directed to: Gerald Akiyoski Toll Free: 800-621-1247 Phone: 847-821-1900 ext. 317 Fax: 847-821-1940 E-Mail: [email protected] ! Std. Warranty: Parts 1 year Instruments 3 years ! Honors orders for less than the $100 min. order. Shipping costs will be added as per “minimum order” clause. ! Accepts NYS credit card for purchases less than $2500. ! Offers EDI. ! Person or persons to contact in the even of an emergency

occurring after business hours or on weekend/holidays: Normal Business Hours: Monday-Friday 8:00 AM to 5:00 PM Name: Richard Gibbons Telephone Number: 847-478-0844 Fax Number: 847-821-1940 E-Mail: [email protected]


CONTRACTOR CATALOG/

PRODUCT LINE



DISCOUNT OFFERED

Hale Instructional LTD

Hale NYS Net Price List #2002 dated 1/1/2000

All 35 Net Pricing is 10-25% off mfg. list price

Notes: Orders should be directed to: Carol Schreckengost Toll Free: 1-877-ASK-HALE Phone: 716-686-9110 ext. 0 Fax: 716-681-2098 ! Std. Warranty: 1 year ! Honors orders for less than the $100 min. order. Shipping costs will be paid by contractor. ! Person or persons to contact in the even of an emergency

occurring after business hours or on weekend/holidays: Normal Business Hours: Monday-Friday 9:00 AM to 5:00 PM Name: Customer Support Telephone Number: 716-686-9110 Fax Number: 716-681-2098


CONTRACTOR CATALOG/

PRODUCT LINE



DISCOUNT OFFERED

Hampden Engineering Corp.

Education Training Equipment for the 21st Century

NYSC-00 NYS Contract Net Prices dated 8/1/2000

All 90 Net Price is 5% off mfg. list

Notes: Orders should be directed to: John Flynn Toll Free: 800-253-2133 Phone: 413-525-3981 Fax: 413-525-4741 E-Mail: [email protected] ! Std. Warranty: 1 year ! Person or persons to contact in the even of an emergency

occurring after business hours or on weekend/holidays: Normal Business Hours: Monday-Friday Name: John Flynn Tollfree Telephone Number: 800-253-2133 Telephone Number: 413-525-3981 Fax Number: 413-525-4741 E-Mail: [email protected]


CONTRACTOR CATALOG/

PRODUCT LINE



DISCOUNT OFFERED

NADA Scientific NADA Automotive Instruction Models Vol. 2/1999

Automotive Price List dated 5/26/00

All 70 12% off list price

Notes: Orders should be directed to: Brian Martineau Toll Free: 800-799-6232 Fax: 518-298-3063 E-Mail: [email protected] ! Std. Warranty: 1 year ! Honors orders for less than the $100 min. order. Shipping costs will be paid by contractor. ! Accepts NYS credit card for purchases less than $2500. ! Person or persons to contact in the even of an emergency

occurring after business hours or on weekend/holidays: Normal Business Hours: Monday-Friday 8:30 AM to 5:00 PM Name: Ahmed Dassi Telephone Number: 518-297-3208 Fax Number: 518-297-3254 E-Mail: [email protected]


CONTRACTOR CATALOG/

PRODUCT LINE

PRICE LIST APPLICABLE PAGES OF PRICE LIST


DISCOUNT OFFERED

Paxton/Patterson Vocational & Industrial Education Catalog 2000

Vocational & Industrial Education Catalog 2000 (PP-NYSC-00A)

All 45 3% on orders less than $2500. 5% on orders greater than $2500.

Technology Education Catalog 2000

Technology Education Catalog 2000 (PP-NYSC-00B)

Pages 50-197 45 3% on orders less than $2500. 5% on orders greater than $2500.

Technology Education Catalog 2000 (pages 4-49)

PP-NYSC-OOC All 45 3% on orders less than $2500. 5% on orders greater than $2500. Pg. 3 is net pricing – no discount applies

Notes: Orders should be directed to: Brian DeSoto Toll Free: 800-323-8484 ext. 217 Phone: 708-594-7270 ext. 217 Fax: 708-594-1087 E-Mail: [email protected] ! Std. Warranty: 1 year ! Honors orders for less than the $100 min. order. For orders under $75, shipping costs will be added as per the

“minimum order” clause. ! Person or persons to contact in the even of an emergency

occurring after business hours or on weekend/holidays: Normal Business Hours: Monday-Friday 7:00 AM to 5:00 PM CST Name: Brian DeSoto Tollfree Telephone Number: 800-323-8484 ext. 217 Telephone Number: 708-594-7270 ext. 217 Fax Number: 708-594-1087 E-Mail: [email protected]


CONTRACTOR CATALOG/

PRODUCT LINE



DISCOUNT OFFERED

RJT Educational Training Systems

Amatrol Section 1

Amatrol Dated 5/15/00

All 75 3% off mfg. list

Applied Educational Systems Section 2

Techcenter 21 dated 5/15/00 AES Business Center 21 Lifecenter 21


Chec Systems Section 3

Chec Systems dated 5/12/00


D & M Technologies Section 4

DM Technology dated 5/1/00


Denford Inc. Section 5

Denford Price List 2000 – machines/ software and accessories dated 5/5/00


Interior Concepts Section 6

Interior Concepts dated 5/22/00


LJ Technical Systems Section 7

LJ Technical Systems NYS contract pricing dated 5/15/00


Valpar Int'l Section 8

Aviator Price List 5/1/99


Notes: Orders should be directed to: Richard Tarpinian Toll Free: 800-622-6799 Phone: 516-354-2983 Fax: 516-775-5164 E-Mail: [email protected] ! Std. Warranty: 1 year ! Honors orders for less than the $100 min. order. Shipping costs will be paid by contractor. ! Accepts NYS credit card for purchases less that $2500. Additional discount for credit card purchases is 2%. ! Person or persons to contact in the even of an emergency

occurring after business hours or on weekend/holidays: Normal Business Hours: Monday-Friday 8:00 AM to 5:00 PM Name: Richard Tarpinian Telephone Number: 631-749-3397 Fax Number: 631-749-3419 E-Mail: [email protected] Cell Phone: 516-695-8591

CONTRACTOR CATALOG/ PRICE LIST APPLICABLE GUARANTEED DISCOUNT


PRODUCT LINE

PAGES DELIVERY Days A/R/O

OFFERED*

Shortess Rawson & Assoc.

Science Instruments Company

Hope 1999 Domestic Price List

All 45 Net Pricing


Equipment Price List – 2000 Electronic & Telecommunication Training System

All 45 Net Pricing


MT200 Med Tech 2000 Price List

All 45 Net Pricing

E&L Instruments E&L Instruments 6/1/99

All 45 Net Pricing

Global Specialties

Global Specialties 7/5/99

All 45 Net Pricing

Universal Laser ULS Laser Engraving & Cutting Systems 2/1/99 X, M class

All 60 Net Pricing

Red/Cam Red/Cam Special Educational Pricing

All 90 Net Pricing

Power Technologies

Power Technology Educational Price List Eff. 1/1/00

All 90 Net Pricing

Mastercam V7 North American Educational/Verifi-cation Educational Suggested Retail Price Lists

All 10 Net Pricing

Elenco Educational Confidential Price List & discount schedule dated 7/1/99

All 30 Net Pricing

Intelitek Education Price List May 2000

All 30 Net Pricing

Cadkey Cadkey Academic Price List

All 15 Net Pricing

IBID Microtouch US Sug. Retail Price List 5/1/00

All 45 5% off manufacturer's list price

Altiris Q2-2000 Price List 6/1/2000

All 10 Net Pricing


Notes for Shortess Rawson and Associates: Orders should be directed to: Richard Wagner Toll Free: 800-242-7309 Phone: 908-687-8305 Fax: 908-624-0435 E-Mail: [email protected] ! Std. Warranty: 1 year ! Honors orders for less than the $100 min. order. Shipping costs will be paid by contractor. ! Accepts NYS credit card for purchases less than $2500. ! Person or persons to contact in the event of an emergency

occurring after business hours or on weekend/holidays: Normal Business Hours: Monday-Friday 8:00 AM to 5:30 PM Name: Richard Wagner Telephone Number: 908-687-8305 Fax Number: 908-624-0435 E-Mail: [email protected]

CONTRACTOR CATALOG/

PRODUCT LINE



DISCOUNT OFFERED

Tech-Ed Systems Lab Volt Systems

Lab Volt Systems Equipment Price List 5/1/2000

All 120 3% off list

Healthkit Educational Systems

Healthkit Educational Systems Equipment Price List 3/15/00

All 45 3% off list

Notes: Orders should be directed to: A Gerald Anderson Toll Free: 800-556-5119 Phone: 732-974-2800 Fax: 732-974-2838 E-Mail: [email protected] ! Std. Warranty: 1 year ! Person or persons to contact in the even of an emergency

occurring after business hours or on weekend/holidays: Normal Business Hours: Monday-Friday 8:30 AM to 5:30 PM Name: A Gerald Anderson Toll Free Telephone Number: 800-556-5119 Telephone Number: 732-974-2800 Fax Number: 732-974-2838 E-Mail: [email protected]


CONTRACTOR CATALOG/

PRODUCT LINE



DISCOUNT OFFERED

Tequipment, Inc. ATECH

Atech Training, Inc. Price List 2/1/00

All 90 Net Pricing

DEPCO

Depco Inc. Price List 4/00

All 60 Net Pricing

EKI Educators Guide Catalog

EKI Educates Guide Catalog 23rd Edition

All 60 Net Pricing

EMCO Industrial Training Systems

PC Turn 55 3/15/99 PC MILL 55 3/15/99 PC Turn 125 3/15/99 PC MILL 125 3/15/99

All 90 Net Pricing

FIS

FIS 2000 Educational Price List

All 45 Net Pricing

Gibson

Gibson Electronics for Educators Year 2000

All 45 Net Pricing

Microcode Circuit Maker Design Suite

Microcode Engineering Educational Price List Jan. 2000

All 45 Net Pricing

NIDA Corporation

NIDA Corporation Price List 2000

All 60 Net Pricing

PACE

PACE 2000 Domestic Price List Rev. 1/3/00

All 60 Net Pricing

Robotel

Robotel 2/1/99

All 60 Net Pricing

Smart Technologies

Smart Technologies Suggested List Pricing 6/15/99

All 45 Net Pricing

Square One Groupe

Square One Groupe Distributor 2000 Price List

All 60 Net Pricing

Techno Isel

Techno Isel Price Pages

All 90 Net Pricing

TII Technical Education Systems

TII Education Discount price list effective

All 90 Net Pricing


2/1/00 Tequipment, Inc. (Cont'd)

T-Tech

T-Tech Quick Circuit Price List 2000 and Ttech Price List 5/22/00

All 60 Net Pricing

Notes: Orders should be directed to: Robert Sugarman Phone: 516-922-3508 Fax: 516-922-6385 E-Mail: [email protected] ! 2% cash discount for payment within 15 days of delivery or receipt of voucher ! Std. Warranty: 1 year ! Honors orders for less than the $100 min. order. Shipping costs will be added as per “minimum order” clause. ! Person or persons to contact in the even of an emergency

occurring after business hours or on weekend/holidays: Normal Business Hours: Monday-Friday 9:00 AM to 5:00 PM Name: Robert Sugarman Telephone Number: 516-922-3508 Fax Number: 516-922-6385 E-Mail: [email protected]


REQUEST FOR CHANGE: Any request by the agency or contractor regarding changes in any part of the contract must be made in writing to the Office of General Services, Procurement Services Group, prior to effectuation.

CONTRACT PAYMENTS:

Payments cannot be processed by State facilities until the contract products have been delivered in satisfactory condition. Payment will be based on any invoice used in the supplier's normal course of business. However, such invoice must contain sufficient data including but not limited to Contract No., description of product, quantity, unit and price per unit as well as Federal Identification Number. State facilities are required to forward properly completed vouchers to the Office of the State Comptroller for audit and payment. All facilities are urged to process every completed voucher expeditiously giving particular attention to those involving cash discounts. If the contract terms indicate political subdivisions and others authorized by law are allowed to participate, they are required to make payments directly to the contractor. Prior to processing such payment the contractor may be required to complete the ordering non-State agency's own voucher form.

NON-STATE AGENCIES PARTICIPATION IN CENTRALIZED CONTRACTS:

New York State political subdivisions and others authorized by New York State law may participate in contracts. These include, but are not limited to local governments, public authorities, public school and fire districts and certain nonpublic/nonprofit organizations. See "Participation in Centralized Contracts" in Appendix B, OGS General Specifications. For purchase orders issued by the Port Authority of New York and New Jersey (or any other authorized entity that may have delivery locations adjacent to New York State), the terms of the "Price" clause shall be modified to include delivery to locations adjacent to New York State. Upon request, all eligible non-State agencies must furnish contractors with the proper tax exemption certificates and documentation certifying eligibility to use State contracts. A list of categories of eligible entities is available on the OGS web site (www.ogs.state.ny.us) under "Non-State Agency Legal References." Questions regarding an organization's eligibility to purchase from New York State Contracts may also be directed to OGS Procurement Services Group's Customer Services at 518-474-6717.

PRICE CHANGE:

The contract prices may be subject to increase or decrease during the contract period in accordance with changes which may be made by the distributor in their established, nationally distributed price list or published catalog. Catalog or price lists may indicate increases or decreases in pricing, but the percentage discount originally accepted for award shall not be decreased during the contract period. New products will be considered for inclusion provided they are pertinent to the award category description and offered to the State under the same terms, conditions and discount structure (or pricing deemed to be reasonable) as in the original bid. The price revisions, new lists or supplements to an original list shall be submitted to the Office of General Services, Procurement Services Group, Attention: Group 38224 Purchasing Officer, in duplicate, for approval before ordering agencies will be bound to any such revisions. Price increases or decreases shall be binding under any contract five (5) days following written notification to the contractor from the Office of General Services, Procurement Services Group that the price revision as submitted for approval has been accepted.

EXTENSION OF USE:

Any of these contracts may be extended to additional States or governmental jurisdictions upon mutual written agreement between New York State (the lead contracting State) and the contractor. Political subdivisions and other authorized entities within each participating State or governmental jurisdiction may also participate in any resultant contract if such State normally allows participation by such entities. New York State reserves the right to negotiate additional discounts based on any increased volume generated by such extensions.


MINIMUM ORDER:

Minimum order is $100. Contractor may elect to honor orders for less than the minimum order. For such orders, at the contractor’s option, shipping costs from the contractor’s address (as stated in bid) may be added to invoice with a copy of the freight bill. Shipping costs are to be prepaid by contractor and such orders are to be shipped on an F.O.B. destination basis. All such orders must be shipped by the most economical method for the proper delivery of the product unless special instructions are stated on the order by the agency.

DELIVERY:

Delivery is expressed in number of calendar days required to make delivery after receipt of a purchase order. Delivery shall be made in accordance with instructions on Purchase Order from each agency. If there is a discrepancy between the purchase order and what is listed on the contract, it is the contractor’s obligation to seek clarification from the ordering agency and, if applicable, from the Office of General Services, Procurement Services Group.

CONTRACT PERIOD AND RENEWAL:

Either the contractor or the State may unilaterally cancel the contract on a monthly basis any time after the initial twelve (12) months by providing written notification to the other party. The minimum term of the contract shall be twelve (12) months. Notification of cancellation must be received by the intended recipient at least three (3) months prior to the requested date of cancellation. Cancellation will become effective the first of the month following the 3-month notification. Discounts quoted are to be firm for the entire period of the contract. Discount reduction will not be allowed and is specifically excluded from the terms and conditions of the Invitation for Bid, its specifications and subsequent contract award. Price decreases or discount increases are permitted at any time. If mutually agreed between the Procurement Services Group and the contractor, the contract may be renewed under the same terms and conditions for an additional period not to exceed twenty-four (24) months.

SHORT TERM EXTENSION:

In the event the replacement contract has not been issued, any contract let and awarded hereunder by the State, may be extended unilaterally by the State for an additional period of up to one month upon notice to the contractor with the same terms and conditions as the original contract including, but not limited to, quantities (prorated for such one month extension), prices, and delivery requirements. With the concurrence of the contractor, the extension may be for a period of up to three months in lieu of one month. However, this extension terminates should the replacement contract be issued in the interim.

WARRANTIES:

See "Warranties" and "Year 2000 Warranty" in Appendix B, OGS General Specifications.

Normal wear and tear items shall be warranted in accordance with manufacturer's standard warranty.

Where accessories are to be supplied, they must be compatible with the rest of the product. PRICE SHEETS AND CATALOGS:

Contractor is required to furnish, without charge, catalog and price lists identical to those accepted with their bid, including any changes (additions, deletions, etc.) pursuant to the contract, to authorized users which request them. Catalogs and price lists provided must reflect all products excluded from the resultant contract either through the omission of those portions or by obvious indications within the catalogs and price lists. Upon request the contractor shall assist authorized users in the use of catalogs and price lists.


INSTRUCTION MANUALS: Simultaneous with delivery of the first component of the product specified, the contractor(s) shall furnish to the authorized user a complete instruction manual for the product and for each component supplied. The manual shall include complete instructions for unpacking, inspecting, installing, adjusting, aligning, and operating the product, together with layout and interconnection diagrams, preventive and corrective maintenance procedures, parts lists, manufacturer's catalog numbers, and ordering information.

REPORT OF CONTRACT PURCHASES:

Contractor shall furnish report of purchases made from contract the fifteenth of the month following the end of each six month period. The reports shall be in the following format:

Item/ SubItem Number

Product

Description

Total

Quantity Shipped

Total $ Value

(Size, Stock No., etc.) (To be in Units listed in the Invitation for Bids)

The report is to be submitted to the Office of General Services, Procurement Services Group, Tower Bldg., Empire State Plaza, Albany, NY 12242, to the attention of the individual shown on the front page of the Contract Award Notification and shall reference the commodity group number, the Invitation for Bids number, contract number, sales period, and contractor's name. Failure to submit the required report may be cause for disqualification of contractor for future contracts.

EMERGENCY PURCHASING:

In the event that a disaster emergency is declared by Executive Order under Section 28 of Article 2-B of the Executive Law, or that the Commissioner determines pursuant to his/her authority under Section 163(10)(b) of the State Finance Law that an emergency exists requiring the prompt and immediate delivery of commodities or services, the Commissioner reserves the right to obtain such commodities or services from any source, including but not limited to this contract, as the Commissioner in his/her sole discretion determines will meet the needs of such emergency. Contractor shall not be entitled to any claim or lost profits for commodities or services procured from other sources pursuant to this paragraph.

PERIODIC RECRUITMENT:

The State reserves the right to consider additional vendors (for award on distributor's lines that are not covered on the award resulting from this bid opening) starting one year from the contract award beginning date and at yearly intervals during the course of the contract or at any time determined by the State to be in its best interest. Vendors may submit offers any time after award for consideration for contract beginning on the specified dates. Vendors shall be required to submit this original bid document which may include an addendum containing additional applicable statutory requirements currently in effect at the time of the new bid solicitation. Bids shall be evaluated under the same terms and conditions. Once awarded a contract, a vendor may not resubmit a bid for future consideration until the new Invitation for bids is issued.

OVERLAPPING CONTRACT ITEMS:


In addition to the material offered under this award, products may also be available from other State contracts. Agencies advised to select the most cost effective procurement alternative that meets their program requirements and to maintain a procurement record documenting the basis for this selection. The following commodity contracts may contain some item overlaps:

Group Number Commodity 12000 Laboratory and Pharmacy Ware, Glass;

Laboratory Supplies and Equipment 12001 Laboratory and Pharmacy Ware, Glass and Plastic

(Disposable) 12004 Laboratory and Science Teaching Supplies 12008 Modular Pharmacy Furniture & Other Furniture 20060 Books and Non-print Library Materials 20915 Furniture, Commercial, Institutional and Industrial 23045 Library Supplies 23100 School & Art Supplies 34100 Chemicals, Reagents 38728 Scientific Equipment, Test and Measurement 38806 Audio Visual Presentation Equipment 39000 Industrial & Commercial Supplies and Equipment 750-- System Peripherals 753-- Computers 755-- Printers, Hardware 760-- Software 763-- Micro-computer Software

IMPORTANT NOTICE TO BIDDERS/RESULTANT CONTRACTORS AND STATE AGENCIES - "OGS OR LESS" GUIDELINES APPLY TO THIS CONTRACT:

Purchases of the product(s) included in the Invitation For Bids and related Contract Award Notification are subject to the "OGS or Less" provisions of Section 163.3.a.v., Article XI, of the New York State Finance Law. This means that State agencies can purchase product(s) from sources other than the contractor provided that such product(s) are substantially similar in function, form or utility to the product(s) herein and are:

1. lower in price -and/or- 2. available under terms which are more economically efficient to the State agency (e.g. delivery terms,

warranty terms, etc.).

Agencies are reminded that they must provide the State contractor an opportunity to match the non-contract savings at least two business days prior to purchase. In addition, purchases made under "OGS or Less" flexibility must meet all requirements of law including, but not limited to, advertising in the New York State Contract Reporter, prior approval of the Comptroller's Office (currently for transactions in excess of $10,000) and competitive bidding of requirements exceeding the discretionary bid limit (currently at $15,000). State agencies should refer to CL-135 dated October 7, 1994 for complete procedural and reporting requirements under the "OGS or Less" Guidelines.

PREFERRED SOURCE PRODUCTS:

Some products in this contract may be available from one or more preferred source suppliers such as Correctional Industries (Corcraft), Industries for the Blind of NYS, and NYS Industries for the Disabled. Agencies are reminded to comply with the statutory requirements under Section 162 of the State Finance Law and the guidelines issued by the State Procurement Council to afford first priority to products available from preferred sources which meet your form, function and utility. Contractors are required to include this notice in all price lists and contract updates.


State of New York Office of General Services

PROCUREMENT SERVICES GROUP Contract Performance Report

Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product’s end user. Contract No.: Contractor. Describe Product* Provided (Include Item No., if available): *Note: “Product” is defined as a deliverable under any Bid or Contract, which may include commodities (including

printing), services and/or technology. The term “Product” includes Licensed Software. Excellent Good Acceptable Unacceptable • Product meets your needs • Product meets contract specifications • Pricing CONTRACTOR Excellent Good Acceptable Unacceptable • Timeliness of delivery • Completeness of order (fill rate) • Responsiveness to inquiries • Employee courtesy • Problem resolution Comments: (over) Agency: Prepared by: Address: Title: Date: Phone: E-mail: Please detach or photocopy this form & return by FAX to 518/474-2437 or mail to:

OGS PROCUREMENT SERVICES GROUP Customer Services, Room 3711

Corning 2nd Tower - Empire State Plaza Albany, New York 12242

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